Checkin originals in background
Hello,
I am an ABAPer, and I am using 'BAPI_DOCUMENT_CREATE2' to create document and checkin original files. BAPI is working fine in R/3 (via SE37) with the file on my PC (C:\temp\file.doc). But, when I call call this BAPI from portal (frontend), document checkin is not happening, I think this is due to the file path (C:\temp\file.doc) is not recognized when the BAPI is executed in the backend. How do I checkin a file in background from portal? Any configuration in Document Management has to be done to acheive this? Any ideas?
Thank You,
Chandra
Hi Chandra,
Unfortunately BAPIs are not so batch-friendy. API functions provide
more flexibility in special cases concerning the checking in and checki
out of documents. Therefore better use the functions modules like
CVAPI_DOC_CREATE of the Function group CVAPI01.
Please pay attention at the testprograms provided in the note 504692.
Pay attention to the fact that in background the originals are
loaded from an application server, not from the frontend.
In note 504692 you will find a collection of example programs which
can be used as a workaround to BAPIs as they are not covering all
possible scenarios.
Hope this information is usefull.
Best regards,
Christoph
Similar Messages
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DMS: Checkin Originals in Background
Hello,
I am using <b>'BAPI_DOCUMENT_CREATE2'</b> to create document and checkin original files. BAPI is working fine via SE37 with the file on my PC (C:\temp\file.doc). But, when I call call this BAPI from portal, document checkin is not happening, I think this is due to the file path (C:\temp\file.doc) is not recognized when the BAPI is executed in the backend. How do I checkin a file in background from portal? Do I need to specify any other parameters to the BAPI? or do I have to do anything on portal? If I call a BAPI from Portal, where this RFC is executed in the background?
Any ideas?
Thank You,
ChandraAny Suggestions? Pls share with me.
Thank you all,
Chandra -
Display Originals for Background generated outputs
Hi,
can any one tell me how to see the display originals(It will opens a PDF file user saels later on-PDF format-Archiving configuration done) for the background generated output.
there is no problem with manully entered outputs, problem with background generated outputs.(giving HTTP 404 not found error) in EFT(electronic Funds transfer) issue
CMS destination is working fine.
Select output type in bussiness document>Further Data>Edit-->display originals.
we can see if archive configuration done for any output type
Help me here
Reward for use ful answers.
Regards
Raj
Edited by: raj abap on Jan 10, 2008 9:49 AMIts Third party problem
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Error While "Check in" of a orignal in DIR
Hi All,
I am trying to attach the orignals to DIR's in SAP. These orignals are PDF files and they are located on a external shared network drive. I need to run this process in background as i need to upload around 60000 orignals. I am able to upload the orignal successfully with FM "BAPI_DOCUMENT_LOAD" in background mode. But now when i try to checkin the uploaded orignals with FM "CVAPI_DOC_CHECKIN", it gives me an error saying "Error While checking in and storing XXXX". Any clues in this would be very helpful.
Regards
CharithaDear Charitha,
You have placed the file on the application server and trying to access via front end.The presence of file on the application server could be seen via AL11 however you cannot access the file directly from windows. This is the reason you get an error.
For checking in originals in background, API functions are much more flexible. Therefore please see also SAP note 504692, which includes several sample programs which could be helpful by checking in original files in background.
The document BAPIs always require a SAPGUI or an open RFC connection, because this channel is required to start the program SAPHTTP (or SAPFTP) on the client for the check-in. When the BAPI is used in background, the system doesn't know where to get the original files from.
Please note that the functionality you would like to realize is a very special one for which no standard solution exists. However, API-s are more flexible in some cases, i.e. CVAPI_DOC_CHECKIN with RFC destinations defined as SAPHTTPA/SAPFTPA could fulfill your requirements.
Further please see also the SAP note 796709 which contain also necessary information for this action too. In note 766277 you will find also a complete documentation of all available DMS BAPIs in the attachment. Unfortunately there is not standard solution for such scenarios like explained by you. Because a lot of environment variables could influence the BAPI behavior.
As additional information source kindly go through the note 729800. This will be of use for the current issue. If one uses BAPI's in via RFC-Lib, the ABAP-System makes a callback and starts the saphttp, sapftp via the open RFC channel. Therefore the RFC-Client has to allow this by calling RfcAllowStartProgram("sapftp;saphttp"). SAP note 144256 clearly describes the process.
Best regards,
Christoph -
SAP external files link with DMS
Hi
I have one application (like GED) external SAP.
My scenario is: I create one doc in this application that contains (for example: doc number and file). This file can be DOC, PDF, DWG.
When I save this doc, automatically must be create doc in SAP DMS also.
In SAP t-code CV03N search this document and I have this DIR. Double click in file must open it (storaged external SAP).
Must I use t-code OACO?
Help me
RegardsHi,
regarding your description I can only offer you the following suggestion and hope that it helps. To create a document info record in the SAP DMS system by using an exeternal application, the relevant function module has to be called via an RFC call.
Please note that in background the calling of DMS transactions are not possible or supported. To create or change a document info record in background I would recommend you to use the BAPIs BAPI_DOCUMENT_CREATE2 or BAPI_DOCUMENT_CHANGE2 to create or change a Document info record. Please see the SAP note 766277, which contains the full documentation of all BAPIs in the DMS area.
For checking in originals in background, API functions are much more flexible. The document BAPIs always require a SAPGUI or an open RFC connection, because this channel is required to start the program SAPHTTP (or SAPFTP) on the client for the check-in. When the BAPI is used in background, the system doesn't know where to get the original files from.
Please note that the functionality you would like to realize is a very special one for which no standard solution exists. However, API-s are more flexible in some cases, i.e. CVAPI_DOC_CHECKOUTVIEW with RFC destinations defined as SAPHTTPA/SAPFTPA could fulfill your requirements.
Please see also SAP note 504692, which contains sample programs for the checkin in background. Further please see also the other SAP note 796709 which contain also necessary information for this action too.
Best regards,
Christoph -
MASS UPLOAD OF DOCUMENTS USING LSMW
Hello Experts,
I am experienced in SAP DMS but not in LSMW.
I would like to use LSMW for Mass Uplaod of Documents and would like to give the input in the below format.
I was able to create LSMW for Doc Upload using Recording option but it will not give me the original path location.
I know there is a BAPI too for Document create which is BAPI_DOCUMENT_CREATE but dont know how to use it in LSMW>
Which option is best to be used in this case. Below find the input format of the file which am looking
DIR
Number
Doc Type
Doc Part
Doc Ver
Description
Status
Original File
Path.
Appriciate your answers.
Regards,
S.KulkarniDear Shrikanth,
please note that batch input in Document Management System is not
supported for Releases higher than 4.5. The batch input technology
was designed for the transactions CV01 and not for CV01N/02N etc.
To create
or change a document info record in background I would recommend you to
use the BAPIs BAPI_DOCUMENT_CREATE2 or BAPI_DOCUMENT_CHANGE2 to create
or change a Document info record. Please see SAP note 766277,
which contains the full documentation of all BAPIs in the DMS area.
Normally you can use DMS BAPI or API function modules to checkin
originals into the content server. I would recommend you to use the
API modules as they are much more flexible then BAPIs. Please see the
note 504692 which contains further information and some
sample programs.
With transaction SXDA you can also create document info records
in the background but the filepath should not be shortened anymore.
For further information please check SAP note 817743.
I hope that this information could be useful for you to setup a
working scenario to edit document info records successfully in
background.
Best regards,
Christoph -
DMS: Object Links for Work Order
Hello All,
I would like to attach and checkin originals to a work order thru CV01N/CV02N transaction. But, there is no specific tab for work oder. How do I acheive this?
what configuaration and development has to be done?
Any kind of help is highly appreciated.
Thanks,
ChandraHi,
If you need only a tab to be seen in the CV01N/CV02N Tcodes, then there is a config settings,
Document Mangement--> Control Data->Define Document Types (under that select your document type to which this attachment is required) > Define object links> select the production order (PORDER---Object & Screen # 0251)
then you can see the production order tab in the DIR,
OR
As per my understanding of your requirement is:
When you attach a Original in DIR then it should be visible in the Production order also.
To achieve this you need to build a relation b/w Material Master & DIR (particular document type), so when a order is created then DIR with original will also get attached automatically so that you view, or through EWB also it can viewed & edited.
Hope i have understand correctly.
Regards
Rehman -
DMS - Document checkin in background
Dear all,
Is it possible to checking document in background process ?
I would appreciate if anyone could please guide me on this procedure.
Thanks in advance .Hi Bruno,
Since u need to upload originals from the background, ur frontend pc is no longer in the scenario. So ur originals must be located where ur Application server can access it.
So this can be either on a shared folder or on the Application server hard disk.
if u r concerned about the security of shared folder, u can have a secured ftp connection and specify the url of the ftp folder.
Regards,
Mahesh -
Error in Check in of Originals by BAPI In background
Hi Friends
We have requirement to check in the documents in DMS in background mode using BAPI_DOCUMENT_CHECKIN_REPLACE2 . Original files are stored on
application server in folder G: drive . When I run this BAPI in foreground mode it runs
fine. But in background mode it gives error u2018Program no longer
started via RFCu2019. No return possible.u2019 I debugged the BAPI and found that error occurs at
function module 'CV120_FTP_START_REG_SERVER in include LCV120F06.
Error occurs when it calls SYSTEM_START_REG_SERVER.
When this program runs in background it is unable to find SAPGUI.
That is why it fails while calling function module RFC_PING inside function module
CV120_FTP_START_REG_SERVER at line 28.
I have referred note 505891 for DMS related issues.
But when this BAPI runs in background it fails to check in.
We have also requirement to check in files located at remote FTP location.
Whether this is possible or not.
With Regards
Mangesh PandeHi Mangesh,
I'm facing the same problem, could you please give us some further explanations?
->Files are on the same server
->Checkin always fails (RFC-Callback not allowed)
->online works always fine (sure: with gui-download instead of FTP->No probs)...
Does it mean, i need a special Storage category? the one i have has the vault-Indicator...
Thanks in advance for any information and greetings from France...
Guillaume Delorme
Edited by: Guillaume Delorme on May 5, 2010 10:15 AM -
Need to create the document with originals and checkin that document
HI Guys,
My requirement is to write a method to create the document with originals and checkin that document of DMS.
Plz suggest the approach to get this requirement solved.
Regards,
RSKHi Bala,
Thanks for the reply.
Iam writing the code under method like below.
Importing:
ls_doc type bapi_doc_draw2.
APPEND is_files TO it_files.
CALL FUNCTION 'BAPI_DOCUMENT_CREATE2'
EXPORTING
documentdata = ls_doc
IMPORTING
documenttype = iv_doctype
documentnumber = iv_docnumber
documentpart = iv_docpart
documentversion = iv_docvers
return = iv_return
TABLES
documentfiles = it_files.
Iam checking with document number , document type, document part, document version... it is throwing error message as
error while checking in and storing: version number(25).
Please advice whether it is correct approach?
Regards,
RSK
Edited by: shravan kumar ravula on Dec 22, 2011 11:24 AM
Edited by: shravan kumar ravula on Dec 22, 2011 1:26 PM
Edited by: shravan kumar ravula on Dec 22, 2011 1:26 PM -
How to create the document with originals and checkin that document
I am using this 2 bapi for creating DMS ,
BAPI_DOCUMENT_CREATE2
BAPI_TRANSACTION_COMMIT
BAPI_DOCUMENT_CHECKIN2
BAPI_TRANSACTION_COMMIT
at last we want to c in DRAO table the created doc no should be updated here.
But it not updating.how can i update in the table..
Please tell via code..How do you call BAPI_DOCUMENT_CREATE2?
I just tried with the example given in the documentation and with a little adjustment I created a document with an original which appears in the DMS_DOC_FILES table.
DATA: ls_doc LIKE bapi_doc_draw2,
ls_return LIKE bapiret2.
DATA: lf_doctype LIKE bapi_doc_draw2-documenttype,
lf_docnumber LIKE bapi_doc_draw2-documentnumber,
lf_docpart LIKE bapi_doc_draw2-documentpart,
lf_docversion LIKE bapi_doc_draw2-documentversion.
DATA: lt_files LIKE bapi_doc_files2 OCCURS 0 WITH HEADER LINE,
lt_drat LIKE bapi_doc_drat OCCURS 0 WITH HEADER LINE.
ls_doc-documenttype = 'Z01'.
ls_doc-documentversion = '01'.
ls_doc-documentpart = '000'.
ls_doc-statusextern = 'DR'.
ls_doc-laboratory = '001'.
REFRESH lt_files.
CLEAR lt_files.
lt_files-docfile = 'c:\BP\test.docx'.
APPEND lt_files.
CLEAR lt_drat.
REFRESH lt_drat.
lt_drat-language = 'EN'.
lt_drat-description = 'Info Rec Description'.
APPEND lt_drat.
CALL FUNCTION 'BAPI_DOCUMENT_CREATE2'
EXPORTING: documentdata = ls_doc
IMPORTING: documenttype = lf_doctype
documentnumber = lf_docnumber
documentpart = lf_docpart
documentversion = lf_docversion
return = ls_return
TABLES: documentdescriptions = lt_drat
documentfiles = lt_files.
IF ls_return-type CA 'EA'.
ROLLBACK WORK.
MESSAGE ID '26' TYPE 'I' NUMBER '000'
WITH ls_return-message.
ELSE.
COMMIT WORK.
ENDIF.
Best Regards,
Martin -
BAPI_DOCUMENT_CREATE2 fails in Background
Hi everyone,
I wrote an ABAP-report calling BAPI 'BAPI_DOCUMENT_CREATE2'.
This ABAP has to create a document and upload files per FTP into DMS (Checkin)
Works Online fine (cause the BAPI avoids FTP as a GUI is online available) but miserably fails in background:
Message: RFC callback calls are not allowed in the ABAP...
This message comes from a failed call of the FM 'SYSTEM_START_REG_SERVER'
in the FM 'CV120_FTP_START_REG_SERVER' as described in an old thread (Error in Check in of Originals by BAPI In background)
Sample of the BAPI-call:
CALL FUNCTION 'BAPI_DOCUMENT_CREATE2'
EXPORTING
documentdata = documentdata
pf_ftp_dest = 'SAPFTPA'
IMPORTING
documenttype = documenttype
documentnumber = documentnumber
documentpart = documentpart
documentversion = documentversion
return = return
TABLES
documentdescriptions = documentdescriptions
objectlinks = objectlinks
* documentstructure = documentstructure.
* documentfiles = documentfiles
* documentstructure = documentstructure.
documentfiles = documentfiles.
I tried a lot, even in 2 steps (first create the doc per BAPI, second checkin per call of CVAPI_DOC_CHECKIN)
but in everycase, i always get the same problem...
Any help will greatly be appreciated : i daily and manually (ok, even if 1 report launch per day is sufficent) have to upload aprox.
2000 PDFs ...
Thanks in advance for answering...
Edited by: Guillaume Delorme on May 5, 2010 11:08 AMHi everyone,
Due to holidays, i gotta post under another account...
There was a logical mistake in my problem:
-> i thought i had to do the physical checkin of the files while or after the BAPI_DOCUMENT_CREATE2-call.
In my case, the content-server is reachable from the app-server as it's been defined in the AL11.
The content-server is directly defined in table TDWD with complete directorypath as a vault-server (NO DVA-VAULT).
The SAP-FBs do actually handle two cases for file-checkin that can suit my concern::
-> DVA-Vault?->FTP-Connect for filetransfer
-> No DVA-Vault? ->Local GUI-Upload for filetransfer
For background-processing fails always the GUI-Upload -> normal
I don't use any DVA-Vault -> i must do something else.
Solution: Ridiculously easy...
*-> FIRST :Physical Checkin over a stupid TRANSFER DATASET for the file.
*If OK:
*->SECOND: Call of BAPI_DOCUMENT_CREATE2 with reference to the transferred File
* ->Structure BAPI_DOC_DRAW2:
* -> Short Dataname in BAPI_DOC_DRAW2-docfile1
* -> Datacarrier in BAPI_DOC_DRAW2-datacarrier1 (actually the key for the VAULT-server)
* -> App.type in BAPI_DOC_DRAW2-wsapplication1.
* -> Description, Documentype, username, laboratory are must-fields with my customizing too.
* ->Internal Table BAPI_DOC_FILES2:
* -> Short Dataname in BAPI_DOC_FILES2-docfile
* -> Datacarrier in BAPI_DOC_FILES2-storagecategory (actually the key for the VAULT-server)
* -> App.type in BAPI_DOC_FILES2-wsapplication.
* -> no other fields required for this table
* ->(...)
*endif.
Now it runs fine every 5 minutes and i handle about 3000 documents a day...
I give points to Phillip van den Heever who reminded me the AL11-Setting and i mark this topic solved as soon as i can...
Thanks to everyone and greets,
Guillaume Delorme -
Clarification of background processing and BAPI_DOCUMENT_CREATE2
Hello,
i am sorry to mention this long discussed topic,
but i would very appreciate to clarify how can i checkin new originals for a new document using background processing.
we are trying to use BAPI_DOCUMENT_CREATE2 to create a document and checkin original from a network path +
server\file.pdf+ .
i have read that i should add the path in AL11 - did it, how should i use it?
i have read that i should use the SAPFTPA & SAPHTTPA parameters when calling the function - i have these in SM59 and the connection test is successful - but what should i do with them?
will be very thankful for your help.
here's an example from our code:
call function 'BAPI_DOCUMENT_CREATE2'
exporting
documentdata = ls_doc
pf_ftp_dest = 'SAPFTPA'
pf_http_dest = 'SAPHTTPA'
importing
documenttype = lf_doctype
documentnumber = lf_docnumber
documentpart = lf_docpart
documentversion = lf_docversion
return = ls_return
tables
documentdescriptions = lt_drat
objectlinks = lt_drad
documentfiles = lt_files.Hi,
Populate the document original information according as per below guideline.
The tables 'DOCUMENTFILES' contain the entries about originals that you you want to allocate to the document. The meanings of the structure fields are:
'SOURCEDATACARRIER': Data carrier name (optional) of a server on which
an original is stored
'STORAGECATEGORY': Name of the data carrier that you want to check
original into. The function module determines the
storage type, SAP Database, vault, or archive
using the name of the data carrier.
'DOCFILE': File name of the original
'WSAPPLICATION': Name of the workstation application. This entry is
necessary when no workstation application has been
assigned to the document info record or the new
original is of another type.
Regards
Keerthi -
Can't set smart album pictures as desktop backgrounds.
i have imported 'without copying to library' a whole bunch of pics into iphoto and have created smart albums. now i went to 'change desktop background' by control clicking on the desktop and am selecting a pictures from one of the smart albums but its only displaying a blue background. this is true for all smart albums and normals ones as well. when i select an image from the other folders they work fine. what could be the reason?
the primary reason of importing stuff to iphoto was so that they are easily available across applications.simport
Do you know of any reason why the Desktop pref pane should not be able to use photos in a "referenced" iphoto library
It's just the nature of the beast.
but I just don't trust it enough to do what it will with my photos by having them stored in the iPhoto library.
What are you afraid of?
When you import a pic into iPhoto in the default Managed mode all it does is make a byte by byte copy of the pic. Nothing else. It's an exact copy. It makes no alterations, adds nothing, removes nothing.
The pic is stored in the Finder. Yes, it's in a Unix Style Package file, but apart from all the ways to access your pics I'll describe in a moment, if you want to look inside the package you can do so at any time: Simply right click on the iPhoto Library and select 'Show Package Contents' from the resulting menu. A Finder window will open and you'll see the Library inside.
There are various files, which are the Library itself and some ancillary files. Then you have three core folders
Originals are the photos as they were downloaded from your camera or scanner. (As your Library is referenced the files will be aliases rather than the actual files.
(ii) Modified contains edited pics, shots that you have cropped, rotated or changed in any way.
(iii) Data holds the thumbnails the the app needs to show you the photos in the iPhoto Window.
Remember: iPhoto depends on the structure as well as the contents of this folder. Moving things, renaming things or otherwise making changes will prevent iPhoto from working and could even cause you to damage or lose your photos.
Running a referenced library has a number of pitfalls - apart from the fact that System Preferences cannot use the files.
1. Import and deleting pics are more complex procedures
2. You cannot move or rename the files on your system or iPhoto will lose track of them on systems prior to 10.5 and iPhoto 08. Even with the later versions issues can still arise if you move the referenced files to new volumes or between volumes.
3. Most importantly, migrating to a new disk or computer can be much more complex.
Always allowing for personal preference, I've yet to see a good reason to run iPhoto in referenced mode unless you're using two photo organisers.
If disk space is an issue, you can run an entire iPhoto Library from an external disk:
1. Quit iPhoto
2. Copy the iPhoto Library as an entity from your Pictures Folder to the External Disk.
3. Hold down the option (or alt) key while launching iPhoto. From the resulting menu select 'Choose Library' and navigate to the new location. From that point on this will be the default location of your library.
4. Test the library and when you're sure all is well, trash the one on your internal HD to free up space.
If you're concerned about accessing the files, there are many, many ways to access your files in iPhoto:
For 10.5 users: You can use any Open / Attach / Browse dialogue. On the left there's a Media heading, your pics can be accessed there. Apple-Click for selecting multiple pics.
Uploaded with plasq's Skitch!
To upload to a site that does not have an iPhoto Export Plug-in the recommended way is to Select the Pic in the iPhoto Window and go File -> Export and export the pic to the desktop, then upload from there. After the upload you can trash the pic on the desktop. It's only a copy and your original is safe in iPhoto.
This is also true for emailing with Web-based services. If you're using Gmail you can use iPhoto2GMail
If you use Apple's Mail, Entourage, AOL or Eudora you can email from within iPhoto.
If you use a Cocoa-based Browser such as Safari, you can drag the pics from the iPhoto Window to the Attach window in the browser.
Or, if you want to access the files with iPhoto not running, then create a Media Browser using Automator (takes about 10 seconds) or use THIS
Other options include:
1. *Drag and Drop*: Drag a photo from the iPhoto Window to the desktop, there iPhoto will make a full-sized copy of the pic.
2. *File -> Export*: Select the files in the iPhoto Window and go File -> Export. The dialogue will give you various options, including altering the format, naming the files and changing the size. Again, producing a copy.
3. *Show File*: Right- (or Control-) Click on a pic and in the resulting dialogue choose 'Show File'. A Finder window will pop open with the file already selected.
Your choice, obviously, but best to be aware of all the ramifications. By all means post back if you require more info.
You can set Photoshop (or any image editor) as an external editor in iPhoto. (Preferences -> General -> Edit Photo: Choose from the Drop Down Menu.) This way, when you double click a pic to edit in iPhoto it will open automatically in Photoshop or your Image Editor, and when you save it it's sent back to iPhoto automatically. This is the only way that edits made in another application will be displayed in iPhoto.
Other information that may offer comfort:
Events in the iPhoto Window correspond exactly with the Folders in the Originals Folder in the iPhoto Library package file (Right click on it in the Pictures Folder -> Show Package Contents).
You can move photos between Events, you can rename Events, edit them, create them, as long as you do it via the iPhoto Window. Check out the Info Pane (wee 'i', lower left) the name and date fields are editable. Edit a Event Name using the Info Pane, the Event Folder in iPhoto Library/Originals will also have the new name.
Mind you, I don't suggest that you change over in one go. I think the best thing to do is create a new Library (Hold down the option (or alt) key key and launch iPhoto. From the resulting menu select 'Create Library') and set it as a Managed Library. Import 50 or 100 pics an explore it, see how it works and see if that does anything for your confidence.
Regards
TD -
Content Versions getting Created Automatically/Unable to Check-in Originals
Hello Guru's,
Everytime when I try to check-in an original and save the DIR, two content versions of the originals is getting created.This is happening only when I do through the PLM Web UI. Hence I am not able to check-in documents through PLM Web UI. I checked all my configuration and I have not enabled the content version neither in DIR status nor in the application type.
I dont have any issues checking through the CV01N/CV02N. The whitelist set up has been completed as well.
I have a similar post Unable to checkin Original in PLM Web UI
Kindly advise as to what configuration I should check.
Thanks & Regards
JoHI Jo,
based on your description I think that maybe the following SAP notes could be useful for you:
2064338
2064099
2061382
1269940
Best regards,
Christoph
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