Clearing Document has open items?

Hello,
we have delivered some goods to a customer some time ago. The delivery was invoiced but the invoice will not be paid by the customer. So I was not able to archive the FI document belonging to this invoice because it had an open item. The invoice itself was archived already since it it independent from its FI documents. A colleague carried out F-32 to clear the FI document to get rid of the open item and to archive it. This was successfull for the FI document of this invoice, but:
Using F-32 a clearing document was created. This also has an according FI document, that has an open item and cannot be archived.
How can I get rid of this kind of receiveable that will never be paid? I mean there must be a way to close it without any open item remaining and archiving all related documents.
Thanks

Hello,
yes yes, after clearing I can archive the FI documents of the invoice, the invoice itself I can also archive. But a clearing document is gererated, which I cannot archive because it has an open item. How to archive this clearing document now?
Thanks

Similar Messages

Reset of clearing documents with open items managed accounts

Hi,
I posted OI clearing document in Nov 2013 and had to reset it in March 2014. This rest impact my 2013 balances. Does anyone know why this document has been reset with old period? thank you

Hi Sevinj,
if document got cleared with some fx difference yes there will be impact if it's cleared without any fx diff there will not any impact in books.
T-code FBRA.
Regards,
Raman

How to clear archived vendor open items in F-44

Hello Experts
My user trying to clear the vendor open items through F-44.once he posted that document and he double clicking the document no, here he is getting error like below
Express document "Update was terminated" received from author "Ravi"
Before that he is trying to display the open item document, here he is getting error like below
System error: Routine Beleg_Nachl info '0100-1100000001-2003-001' Not in
BSEG/archive; inform systems administrator
    Message no. F5333
Diagnosis
    In program routine 'Beleg_Nachle' an error
    ('0100-1100000001-2003-001') has occurred. Processing is terminated.
Procedure
    This is caused by a program error and you should contact SAP Support.
Can anybody please tell me how I can clear those document and also is there any possibility to get back archive data and clear it.
Thanks in advance
Regards
Vamsi

Hello!
Please check if someone has activated the OpenFI/BTE 1650 in your
system.
Within this BTE you can change parts of the internal table where th
data that should get displayed is in.
Please review the BTE, or if after you deactivate it the line item
display works ok.
In other cases this message can be caused due to inconsistencies, for example if ( for some reason ) there are
entries in BKPF, BSID or BSIK or BSIS and nt in BSEG. Please run the reports below to check inconsistencies:
1) SAPF190 as per note 86067 if you have only the Classic GL active
or
2)TFC_COMPARE_VZ (tcode: FAGLF03) if they are using the NewGL.
Regards,
REnan

Clearing GL with Open Item Management

Dear Experts.
A liability GL (Remuneration Gl account) has been created by the client in the system without open item management. After that several entries has been posted in that GL account. Few months back they have activated Open Item Management for that GL using a program.Now they want to clear few entries in that GL account and while clearing the GL in F-03 system is displaying an error
Document splitting: Items for clearing 1000/9300000661/2012/001 not found
Message no. GLT0002
Diagnosis
Document splitting cannot perform clearing because it was not possible to find complete splitting information on the items to be cleared (company code, document number, fiscal year, item).
System Response
Clearing cannot be performed and the document cannot be posted.
Procedure
Exclude the affected item from clearing.
It may be that this item was not posted with active document splitting. In this case, this item or document would have to be migrated.
This error occurs due to the Open Item Management activation in the GL after entries were posted.
Now the client wants to clear few entries in this GL account for which Open Item Management was activated recently. The client is not willing to create a new GL and post transfer entries. Is there any other possibility to clear this GL account.
Please provide your valuable suggestions.
Regards,
Ramprasath

Hi,
The reason for the error GLT0002 is that there is no values for
document in tables FAGL_SPLINFO and FAGL_SPLINFO_VAL
Regarding the clearing process in the FAGL_ACTIVATE_OP:
The clearing of the 'old' items is the standard process in the report.
Here is the part from the documentation:
(Please review the documentation on FAGL_ACTIVATE_OP via se38
enter in FAGL_SWITCH_TO_OPEN_ITEM view documentation)
The system then activates open item management and clears all existing
open items. After this clearing, you have the option of having the
system repost the amounts that were initially written off.
This is done to start newly with the OI management once it is activated.
So if you want to activate the OI management for an other account in
your system, please take into account that the clearing should NOT be
opened again in standard.
I would request you to please read the documentation in SE38 for FAGL_SWITCH_TO_OPEN_ITEM
and please check whether all criteria's are fulfilled or not.
I hope this helps.
Regards
Eugene

Reset & reverse document with open item managed and none open item managed

Dear forum,
I would like to confirm the below.
If i have a posted document where the double entry has open item managed account and none open item managed account and where the open item managed account is cleared, how can i reverse this document.
The problem now is FBRA cannot reset and reverse (as the document partly has none open item managed account) and FB08 also cannot reverse (as part of the account is open item managed account and it is cleared).
Besides manually reverse via FB01, any other method?
Thanks
Moderator: Please, avoid asking basic questions

Which document are you trying to clear using FBRA? You should reset the "clearing document" using FBRA; not the original document that has one open item and one non-open item. Once you reset the clearing document using FBRA, you should then be able to reverse the original document (the one that has one open item and one non-open item) using FB08.

Clearing VAT GL open items with EBS

In some countries like France and Mexico. VAT taxes are not recognized when an invoice is issued, but when a payment is made.
I want to clear VAT GL Open items using Bank reconciliation EBS. Instead of clearing using Deferred process program RFUMSV50
I would appreciate if anyone of you that has been dealing with clearing VAT taxes using EBS kindly make some comments or share some experience.
Thanks in advance for your information.

when you clear the open item, the system will pick up the exchange rate mentioned in the tables (Tcode OB08) and the difference in the exchange rate entered in the invoice and the exchange from the tables at the time of payment will be proposed.
If you enter the payment document with the same exchange rate you had given at the time of invoicing, there will not be any difference.
Check you settings in OB08.
Regards

Clearing of GL open items F-03 for foreign currency trans

Hi there,
I am trying to clear a GL open item managed Bank clearing a/c which has a payment document with foreign currency amount (doc cur) and LC1 and LC2.
The doc is posted in Aug 08. When I try to clear it in Sept 08 i see that LC1 and LC2 are showing diff amount from the posted amount. Since i am using this GL a/c as bank clearing will there be double exchange diff calculated....1) during payment of invoice and 2) during clearing from this Bank clearing a/c to Bank a/c.
I guess the difference is because of two diff clearing date but is this standard or is there any settings to control this. Looked through but could not find anything.
Any of you have any comments on this, please let me know.
Thank you very much
RG

when you clear the open item, the system will pick up the exchange rate mentioned in the tables (Tcode OB08) and the difference in the exchange rate entered in the invoice and the exchange from the tables at the time of payment will be proposed.
If you enter the payment document with the same exchange rate you had given at the time of invoicing, there will not be any difference.
Check you settings in OB08.
Regards

Automatic Payment Run - Clearing of the Open Items

Dear Forum,
We have an issue with the clearing of the open items in the Bank Clearing Account. While creating the payment run, the credit to the Bank Clearing Account happens with the Value Date getting updated in the Assignment Field. However, after we import the Electronic Bank Statement, we do not find the Value Date updated in the Assignment Field in the entry for debit to the Bank Clearing Account, and instead some other reference appears in the Assignment Field. The issue is in such a case how could we perform the automatic clearing of the open items. Is it that we need to do some maintenance in SAP or do we need to get some thing done on the Bank side.
Also if the criteria for clearing the open items is value date, how would the system behave in case the value date is same for two identical items and only one has been cleared from the Bank...how would the system know which one to be cleared.
Help in this regard would be highly appreciated.
Regards

Hi Raj,
Basically assignment field is used to enter the cheque/ dd number or bank transfer doc number. Thi facilitate the refernce for the system. If you use this then the problem of checks with sam valudate & amount will automatically get resolved.
Regards

Post with clearing: FB05 No open items were found

Hi,
I am using FB05 (have selected 'transfer posting with clearing) to clear the vendor open items and post to a GL account, but I encounter the message 'No open items were found' (Msg F5 170) eventhough the vendor has open items and morever it is not blocked.
Any reason why this error.
Tks,
SS

There can be any number of reasons why a standard transaction does not pick up open items for your vendor account. Some possible reasons are:
- outside date range, if you are giving a date range
- they might be special g/l transactions, not normal line items
- they migh not be open line items, but noted items
- the items might not be open anymore when FB05 is being run
Do a little more investigation into your system - we can only give suggestions from here.
Regards
Gulshan

EBS for MT940 - Auto clearing of Clearing G/L Open Item.

Hi,
I am implementing EBS. I have done all the configuration settings but somewhere I think one or two settings I have missed. First, I want to explain my scenario:
When we receive payment from Customer to the Bank Clearing account based on the payment method which is assigned in APP system hitting the G/L Account and generating the entry like below
Bank Clearing G/L Account Dr
To Customer Account
When I upload EBS I am able to generate the document like
Bank Main Account Dr
To Bank Clearing G/L Account
Here, my question is I would like to clear off the Open item of Bank Clearing account.
I want to know what configuration I should make in the system to do Bank Clearing Account Open item clearing automatically by the system and where the information like Reference number or Document number i need to maintain in MT940 uploading file.
Your inputs are highly appreciated by rewarding points.
Thanks
Chandra

Hi
Can you please share what you did to make it work?
Thanks

Clearing of vendor open items

hi all
when i am trying to clear the vendor open items using tcode f.13 for a production run, the system gives 2 error messages for each vendor like
scheme       screen mtype mid mno message
SAPMF05A 0700     S        00    344 no batch input data for screen sapmf05a
SAPMF05A 0701     S        F5    413 correct the line items
what i need to do?
please help me regarding ?

Hi,
- check customizing in OB74
- use test run and choose detail list with error log
- check the line items for the fields used in OB74
Rgds.

Wrongly cleared document has been reversed &resetted

Hi Gurus,
could anybody help us to resolve below issue.
wrongly cleared document has been reversed and restted via FBRA ,so we are trying to reverse this doc via FBRA so we are getting below error message while doing
Resetting this reverse document is not possible
Message no. F5579
Diagnosis
The system required a reverse document to be created after resetting a clearing procedure as otherwise documents would have been generated in the system which could not have been processed correctly. The following cases require the clearing document to be reversed:
Exchange rate differences were posted.
Your intime solution is highly appreciated
Thanks & Regards
Vyshnava

Hi Syed,
Thanks for your reply ,
original postings happened as below :---
001 40       187720     CTB1 CTB01                                        16.08
002 50       187722     CTB1 CTB01 -I/F Chq                               15.58-
003 50       800802     Realized FX gain                                   0.50-
the above doc is reversed Via FB08 as below :-------
001 50       187720     CTB1 CTB01                                        16.08-
002 40       187722     CTB1 CTB01 -I/F Chq                               15.58
003 40       800802     Realized FX gain                                   0.50
Could you pls reply ASAP

Clearing of Vendor Open Item

Dear all,
After I have done MIGO and MIRO for the PO. May I kown how to clear the Vendor Open Item found in F.41?
Thank you.

Hi
Vendor Open items will be cleared automatically by the system after making payment to Vendor by the company. You need not clear anything.
Cheers
Srinivas

While clearing document has more than 999 line items system not allowing

Hi,
We have an issue with FI-Customer Clearing. While clearing the error is appearing as document has more than 999 line items. after the detailed checking we found that there are lots of line items posted to Real Exchange Rate diff that to COPA.
To reduce the maximum line items SAP is suggesting to deactivate the Real exchange rate diff.postings to COPA.
Regards,
R.Kumar.

Hi,
Please check SAP Note 1353125
Thanks

EBS: Automatic clearing of customer open items

Hi Experts,
I am setting up the electronic bank statement with format MT940 structured with field 86. As part of the scope, business is requesting to ensure that customer open items gets cleared automatically when the bank statement is uploaded through transaction FF.5. Because bank statement contains entries relating to payments by customers into the bank account.
But here the problem is that customers will provided ONLY the name. They do NOT provide either the invoice reference number (XBLNR) or our accounting document number (BELNR).
I have searched a lot and found out that I can use the BAdI FIEB_CHANGE_BS_DATA to get the SAP customer number from the customer name given in Notes to Payee fields of MT940. Kindly correct me if I am mistaken.
Now from the derived customer number, I need to find out the related open items which match with the amount given in MT940. So, how does the system know which open items can be cleared for the given amount. Because the paid amount (by the customer) can be for an individual invoice or for a couple of invoices together. Do I need to use the enhancement user exit FEB00001 to specify the system to use fields "Distribute by age" and "Automatic search" field in transaction F-32 ?
Or is there any other better way of achieving this objective of automatic clearing of open items. Asking our customers to provide the invoice reference number is not an alternative since it has already been tried a lot for long without any result. So, business has requested for the set up in our system to ease this process of automatic clearing of open items.
Thanks you so much for your time to help me on this. I will be waiting for your kind responses.
Regards,
Sridhar

Hi Experts,
I got this resolved by using the enhancement FEB00001. If the field "Distribute by age" is activated through this enhancement, then system will be able to match the paid amount and the combination of open items for automatic clearing. If there is no exact match, then automatic clearing through FF.5 is not possible as indicated in SAP Note 124655.
There is no more necessity to use BAdI FIEB_CHANGE_BS_DATA. Complete relevant logic can be maintained directly in the enhancement itself.
Have a nice day.
Regards,
Sridhar

Clearing Document has open items?

Similar Messages

Maybe you are looking for