Clearing process in SAP

Question

Dear Experts,
I am quiet confused about this clearing process in SAP.
For example a cash discount in SAP is posted with the following entry
01 Cust a/c 15000
40 Cash disc a/c 3000
50 Sales or revenue a/c 18000.
The above open item in the customer account is cleared when payment is recieved from the customer. How the G/l and cash discount account are cleared. I know tcode F-03 clears a g/l account manually when there are debit and credit line items which balance to zero . In what cases the above tcode is used?
Appreciate if you can explain me.
Rgds
Komal

Answer 1

Hello,
There is no rule that each account needs to open item managed and cleared completely. There are number of accounts, you cannot maintain as open item managed. By default your customer and vendor accounts are created as open item managed.
If every account cleared completely, then at the end of the year, you will not have any balances in your Trial Balance. In your case, for example the balances like like cash discount and sales will go to your profit and loss account and the profit or less for the financial year will be discovered.
Let us take your example itself:
Customer A/c Dr 15000
Discount A/c Dr   3000
Sales Account Cr 18000
Now think that you have received payment from customer
Bank A/c Dr. 15000
Customer A/c 15000
Presuming that you do not have any other transactions for the year.
Your P&L Account (You have a profit of 15,000 = 18000-3000) have profit of 15000 and which will be moved to Liabilities side of your Balances sheet and against which you have 15000 bank balance.
Hope this information clarifies your doubts.
Regards,
Ravi