Clear G/L accounts before entering opening balance

Hi,
We have not gone live with SAP B1 yet. I am importing closed A/P and A/R invoices for past history. What is the correct way to zero out G/L accounts before entering the opening balances when we go live. We have multiple G/L accounts.
Thank you for your help.

Using the DiApi you can import both closed AR invoices and pay them at the same time. Run your trial balance before starting the process (every account should have zero balance. Perform the import and pay the invoices. Run trial balance again and perform journal entries to get GL back to zero (just do reverse of what trial balance reports).
Of course perform your tests in the test database but the above works we do it on almost all of our implementations.

Similar Messages

How to change the BP-customer Control Account for entering Opening Balance

Hi experts,
I am working on a project where I have used the segmented chart of account and segment is branch.
Project is under SAP B1 8.8 PL 05.
Customer has 2 branches. Now both the branch have different control account for debtors. Customer (BP) master is common for both the branches.
Now at the time of entering BP-Customer opening balance, I do not find the provison to select/change of control account. So all the opening balance entered will go into one control account only, which is set in business partner master for particular customer.
In SAP B1 8.8 at transaction level like Sales Invoice, there is provision to select the control account. Now I believe entering opening balance is the similar functionality as Sales Invoice and there should be provison for selection of control account to user.
Anyboady has any Idea / work around ?
Incase there is no provison then, I believe Product development team should take this in development of SAP B1 8.8.
BR
Samir Gandhi

Hi,
I suggest you to import BP opening balance by JE template of DWT in which you just put account code as your control segmented account and additional information in "shortname" field with customer/vendor code.
Hope this helps,
Son.

VENDOR/GL/CUSTOMER ACCOUNT STATEMENT WITH OPENING BALANCE

Can anybody tell me the tcodes in SAP for Vendor/Gl/Customer Account Statement with opening balance.
Best Regards,
Sudhanshu Dang
0124-3081015

hii
As per my knowledge no such reports for GL are there in sap.. we also had a same requirement but could not find it... we wanted reports with opening and closing balalnces...
u can go to SAP1 and check all the standard reports available. check wheather any report fulfills ur need or else go for abap reports...
Check f.42 T code for Vendor Report. and s_alr_87012172..for customer.
thanks
sejal

How to enter opening balance for GL A/C(Ex. Bank A/C, Cash A/C, Vendor A/C)

Hi Expert,
How to enter opening balance for last year to closing balance to this year opening balance explain deeply helpful for me Thanks in advance.
Example
All Bank A/C, Cash Book, Vendors, Customers, like that how to enter closing to opening balance.
With Warm regards,
Selva

Dear,
As per SAP standard there is no need to carry forward the balances as the system will do a virtual carry forward into next year opening without creating any FI documents.
If your business scenario demands then you can use the transaction code F-02 for posting a carry forward balances, this will not effect any of your balances but only creates a FI document.
If your R3 version is SAP ECC5 or 6 then use the transaction code FAGLGVTR

How to enter opening balances for business partners

pls let me know end to end process to enter opening balances for business partners.
thank
reema

Hi Reema....
There are two processes you can enter OB for BP.
1. Bill waise
2. Total
If you want to go for Bill wise then its better to upload the AP and AR invoice under service category via DTW.
If you want to go for Total BP balance then go to Administration> System Initialization> Opening Balance--> Opening Balance Business Partner.
Regards,
Rahul

Entering opening balances..

About entering opening balances...
Enter credit balances AS +VE
Enter debit balancs AS -VE
BUT, is this dependent any bit on the Display Credit Balance with Negative Sign in the basic initialisation tab ?
If this option CHECKED, will the opening balances entering technique be reversed... ie to say.. Enter Credit Balances as -VE and Debit as +VE ?
Please share your thoughts as well..

Hi Gautam,
I think, you have done the things reverse way because you need to enter the opening balance of debits values (i.e Assets , expenditures) with +ve & credit values (i.e liabilities, revenue) with -ve sign. The display setting of negative balance doesn't have any relation with balance uploading.
Hope this will help you.
Regards,
Abhishek

Entering opening balance for a new company

Hi all
I am using AP, GL and CM. After successful testing on test environment the customer now is forwarding in live environment.
He has prepared open balance for all accounts and i should migrate these balances in the system.
This balance sheet prepared from the customer is balanced so debits equals to credits.
The currency of this company is ALL, and in this document there are few accounts that are in EUR and USD, but in total the converted amounts of these accounts(accounts that has balance in foreign currency) together with other accounts in ALL are balanced.
Now i have to enter in the GL module three different journals, one in ALL, one in EUR and the last one in USD, with the exchange rates given by the customer.
The question is here. These three journals are not balanced, and i wanted a suggestion which is the best way to enter the open balance for this customer.
Thank you and best regards

Hi Octavio
So the document sent from the customer is like this:
Acc. No------------Debit ALL-----Credit ALL----------Debit EUR-------Credit EUR----------------Debit USD----------Credit USD
Acc. 1--------------100
Acc. 2--------------150-------------------------------------100
Acc. 3--------------150-------------------------------------100
Acc. 4--------------200-----------------------------------------------------------------------------------------200
Acc. 5--------------200-----------------------------------------------------------------------------------------200
Acc. 6---------------------------------800
Now accounts in foreign currency should have their balances in foreign currency and the converted amount is giving the balance in local currency.
so i have to register three journals or am i wrong?? As you can see the journals in each currency are not balanced.
Thanks again
Edited by: user567002 on Nov 26, 2010 3:13 AM
Edited by: user567002 on Nov 26, 2010 3:15 AM

Post open items with clearing for a account nt previously open item managed

Hi,
We have a current VAT account which was not open item managed till April 2008. Since the account has a zero balance we were able to make it open item managed from May onwards.
Using transaction code FS10N we see that there are some items which are open (type SB and SA). We want to post these items with clearing.
Moreover the postings made in the vat account are done every month but they are manual postings only using T.Code FB50 and as checked using the transaction code OB40.
We are not also allowed to run program RSEPA02. as this is not a standard program and not recommended to be run by SAP.
Could anyone please sujjest how can we post the previous items with clearing.
Thanks and regards,
Priyajit.

Hi,
In this case when you are shifting account from open item to non open item all the open item debit and credit side to a dummy account and when account is converted into open item you have to reverse the earlier entries.
Check this with what exactly you have done.
Assign points if solved the problem.
Warm Regards
Edited by: MILIND on May 20, 2008 10:29 AM

Fixed Asset - Manually enter opening balance

Hi,
It's possible to manually enter fixed asset opening balance? anyone wanna share ways of manually enter? l only tried on import way.
Thanks in advance!
Phoebe

Hi,
There is no feature that can be used to upload FA opening balance amount in the fixed asset addon.
If you refer to fixed asset master data import, you can use template fixed asset master data to import the master data.
JimM

Importing G/L Accounts,B/P opening balance and Stock opening bal throughDTW

Hi All
I want to import following through DTW:
1. G/L account opening balance
2. BP opening balance
3. Stock opening balance
Please suggest me name of templates with examples
Please dont post the links of the threads related to my question. I know there are already many threads posted for this question but im confused with it because every thread suggests diffrent templates.
Simply tell me the name of thread used for these 3 opening balance and with examples of fields used in template.
ThankS
Edited by: Malhotra Saurabh on Apr 7, 2010 5:54 AM

Malhoutra,
Using a JE template is almost the same as using a document template (you will have to use service typre documents). The document will create a JE.
The difference is that it allows you to create the actual document types which make up the BP balance, so the team will be able to see each open invoice and credit note separately. This helps when reconciling future payment receipts and providing good aging reports.
You can achieve the same by creating a line for each document in your journal lines template.
You will need to use documents for items as you are bringing in quantity and values which cannot be done with journals. If you are managing item cost by warehouse, you will need a document line with quantity and cost in each warehouse for each item. Using the inventory general entry template will set the item cost properly in the system in the Master data when processing new transactions.
Gordon is correct, there are many ways to achieve what is required, each partner will use what they are used to and know will work for the customer - as each customer is different too.

BP open balances

Hi ,
We are trying to import BP via DTW.
Is it necessary to enter open item list before entering opening balances of BP .
Please guide me which should be entered first BP open balances or open item list .
And also guide me which should be done first BP open balances or G/L balances.
Regards
Swapna.g

Hi Swpna,
It is not necessary that first you have to upload BP balance and secondly you have to upload GL OB. Either way u can do. Open item list is also same here.
Opening balance:
BP Opening balance
GL Opening Balance
Opening Stock.
In BP Opening Balance there is some way do it efficiently.
Upload the Opening balance first.
Open AP invoice and Open AR invoice to be uploaded separately. (u can post this as service invoice, So we can track for a particular bill). And as usual open documents which are all pending status (Open).
GL Opening Balance:
If u has a multiple currency transaction better u can have all GL Accounts currency as Multiple Currency.
Thanks and Regards,
Senthil Maruthappan.

Opening Balance of Banks in G/L Accounts

When I want to Show the opening balance in Bank ( G/L ) Accounts I am following the sequence mentioned Below. But It is not clear for me . Can U guide me.
Administration -> System Initialization -> Opening Balances -> G/LAccounts Opening Balances In G/L Accounts Opening Balance Screen when we select Specific Bank G/L Account Number the same is Disappearing from the list of G/L ACCOUNTS. Due to this I am unable to enter Opening Balance for the required Bank. What is the reason.
May be my procedure is wrong, please guide me.

Santosh,
As I suggested in one of my earlier messages, You may use Journal Entry to bring in Opening Balances.
Debit Bank Account G/L
Credit Opening Balance Account. (this is the account you would be creating to balance all the opening balance import)
Suda

Opening Balance Account

Hi Experts,
I have a doubt regarding entering Opening balances for Business Partner, G/L and Item Master.
I created 3 different opening balance accounts in Equity Drawer for Business Partner, G/L and Item Master.
After entering opening balance, when these accounts will get cleared since this is Offset accounts.
Thanks
Andre

Hi Andre,
Please find the procedure which I follow to import the OB:
Create 1 offset account each for GL, Items , Customer & Vendor (you can create these in any drawer as the impact of these would be zero after importing OB's.)
Import OB of BP which would result in the following JE:
Customer (control account)--- Dr 100
OB Offset account--- Cr 100
and similarly for vendor;
Vendor (control account)--- Cr 100
OB Offset account-- Dr 100
Import OB of items which woudl give the following JE:
Stock-- Dr 100
OB Offset account-- Cr 100
Import ob of GL, now here, replace the control accounts (customer/vendor) with the offset accounts used for customer & vendor, replace the inventory account with the offset account and use the GL offset account for Debit and credit templates.
The advantage of having separate accounts is that in case if any of the OB's are wrongly imported, the values would be separate.
Hope this helps.
Thanks,
Joseph

Template for G\L account opening balance

Hi
which is the DTW template for importing G\L account and BP
opening balance.
Are there any default columns that need to be set ?
Regards
swapnil

I am using :
in header:
RecordKey     JdtNum     AutoVAT     DueDate     Indicator     Memo     ProjectCode     Reference2     ReferenceDate     Reference     Series     StampTax     StornoDate     TaxDate
1          tNO     20070207          Transaksi 1                              tNO          20070207
2          tNO     20070207          Transaksi 2                              tNO          20070207
3          tNO     20070207          Transaksi 3                              tNO          20070207
and in line:
RecordKey     LineNum     AccountCode     AdditionalReference     BaseSum     ContraAccount     CostingCode     Credit     Debit
1     0     130010               161010          1000
1     1     161010               130010               1000
2     0     133000               161010          200
2     1     161010               133000               200
3     0     130110               161015          500
3     1     161015               130110               500
Rgds,

Opening balances in RG1

Hi All,
As per the new excise requirement we have to show the opening and closing balances of all the materials in RG1 register.
Please help me how to get this?
What is Extraction Indicator in J2irg1bal table?
Please help
Thanks
Prasad

Hi Satyendra ,
For initial upload in RG1 there are 2 tables you need to manually update. J_2IRG1BAL from CIN or SD side. And Accounts to be updated for Balance in J_2IACCBAL.
There are 2 ways for updating balance tables
On last day of month enter Balance in Closing balance field.
OR enter opening balance on 1 st day of month.
Also check Material form P ,can be maintained in user exit for permanent effect.
After updating balances ,
perform any one transaction on system.
and then Extract the Rg1 table .
Ask FI consultant to put in FI JV after balance upload in ACCBAL table.
If you have not done table entries before performing transaction and extraction of RG1 then balances will not appear .
Check with your senior there and use table edit in such case (I hope you are not on production server at the moment) .Then again perform Extraction and check once.
SD FI and ABAP to be present and take decision accordingly.

Clear G/L accounts before entering opening balance

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