Clearing a customers account.

Clearing a customers account. Is there any affect from not performing a clearing of the customers account? Can this cause a block in the billing or block in the sales order creation?

Dear,
It is your choice whether to clear customer account or not. There is not going to be any harm in Customer's transaction processing. Customer account is cleared only because you can analyse customer open item in a better way. Moreover, SAP has bifurcate both open item and cleared item table to provide accurate reporting.
To be precise, it is not mandatory to clear customer account.
Regards,
Chintan Joshi

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Auto Clearing of Customer Account with Special G/L W

Dear Experts,
Currently auto clearing of customer account with norm items is running smoothly.
When we tried to run the same for Special G/L Indicator "W' in F.13 tcode , it is not happening (Category 'W' special G/L transaction were
not selected).
Even we tried to change the rules in Ob74 but no luck.
We can do manual clearing through F-32 but the volume is very high on every day.
Since we considered Open PDC's is one of the criteria for credit control customer in our business and hence system is blocking
all customers where documents having special g/l w even though net amount is zero in fbl5n.
Could you please suggest me how to do auto clearing.
Regards
Shaik

Hello,
Are you trying to clear Bill Of Exchange (SGL Code W) with F.13 ?
You have to use the remittance process (FBWE and report S_ALR_87012211).
Regards

How to clear a vendor account with documents in different currencies

Hello all -
I am aware that the purpose for using F-44 is to clear the vendor open items; however my vendor account is in rupees and the document I am trying to clear against the vendor is in USD.
My debits and credits are slightly off due to FX. Is it possible to write this off to FX within F44 or is there another Tcode I can use to clear the vendor account?
Can you please help?
Thanks,
Indira

Hi Indira,
When you clear vendor open items in another currency, exchange rate differences will / should post to a "Forex rate differences" account automatically, according to your configuration.
Your vendor open item is now cleared. Now for the posted exchange rate differences. When you say "write off", I am guessing you don't want any postings to this "Forex rate differences" account.
In this case, you can do a reclass from your "Forex rate differences" account to another expense account. Post the opposite DR/CR entry to your "Forex rate differences" account in a GL journal. This will make the net effect in the exchange rate difference account 0.
Thanks and Regards,
Chee Chung

Problem with Clearing G/L account

Hello all,
While doing the clearing of <GR/IR Clearing> G/L account, GR document number is supposed to clear with corresponding IR document number.
The configuration for this clearing is done in SPRO->G/L Acccounting->B.Transactions->Open Item Clearing->Prepare Automatic Clearing.
The criterion entered are WERKS and ZUONR i.e Plant and Assignment. While this usually works correctly, it does NOT for cases where the IR
document number has been reversed (note: the G/R has not been reversed). The program still goes ahead and clear the G/R against the
REVERSED IR document number. Therefore, when another IR is done, it does not get cleared because its corresponding GR document number
has already been cleared against a REVERSED IR document number.
How do I specify that a REVERSED IR should not be cleared against a GR document number that has not been reversed?
Thanks for your help.
N.

Hi,
You have taken Criterion Plant & Assignment Fields in the automatic clearing configuration.
It means that, for posted document numbers you can't change the Plant whereas you can change Assignment Field.
Generally, Purchase order number comes in Assignment filed at the time of IR.
If you want to reverse the IR, before reverse the IR go to transaction code FB02 and provide accounting document number (IR MM document against FI Document) go to line item and remove the assignment number and save it.
For new IR system automatically takes Assignment number (purchase order number,etc).
Then go to F.13 and clear the the document numbers.
Now system clears GR against GR/IR Clearing account and new IR against IR/IR Clearing account.
Ravi Polampalli

F-03 Clearing of GL Accounts open items

Hi SAP Gurus,
We are doing f-03 <Clearing of GL accounts open items> There are about 50,000 plus open items that needs to be cleared. In order to clear each item, i guess you need to double click each...but it consist of 50,000 plus.
I there any other way instead of double clicking the items specially if it consist of thousand of items?
Please help.
Moderator: use T-code F.13 and avoid asking basic questions

Hi,
My user is clearing the bank gl account after uloading the statements thru MT940.
But when we clear the account by putting the clearing date 30.09.2007 the system should clear the document by defining the date 30.09.2007 But system is showing the clearing date as 01.10.2007 in that particular gl acct.
What can be the issue for this?
regards
M

Clearing GR/IR Account

Hello,
Transaction MR11 is used for clearing GR/IR Account, when those differences are reflected in the Purchase Order. But sometimes, the PO is fine without any differences and still unclear amounts in GR/IR Account.
My question; If there is a different transaction than MR11 for Clearing GR/IR Account?
I appreciate any help.
Regards,
Hector

Please first review the SAP Note 10757 FAQ: MR11, clear GR/IR clearing
account, especially the second point.
Transaction MR11 is only concerned with clearing the GR/IR account for
quantity differences. If there is no quantity differences at the
item level, MR11 will not report anything.
In MM you could make a subsequent credit/debit to clearing the GR/IR
account for value differences.
By otherwise, You also have the option of clearing the open item
following the next steps.
You should first run the transaction MR11 to clearing the GR/IR account
quantity differences and then run the transaction F-03 or F.13 to the
balance due to valuation (FI) differences.

How to clear GR/IR account when criteria is not matching

Hi All,
I have issue in clearing GR/IR account done by F.13. Criteria field XREF3 in Criteria 3 given is not matching in WE and RE, so I cannot clear, this happend to once particular GR/IR only.
So how to clear this GR/IR when Criteria is not matching.
Syam

Hi,
You can clear it manually using F-03. In that T-Code it is a manual clearing and not automatic clearing...so you can select any line items you want to clear, only thing is that their balance should be Zero.
Regards,
SAPFICO

F-03 clearing g/l account error

Dear Expert,
I was getting following error message when try to clear g/l account using F-03:
Ex.rate diff. accts are incomplete for account 0504XXXXX currency JPY.
When search through forum, there is recommendation to do configuration as following:
1) maintain OB09 for g/l account with empty currency or
2) maintain OBA1 for KDF (same as previous)
However, I had another account (0509XXXXXX) which is similar to this g/l account.
Account 0509XXXXXX was not maintain in OB09 but so far no errors when posting F-03.
Kindly advise.

Please check if parallel currencies are activated for company code in OB22.
If parallel currency is activated system would Post Exchange rate difference when you clear line items of GL account with open item management.
You have to maintain exchange rate gain or loss in OBA1.

What is the purpose of Clearing and Revenue account in Asset Disposal : F-92?

Hi All,
Please clarify my doubt ;
In Asset Disposal - Sale to Customer : F-92 with customer
Suppose an asset with historical cost $1000 and accumulated depreciation of $100 is being sold to a customer at $1100, the posting entries will be as follows :
Dr     Customer Account (A/R)                    1,100
Dr     Accumulated Depreciation                    100
Cr     Fixed Asset - Acquisition Cost           1,000-
Cr     Gain/Loss of Fixed Asset Disposal       200-
Dr     Clearing Account for Asset Disposal   1,100
Cr     Revenue for Asset Disposal                1,100-
I completely understand the first four line items, but don't know the purpose or the 5th and 6th line items.
Please explain why we need a clearing and revenue account for asset disposal and what would be the impact of these accounts in asset accounting?
Thanks in advance !!!
Regards,
Vicki

Hi Vicki
This is just a technical account, which gets Dr and Cr in the same document
The purpose is just to tell you how much asset sale has happened during the year.. You can get this info by looking at the GL Account
Since Asset Module is a sub ledger, the asset needs to be retired. At the same time, the FI-GL also should show the needed info from accounting perspective
While the required GL entry is completed with the 1st 4 line items, the 5th and 6th are just the statistical ones
Br. Ajay M

F.13 Automatic Clearing of customers subject to EWT

Hi All
Customer is subjected to withholding tax (in our case TCS). We have received down payment and appropriate amount of TCS (configured as EWT) was deducted. Now an invoice is generated for an equal amount which is appearing in Customer amount (i.e. net of TCS).
When we are running F.13, system is not clearing the Customer account (Message is "Items with withholding tax code for customer subject to withholding tax").
My question is that if customer/vendor is subjected to EWT, will system clear the open items by executing F.13?
Regards
Rajesh

Hi Rajesh,
Please use transaction F110 to clear the invoices with their reversals! For testing purpose, you can make a payment proposal and check what happens
For background information, please check attached note 499902 which talks about SAPF124/E:No clearing of documents with withholding tax.
Assign points if it useful.
Regards
Ravinagh Boni

Automatic clearing bank GL accounts

hi friends,
we have a problem with automatic postings today we are getting bank statements
from the bank for the salaries payments we have made, Automatic clearing is happening when we are receiving the bank
statements it is clearing the bank clearing account but we want to clear another
GL account eg: wages account which we are doing manually today by a debit
entry on wages GL account and credit clearing account. friends how should this be possible automatically.
correct me if i framed the question rite?
its urgent!!!!
thanks
regards
charlie

Hi Vishal,
I have changed the sort key on Bank Sub Account to Amount in Local Currency.
When I am posting the payment document, the amount is getting populated in the Assignment Field.
But the problem is coming when I post the Bank Statement. I tried to post the Bank Statement through Batch (SM35) to see what is getting populated into the Assignment field. The assignment is getting populated from Header Text, which is differing from Amount in Local Currency.
If I change the manually to amount and post it, then it is clearing based on the clearing criteria set to amount in local currency. But this is not possible to change manually, as there could be number of items.
Could you please let me know me know at the time of posting of manual bank statement I should be able to populated the value mentioned in sort key i.e., amount in local currency, but not the Header Text.
Any valid inputs will be highly appreciated.
Regards,
Ravi

Cannot Clear G/L Account Open Items (F-03)

Hi Expert,
During perform Clear G/L Account Open Items (F-03), there is error message "There are no open items managed in account 2309001". Checked the G/L at FS00 - Control data tab (Open item management) is not ticked. Only line item display was ticked.
This G/L under Account group = General A/L Accounts, Field status group = ZB50 (Balance Sheet-others).
When we run the FBL3N to check the open item for this G/L, found that the G/L still have 2 lines item is open, the rest of items had been cleared. How can we perform clearing for the entire open line item in this G/L ?
thanks.
rgds,
tee

Hi Expert,
The problem now is why only 2 items cannot be clear,
but the rest of items can be clear, some more all of these items is refer to same document type (SA & KR).
I'm trying to ticked the check box as Open item management, but system prompt out msg "Open item management is not defined for reconciliation accounts" What does it means ?
thanks.
rgsd,
tee

Not able to clear bank statement accounting entry with payment document.

Hello FI guru,
We are facing problem to clear bank statement accounting entry with payment document posted via t.code F110 (Automatic payment program).
There is only single entry for payment in bank statment . But many entries in F110 for different vendors. Will posting the bank statement entry i.e Bank clear account Dr
To Bank main account
Its post with an error Error F5 263 the diference is too large.
We are using muticash format & we have use 4 which clear Dr GL
Request your help to resolve the problem Whether we missed any configuration or we have develop program for the same

Hi,
This error generally is due to tolerance error. Please check the assignment of the user id with the relevant tolerance groups. Let me know if it worked.
or go through the following link
F5 263 - The difference is too large for clearing
BR,
Satya

How to clear G/L account posting made through MM documents/movements

Hi Gurus,
How to clear G/L account posting made through MM documents/movements.
This is issue related to open item clearance .I want to clear all MM related postiongs happened through MM movements.( From PO,invoice etc)
Regards,
nitin

Hi,
Only GR/IR account is maintained as open item management. use t-code f.19 or f.13
Regards,
Sreekanth

F-32 to clear the Customer Account Balances through BDC

Dear Experts,
My requirement is that i need to clear the customer account balances . It can be cleared manually thru tcode F-32.
But i need to automate the process by writing BDC or BAPI or any FM.
Pl help me by providing some inputs on that. Also help me by suggesting how i can do that.
We have created BDC it is not giving any error but effect is not going to original documents.
It is preparing posting documents (FB03) but items are still open in open list(FBL5N).
My email: [email protected]
OR [email protected]
Can someone guide us.
Thanks in advance.
Mahendra Darwatkar

I've done something like this. The first thing you need to do is to get your functional analyst to walk you through the process he wants you to use and then do a recording (SHDB).
Rob

Clearing a customers account.

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