Clearing of Open items - Critera - Auotomatic Payment Run
Dear Friends,
We have configured the Automatic Payment Run in the system and are in the process of maintaining the integration with the Bank. When we import the Electronic Bank Statement, we find that instaed of 'Value Date' some otehr reference gets populated in the assignment field in the line item for Bank Clearing Account, thus rendering it difficult to perform automatic clearing of open items. The first question is how to check what information is getting populated and why? Is there a way to find it out ?
Another thing is that we have been advised to maintain the substitution rule so that instead of some other reference, the Value Date gets substituted in the Assignment Field? Need the help of experts in finding out which information gets populated in the Assignment Field and second what is the method and config maintainence required for defining the Substitution Rule so that the Value Date gets captuerd in the Assignment Feild and which would help in perfroming the automatic clearing of open items.
Thanks in advance!
Regards,
Hi,
Thanks for the prompt response. In FF.5 while importing the Bank Statement, the box for "Assign Value Date" was checked and in the GL Master of the Bank Clearing Account, the Sort Key has also been defined as 027 (Value Date). Even then in the line item posting for Bank Clearing Account, the reference from Document Header Text (Field Name BKTXT) gets populated in the Assignment Feild. Now the issue is that this field needs to be substituted with the value date. How to define the Substitution Rule? Another issue is what should be the second criteria defined in the system for clearing the Open Items in the Bank Clearing Account, since for the same value date there could be two identical items and only one may be cleared from the bank and other one may be outstanding?
Help from experts who have configured e banking would be highly appreciated.
Thanks!
Regards
Similar Messages
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Possible to clear vendor open item against already posted payment document?
Hi
Can you advise if it is possible to clear an open item against already posted payment/clearing doc? Here is the background to the scenario:
An invoice was posted with transaction FB60. This was subsequently picked up in the payment run F110 and cleared by payment document number 200005678. The item went to the bank on the paymnet file and was paid out to the vendor. The transaction reference, which appeared on the incoming bank statemnet was the payment document number 200005678.
Subsequently it was discovered that the original invoice should have been posted with reference to a PO using MIRO. The requirement now is to reverse the paymnet documnet 200005678 in SAP, then reverse the document that was posted using FB60. After this the invoice will be posted using MIRO. This will create an open item on the vendor account.
This item will not be piad out again. Therefore the requirement is to try clear that open item against the previously posted payment document 200005678.
Is there any way to clear this vendor open item against the originally posted payment document 200005678?? Or any other advice on how this scenario can be handled in SAP?
Thank for your help.
MikeHi,
I tried that option in our test system. I ran FBRA and entered Paymnet Documnet Number (+Clearing Doc Number), Company Code, Fiscal Year.
Then chose menu option Clearing -> Reset Cleared Items.
The system pops up a window asking for a reversal reason and reversal date. I use 01 and posting date of today.
The system now posts another cleared document. That document places the invoice as an open item on the vendor account. It does not place the Payment Document as an open item on the account.
When I go to F-44 only the open vendor invoice is showing there. There is no open paymnet document.
Is there perhaps some configuration setting that stops the placement of the paymnet document as an open item when reset?
Thanks for your help again. -
How to clear vendor open items if vendor invoice currency and payment currency different
Hi All.
How to clear vendor open items through f-44 if vendor invoice currency is EUR , payment currency is USD but local currency is INR
while clearing through f-44 system showing error as "to large for clearing clearing is not possible"
I checked all configuration, configuration wise no problem
BR.
ChandraHi Chandra,
You chose any one of the currency i.e. EUR/INR/USD for clearing in F-44. After selecting line items for clearing, system will show a difference. Click on over view button and manually write off the difference by selecting any one account i.e. dummy or small diff.account, after that click on process open items then system will show the difference 0 and simulate the document, here system will post gain/loss exchange GL postings along with other line items. After save the document, manually pass journal entry to dummy account and gain/loss account. I have explained clearly in the below example.
Invoice is in USD - 1000 & INR - 60000
Payment is in INR - 60000
Now I am going to clear these in INR currency in F-44 on 31.03.2015. On this date the exchange rate for USD is 60.10. At the time of clearing system will post the below entry
Vendor A/c Dr 60000 (invoice)
Vendor A/c Cr 60000 (Payment)
Gain from exchange rate A/c Cr 100 (60000 - 60100)
Small diff.write off A/c (or) Dummy A/c Dr 100
After done the above posting, we have to pass below manual JV in FB01
Gain from exchange rate A/c Dr 100
Small diff.write off A/c (or) Dummy A/c Cr 100
Regards,
Mukthar -
Not able to clear open item. Error payment block
Hi,
When I am trying to clear an open item for a customer, I am getting this error message "1 item(s) was/were not activated due to online payment block ".
I checked v_t008 and could see that 'Manual Payments block is enabled for Block Ind 'A'.
but how I check if this customer has block ind A. How do I check and correct this issue.
pl advice.
thanks..What do you mean by "'Manual Payments block is enabled for Block Ind 'A'" ? As I understand, the indicator must be unflagged to permit manual clearing. Documentation says:
Indicator: Blocked for manual payments
Indicator that documents which are flagged with the relevant blocking
key cannot also be cleared during manual entry of incoming payments or
outgoing payments. -
Validation not working when clearing an open item
Hi SAP Gurus,
We have a interesting scenario to discuss with you. We are using Legal Dunning Procedure so once legal action is intiated against the customer notifications are sent to the legal department if payments are received.
Unfortunately this can happen only during the next dunning run which of course can occur in varying time intrevals. Therefore we need a validation to occur if a payment is received from a customer against whom legal action has been initiated.
We tried using the following fields Date of the legal dunning proceedings, Dunning block, Dunning key, Dunning level but are not able to get the validation to work when attempting to clear the open item. These all work when trying to post a new document but fail when trying to clear a open item. Points will be given for helpful answers.
Regards,
Sivathis is the radio button
<af:selectOneRadio value="#{bindings.Gender1.inputValue}"
label="#{bindings.Gender1.label}"
required="#{bindings.Gender1.hints.mandatory}"
shortDesc="#{bindings.Gender1.hints.tooltip}"
id="sor5">
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Bank Clearing Account - Open Item Clearing
Dear Friends,
We have maintained the configuration for importing the electronic bank statement and we have tested and found that the entries are getting posted in the Bank Clearing Account. However, we have encountered a major issue, when we perform the automatic payment run, the value date gets updated in the Assignment Feild, whereas the users want this to be updated with the combination of "Document No. + Value Date".
Secondly, when we import the bank statement, in the multicash format, the posted entries in the Bank Clearing Account have the "Document Header Text" field updated in the Assignment Field coloumn, thus making it difficult to do automatic clearing of open items. In these entries also it is desired that the combination of Document No. relating to the item paid thru payment run plus the Value Date should get update so that the open items in debit and credit can be matched and cleared off automatically.
Your help would be highly appreciated in achiveing these objectives.
RegardsThanks Murali. Another help needed is how can we change the values in Assignment Feild, which is now getting picked up from the Document Header Text? We need the original Docuemnt No. + Value Date to get populated in the Assignemnt Field in the entries posted while importing the electronic bank statement.
Would appreciate your help.
Regards -
Hello!
Can anybody help to find a way how to clear customer open items when there is no reference number in use for customer. In electronic bank statemen there is only billing document number in TXT field. How to configure "Make Global Settings for Electronic Bank Statement" and "Define Search String for Electronic Bank Statement" for that purpose.
With all the best,
MerlinHello,
IMG => Financial Accounting => Bank Accounting => Business Transactions => Payment Transactions => Electronic Bank Statement => Make Global Settings for Electronic Bank Statement
Give your chart of Accounts
1. Create your account symbols
Create freely definable account symbols. Make sure that you are able to identify them when you are configuring in future steps.
2. Assigning Accounts to Account Symbols
Here you need to assign the account symbols to GL Accounts or you need to use masking logic. You must have designed your accounts in such a way that the end digits will work for posting the entries to FI. Account Modifier you use as + and use your local currency, if you do not have any foreign currency postings.
3. Create Posting Rules
Create freely definable posting rules.
4. Define Posting Rules (This is the most important configuration for your FI Postings / Clearings)
a) For all the payments you need to create the entries for posting area 1
b) For all the receipt you need to create the entries for posting area 1 and 2
c) Use the document type DZ in case if you want to clear the items. Use Posting type 8. If the invoice number is there in the reference field of bank statement, automatically the same will be selected by the system and cleared.
d) If you want just only entries to be posted use posting type 1.
e) If you want to clear the check, then use the posting type 4.
f) Configure according to the entries to be posted.
g) If you are going for clearing something the offsetting debit / offsetting credit (as the case may be) need not be given.
5. Create Transaction Type
Create freely definable Transaction Type
Select the transaction type and assign the external transactions to your posting rules.
For outgoing check use 13 as Interpretation Algorithm and 1 as the processing type.
Remaining all case use 1 (Standard algorithm) and 5 as the processing type.
Please also go through the below mentioned note in case if you are required to use further available interpretation algorithms or processing types.
6. Assign Bank Accounts to Transaction Types:
You need enter the Bank Key / Bank Account / Transaction type here.
You can get the the bank key and bank account details from table T012K (Go to SE16)
Further supplementary notes may be useful to you:
There are different programs to upload electronic bank statement.
FF.5 or FF_5.
I think your case Multicash format you are using.
You need have three files in FF.5 and two files in FF_5
You can prepare a Z program in order to truncate the electronic bank statement into two or three part files and save them on the application server.
1. Take all the external codes list from bank.
2. Take any available documentation from the Bank describing the relevance of the external codes.
3. Make sure that your Chart of Accounts (Bank Accounts) last digits logic is appropriate to meet the requirements.
4. Based on this decide the Account Symbols that are required to be created.
5. Make sure that the masking rules are configured properly.
6. Decide the posting rules that needs to be created.
7. Link up your external symbols provided by the bank with Posting rules and give proper algorithms for posting and clearing logic.
6. Concentrate on the posting areas to be posted while uploading the bank statement.
Further explanation would help you to understand the functionality when uploaded the electronic bank statement.
Main purpose of uploading the bank statement into SAP is to make your Bank Main Account and physical bank statement balance in sync.
You do not have any traditional Bank Reconciliation Statement (BRS) report in SAP.
SAP is normally you maintain bank main account and bank sub account. Whenever you make a payment through F-53 or F-58 or F110, the entry would be:
Vendor Account Dr
To Bank Sub Account
The ending digits of the sub-account would be important in configuring the masking rule. Based on this masking rule when you upload the bank statement the entry the system would pass is:
Bank Sub Account Dr
To Bank Main Account
It depends on the configuration, either the sub account will be cleared by the system automatically or you need to run F.13 to clear the sub accounts.
At the time of receipts, you have different accounting entries unlike payments. It needs to post to two posting areas. 1. GL Accounting 2. Sub-Ledger Accounting
The entries would system itself pass is:
Bank Main Account Dr
To Bank Sub Account
Bank Sub Account Dr
To Cutomer account.
Clearing logic mentioned for your posting rules and the alogrithm used for your external bank symbols will also play pivotal role in clearing the accounts.
Ideally you will use
FF67 / FF.5 / FF_5 for uploading manual or electronic bank statement
FEBA / FEBA_BANK_STATEMENT is used for furthe rprocessing.
GO THROUGH SAP NOTE 48854
Please go through SAP Note. 48854. You will get an idea regarding the functionality of the algorithms.
Though this note is in relevant to GB specific, you will find this very useful.
description follows below regarding the normal procedure for maintaining table T028G. Due to the different bank codes and posting rules, pre-Customizing is not possible at this point.
The following processing types are available - unless stated otherwise, you should use the interpretation algorithm: '000 - No interpretation' in each case.
1. '00': There is no processing. The entry line is ignored.
2. '01': A validation is made whether an entry exists for the transferred check number in the check table (PAYR). The check number and payment document number are transferred for further processing. Interpretation algorithm: outgoing check processing '011'-'013'; the update in the check file is via the interpretation algorithm.
3. '02': Transfer of the ending balance to the electronic bank statement
4. '03': Transfer of the opening balance to the electronic bank statement
5. '04': Clearing via the allocation number which is delivered with the bank statement. No interpretation algorithm.
6. '05': Clearing of BACS payments or BACS bank collection. The reference text field is first read to ascertain whether it involves payments initiated by users or bank collection via BACS. Providing it does involve a cash transaction initiated by the user, the payment document numbers concerned are determined via the reference number and transferred as a reference to further processing. Interpretation algorithm: '000 - No interpretation' or '019 - Reference number DME'.
Note
To differentiate between the two procedures in table T028G, you have to maintain two separate entries.
Example: the bank uses bank code '62' for cash receipts and for BACS bank collection.
Ext. Transaction +/- sign Posting rule Int. Algorithm Processing type 62 + GB62 001 5
62 SAPBACS + GB63 000 5
7. '06': Bank costs or interest revenues
Recommended interpretation algorithm: '000 - No interpretation'
8. '07': Total amount of cash disbursements
9. '08': Total amount of cash receipts
10. '09': Items not paid
Recommended interpretation algorithm: '000 - No interpretation'
Regards,
Ravi -
Intelligent Clearing of Open Items - Smart Layouts/Filters/Analysis
Greetings from Entebbe,
In the Financial Reporting service line, we are burdened to clean others mess! We are managing Missions Open Item Managed (OIM) Accounts. What we are doing, we pull each GL OIM Account (for eg 11711000 Cash Journal Clearing and 35109920 AP Cash Payment Clearing) with FAGLL03 - Open Item and then export to the Spreadsheet. We are spending not hours but days to analyze the Clearing Documents and thus minimize the Open Items using F-03.
I am desperately looking for three life saving information in SAP:
1. At all Transactions and Workflow, what are the Documents (AA - ZZ) are created and how there are related.
2. The combination of Documents that can be set together for a credit and debit same amount to clear the Open Items.
3. When FAGLL03, extracts the Open Items, why there is not standard Layout that brings the Credit and Debit Amounts together up and down? Why this T-Code does not have an intelligent Layout that filters all Open Item Documents together those can be cleared by F-03
Our leaves are not subject to approval unless we complete this horrendous task. I will be deeply grateful to your guidance.
Thanks, Javed @ RSC EntebbeHello,
There is a possibility for automatic clearing in SAP - function F.13.
You can make reconciliation for Vendor, customer and GL accounts (open item management).
Of course systen has to know the field to look for for doing reconciliation, I have used assignment field (anyway there is possibility to do some customizing).
Example: Value in assignment field is 1968 all documents with 1968 in assignment field - recon will be made by system.
So the reconciliation can be done as follows:
define accounts and field for reconciliation.
go through data and enter value for automatic reconciliation (as an instance data was dowloades in Excel) or think about data flow how it ca be updated automatically - how to do some checks?
Upload/Update data from Excel to SAP
Make reconciliation run in test mode.
Check data
Make reconciliation
check - how many control samples to make a statement about data quality?
What do you think?
I am looking forward to your answer.
Hope I was helpful.
all the best
Erwin -
Bank sub account line item still showing as a open item after down payment
hi
1) i created a dwnpymt req using TCODE:f_37
2) created dwnpymt for dwmpymt req using TCODE:F-29
3) created customer invoice using Tcode:F-22
4) clear dwnpyment req against invioce using TCODe:F-39
now my question is when i create dwn pyment i used bank subaccount(cheq rec) to debit and customer to credit
so after i cleared dwnpymt with invoice. the bank sub account line item still showing as a open item .
why?
i appreaciate your usefull inputs
thanq.Hi
I hope you will be running manual or electronic bank statement at your company.
The bank sub account that has been posted gets cleared when you run manual or electronic bank statement.
Let me explain you in detail
The entry that got posted during the down payment received from Customer--
Check Receipt A/C Debit
Customer A/C Credit
When you run the manual or electronic bank statement the entry gets posted as
Main Bank A/C Debit
Check Receipt A/C Credit there by clearing the open item from the Check Receipt A/C.
Hope this helps you in understanding how the open item in Check Receipt A/C gets cleared.
Good Luck
Hari -
F-53 manual clearing vendor Open Items
Please help me,
When i saw vendor open items in fbl1n sys gives open items, i will try to clear that open items (F_53) sys gives message there is no open items,
Regards,
TMLHi Swati,
The openitems which is showing in vendor account might be the spl gl transactions like advance payment, which are not cleared so far, go to F-44 and clear that spl items.
hope it helps you,
Regards,
kishore -
How to clear vendor open items with customer open items in APP?
Hi Experts,
Our vendor is our customer - in this scenario how to clear vedor open items against customer open items. I have defined vedor is customer means I have given customer number in vendor master record, selected chek box 'clear with customer'. Still problem is not solved, hence I am requesting you to help me in this regard.
Thank you very much,
Regards,
Ganesh.Hi
In FBCJ after payment you have clear manually vendor balance in F-44.
If you want SPL GL in FBCJ then write a Substitution .
1. step 001 - Special G/L Substitution
2. Prerequisite - Transaction code = 'FBCJ'
3. Substitution posting key -- Exit (need help from abap) exit name
G/L Exit (need help from abap) exit name
Special G/L Ind Exit (need help from abap) exit name
you can't do this without ABAP help
Best Of Luck
Tanmoy -
Dear all,
I need to clear all open vendor items posted before 2008 and post the difference to a P/L account.
Is there a way to do that automatically?
Thanks
Claudia.Hi Claudia,
You can use F.13 for your requirement. However this transaction will work if the Vendor accounts are configured for automatic clearing.
IMG path for configuration for F.13 is :
Financial accounting>Accounts Receivable and Accounts Payable>Business Transactions-> Open Item clearing->Prepare automatic clearing
On this transaction specify the account type K (for Vendors), give the Vendor account Number range and specify the criteria to be used for clearing. i.e. the fields to be used for clearing eg. ZUONR, VBUND etc. You can specify multiple criteria and the sytem will process automatic clearing based on these criteria.
The F.13 can automatically clear all open items based on criteria specified in IMG.
It also give a list of documents that cannot be cleared.
Once you have run F.13, you can pass manual Journal entries to transfer the difference or Vendor balance to a P&L account.
Suggested selection Criteria on F.13:
General Selection
Enter Company code, Fiscal year and Posting dates.
Check the Select Vendors check box. you can enter a range of Vendor Numbers. If you leave the range blank, all Vendors configured in IMG setting above will be selected.
Posting Period
Enter clearing date
Check the Test Run checkbox
Output Controls
Check all check boxex i.e. Documents that can be cleared, documents that cannot be cleared and Error messages.
Hope this helps.
Thanks,
Uma -
Unable to clear vendor open item.
Hi experts,
Have posted vendor document under document type KZ directly, there is no open item invoice to clear the document.
posted entry as below. now we are unable to clear the open item document through F-44. we did not find open item for the posted document which is posted in document type KZ.
Vendor account entry
25 vendor account 10000
38 vendor account 8000
50 bank account 2000
document has been cleared only 8000 not 2000. Please advice me how to clear the KZ document.
Regards,
Anji Reddy.HI Anji Reddy,
There is some Process to do Clearing function
first of all Open item should be there in Vendor account with the Invoice.
For that invoice there should be a payment which is full payment or else Partial Pament.
Then you can do clearing function to clear the Open items.
Through F-51 you can do both Payment and clearing which is Post with clearing
if you have done payment throgh any other Tcodes you have to come F-44 and do mannual Clearing.
Try to explain your senario more Clear so that your doubt can solve
Regards
Mahesh -
Clearing of open items of Vendor or Customer by FIFO method
Dear Experts
All debit and credit entries on a customers or vendor account has to be cleared automatically. Now i want to clear the open items using FIFO procedure, that is credit entries on a customers account will be cleared against the oldest open invoice. The open items will be automatically matched by the system based on available credit.
Does anyone have had a similar issue? I
Thanks
Ravi Sankar N DHi Ravi,
SAP will pick these invoices for payment according to vendor open items which are due according to payment terms.
When it comes to customer invoices, clearing depends on when customer pays payment to particular invoice, these customer invoices will get cleared.
I assume you are talking more closely to intercompany scenario (If it is not intercompany invoices clearing, you should not worry mostly about customer invoices clearing), where you want to clear vendor invoices and customer invoices. So you need to incorporate entry date in your functionality to pick intercompany invoices clearing.
Thanks much
Raghu Kolla -
Hi Team,
I am having Vendor open item with two different profit center. Now client wants to clear the open items through T.code F-44 using Additional Selections -Profit Center option. In production server system is not fetching the open item, whereas in Quality server it is working fine.
There is no Authorization issue. I have checked the Editing Options also.
Is there any config issue?
Your valuable feedback on the above issue will be highly obliged.
Best Regards,Hi,
I am not making payment by T.code F-44. Only clearing of open item. Vendor is having Dr. & Cr. balance and clearing that on profit center basis but in production it is not working.
Please sned your valuable suggestion and oblige.
Best Regards,
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