Cleared items

Hi Experts,
Can anyone Please suggest In FBL1N Can we hide some Documents like documetn type KA in the cleared items list.
Regards,
srinivas Muthyala

Hi ,
Anything can possible through selection Criteria,
Which documents you want you can select filter options and selection Criteria.
If you need further you can save variant, It can be useful later.
I hope it is clear.
Thanks & Regards,
Haribabu Bodapudi

Similar Messages

Open and Cleared Items

Hi all
We are currently busy finalising our FI-CA BW Data Modeling exercise - and in process to complete Dataflow documentation.
We will make use of the standard open and cleared item extractors with enhancements on different levels. Some background on the requirements:
- We will have to extract document types, divisions, dates, clearing reasons, contract account, Business Partner etc.. information to meet the requirements.
- We will have to keep history for at least 26 months to produce the required management reports (very high number of data), and 'partition' the cubes on date level for both Cleared and Open Items.
- Most of the reports display 13 months worth of billing/ payment figures. I.e. the report for the end of October show billings vs. payments for October 2006, September, August, July, ... to October 2005.
- The requirement is that the report figures will not change from one month to the next (i.e. if I run the report for end of October - all figures from October 2006 to Oct 2005 will remain the same when I run the report for end of November). I.e. if reversals, transfers, returns etc. occur - these will be picked up in later months.
- For the above requirement, we are looking at extracting open (end of month) and cleared items (for the specific monthly interval) on a monthly basis, and appending the data in the cubes. We will then always base the June figure in the report on the June month extraction (LAUFD/ LAUFI fields) and we will pick up any movement in the next month/s - i.e. July.
Has anyone had these types of requirements before - to report on billings vs. payments, and report on history as described above. We would appreciate it if you could share your report requirements, and also design documents, especially the DataFlow documentation that we can look at as input to our design.

We had a requirement to retrieve "aging of receiveables" by customer. Basically, it goes thru each record and depending on the due date places the amounts in the following buckets (example). 0-30 day Overdue, 31-60 days Overdue, 61-90 days overdue, 30+ days overdue, 60+ days overdue) etc all the way to 6+ years overdue.
There are also cooresponding buckets for coming due analysis. For example, what is: 0-30 days coming due, 31-60 days coming due, 30+ days coming due, etc...
To do this, first I needed to be able be able to produce an open items statement at any given time in the past. Now, this seems impossible because of how the items go from open to cleared all the time. And an item that was open one month ago, may not be open anymore.
What I did was first remove any selections on item status. Then compare the posting date with teh key date in the past, if the posting date is less than or equal to the key date, keep the record.
Then compare the clearing date with the key date. First, keep all that are #. (This keeps all records still open from that posting date/key date)
Then, add another check for all items that were cleared after the key date (GT Key Date). This gives you the open items on that date.
Hope that makes sense. Let me know if you want clarification.
/smw

AP cleared Item Report

Hi,
I am use SAP query to build a AP cleared Item report. The report is similar as we can get from FBL1n, but I need a column as group key, which can not be found in FBL1n report.
My questions is:
1. When using SAP query, I use table LFA1 and BSAK, everything is ok, except I could only get the uncleared Item in the table. Like for one item have both Credit and Debit, I could find them in my report. What shall I do?
The field used in the report:
Company Code: BSAK-BUKRS
Vendor Code: BSAK-LIFNR
Vendor Name: LFA1-NAME1
Payment Type(Group Key):
Posting Date: BSAK-BUDAT
Clearing Date: BSAK-AUGDT
Document Type: BSAK-BLART
Fiscal Period: BSAK-MONAT
Fiscal Year: BSAK-GJAHR
2. Or if I just need to have a report like FBL1n, but have group key on the report, any other report I could use?

Hi
Sorry for my unclear question...
What I need is: We need a report on Vendor cleared items, which have a column is Payment Type, to refer to what kind of payment to the vendor, like it's a Adv. fee. Our solution is to use GROUP KEY field in the vendor master data to maintain the payment type information, as it's vendor specified. So for common understanding, we could use FBL1n report, use GROUP KEY as a selection and run out the report. Unfortuntely, we could select by GROUP KEY, but we can not have it shown on the report, from the layout.
So we decided to use SAP Query, which is not a very difficult one. But I found from Query, and the table/ field I refered in my previous message, I could only see some of the records. If one item is cleared in BSAK, I could not find them in my query report made by me. So hope this time my question is cleared, thanks very much.
Or, if our need is to find a proper field to maintain a information in master data, and also can be shown in the FBL1n report, may u suggest?

Difference between cleared items,open items and all postings (FI).

Hi experts,
Can anybody tell me the difference between cleared items,open items and all postings for an account.
While running corresponding bapis and transaction FAGLL03 (for GL) or FBL1N (for accounts payable) i found that in some cases all postings is less than cleared items or open items for a time period. How could it happen.According to my knowledge all postings should contain cleared items and open items.
Please correct me..
Thanks and Regards
Arjun

Hi Arjun,
For every Billing Documnet created(VBRK/VBRP-VBELN) there will be an accounting document created in BSID/BSAD tables.
OPEN ITEMS means the Billed/Invoice Amounts that are pending from Customers, i.e which we have to receive from Customers.
CLOSED ITEMS means the AMOUNTS received from that customer.
OPEN ITEMS : fetch data from BSID table Only
CLOSED ITEMS : fetch data from BSAD only.
ALL POSTINGS : fetch data from both BSID and BSAD.
Hope this will help.
Regards,
Nitin.

Doubt about report FBL5N of screen field:Open items and Cleared items

hi
i know the report FBL5N is use DDF LDB and the report work flow is BSID->BKFP->BSEG
but i don't know to differentiate Open Items and Cleared items in this report.
Open items and Cleared items stand for a field flag in these table (BSID,BKFP,BSEG )? if true the field is?
or they must be calc in program ? if true what about calc rules?
waiting for help! thank you!

Hi,
Here is the difference in Open Items and Cleared Items.
In FI first the document is Open (when it is posted) so the entry is made in table BSID. Once the document is cleared, it will move from BSID to BSAD. And for Cleared item you will see Clearing Document no and Clearing date values updated (these are blank when the item is open).
The only difference in Open and Cleared is via Clearing Document and Clearing Date. If the values are present, it means document is cleared.
Hope this helps.
ashish
Message was edited by:
Ashish Gundawar

Interest calculation on Open items and cleared items

Dear Experts
I am trying to do needful configuration for interest indicator on which interest can be calculated for open items and cleared items as well. But, system is calculating interest for open items properly, but not calculating interest on cleared items with same interest indicator, I am repeatedly getting error "interest calculation indicator is not compatible with this type of interest calculation"
Is it possible to use same interest indicator for open line items and cleared line items of customer?
If possible, request you share the needful config steps to do same.
points will be awarded for usful reply.
Best regards,
S. Habib Pasha.

Hello Habib,
depending on the requests you can setup a item interest calculation or a balance interest calculation "Define calculation types".
IIC: check settings (item selection, all cleared items, only items with payment, no cleared items) "Prepare item interest calculation"
I guess you have setup the item interest calculation - maybe you have mixed some entries with BAIC.
Check in "Prepare account balance interest calculation" whether you have entries with the indicator you want to use.
At least check your entries in "Define time-based Terms" If you have entries with Balance account interest calculation the system gives even an error.
Hope this is helpfull.
Best regards
Horst

Display between open items and cleared items in FS10N

hello all,
I have the following problem.
When I go with FS10N with double click on the initial balance of an G/L account I get the message:
"A large number of line items were selected
Recommendation: Only display open items
Do you want to display open items only?
Yes or NO?"
If I click yes, I get the open items only and if I click no, I get the cleared items. The strange thing is that I get same line items in both reports. For example, I can see same line item, one time as cleared (when I click no) and one time as open (when I click yes).
Do you know the reason for this? For both reports I click on initial balance, so key date should be 01.01.2009, if I run FS10N for fiscal year 2009. Right?
The user is confused in this situation because he is not sure if the item is cleared or not.
thanks for quick reply!
Daniel Nicula.

If you click yes, you get the open items only , but if I click no, you don't get the cleared items only. With NO, you get ALL items.

Open and cleared items FBL3n

Hi Guys,
I have a query.
In FBL3n for G/L line item display , we select open items or cleared items on a particular date.
What is the meaning of this? open in what sense? cleared in what sense?
thanks..
srikanth

Hi,
You can set up accounts with open item management if offsetting entries are to be assigned to the postings made to these accounts. Postings to these accounts represent incomplete transactions.
Example:
A goods receipt/invoice receipt (GR/IR) clearing account should be managed on an open item basis so that you can check at any time whether invoices have been received for the goods received for an order.
Items posted to accounts managed on an open item basis are marked as open or cleared. The balance of these accounts is always equal to the balance of the open items.
You can say that open items means vendor or customers needs to be paid.
Regards,
Jigar

Resetting a cleared item

Hi all
I am trying to reset a cleared item through FBRA and am being encountered by two pop up boxes. The first one is askin me as SHOULD OPEN CORRESPONDENCE BE DEACTIVATED?? AND IF I PRESS YES OR NO itz giving me another pop up box as SYSTEM LOCK ERROR: INFORM SYSTEM ADMINISTRATOR!!. can someone pls help me through this am stuck at this. This is an urgent to be addressed >>
Thank you in advance

Yes - thank you.
However, once FF_5 has loaded the BAI - the postings become a 2 step process. Step 1 below is the part that reprocessing in FEBAN does. This is the part that I can't get to re-process - even after editing table FEBEP. I must be missing a field - though I compared it against one that wasn't cleared and they matched. I can do step 1 manually via FB05 - but we're going to be doing a lot of these - and I would really like to make that work.
1 - the payment clearing from the checks out to the bank cash account
2 - the encashment (which has to be manually set)

Reset Cleared Items Options

Dear Gurus,
Please clear my doubt i am new isu environment.when i am going to reset cleared items i am confusing below options .
I hve to amounts in one Doucment No.,now i want to reset only one partical payment from same documents no.
Tab: Setting for scope of resetting
1.Not yet sepcified
2.Hole clearing
3.parts of clearing
Tab:Setting for posting clearing Amount:
1.Not yet specified
2.create a new open item
3.Retain distribution to accounts
4.Clearing amount to clarification account
abash
FICA

Hi Abash
Select the option "parts of clearing" and "retain distribution to accounts". Click on Save and then you will be given the option for which part of the document you want to perform reset-clear. Select that line item and then save.
thanks
Debashish

Cleared item swowing as a Open item

Hi All,
I posted a document in f-02 for bank charges the entry was bank charges a/c debit and bank a/c is credit. and i posted the same data into ff67. and for reconsilation i upload the same data into FEBA for bank statement. now this document is cleared.
but the problem is when i see this document in FBL3N this document numbe showing in Open items but i cleared allready.
Please give me the solution for this.

Hi....
Those are items we cannot delete first we have to reverse those items using the FB08 for open items ..other wise use T.code FBRA for clearing items
once done the all activites after that you have dleted the statment number number useing program Goto SE38 and execute the following report: RFEBKA96.
On application put 0001. Here you will find all the statements. Mark the ones you want to delete... and press Delete Statements. This will permanently delete the load from your system.
HINT: to search the statement you want to delete (Short Key), query it using table FEBKO.
After delete the Bank Statement, the following steps can be solved. Please try:
T.Code: FEBP
The following parameters to be entered:
Statement date: The same statement date
Statement number: The same statement number
Select u201CPost immed.u201D Select
Execute
Note:
Please note that statement date is very important and same to be entered to process all the data for posting.
Finally check the statement file debit and credit balance it must be Zero
Than try to post once again ..it will allows you post
I hope it will helps you
Regards
vamsi

Cleared item in R/3 shows as open in 0fiar_c03

Hi,
As i mentioned above...
Cleared items in R/3 shows as open in infocube 0fiar_c03... am i miising somethig?
Best regards
Juan

Hi Prasad,
You have the following ways to find out the reason:-
1. Check your selection criteria in FBL3N, if you are selecting open items as on 15.08.2009, then they will still show open items..
2. Check in table BSIS and BSAS and check where the documents are appearing.If they are cleared, they all should be appearing in BSAS.
This is standard SAP and most probably it has got to do with dates...
Regards,
SAPFICO

Cleared item not updated in Main Bank Account FEBAN

Hi Experts,
i entered manual bank statement through FF67 and saved it. then i went to FEBAN to view if there was any open item left in this statement so that it can be posted manually. in FEBAN i found not a single open item in this statement which meant that all items of bank statement were transferred to main account. but when i viewed the main account G/L through FAGLL03 i found no item transferred. the cleared items shown in FEBAN are not transferred to main account. this has happened with only one statement. all other were posted successfully and values were updated in main account. Please guide me what do i have to do in order to fix this,
Regards,

Hi faizan,
I would suggest you to delete that statement & re-process the statement via FF67 in the back ground or creating log rather than you continue with FEBAN.
However, if you want to continue with FEBAN then go to EDIT --> Posting Mode --> Foreground or Background.
In case of any issue, please let me know.
NOTE: if it is helpful please assign the point.
Regards,
Dattatraya Biradar

Reset Cleared Item

Hi,
I want to reverse some postings. The problem is these postings are already cleared. Now I want to reset these clearing items in order to reverse the posting.
How can I find clearing document number?
Thanks

Hi
Go to Line Item Display Report and give those original document numbers and execute.
Against every Original Document Number there will a Clearing Document Number.
Take those Clearing Document Numbers and go to FBRA and give the Cleared Document Number and save , then system will prompt for Resetting, Resetting & Reversing.
Select Resetting and Reverse.
This will resolve your issue.
Regards
Venkat

FBL3N-cleared item visible in both open item and cleared item.

Hi
We have posted a line item to Bank clearing account-open item.
                        XXXX a/c
                             To bank clearing account
Then we posted another entry of reconciliation
                     Bank clearing account
                           To main bank
The we went to f-03 and cleared the bank clearing account.
However i could still see both the entries in open item in fbl3n and also in cleared items.How this be possible when the accounts are cleared i could see it in open item too.Please suggest.

Hi,
One more reason for this is that you have posted ur bank reconsilation entry in the future date.
See by default SAP will always derives current date to your FBL3N selection screen in the open item key date field, so when you pass ur recon entry at a future date, system will show this line items as open items as on current date.
check the open items by removing date in the key date field in FBL3N selection screen
Where as cleared item selection there will not be any date derivation by the system, so system considers all the documents irrespective of their posting dates.
Please ask for further issues.
Thanks,
Srinu.

Document-cleared item

Dear Gurus,
By mistake one account has been posted to a customer instead of a vendor. Whnever i am gng for the reversal entry one message is coming as" DOCUMENT ALREADY INCLUDES CLEARED ITEMS-REVERSAL NOT POSSIBLE".
I have gone to FBRA, then the message is coming as" DOCUMENT IS NOT A CLEARED ITEM".
pLEASE HELP ME ON URGENT BASIS.
SATYA.

WHat document number are you entering into FBRA - is it the original document or the cleared document?
Do the following go to the original document in FB03. Now double click on each of the lines in this document and check whether there is a clearing document. Then go to FBRA and enter the clearing document number and reset the item. Then go to FB08 and enter the original document number, this should now reverse properly.

Cleared items

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