Clearing open items on reversal of documents

Dear All,
As we all know that raising Invoices through F-43 & F-22 in FI creates open items for vendors & customers respectively. Reversing these documents/invoices in FB08 will clear these open items. However, reversing invoices raised from SD/MM does not clear the open items. These invoices are getting reversed from respective modules. ie. entries are getting reversed, but items are not getting cleared. Consequently, these items also appear with positive & negative signs in Incoming & outgoing payments (F-53 & F-28) in "process open items".
Pl. let me know how the open items can be cleared on reversal of said invoices as it is done in FI (as mentioned above).
Thanks & regards,
Raja

Hi
In GL, AR, AP individual expenses documents we can clear by using reversal documents. But, Integration b/w FI, SD,MM documents it will generate automatically and it will clear based on the payment terms.
Shammi
assign points if it is helpful

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EBS - Reference document number search for clearing open item

Dear Experts,
I am currently implementing EBS with MT 940 stattement for bank reconciliation.I want to clear open item, for out going cheque, during posting by reference field (XBLNR) where cheque number maintained.As per MT 940 statement this cheques number is mentioned in 86 line as follow
:61:1102280228DR19961,NCHK682486 //51070
:86:47558011XYZ ROAD
But when I import bank statement, system recognise 682486 as reference field which is in 61 line and clears the open item.
my requirement is for outgoing check system should recognise 86 line reference and other direct payment or inter bank transfer, system should consider 61 line reference.
I have created different posting rule for Outgoing check and direct payment/Inter bank transfer.
I tried to find such issue in forum but did not found any help.
If need to use search string then how to configure for this and what algorithm to be used for the same.
looking for solution
Regards
Sanjay D

Hi,
If you are talking about line item level, then it is called Allocation Number. At the header level, it is called Reference number.
This is controlled using the copy control for billing - at the header level control.
The reference number & allocation number once maintained in the configuration, will show up in the Accounting doc - header level & item level, respectively.
For example - if the customer payment always refers to his PO number, then it really helps to use the allocation number for the accounting doc line items - which helps in clearing incoming payment faster. In this case, the reference number could be our delivery number. This is one of the examples for using both Ref & allocation #'s.
Hope, this helps!
S. Siva

Unable to clear open items through post with Clearing F-04

Hi Experts,
I want to clear one GL code through transaction F- 04 Post with Clearing.
When I clear the open items throgh f-04, (Document types UA , KR , MJ ) it posts the document but again it makes a new line item as a open item with same amount.New line item shows in a list as a open item. ( I tryed F-03 as well)
I am unable to unable to understand the exact functionality of transacion F-04.
Can anyone explain me please ? Please advice if I am missing anthing on this.
Thanks,
Manasi

Hi Manasi,
As the name suggest, F-04 allows you to POST to one account by CLEARING another account.
For example you have a provision account which needs to be adjusted when the actual expense is paid - this how it will be done -
Give the document header details, select "Transfer posting with clearing", enter the posting key (40), give the GL account (expense account as per the example) and go to the next screen.
Give the amount and other details for the line items and then select "choose open item" from the menu. The new screen will ask you to give an account where you will give the provision account (the account from which the open item needs to be cleared).
Press enter and you will get the list of open items for the GL account from where you can proceed like any other clearing.
Hope this clarifies. Do revert in case of any further queries.
Thanks and Regards,
anit

Issue while clearing open items with a payment advice

I have created a payment advice to clear open items on a customer. As part of testing, I have created 2 items in the payment advice. Both are short payments for the open items.
In the first line item, I am short paying an open item by entering the reference number. (XBLNR) in AVIP-XBLNR.
In the second line item, I am short paying an open item by entering the assignment number. ZUONR in AVIP-ZUONR.
I am using F-28 for my clearing. I have noticed a very strange issue where in the program will place the residual amount in the residual amount column against the appropriate line item for the first item. Where as for the second item, it does recognize the open item and brings it in the clearing screen but does not put the residual amount in the residual amount column. Due to this, the new line item in the clearing document does not have a link to its original line item.
This has started happening all of a sudden. I am unsure what might have caused this. Please let me know if you need additional information.
Thanks

Include - MF05BFO0
FORM op_pruefen
Context:
          WHEN 'K'.
           ENHANCEMENT-POINT mf05bfo0_02 SPOTS es_sapmf05b.
Create an enhancement here and add this code
               IF SY-TCODE = 'FB1K'.
                     T041A-AUGLV = 'AUSGZAHL'.
               ENDIF.

F-32 : Clearing Open Items

Hi,
There's a Z report which displays all open line items for a customer and company code. Records selected from the list are cleared using transaction F-32.
The problem is, more than one document exist with the same document no. but in different fiscal years.
Say, from the list, Doc X is selected for the year 2005, and Doc X exists in years 2003 and 2004 as well,Then all the 3 documents with this doc.no are selected in F-32.
As it is, F-32 can select only based on doc.no as there is no filter based on the Fiscal year.
I want to know if there's a method to clear customer open items based on both Doc.No and Fiscal year.
Thanks in Advance!
-Arthi.

hi Arthi,
You said that u have a Zreport which displays all open line items for mulitple customers and company codeand clear. Records selected from the list are cleared using transaction F-32.
Can u please help me to provide the Zprogram which u have, so that it will be using for me.
My client want automatic customer clearing for RTGS related items
Process flow for RTGS in india is as follows,
So now my client need a customized program for automate the clearing open items, (Last block which is marked need to be automated).
Like as F-32 is used to clear open items for individual customers, my client needs a program to be for multiple customers, before clearing the open items they need a overview for all the customers and they need the program which will clear items which are related to only RTGS payments but not Cheques, that is main actually.
Thanks In Advance,
Nitin Kumar
8095885285

Cleared/Open Item Symbol not Green for Cleared Items

F.13 process for clearing GR/IR matched items runs to tag documents as cleared. For some reason the Cleared/Open Item Indicator is still showing the status as "Red" for the items which are actually cleared, means the items are shown as "Open" while should be cleared and shown as "closed", this indicator should be "Green".
Any idea in what instance it can happen?

When I run the FBL3n, and pull the report for Open Items, I see these items as open while matching entry has been done manually through MR11 to clear the items. The balance shows up as zero. But for some reason the clearing document field alongwith the clearing date field is not being displayed when I display the line item. It looks like the clearing document is not being created at all. Let me know if you have some idea on that. It is GR/IR account so the account is managed as open item.

FINSTA Bankstatement does not clear Open Items

Dear SAP guru,
I am experiencing an issue where FINSTA bankstatement generated in IHC module does not clear Open items in reciving company code. I would like to get the system to search for the document based on the original FI document number and clear it. The situation is
The bank statement successfully processed has an original document number and processed.
In IMG for EBS, I configure as algorism used is 20 - Document number search and Bank Posting type 4: Clear Debit GL account
Clearing account - and have the posting with relevant document number matched with the bankstatement.
It seems that the system does not find the matching at all.
Could any of you shed some light on what I am missing???
Kind regards
Taro

Creating or even using something like a data migration account is the best way.
Are you saying that you have a GL account with say 100 line items and you want them all cleared. If that is the case you wont need a LSMW, make sure you know the amount, and then create a journal posting to your new GL account, and select all items in the GL account you want to clear.
If there are various GL accounts, again no real problem, in F-03 which is what you would be using, you can enter more than GL account so that should not be an issue.

How to stop clearing open items with manual payment block.

Dear,
Even though we have set "manual payment block" on payment block indicator in OB27,
I can process to clear open items manually in F-44 though.
Actually user wants to NOT allow to clear once payment block's set in an open items.
SAP documentation says,
"Indicator that documents which are flagged with the relevant blocking key cannot also be cleared during manual entry of incoming payments or outgoing payments.".
Can you advise me why this configuration does not work ?
Kind regards,
Desperate FI con.

Include - MF05BFO0
FORM op_pruefen
Context:
          WHEN 'K'.
           ENHANCEMENT-POINT mf05bfo0_02 SPOTS es_sapmf05b.
Create an enhancement here and add this code
               IF SY-TCODE = 'FB1K'.
                     T041A-AUGLV = 'AUSGZAHL'.
               ENDIF.

Not clearing Open items in Automatic Clearing Program

Hi all,
I am trying to execute Automatic Clearing Program throug F.13 transaction, but it is not clearing the relavent open items. When I have tried to execute in Test Run mode, it is displaying the open items, but in production run it is not clearing the relavent items. In OB74, I have selected the criteria 1, Criteria 2 and Criteria 3 as Vendor Number, Purchase Document and Assignment respectively.
Please suggest me, what I have to do to clear open items
Regards
Chandra

Hi,
Please check whether the accounts you are selecting for clearing are either are subledger or maintained at open item level managed.
Hope this helps, if yes, please assign points.
Regards,
Harish

BAPI _ACC_DOCUMENT_POST for clearing open items

Hi,
I am using BAPI_ACC_DOCUMENT_POST for clearing open items.
When i post the same in F.13 (automatic clearance ) there is no error log,when i do in BAPI_ACC_DOCUMENT_POST
its returns two errors.
609 Error in document: IDOC 010000008410012009 CKDCLNT140
702 Balance in transaction currency
Header details are given as per certain sdn suggestions.
note: i have changed the G/L account as automatic account (if i am using original G/L account its throwing an error msg
such as direct posting not possible).
Can any one help to get through this??
Edited by: sangeearvind on Dec 16, 2009 12:24 PM

Hi
The first problem is you're using the wrong BAPI: BAPI ACCDOCUMENT_POST is to post account document, not to clear open item.
I don't think there's a BAPI to do it
Max

Can BAPI_ACC_DOCUMENT_POST Clear open items similar to F-28 FB05

Can BAPI_ACC_DOCUMENT_POST be used to clear open items? I've been able to successfully post documents using this BAPI, but it is not clearing the open item document. Any ideas?

Hi,
No, It cannot be used to clear open items. I think BDC Recording of F-28 will be solution for clearing open line items.
Regards
Vinod

Clear Open Item

WHEN WE CLEAR OPEN ITEM G/L : TDS CONTRACTOR, THROUGH T CODE - F-03, (WHICH IS HAVING ZIRO BALANCE),
IT SHOWS NO OPEN ITEMS FOUND WERE FOUND
BUT THE DOCUMENTS ARE THERE AS OPEN ITEMS
PLEASE HELP IN THIS
REGARDS
JAI

FYI:
DocumentNo   Typ     Doc. Date         Pstng Date     Amount in local cur.
13001465          KR     31.03.2007 31.03.2007     -789.36
13001465          KR     31.03.2007 31.03.2007     -15.79
13001466          KR     31.03.2007 31.03.2007     -2,803.94
13001466          KR     31.03.2007 31.03.2007     -56.08
13001467          KR     31.03.2007 31.03.2007     -8,466.17
13001467          KR     31.03.2007 31.03.2007     -169.32
13001468          KR     31.03.2007 31.03.2007     -8,571.71
13001468          KR     31.03.2007 31.03.2007     -171.43
13001469         KR     31.03.2007 31.03.2007     -1,651.94
13001469         KR     31.03.2007 31.03.2007     -33.04
13001470        KR     31.03.2007 31.03.2007     -2,114.97
13001470        KR     31.03.2007 31.03.2007     -42.3
13001471        KR     31.03.2007   31.03.2007     -1,599.60
13001471        KR     31.03.2007 31.03.2007     -31.99
10000148         SA     21.05.2007 21.05.2007     26,518.33
                                 0.69
I think that every thing is correct
Regards
Jai

Double booking when clear open item on G/L account

HI!
I use bank account 193200 as a clearing account to clear open items. I have made two postings on this account in different currencies. Now I wan't t o clear this items in f-03, and the difference of apprix 10 EUR is to be posted on an exchange rate difference account, 796201. I have allocated this account to account 193300 in transaction OBY9 (account for echange rate difference) and I have also allocated this account in transaction OBXZ (create accounts for clearing differences)
When I try to clear my twi items on account 193200 in transaction f-03 I get a posting looking like this:
796201 Credit 10 EUR
193200 Debet 10 EUR
796201 Credit 10 EUR
796201 Debet 10 EUR
Why do I get this double posting on account 796201? It would be enough with a posting of the first two lines.
Can anyone help?
Many thanks in advance!

Hi!
Thanks for ypur reply! I checked the postings on profit centers now as you asked about it. All of the three P/L bookings (all the postings on account 796201) are on the same profit center and no bookings on profit center on account 193300.
How can I go on? What did you mean by profit center posting in balance?

Clear/Open Item Symbol Green Check Mark

SAP Gurus,
I am running report FBL3N, for a clearing account, under clear/open item symbols instead of seeing a red dot or green dot, i see a check a mark. Does anyone knows what this green check mark means, and how can I clear the items?
Your help will be greatly appreciated

Venkat,
Right now client has the accounts set-up as Line Item Display ( ALL OF TEH G/L ACCOUNTS), if I check open line item, when I save I get an error, saying there are errors. When I pull the long text to see the message of the error, it tells me,the message below. It apepars I have to create new accounts and then transfer the items to the new account is that true? or is there another way to fix this. I thought that by just checking the open item management option was sufficient.
You cannot change the open item management setting; (see long text)
Message no. FH087
Diagnosis
This account does not have a balance of zero.
System Response
You cannot switch the open item management specification on or off with this transaction.
*Procedure*If you want to switch this function on retroactively for a certain account, you should create a new account with the correct setting and use this to make a transfer posting of existing items.
If you want to switch off the open item management function retroactively for an account, you must first clear all the postings currently on this account. You cannot make any changes to the account management method until this is done.

Clearing open items - F-03

Hello!
How to clear open items when in tr FBL3N I see that some of the open items are showed with status "Posted" green tick. To clear with tr. F-03 they should be in status open items - red mark. How could I turn posted items into open item status?
With all the best,
Merlin

Hi
In report FBL3N, you see a check mark.This means the Open Item Management CheckBox in that Clearing Account is not selected.
Go to FS00 and view that clearing account and see the open item management in the control data tab.
If the Open item management is selected then you will get red dot for open items and green dot for cleared items.
For every Clearing Account Open item management check box will selected not for other G/L Accounts.
If there is balance you cannot change the settings of the account.
so create a new clearing account and transfer the balance , but here you cannot see the individual open items , you can see only balance transferred.
If you want you have other option.DOWNLOAD the open items of the A/C to an excel file.Create a new Clearing A/C with open item management selected and UPLOAD the open items in the excel file to newly created account. you can use the program RFSEPA02 to do this but you take the help of an ABAPER.
This will solve your problem
Regards
Venkat

Clearing open items on reversal of documents

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