Clear GL account non-open item

Hi All,
I have created a GL account for bank account.While creating the master I forgot to check the Open item management in control data(FS00). Then I passed some entries. Now only realised that the open item management check box should be selected. While changing the check box as selected for open item management in the GL account master data,system throws an error message saying that, 'Account balance = 0 but open items exist in the account'.
I tried to clear the GL account by F.13. Here also I got a message as "No G/L account documents selected".
Please advise to solve this problem.
Thanks...

Hi,
You can do this with the help of your ABAP resource.
Ask him to create a Z program with reference to standard program RFSEPA02, to switch on the OIM for an existing GL account.
We did the same in our case, when we have more line items, where we cannot use a new GL account number.
Thanks,
Srinu

Similar Messages

Clearing Non Open Item Managed documents

Hello,
we have an existing G/L account where it was previously set to non open item managed. after some time, they have switched it to OI managed. since the balance of this account is 0, they were able to switch it successfully.
problem is, during FBL3n, these documents (that were posted when the account is still non open item managed) is listed in the open items. can this items be "cleared"?
thanks
Moderator: Search SDN and certainly don't post threads, which were locked before, under different names. This is violation of SDN rules

HI,
When u have created the GL and if you have not activate or deactivate the OPEN ITEM mmanagement.
You have to use the follow SAP std progrom. ther are four std program SAP has provide for this these
RFSEPA01
RFSEPA02
RFSEPA03
RFSEPA04
you have to check the documentation of the program to know which one u have to used here for your case .
hope this is clear assign the points.
with regards
krishna

Converting a GL account from Open Item Mgnt to Non-Open Item Mgnt

Hi All,
I have a GL account which needs to be switched from being an open item managed account to a non-open item managed account. The account has already been posted to. I have therefore posted a document to bring the balance of the account in local currency to zero and have also cleared the account so there are no open items showing (via transaction FBL3N).
However, when I try to untick the 'open item management' box in the master record (via transaction FS00), I get an error message saying that the balance is zero but open items still exist. I'm abit confused as the balance of the account is zero and there are no open items that I can see, even though the system is telling me there are!
Am I missing any steps? Could someone take me through exactly what I need to do to be able to untick the box and set the GL account correctly.
I've already searched on the forum and found advice about changing the settings via OBA5, but when i look at that transaction there are no messages with class FH in there.
Any help would be appreciated.
Many thanks
James

Hello,
In your case, though balance is ZERO, they are not cleared against each other. It is the reason you are still facing the problem.
If ther is no open item management check box, then copy program RFSEPA02 to ZRFSEPA02 and append the initialization control.
If there is already open item management but you want to remove then copy RFSEPA03 to ZRFSEPA03 and append the initialization control.
Do the following steps:
1. Block the account for postings (all check boxes) in FS00
2. Run the customized Z program (Give the company code and account number)
3. Unblock the account for postings (remove all check boxes) in FS00
Take help from your ABAPer to stopping the initilization error check.
Hope this solves your issue.
Regards,
Ravi

Changing an OI Managed Account to Non-Open Item

We are on ECC 6.0 instance.
We have an account which is open item managed and had activity in it. We want to change it back to non-open item managed. We are not sure about all the impacts. Would appreciate if you guys can share your experience.

Hello,
Even if you are on ECC 6.0, but not activated New GL functionality, you can follow the following procedure.
In your case, though balance is ZERO, they are not cleared against each other. It is the reason you are still facing the problem.
If ther is no open item management check box, then copy program RFSEPA02 to ZRFSEPA02 and append the initialization control.
If there is already open item management but you want to remove then copy RFSEPA03 to ZRFSEPA03 and append the initialization control.
Do the following steps:
1. Block the account for postings (all check boxes) in FS00
2. Run the customized Z program (Give the company code and account number)
3. Unblock the account for postings (remove all check boxes) in FS00
Take help from your ABAPer to stopping the initilization error check.
Hope this solves your issue.
Regards,
Ravi

Change G/L Account from Non Open Item Managed to Open Item Managed

Experts,
We need to change a g/l account from Non - Open Item Managed to Open Item managed or in other words enable the Open Item Management for an account.
What's the best way to do this ? so that the existing items get cleared automatically.
All answers would be duly appreciated and rewarded with points.
Thanks,
Nandita

HI,
When u have created the GL and if you have not activate or deactivate the OPEN ITEM mmanagement.
You have to use the follow SAP std progrom. ther are four std program SAP has provide for this these
RFSEPA01
RFSEPA02
RFSEPA03
RFSEPA04
you have to check the documentation of the program to know which one u have to used here for your case .
hope this is clear assign the points.
with regards
krishna

Change GL Account from Open Item Managed into non-Open Item Managed

In the former R3 environments, release 4.6 there was the program RFSEPA03 to turn off open item management.
However, in ECC 6.0 this program is blocked and there seems to be no possibility to change a GL account back to non-open item mgt.
Please comment,
Kind Regards WR

Yes .. I Agree with you ...
Actually I accidently, did not check the GL first, but run the ZRFSEPA02 first .... because of that, my GL is check as an open item and as a recon account too ...
any solutions ?

How to make openitem managed GL accounts to Non open item and the implicati

Dear all,
Can any one please tell what are the steps to be taken for making an openitem managed GL accounts to Non open item and the implication of this change.
Thanks in advance.
Gokul

Hi Gopal,
You can maitian a gl a/c without line item display to do so follow the path
sap easy access-accouting-financial accouting-general ledger-master records-gl a/cs-individual processing-centrally, or trans code FS00
then open the gl account in the required company code and click control data ,then click change and under account management in company code u can un check line item display and save the changes.
Make sure line item display is off for recon accounts as the line item are maintained at customer or vendor level and for bank a/c line item should always be ticked on .
Hope this is helpful if so reward points.
regards,
Mayur

Postings to G/L accounts with open item management are not permitted Messag

HI All,
Me activiated New GL. and when I am trying to post the
document, I am getting the below error.
The GL used 200100 is Cash A/c (40)
Cr Eq Share Capital A/c (50)
As Cash A/c requires Clearing, I have activated "Open Item Management".
Can you advice me why Its giving me the below mentioned error.
Thanks
Postings to G/L accounts with open item management are not permitted
Message no. FAGL_POST_SERVICE012
Diagnosis
You use G/L account 200100 in company code RLIF with open item
management. However, postings are not permitted to G/L accounts in
individual ledgers with open item management.
Procedure
If you have not yet made any postings to this account and if the
account is to be used for closing processes in non-leading ledgers,
deactivate the Open Item Management indicator in the company code data
for the G/L account.
Thanks,
Niranjan Yandamuri

Hi,
Please, refer to note 1646466 for the info on this message.
Regards,
Eli

Reset & reverse document with open item managed and none open item managed

Dear forum,
I would like to confirm the below.
If i have a posted document where the double entry has open item managed account and none open item managed account and where the open item managed account is cleared, how can i reverse this document.
The problem now is FBRA cannot reset and reverse (as the document partly has none open item managed account) and FB08 also cannot reverse (as part of the account is open item managed account and it is cleared).
Besides manually reverse via FB01, any other method?
Thanks
Moderator: Please, avoid asking basic questions

Which document are you trying to clear using FBRA? You should reset the "clearing document" using FBRA; not the original document that has one open item and one non-open item. Once you reset the clearing document using FBRA, you should then be able to reverse the original document (the one that has one open item and one non-open item) using FB08.

FB50L error: Postings to G/L accounts with open item management are not permitted

Dear All
I need your help.
I am trying to do some adjustment to GR/IR clearing account in Non-leading ledger. Since for this account open item management is ticked, I am getting an error message 'Postings to G/L accounts with open item management are not permitted'.
Now I have checked the forum to find some solution...but does not fit my requirement.
I cannot create a new account. I cannot change the existing account. I tried OBA5, but the message persists.
I also checked the notes.
Appreciate a response on how the post to open item managed accounts in non-leading ledger.
Regards
Kunaal

Hi Kunaal
Usually, OIM accounts are not allowed for Non Leading Ledger postings... With EhP4 or 5, i guess, a new feature is added in GL Master whereby you can specify that a GL will be OIM for Leading Ledger and Not OIM for a Non Leading Ledger
Regards
Kavita Agarwal

Open Item to Non Open Item

Experts,
I need to change an Open Item Managed Account to Non Open Item Managed account. Coming to balance, yes this account has a balance.
Could someone let me know what steps do i need to check before changing this and also what are the steps to change this.
All answers would be duly appreciated and duly rewarded with points.
Thanks,
Nandita

Dear nandita ,
   The SAP System offers the following procedures for accounts with open item management:
Posting with clearing
Manual account clearing
   You can use the clearing program to clear open items from customer, vendor, and G/L accounts. This program uses predefined criteria to group together open items per account. If the balance of the group of open items equals zero in local, foreign, and where applicable, the parallel currency, the items are marked as cleared.
    In manula account clearing procedure, you manually select open items that balance to zero from an account.
You generally use the payment program to clear invoices. This enables you to use automatic clearing instead of having to clear the items manually. The following are examples of situations where you would carry out clearing manually
Regards
Deepesh

Change Account to Open Item Managed

Hi All
I need to change some GL accounts that are not open item managed to open item managed...
However, all these accounts have balances in them and wouldnt let me change it...
And there is no way the customer will clear these balances... so is there any possibility for me to change the master data for these GL Accounts?
Will using the &sap_edit function in SE16n for table SKB1 be the correct way to go about it?
Thank you
Rukshana

Hi,
Could you brief me about the issue or correct if I am wrong:
1) GL Account managed as non-open item amanegement.
2) you want to manage as OIM.
In this situation.
1) Make the GL Balance ZERO by transfering GL transcation to another account..
2) Switch on GL as OIM.
3) Retransfer transcations
What ever transctions you are transfering now, may be cleared through F-31.
Thanks,
Surya

How can we set a GL account with open item managed to normal once posted

Hi All,
How do we set a GL a/c which is an non Open Item managed Nov 08. In Nov 08, user accidently changed the GL a/c to be Open item management. This had caused:
- the Account being revaluated every month. We need to stop the revaluation
- also clear the amount in the revaluation a/c .
Please suggest.
Thanks for the help
MercyRaj

Hi,
You need to settle the account to 0 (Zero) in order to change the configuration of it. You can make a fictitious posting, change the account configuration, and then reverse the posted document.
You have to follow the following steps:
1. Copy the ZRFSEPA02 to ZRFSEPA02
2. Append the error check that is being written. (Initiation Check).Use of RFSEPA02 is not recommended by SAP. However, SAP Note 175960 details, on your risk, how to modify the program and use it.
3. Block the GL Account for Posting
4. Run the Program ZRFSEPA02 (which is modified)
5. Note that this program will not work if your line item and open items balances are mistmatched.
6. Unblock GL Account
Thank You.
Regards,
AVD

Change GL acc to NON open item Management

Good day all
We have a couple of GL accounts that the client want to change from open item management to NON open item management.
I was told to 1. Block the GL accounts
                    2. Clear the balances,
                    3. Customize program RFSEPA03 to Z program and run
                    4. Move balance back to GL account
                    5. Unblock GL account.
My question now is, I can change the open item setting after the balance is cleared and save the changes, so why do I have to use program RFSEPA03 then? Is there any other purpose for program RFEPS03 other dan taking the "tick" out of the OPen Item Management box?
If I do it manually, it will save me development time as the program wont be needed in a customized format.
Please advice.
Kind regards
Lu

Hi Gopal,
You can maitian a gl a/c without line item display to do so follow the path
sap easy access-accouting-financial accouting-general ledger-master records-gl a/cs-individual processing-centrally, or trans code FS00
then open the gl account in the required company code and click control data ,then click change and under account management in company code u can un check line item display and save the changes.
Make sure line item display is off for recon accounts as the line item are maintained at customer or vendor level and for bank a/c line item should always be ticked on .
Hope this is helpful if so reward points.
regards,
Mayur

Postings to G/L accounts with open item management are not permitted

Dear all,
i am getting one error FB01L ledger specific posting for ledger group L2 ledger (IFRS) error is "postingst o GL accounts with open item management are not permitted " i am posting both gl accounts are balance sheet account, please help me how to resolve the problem .
Message no. FAGL_POST_SERVICE012
Reregards
rajashekhar

Dear all,
Thanks for reply, The error message appears FAGL_POST_SERVICE012 because it is generally not permitted to use the O/I managed account as an adjustment account.It is not possible to post on Individual Ledger (on a Leading or non-leading) on OI Account. This is for your informations
We want to post ledger specific for L2 ledger i am getting above error can help me how to sovle the problem , otherwise any alternaitve solution for posting L2 Ledger

Clear GL account non-open item

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