Cleared Items in SAP shows "0" in AP Report in BW?

Hi
We have a AP: Days overdue analysis report based on std DS 0FI_AP_3. The report shows clear items as well in the BW report.
can anyone explain me the purpose of the AP report and how to make the clear items not display in the BW Report?
Thanks in advance
Ishi

Hi,
The DS is to get Payments done to Vendor. So the query based on it will provide you with list of outstanding payment that are overdue and my attract interest. Mainly a Finance department concern.
Second - there is a field in the datasource that defines the status of the document. Filter your query based on the field of your requirement and you'll get what you want.
STATUSPS - Status of the FI item (O = open, C = cleared)
Hope this helps
Raj

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New GL cleared items in SAP-tables

Hello experts,
our clients needs a download from his SAP-system (ECC 6.0) including all postings that are not cleared yet. What we did is a download from FAGLFLEXA including information on segment split which is important to our client. Now we need to get the information on which items are cleared and which are not cleared yet. There is no field like this in FAGLFLEXA. A download from BSEG isn't helping that much either since due to the segment split we have n document lines in FAGLFLEXA and only one in BSEG. The vendor or customer is not named in FAGLFLEXA. Using the reconciliation account to match the entries is error-prone as well since the customer and vendor accounts behind one reconciliation account may be cleared separately. Does anyone know where to find information on cleared items in the newGL-tables? This the information on segment split is relevant to the client we can not just take a download from BSEG.
Thanks in advance for your help!
Regards,
Maria

Hi,
The DS is to get Payments done to Vendor. So the query based on it will provide you with list of outstanding payment that are overdue and my attract interest. Mainly a Finance department concern.
Second - there is a field in the datasource that defines the status of the document. Filter your query based on the field of your requirement and you'll get what you want.
STATUSPS - Status of the FI item (O = open, C = cleared)
Hope this helps
Raj

GL posting clearing item amount and do not show doc status on the header

Hello,
GL post clearing amount both side and increase the no of items in the GL balance display. Inaddition, these clearing line item document header does not show document status field. I have another GL which does not post extra two lines and clearing item document is empty and header shows document status as A (cleared item).
Could you let me know what the difference and what need to be changed to make it not to post clearing items + and - and show doc status.
Both are same FSG and only difference tick mark not done for balance in local currency.

Thanks for your reply...but thats did not work. As I said earlier, I have a Structure in my rows and 2 characteristics in my free chracteristics and in my columns I have a selection of key figures...
What I want is when I drill down on one of my 2 free characteristics, I do not want to see rows with amounts (KFs) zero or space.
RR

HOW TO DISPLAY VENDOR WITH NO OPEN CLEARED ITEMS

Hi All,
We want to delete some of the vendors which do not have any open or cleared items. Can anyone tell me the report ,T Code or ant table which we can run to display the vendors with no open ,clear items.

you will have to first block the vendor for the posting in co.codes using FK05 and then assign that vendor for deletion flag using FK06 , in the next archive run it will be deleted automatically.
You cant just delete the vendor from the system
Assign points if helpful.
Shefford

Line Item Not dispaying in Payment Advice standard report

Hi Experts,
I have cleared line items of a vendor by making payment through F-53 and subsequently generated the Print Form spoon request through FBZ5. But in the print, line items (cleared Items) doesn't display in Payment advice report. But for the Fiscal Year 2009 line items (Cleared item) was displaying in the Payment Advice report which is now not displaying.Since it is a standard report no changes made. So please suggest how to achieve it.
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Arabinda

Hello,
In tr. F-53 you post a payment document,
but to print a check you need to use some check printing program.
SAP-delivered program is RFFOUS_C and it processes only
one bank line per payment document.
Please check the following general information:
The standard form (of the print program RFFOUS_C) prints the invoice
items followed by the check. If the item details overflow to the next
page, then the first check (eg cheque no. 1) will be voided and you'll
get the valid cheque on second page (eg cheque no. 2). This is standard
functionality.
Also I would request you to recheck your customising in FBZP i.e.
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    -> Double click on the appropriate 'Pymt meth.'
       -> Click on the 'Pyt adv. ctrl' button
          ¦ Note to payee lines on the form /               ¦
          ¦                                                  ¦
          ¦ O restricted to                       98 Rows   ¦
          ¦ O None                                          ¦
          ¦ O as many as req                                ¦
          ¦__________________________________________________¦
- The first option will restrict the number of lines on the form to a
value from 1 to a maximum of 98.
- The second option will restrict the number of lines on the form to
zero.
- The third option option will not restrict the number of lines on the
form.
You may test in the system which among the three options will suit your
needs. There is a documentation available at the side of each button.
Also please check whether the problem happens with the standard SAP
program. You may wish to review the documentation for RFFOUS_C via
transaction SE38 -> Enter program name -> Select 'Documentation' radio
button -> Display -> scroll to 'Setting up and changing the SAPscript
forms (layout sets)'.
Also you can refer to the parameter `No form summary section' in the
variant of RFFOUS_C. By setting this indicator, you can prevent the form
summary section from being printed hence the overflow is avoided and
thus eliminates the voided check issue. Please refer to F1 Help of this
field for further information.
Also please refer to the F1 help on the indicator "Indicator: Do not
Void any Checks" in the selection screen of payment program RFFOUS_C.
I hope this helps.
BR,
Raquel

Mapping relation from sap bw query to crystal report

Hello Gurus,
will you please describe mapping relation for following items from sap bw query to crystal report? it is better to provide a instance for each one.
(1) character (2) key figure (3) navigation attribute (4) display attribute (5) charater with hiararchy
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This blog may be helpful:
/people/ingo.hilgefort/blog/2008/10/03/businessobjects-and-sap-part-1-of-4--creating-a-xcelsius-dashboard-on-top-of-sap-bi

Cleared item in R/3 shows as open in 0fiar_c03

Hi,
As i mentioned above...
Cleared items in R/3 shows as open in infocube 0fiar_c03... am i miising somethig?
Best regards
Juan

Hi Prasad,
You have the following ways to find out the reason:-
1. Check your selection criteria in FBL3N, if you are selecting open items as on 15.08.2009, then they will still show open items..
2. Check in table BSIS and BSAS and check where the documents are appearing.If they are cleared, they all should be appearing in BSAS.
This is standard SAP and most probably it has got to do with dates...
Regards,
SAPFICO

Cleared items still shows as open items in transaction FBL3N

Dear All,
We have an issue with respect to cleared items still shows as open items in transaction FBL3N.
Few documents has been posted and cleared, but still those line items still shows as open items. We had this problem only for few line items.
For other line items this clearing process is working properly without any issue.
Issue:
1. Documnet has been posted on 15.08.2209 and the same document has been cleared on 12.03.2010, but this document still shows as open item only....
Looking forward your response / suggestions to resolve this issue.
Thanks in advance
Regards,
Prasad

Hi Prasad,
You have the following ways to find out the reason:-
1. Check your selection criteria in FBL3N, if you are selecting open items as on 15.08.2009, then they will still show open items..
2. Check in table BSIS and BSAS and check where the documents are appearing.If they are cleared, they all should be appearing in BSAS.
This is standard SAP and most probably it has got to do with dates...
Regards,
SAPFICO

How to extract Cleared and Open Items from SAP R/3?

Hi experts,
I have a requirement from user to extract cleared and open invoice items from SAP R/3.
Can someone tell me how to do that?
Thanks!

Hi,
Use the Data source 0FI_AR_4 to Know the status (0FI_DOCSTAT) of payment to be done by customer.
OR
Enhance the 2LIS_13_VDITM with VBUP fields which will give the status of Billing.
With rgds,
Anil Kumar Sharma .P

Reg: Certain Open Items are not showing in open item clearing F-44

HI all,
I want clear open items using with f-44 but cetain open items are not showing in opeing item clearing. i checked in FBL1N all open items are shwoing i want see all open items inf-44 how to see plz help me
with regards
JK Rao

Hi,
Check whether you r giving some additional selection take it as none and are the items in the account have any special indicator you might not be giving here.
reward pts if useful
regds

FI-GL :Balances shows in open item not in cleared item

I have a small question
I make provision in F-02Document .In I F-07 for payment with clearing . Here I used method is partial payment method.
Actually at the last payment we have to done standard then only it will show in cleared item .But I forgot to use standard payment I used partial only .So the item still shows in open item only .Now I want to see this item in cleared item .How can see what steps I have to done for this
Please advise me u2026
Regards
Rajesh

Hi Expert,
With respect to GL Account:
T-Code: F-03 - to Clear the GL Account, if the payment made to the Provision GL Account through the T-Code: F-07.
With respect to Customer:
T-Code: F-32 - to Clear the Customer, If the Payment made through the T-Code: F-28 - Incoming Payments
With respect to Vendor:
T-Code: F-44 - to Clear the Vendor, If the payment made through the T-Code: F-53 - Outgoing Payments.
Regards,
GK
SAP

My user has posted invoice in FB01 For Venor but its shows as cleared items

Dear experts
My user has posted invoice in FB01 For Vendor but its shows as cleared items in G/L and Vendor line items.
can you please give your suggestion on same
Thanks and Regards
vamsi
Edited by: asuvamsi on Feb 7, 2010 1:07 PM

Hi,
Most possible causes for your issue..
1) Your GL account might not created with Open Item Management, even that GL account is B/S account.
2) No vendor invoice will be created as cleared items automatically, may be someone might have cleared that invoice with anohter payment document.
Please verify correctly.
Thanks,
Srinu

FBL3N-cleared item visible in both open item and cleared item.

Hi
We have posted a line item to Bank clearing account-open item.
                        XXXX a/c
                             To bank clearing account
Then we posted another entry of reconciliation
                     Bank clearing account
                           To main bank
The we went to f-03 and cleared the bank clearing account.
However i could still see both the entries in open item in fbl3n and also in cleared items.How this be possible when the accounts are cleared i could see it in open item too.Please suggest.

Hi,
One more reason for this is that you have posted ur bank reconsilation entry in the future date.
See by default SAP will always derives current date to your FBL3N selection screen in the open item key date field, so when you pass ur recon entry at a future date, system will show this line items as open items as on current date.
check the open items by removing date in the key date field in FBL3N selection screen
Where as cleared item selection there will not be any date derivation by the system, so system considers all the documents irrespective of their posting dates.
Please ask for further issues.
Thanks,
Srinu.

Customer payment: voided check. still in clear items

Gurus...
We paid a customer with two checks sent out last month. The checks were returned to us and we voided and stop-paid them. However it's still showing in the system as "paid" in the customer detail. that is in FBl5n its in cleared items.
So now we have wired the money to them but I have nothing to apply it against
When we void a check shouldn't there be a method to reopen the other documents that were paid by this. kind of original invoice reopening.
How can I force this to happen for the current situation? do i need to take care in some other way?
Please explain how to go about now.
Thanks
Kavana

In SAP, you can void the check but not reversing the payment or reverse the payment and void the check at once. In this case, I guess that you just voided the check (FCH9) but not reversing the payment. You should have used FCH8 to void and reverse the payment at the same time.
For now, reverse the old payment using FBRA (reset and reverse function)

Open and Cleared Items

Hi all
We are currently busy finalising our FI-CA BW Data Modeling exercise - and in process to complete Dataflow documentation.
We will make use of the standard open and cleared item extractors with enhancements on different levels. Some background on the requirements:
- We will have to extract document types, divisions, dates, clearing reasons, contract account, Business Partner etc.. information to meet the requirements.
- We will have to keep history for at least 26 months to produce the required management reports (very high number of data), and 'partition' the cubes on date level for both Cleared and Open Items.
- Most of the reports display 13 months worth of billing/ payment figures. I.e. the report for the end of October show billings vs. payments for October 2006, September, August, July, ... to October 2005.
- The requirement is that the report figures will not change from one month to the next (i.e. if I run the report for end of October - all figures from October 2006 to Oct 2005 will remain the same when I run the report for end of November). I.e. if reversals, transfers, returns etc. occur - these will be picked up in later months.
- For the above requirement, we are looking at extracting open (end of month) and cleared items (for the specific monthly interval) on a monthly basis, and appending the data in the cubes. We will then always base the June figure in the report on the June month extraction (LAUFD/ LAUFI fields) and we will pick up any movement in the next month/s - i.e. July.
Has anyone had these types of requirements before - to report on billings vs. payments, and report on history as described above. We would appreciate it if you could share your report requirements, and also design documents, especially the DataFlow documentation that we can look at as input to our design.

We had a requirement to retrieve "aging of receiveables" by customer. Basically, it goes thru each record and depending on the due date places the amounts in the following buckets (example). 0-30 day Overdue, 31-60 days Overdue, 61-90 days overdue, 30+ days overdue, 60+ days overdue) etc all the way to 6+ years overdue.
There are also cooresponding buckets for coming due analysis. For example, what is: 0-30 days coming due, 31-60 days coming due, 30+ days coming due, etc...
To do this, first I needed to be able be able to produce an open items statement at any given time in the past. Now, this seems impossible because of how the items go from open to cleared all the time. And an item that was open one month ago, may not be open anymore.
What I did was first remove any selections on item status. Then compare the posting date with teh key date in the past, if the posting date is less than or equal to the key date, keep the record.
Then compare the clearing date with the key date. First, keep all that are #. (This keeps all records still open from that posting date/key date)
Then, add another check for all items that were cleared after the key date (GT Key Date). This gives you the open items on that date.
Hope that makes sense. Let me know if you want clarification.
/smw

Cleared Items in SAP shows "0" in AP Report in BW?

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