Clearing in lockbox FLB2

Hi Gurus,
Appreciate if you can tell me what options i should select in flb2.....
Bai or bai2.......
Which option from 1 to 5 for invoice no.
What algorithm .....001 and 003 or 001 and 001 or 003 and 003......
From where system will get profit centet if we dont enter manually...
Please revert.
Thanks

Hi,
F-03 is only for GL
if you want to clear cusotmer or vendor you need to use following transactions
F-32 Clear Customer
F-44 Clear Vendor
Hope this will be helpful
Best Regards
Ashish Bohara

Similar Messages

A/R Receipt did not clear thru lockbox due to negative amount

One of my users called about a receipt that did not clear thru lockbox and could not be seen as being applied.
Receipt had a negative transmission for credit memo so lockbox ignored.
Last time when a similar problem occured Oracle support had advised to just apply receipt manually because lockbox transmissions do not accept negative amounts.Is there a workaround for this problem?Can someone please help?
null

I am in the same boat in trying to apply negative amounts thru lockbox. The transmission format for the detail record allows negative values in the amount applied field but not the remittance field. It also appears that the apps only assume positive values coming thru lockbox. I responded earlier today to a Lockbox topic looking for help in this area as well. I am looking at two possibles:1 - create report and manually adjust or 2 - create adjustments automatically. In either case, it is important to recognize that the correct G/L accounts are properly crdited/debited. Can anyone offer help/direction in this area?
Thx

Multiple customer cleared in lockbox posting in FLB2

Hi -
We have run into a serious issue in our lockbox. We are noticing that more than once customers has been cleared when posting a lockbox transaction.
The problem is caused when the bank has incorrectly types an invoice number belonging to anothr customer.
We use search of invoice by XBLNR.
I am considering using the enhanced search check box to prevent this.
In development I am testing this and it does not seem to help.
1. Does anybody have any expereicne on this situation and how this has been handled.
2. When lockbox processing is done - I would expect that the system would first find the customer using the MICR number and then look for checks for this customer.
Does the system work like this? What is the logic of lockbox processing of SAP?
Thanks
Sajal

no response

Customer invoices are not getting cleared when lockbox file imported in sap

Hello ,
When the lockbox file is imported into SAP , it is not able to clear customer invoices. It creates SAP documents and payment advices but not able to apply the payments to customers accounts.
Can anyone suggest on this with possible solutions.
Regards,
suresh

Hi,
You have to check the invoices are being match. The options are the following according to selection screen in FLB2:
Document numbers (BELNR)
Reference document numbers (XBLNR)
Document number first, if not found: reference doc. number
Reference document number first, if not found: doc. number
Document number first, then reference and amount
You have to check if the information which is coming in the file is the same present in the invocies in the ERP.
Also check the settings in OBAX and OBAy.
REgards,
Renan Correa

Special GL Items Clearing while Lockbox Processing

Hi Friends,
Is it possible that while lockbox payment is processed in SAP for customer it also takes into account the special GL items for that customer while clearing the open items.
Example :
Customer has two open items of 1000 each
First Item is Standard/Normal Open Item
Second Item is Special GL Transaction
Now if the payment is received for the special GL Item, lockbox should be able to clear the same based on refernce.
Thanks

Hi Mohit,
If you want to use any other value under Invoice number field as processing parameter, then you have to make sure that details are being maintained in lockbox file as well.
For example, if you want to use 2 (Reference document number) and you believe that sales order no. is being maintained as Reference no. in SAP, then make sure that sales order no. is also coming in lockbox file, only then FLB2 will be successful. You can use standard lockbox user exit as well, if required.
Regards,
Gaurav

Lockbox issue - lockbox upload but not data in the FEBA_LOCKBOX reprocess

hi,
i have problem on the lockbox processing. when uploading a lockbox FLB2, an message pop-up mentioned something was bolcked, but the uploading over this message and the importing step finished. Then i go to posting the checks use FEBA_LOCKBOX, but i can't see any checks in the preivously uploading and it has the total batch amount zero.
The lockbox file has the check infor mation, and it uploaded but when i want to posting there is no check infomation in the checkbox number. I want to reupload the checkbox but system give the message the lockbox has been uploaded. what should i do to solve this? is there any way to reverse the previous uploading and to upload the lockbox file again? Please adise.
Thansk in advance

problem solved by run the report RFEBKA96

Logic in Creation of Document Types

Good Morning Folks-
Is there documentation on when to create a new document type? I am on an AR project and I have a client that has (in my opinion) duplicate document types. For example, they have 2 document types for incoming payments and they are different because cash comes via lockbox(FLB2) and the other comes from a wire. I have 4 document types to identify invoices and they are different because they come from the legacy system or created in SAP, etc. They have a document type for credit memos and typically I have seen it is the same as an invoice but differentiated by posting key. For credit memo, would be posting key 11.
I am trying to find some documentation that gives advice and warnings about this. I have worked with 9 US A/R projects and at most had to be concerned with was only 4 document types. I know what the definition of a document type is but they think it is to have them by source. I see warning flags here. I don't even know how to create clearing rules because it is so complex. In addition, they are unable to balance from their legacy system to SAP.
Points promised

Hi,
This looks to be a Business Process question or as per the requirements of the client. You can find documentation on document types and how to configure, but not on how many document types to be set up. This purely depends upon Business practice adopted by the client.
If a client has moved from a legacy system to SAP, the document types used in legacy system also influences this decision. There will be some reluctance to reduce or increase number of document types vis a vis legacy system.
There should be too many or too less number of document types. Basically, document types will be helpful for reporting and analytical decision making.
Thanks
Murali.

Clearing of customer open items in FLB2 (Lockbox)

Hi Gurus,
What is the correct process of lockbox in case when we recieve partial payment or out of 10 invoices one is partially paid. What will system do.
Thanks

Hi
Just run FEBP as a nightjob after the Finsta have been imported, and create one variant per company code. I works perfect for us.
If you provide me with you email, I can send you a dump screen of our variants.
Best regards
Pernille

Lockbox - clearing SAP documents issue

Hello all,
Me along with our functional consultant are trying to figure out a lockbox document clearing issue and hope you could through some suggestions in. We are using FLB2 to clear SAP documents by using different search rules for invoice numbers on FLB2. Right now we have 5 different kinds of search rules based on document number (BELNR) and reference document number (XBLNR). We are able to clear the documents successfully if we have either document or reference documnet numbers in our input file using one of these 5 search rules. But now we would like to clear the documents also based on document assignment number (ZUONR). We tried few assignment numbers in the input file with all 5 search rules but FLB2 is not clearing any SAP documents. We are not sure if we need to have a new search rule specific to clearing the documents based on assignment numbers or how to create more search rules. Could you please suggest us if you have any thoughts on this?
Thanks,

Anyone with any suggestions? Please let me know. Thanks.

Lockbox - SAP document clearing issue

Hello all,
Me along with our functional consultant are trying to figure out a lockbox document clearing issue and hope you could through some suggestions in. We are using FLB2 to clear SAP documents by using different search rules for invoice numbers on FLB2. Right now we have 5 different kinds of search rules based on document number (BELNR) and reference document number (XBLNR). We are able to clear the documents successfully if we have either document or reference documnet numbers in our input file using one of these 5 search rules. But now we would like to clear the documents also based on document assignment number (ZUONR). We tried few assignment numbers in the input file with all 5 search rules but FLB2 is not clearing any SAP documents. We are not sure if we need to have a new search rule specific to clearing the documents based on assignment numbers or how to create more search rules. Could you please suggest us if you have any thoughts on this?
Thanks,

Change AVIP-SFELD as ZUONR (for assignment number) and then put actual value you received in lockbox file in field AVIP-ZUONR. That way, payment advice is created for this check with value in assigment field and program will look for matching value in AR in assignment field.
Also usually if customer is not found based on MICR number or based on match found using Doc# or Ref#, system will update AVIK / AVIP-KONTO as "*", so you need to search for customer number also and update it here.
Hope this helps.

Lockbox applied check with multiple invoices but no clearing

Hello experts.
I have an odd issue with some items that are posting through FLB2.
We have a check that is applied to 3 separate invoices. The invoices are valid and show as "document found" in the FLB2 reports. The items in the batch in the FLB1 (post processing procedure) show as "APPLIED". If you look at the documents for the "APPLIED" item, none of the invoices for this check were cleared and the payment advice remains open. If you did not manually look at the "APPLIED" item, you would not know the invoices were not cleared. Has anyone had the same problem? We are executing FLB2 with the "Enhanced invoice check" NOT checked. That box is clear. This should allow multiple invoices to clear for the one check? The MICR number is not found, so isn't the next step in clearing to match the invoices on the BAI2 file and then clear if there is a match?
Any advice or assistance on how to resolve this issue would be greatly appreciated.
Thanks.

Hi,
This sounds wierd. Well, I would recommend to check "Enhanced invoice check" option while running FLB2. This will prevent the incorrect cash application to a different customer based on incorrect invoice number. For eg. In LBX file, If customer X sends invoice # belonging to a customer Y by mistake, then lockbox program looks at the document # first, assumes that payment belongs to customer Y(coz of invoice #), and applies it accordingly.
So, it's always better to check the above option. Well, there are few surprises despite selecting the above option in some cases, but I would say this will jack up your hit rate in cash appln for right customer.
Thanks,
Nirav

Lockbox and clearing the Open Items

Hi,
I have a requirement and advise me will it be possible with standard SAP .
Invoice 1 amt 500 USD
Invoice 2 amt 600 USD
Lockbox amt   1000
Expectation :
Lock Box program should clear both the invoices and create a the diff of 100 ( 600+500 -1000) as residual amount.
But I prefer to keep 100 with a diffrent Doc type .
Is it possible?
Alternatively I want to creeate the difference to another account like below
Dr Lockbox      1000
Dr Diff Clearing 100
Cr customer    600
Cr Customer     500
If the second option is required what should I do in User Exit . Looking for yr advice please.
Regards, Chitras

Hi,
If you are using BAI2 format of Lockbox file, it is possible to process partial payments. In the configuration you need to select the check box "Partial Payments". When this is selected a new line item is posted for the difference amount. This will be posted to Customer account as per the SAP standard.
In case if you need to post to a cleaing account (GL Account), you need to analyze whether it is possible through an user exit.
Thanks
Murali.

Need SAP not to clear off the payment in LockBox processing

HI,
In the case of the lockbox processing, we want that the system doews not clear off the invoice in case there is payment difference.
We want to take dicision on those payments manually.
Regards,
MCA

Hi,
You need to define the tolerances in OBA3 and OBXL.
Then the system will not clear off the invoices, instead it will post the ament on account, which you need to then post process.
Regards,
Gaurav

How to configure Lockbox file upload (FLB2) in Canadian Currency?

Hello Experts!
My company has a requirement to set up a new lockbox with a Canadian bank. Our Business Analyst asked me to post this question on this forum. How does one go about configuring the lockbox to specify Canadian Currency? We will need to upload files via FLB2 but there doesn't seem to be a place where we can designate the currency as CAD instead of USD. Any help would be most welcome. Thanks!
Best Regards,
Nik von Ruden

Renan,
Thanks for the reply! So does this mean that the currency (in this instance CAD) is not configured in SAP? It is handled because it's a Canadian bank, therefore they expect to deal in Canadian dollars?
Best Regards,
Nik von Ruden

LockBox - Not able to clear customer invoice with partial payment

Importing LB data using FBL2. I can successfully clear full payment. I have tolerance group null for customer setup as below. When I try even a few cents below full invoice amount it posts, but doesn't clear. The account for Over/Underpayments and Unallowed Deductions is setup also below. I can successfully post from fbl5n after importing from lockbox, so I know its my lockbox import setup that's missing something. What am I missing?
          Amount     Percent    Adjust Discount By
Loss 25.00        2.0 %
Chart of Accounts    3000
G/L Account          440000
Short Text           Unallowed Deductions

Are you able to solve this issue. I have the same issue where user wants to clear the few cents automatically and I did the reason codes and assigned an GL account and tested but no luck. Could you please let me know the solution if you got any?
Thank you,
-Harter

Clearing in lockbox FLB2

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