Clearing Open Items In G/L Account

FI Gurus,
I need to clear some entries in a G/L account, the account does not equal to zero, as it is a clearing account use for accruals, got goods receipt. However I have all items open, I need to get a detail of only items that are truly open.
Does anyone knows which transaction to run? I have use f.13 automatic clearing, but since the account does not equal to zero it does not work.
Any Ideas will be appreciated.

Use F.13, Specify company code, fiscal year.
Check Select G/L accoutnts, specify GL account/s in the field provided (use multiple selection if necessary). Test Run mode first. Make sure you check all options in Output Control section.
Give points if useful.

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Double booking when clear open item on G/L account

HI!
I use bank account 193200 as a clearing account to clear open items. I have made two postings on this account in different currencies. Now I wan't t o clear this items in f-03, and the difference of apprix 10 EUR is to be posted on an exchange rate difference account, 796201. I have allocated this account to account 193300 in transaction OBY9 (account for echange rate difference) and I have also allocated this account in transaction OBXZ (create accounts for clearing differences)
When I try to clear my twi items on account 193200 in transaction f-03 I get a posting looking like this:
796201 Credit 10 EUR
193200 Debet 10 EUR
796201 Credit 10 EUR
796201 Debet 10 EUR
Why do I get this double posting on account 796201? It would be enough with a posting of the first two lines.
Can anyone help?
Many thanks in advance!

Hi!
Thanks for ypur reply! I checked the postings on profit centers now as you asked about it. All of the three P/L bookings (all the postings on account 796201) are on the same profit center and no bookings on profit center on account 193300.
How can I go on? What did you mean by profit center posting in balance?

Findind Cleared open items for G/L account master (company code)

Hi All,
I wanted to incorporate one logic to find the whether open items have been cleared or not for G/L account master (company code).
Currently, I am fetching the data from SKB1 based on company code.
Then i am passing the GL account to BSIS table to find the whether all the accounts have been cleared or not.
Is this the correct procudure or any other procedure to find the GL account is been cleared for open items.
Is there any Function modules to find this any way.

Thnkx.
I am writting a report where i need to check the above scenario.
Earlier we planed to call FBL3N to check the same, but
But i need to call FBL3N in my report program. Which is not correct procedure
Hence we taught to take all GL accounts from SKB1 and pass it to BSIS table and check.
Is there any other way rather than the above one.

Clearing of open items from one Bank Account to one or several customer A/C

The requirement herein is to do the Posting & clearing of open items from one Bank Account to one or several customer Accounts. We will have to use the Standard program RFBIBL00 to achieve this because the program can do the posting and clearing of open items. I know that we will have to use the structures BSELK (Header) & BSELP (item) to get the clearing functionality as well. Now the question is to which field we will map the Bank A/C No. and the Customer Clearing A/C. I need help on mapping the data to correct structure fields. I thought about it and I think the data should be arranged like the following:
BGR00- Session Header
BBKPF- Header
BBSEG- Doc. data (Bank Account BBSEG-BANKN )----Can you confirm ??
BSELK-AGKON (Customer A/C- open item/ Header )
BSELP - Line Item
BSELK-AGKON (Customer A/C- open item/ Header )
BSELP - Line Item
BSELK-AGKON (Customer A/C- open item/ Header )
BSELP - Line Item
I know that the clearing can happen from one Bank A/C to several customer accounts. I am thinking on building up data in this format & then writing it to a file to sumbit the file data to RFBIBL00. Can anybody help me in building up the data. Kindly provide your helpful insights. I want to be sure if this is correct or not ?? One more question how to fill the BSELP structure ??

Solved Through forum

Automatically clear the open items for a GL account cross company codes

Hi FICO experts,
Can anyone help me on the following issue urgently?
There are journal entries posted to same GL account with different company code. Is there any way to automatically clear the open items sitting in the GL account in company code A to against the open items for the same GL account in company code B.
The example is below:
Journal in company code A
Dr. 840410      $100
Cr. 111300       $100
Journal in company code B
Dr. 111301   $100
Cr. 840410      $100
Now I want to automatically clear account 840410 by using assignment or text in the journal entry.
It will be highly appreciated for any instructions.
Adele

Hello Adele Wang,
You can enter cross-company code transactions in one step in the General Ledger, Accounts Receivable, and Accounts Payable application components. This function would be used, for example, for centralized procurement or payment.
Integration:For centralized payments, each individual company code enters its own invoices separately, while a central company code pays them. When you are clearing open items, the system makes clearing entries between the company codes participating in the clearing procedure. These clearing entries represent the receivables and payables that exist between the company codes in centralized payment.
Prerequisites:You have specified which company codes are to be processed via a single company code. In this specification, you can distinguish between clearing transactions. You can therefore have different combinations of company codes for incoming and outgoing payments.
You have specified the clearing accounts that record the receivables and payables between the individual company codes. The system posts to these accounts automatically when clearing the open items.
You need to make the required settings in the activity Prepare Cross-Company Code Manual Payments in Customizing for Financial Accounting (Accounts Receivable and Accounts Payable->Business Transactions->Outgoing Payments->Manual Outgoing Payments).
Features:For each company code, the system generates a separate clearing document. A joint transaction number marks these documents as belonging together.
Example:For a clearing transaction (incoming payment, outgoing payment), you have agreed in Customizing that if company code 0001 is specified, open items are also selected from other company codes (0002 and 0003).
Hope I had been able to help you. Please assign points.
Rgds
manish
Clearing can then also be carried out if the account to be cleared has not been created in company code 0001. As long as no items have to be posted to this account in company code 0001, it is not necessary to create a master record for the account in company code 0001.
See also:

F.13 Clear open items of two different GL accounts

Hi,
I'm trying to clear the open items of GL account XXXX against the open items of GL account YYYYY.
I'm trying to do using F.13 but I can't.
Can anybody tell me how do I have to set up OB74 in order to do this?
Thanks a lot,

Hello,
It is not possible to clear the open items of XXXX GL account with YYYY GL Account.
You can clear the open items in a single GL account.
Please recheck your OB74 settings.
Make sure that you have kept ZUONR for GRIR account as criteria
You can give selection criteria for clearing.
Make sure GRIR account sort key is 014 (purchase order).
This should solve your problem.
Regards,
Ravi

Unable to clear open items through post with Clearing F-04

Hi Experts,
I want to clear one GL code through transaction F- 04 Post with Clearing.
When I clear the open items throgh f-04, (Document types UA , KR , MJ ) it posts the document but again it makes a new line item as a open item with same amount.New line item shows in a list as a open item. ( I tryed F-03 as well)
I am unable to unable to understand the exact functionality of transacion F-04.
Can anyone explain me please ? Please advice if I am missing anthing on this.
Thanks,
Manasi

Hi Manasi,
As the name suggest, F-04 allows you to POST to one account by CLEARING another account.
For example you have a provision account which needs to be adjusted when the actual expense is paid - this how it will be done -
Give the document header details, select "Transfer posting with clearing", enter the posting key (40), give the GL account (expense account as per the example) and go to the next screen.
Give the amount and other details for the line items and then select "choose open item" from the menu. The new screen will ask you to give an account where you will give the provision account (the account from which the open item needs to be cleared).
Press enter and you will get the list of open items for the GL account from where you can proceed like any other clearing.
Hope this clarifies. Do revert in case of any further queries.
Thanks and Regards,
anit

Clear/Open Item Symbol Green Check Mark

SAP Gurus,
I am running report FBL3N, for a clearing account, under clear/open item symbols instead of seeing a red dot or green dot, i see a check a mark. Does anyone knows what this green check mark means, and how can I clear the items?
Your help will be greatly appreciated

Venkat,
Right now client has the accounts set-up as Line Item Display ( ALL OF TEH G/L ACCOUNTS), if I check open line item, when I save I get an error, saying there are errors. When I pull the long text to see the message of the error, it tells me,the message below. It apepars I have to create new accounts and then transfer the items to the new account is that true? or is there another way to fix this. I thought that by just checking the open item management option was sufficient.
You cannot change the open item management setting; (see long text)
Message no. FH087
Diagnosis
This account does not have a balance of zero.
System Response
You cannot switch the open item management specification on or off with this transaction.
*Procedure*If you want to switch this function on retroactively for a certain account, you should create a new account with the correct setting and use this to make a transfer posting of existing items.
If you want to switch off the open item management function retroactively for an account, you must first clear all the postings currently on this account. You cannot make any changes to the account management method until this is done.

Cleared/Open Item Symbol not Green for Cleared Items

F.13 process for clearing GR/IR matched items runs to tag documents as cleared. For some reason the Cleared/Open Item Indicator is still showing the status as "Red" for the items which are actually cleared, means the items are shown as "Open" while should be cleared and shown as "closed", this indicator should be "Green".
Any idea in what instance it can happen?

When I run the FBL3n, and pull the report for Open Items, I see these items as open while matching entry has been done manually through MR11 to clear the items. The balance shows up as zero. But for some reason the clearing document field alongwith the clearing date field is not being displayed when I display the line item. It looks like the clearing document is not being created at all. Let me know if you have some idea on that. It is GR/IR account so the account is managed as open item.

FINSTA Bankstatement does not clear Open Items

Dear SAP guru,
I am experiencing an issue where FINSTA bankstatement generated in IHC module does not clear Open items in reciving company code. I would like to get the system to search for the document based on the original FI document number and clear it. The situation is
The bank statement successfully processed has an original document number and processed.
In IMG for EBS, I configure as algorism used is 20 - Document number search and Bank Posting type 4: Clear Debit GL account
Clearing account - and have the posting with relevant document number matched with the bankstatement.
It seems that the system does not find the matching at all.
Could any of you shed some light on what I am missing???
Kind regards
Taro

Creating or even using something like a data migration account is the best way.
Are you saying that you have a GL account with say 100 line items and you want them all cleared. If that is the case you wont need a LSMW, make sure you know the amount, and then create a journal posting to your new GL account, and select all items in the GL account you want to clear.
If there are various GL accounts, again no real problem, in F-03 which is what you would be using, you can enter more than GL account so that should not be an issue.

Clearing open items - F-03

Hello!
How to clear open items when in tr FBL3N I see that some of the open items are showed with status "Posted" green tick. To clear with tr. F-03 they should be in status open items - red mark. How could I turn posted items into open item status?
With all the best,
Merlin

Hi
In report FBL3N, you see a check mark.This means the Open Item Management CheckBox in that Clearing Account is not selected.
Go to FS00 and view that clearing account and see the open item management in the control data tab.
If the Open item management is selected then you will get red dot for open items and green dot for cleared items.
For every Clearing Account Open item management check box will selected not for other G/L Accounts.
If there is balance you cannot change the settings of the account.
so create a new clearing account and transfer the balance , but here you cannot see the individual open items , you can see only balance transferred.
If you want you have other option.DOWNLOAD the open items of the A/C to an excel file.Create a new Clearing A/C with open item management selected and UPLOAD the open items in the excel file to newly created account. you can use the program RFSEPA02 to do this but you take the help of an ABAPER.
This will solve your problem
Regards
Venkat

EBS - Reference document number search for clearing open item

Dear Experts,
I am currently implementing EBS with MT 940 stattement for bank reconciliation.I want to clear open item, for out going cheque, during posting by reference field (XBLNR) where cheque number maintained.As per MT 940 statement this cheques number is mentioned in 86 line as follow
:61:1102280228DR19961,NCHK682486 //51070
:86:47558011XYZ ROAD
But when I import bank statement, system recognise 682486 as reference field which is in 61 line and clears the open item.
my requirement is for outgoing check system should recognise 86 line reference and other direct payment or inter bank transfer, system should consider 61 line reference.
I have created different posting rule for Outgoing check and direct payment/Inter bank transfer.
I tried to find such issue in forum but did not found any help.
If need to use search string then how to configure for this and what algorithm to be used for the same.
looking for solution
Regards
Sanjay D

Hi,
If you are talking about line item level, then it is called Allocation Number. At the header level, it is called Reference number.
This is controlled using the copy control for billing - at the header level control.
The reference number & allocation number once maintained in the configuration, will show up in the Accounting doc - header level & item level, respectively.
For example - if the customer payment always refers to his PO number, then it really helps to use the allocation number for the accounting doc line items - which helps in clearing incoming payment faster. In this case, the reference number could be our delivery number. This is one of the examples for using both Ref & allocation #'s.
Hope, this helps!
S. Siva

Another modif tcode clearing open item from MM without use F-51

all Guru ,
Please help. Is there any way for another new modif tcode clearing open item from MM without use F-51. So i can use copy transparent from main table MM, for item like plant, vendor, material,price, oty, plus add new field for calculation method in order to post this result formula through FI posting without F-51 but also can clear open item dan clearing line item ? or only can clear open item ? ...it's oke. For line item can be done maybe can be run with F-03 ir F13E
I am trying to observe table BSIK (open item) and relation with BSAK(clear item)...is it right way ?
Case :
i want to clear open item for GL account inv.of.promises from transaction MM, with jurnal :
inv.of prom (Db)
         Inventory (Cr)
Then this inv.of prom must be calculated again with raise price. And then this cummulate in the of month.
After that we want to clear with posting FI by searching any open item for that GL with jurnal :
       Other receiv.(Db)
       Accrued exp (Db)
                  Inv.of.prom (Cr)

Hi PK,
1. Should we maintain OIM for all Excise G/Ls (BED, ECess, SHECess)?
- Please DO NOT maintain OIM on BED, ECESS and HECESS, only to be maintained for Cenvat Clearing Account. Also note that clearing of Cenvat Clearing is not easy, as in standard SAP, the assignment field is not updated with the same information for the Dr. and cr. line items of Cenvat Clearing Account. You need to use an exit in Substitution for it to populate the P.O. no. and line item at the time of MIRO.
2. How to clear the BED Excise GLs which is with OIM in our system, it is thru F.13 only?
You can use F.13 only if the entries are matching not otherwise, else clear all of them manually if you have good control of your account balances.
3. Can we activate or deactivate OIM any point of time, I mean can it be activated in case the G/L balance amount is not ZERO?
OIM activation for a GL - Refer Note No.1356457.
OIM Deactivation : You can deactivate OIM after making the balance Zero on that Account and by changing the Message No. FH 190 to warning in OBA5.
4. What is the use of T Code J2IUN, I have gone thru the SDN links, but I am not able to execute the screen. What parameter should we select while executing J2IUN, when we use Pay cenvat from ser tax cr and Pay ser tax from cenvat cr.
J2IUN is to utllize Excise Duty. The liability of Excise duty is utilized from Excise balances of BED, PLA , Service tax etc.. as per business requirements.
Hope this helps you.
Regards,
SAPFICO

Settings for Automatic clearing open item in BRS

Hi Gurus,
When i am running automatic brs clearing,for this any settings is there for clearing open item automatically.
Pls very urgent.
Raju.

Dear Raj,
Bank clearing accounts is used to for Bank Reconciliation purpose . If you like to automate this process you have to configure Electronic Bank Statement process. You can check the below links
http://wiki.sdn.sap.com/wiki/display/ERPFI/ElectronicBankStatement
http://www.sap-img.com/financial/customizing-an-electronic-bank-reconciliation-statement.htm
Note: There are so many posts with regards to Electronic Bank Statement process, you can search from the forum also.
Thanks and regards
Praveen.J

Not clearing Open items in Automatic Clearing Program

Hi all,
I am trying to execute Automatic Clearing Program throug F.13 transaction, but it is not clearing the relavent open items. When I have tried to execute in Test Run mode, it is displaying the open items, but in production run it is not clearing the relavent items. In OB74, I have selected the criteria 1, Criteria 2 and Criteria 3 as Vendor Number, Purchase Document and Assignment respectively.
Please suggest me, what I have to do to clear open items
Regards
Chandra

Hi,
Please check whether the accounts you are selecting for clearing are either are subledger or maintained at open item level managed.
Hope this helps, if yes, please assign points.
Regards,
Harish

Clearing Open Items In G/L Account

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