Clearing through F.13 in special posting period 13

Hi Gurus,
I wanted to clear the transactions through F.13 with special posting period 13. The message shows F502 : "Posting period 012 2008 is not open".
Our Financial year is : 2008 ( April 2008 to March 2009)
In OB52 We have closed the posting period for 2008 and open special posting period in the following manner
0001 + 0000 zzzz 02 2009 02 2009 13 2008 16 2008.
Still why the system is not accepting the special posting period 13 for the posting date 31.03.2009 (2008 fiscal year) in transaction code F.13
Regards,
Babjee

Hi Anil,
Thanks for your immediate response.
System is not permitting the message to change from error to warning. Reference message no: BF00400.
Any other alternative solution please.
Regards,
Babjee

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Consolidation in special posting period

Hi All,
I am using the Fiscal year variant April to March with 4 special posting periods in ECC. I am using the same in BCS too.
I am taking the data through LFDS with posting period move.
I am using quarterly consolidation which is period 3, 6, 9 and 12. However I have balances appearing in special posting periods 13 - 16 in source cube. My first consolidation is happeing for period 12. 2008
How do I take care of the transactions posted in Sepcial posting periods 13 - 16.
1. Should I be running the COI in period 16 too. Should I be running it as subsequent consolidation or make period 16 itself as first consolidation.
2. I am also thinking of making the changes in the source cube 0FIGL_C10 with an additional field called consolidation posting period and write a routine to update additional period field as 12 wherever the posting period is 13 to 16. Then extract the data into BCS for period 12 and have only consolidation frequency till period 12. Can I proceed with this approach ?
Pl give a standard and correct approach to be followed in case of special posting periods considering all the above facts.
Thanks in advance
Srinivasan

Hi Srinivasan,
1. Should I be running the COI in period 16 too. Should I be running it as subsequent consolidation or make period 16 itself as first consolidation.
- I don't think that you should.
2. I am also thinking of making the changes in the source cube 0FIGL_C10 with an additional field called consolidation posting period and write a routine to update additional period field as 12 wherever the posting period is 13 to 16. Then extract the data into BCS for period 12 and have only consolidation frequency till period 12. Can I proceed with this approach
- I like the idea.
Pl give a standard and correct approach to be followed in case of special posting periods considering all the above facts.
- Didn't see such written approaches and doubt that they exist.

Asset Depreciation fun in special posting period

Dear Gurus,
Recently my Finance Manager decided to hv a cut-off date for all the FI transaction on 14-Dec-2007.
These are the rules:
1.) All the FI transaction < 14-Dec-2007 posted in period 12
2.) All the FI transaction Between 15-Dec-2007 and 31-Dec2007 will be posted in special posting period 14.
3.) All year-end adjustment will be carried out in posting period 16.
My problems are:-
1.) How can i proceed the Asset depreciation run for period 12 and special period 14.
2.) How the system select or capture the asset doc? By posting date or by posting period?
3.)If possible pls give some examples when we should use these options and what are the advantages?
   a.) Planned posting run.
   b.) Repeat
   c.) Restart
   d.) Unplanned posting run.
Thanks.
Lim J

1.) How can i proceed the Asset depreciation run for period 12 and special period 14.
Hi, First of all you need to understand the function of special period. You need not to mention the spl period of depr. run.
The system considers period 12 as usual.
2.) How the system select or capture the asset doc? By posting date or by posting period?
By posting date.
3.)If possible pls give some examples when we should use these options and what are the advantages?
a.) Planned posting run.
       When you run the depr. on regular peiod basis ie., one by one, U choose (a)
d.) Unplanned posting run.
      When you want to calculate the depr. for some periods as a whole, U choose (d)
b.) Repeat
     Suppose u ran the depr for Jan. In Feb. you have capitalised an asset for Jan. So, U have to calculate depr for the new asset for jan.   U choose (b).
c.) Restart
       When you are running depr. you might have face some uncontrollable problems like power off, server down etc. In such instances, you choose (c).
Get back to me. if you are not clear
Regards ...............SK

Special Posting Periods

Hi,
Pls. tell me abt. special posting periods, how to open and close special posting periods.
Regards
syed.

Hi
Special posting periods are used for adjustment postings after the year end.You can use T.code OB52 to open and close any posting periods in FI.
For more details check out:
http://help.sap.com/saphelp_47x200/helpdata/en/96/8b2fef43ce11d189ee0000e81ddfac/frameset.htm
Assign points if helpful
Regards
Aravind

Special posting period

Hi sap guru's,
i have one doubt regarding posting period.
when we define posting perod and there when we create open & close posting period , in there we have to maintain posting normal period as wel as special posting period for entering closing data for same fiscal year.
if we going for V3 fiscal year variant and it is from april to march. so entry posted in the special period for rectification purpose.
my problem is in special posting period from and to column.
again i mention that my fiscal year variant is standart V3 i maintain period for yearly basis my normal posting period from i enterd 2008 and to period i enterd 2009.
so what i maintain in special posting period from and to column means which year i maintain and why?
<removed_by_moderator>
regards,

Please maintain like this:-
From Period - 13 year 2007 To Period -16 Year 2007
Or You can use 13 to 13,
then 14 to 14
then 15 to 15
then 16 to 16
The no of times you take P/L And B/S and you are posting in the above speacial period and make entries as per your Auditor's observation.
Regards,
Alok

Asset DEPREICIATION IN SPECIAL POSTING PERIOD

HI Gurus,
Please give me an advice
Do you have any idea why the depreciation is posted in period 13
where it should be in period 12??
I appreciate you response
Thank so much

Hi ,
You might have given special periods when you are running the depreciation in AFAB.Please check the variant.
Regards

Cannot create new posting period

Hi,
A customer is unable to create a new posting period for year 2012. The following error message appears: "No matching records found. Period Category (OACP) ODBC-2028. Message 131-133".
SAP version: 8.81
I searched in notes & forums but I couldn't find a solution to this problem.
Thank you in advance for your help.
Nadia.

Hi Nadia
how did the customer try to make new period?
through Administration->System InitialisationGeneral Settings->Posting Periods->New Period?
if yes, could you please have a look on the OACP table by trying the
select * from oacp
and find out if there is any record?

Special psoting periods

HI
Guru's
Please suggest me about " Special posting periods'
when the Special posting periods will closed
Expecting ur Valuabkw answer with Good examples
with regards
Arun Kumar

Hi,
Special posting periods are that subdivide the last regular posting period for closing operations. Irrespective of how you have defined your fiscal year, you can also use special periods. Special periods subdivide the year-end closing period. They therefore merely divide the last posting period into several closing periods. This enables you to create several supplementary financial statements.
A fiscal year usually has 12 posting periods. In General Ledger Accounting, you can define up to four special periods.
If you do not need 12 posting periods, you can use the posting periods that are not required as special periods. If you use these additional closing periods, you must specify the number you require in the field No. special periods. when defining the fiscal year variants. You cannot exceed a maximum of 16 periods.
Integration: When posting to special periods, you must take the following into consideration:
The posting date must fall within the last regular posting period.
You have to enter the special periods in the document header in the Period field, since the special periods cannot be determined automatically by the system.
Rgds
Manish

More than one posting period variant for one company code

Dear Colleagues,
My question is if it's somehow possible to assign more than one posting period variant to one company code? (I am not a FI specialist...)
(We are using the new GL and would like to define a special posting period interval for a non-leading ledger. The c.codes already exists and are already assigned to a posting period variant.)
The reason for why we would need an additional posting period variant for an existing c.code, is because we are already using both posting period intervals in t.code OB52.)
Best regards
Viveka Schwartz

Hi
You can assign a PPV to the Non Leading ledger separately.. That means both Leading and NOn Leading ledgers can have separate PPVs
Apart from this, no 3rd PPV is possible.. As Eli said, Validation is the only option, but I think Validations work for Leading ledgers only
Br, Ajay M

Error :in opening posting period

For opening posting period April08-March 09 what to do?
Posting varient is created for current posting period,now for new posting period is it so to create new varient ?
& if new varient created then how to assign to company code as one current varient already assigned

You can have the same posting period variant.
Go to Tcode OB52 and give your open period and close period for normal posting periods
as well as
for special posting periods.
Cheers!

How to know technically if an FI posting period is open?

Hello, i need to know through code if an FI posting period is open?

Use this FM.
FI_PERIOD_CHECK.
You can also get the same from OB52 transaction and T001B table.

FI Posting Period

Dear Experts,
Can any one suggest me the way to maintain authorization group in such a way that i can close the Financial period for all my sites accept the head office and certain users can post the entries but no one else can make the entry for that date from head office.
Hoping for an early response.
thanks in advance.
Rahul

Hi
The authorization object F_BKPF_BUP (accounting document: Authorization for posting periods) from posting in periods which are only open for time period 1.
How this can be used is, usually you have Senior Accountants and Managers. If your manager needs to open the previous month book to post some rectification entries, in this case the Senior accountants also allowed to use the previous posting period if there is no authorization object is assigned particularly.
But by assigning the above said authorization object to Senior Accountants, he is authorized only for the periods which is mentioned in that Period 1 coloumn and the Period 2 will be locked to him, any changes for the previous periods, special periods all will be available only to the persons who is not restricted.
Hope it Clears.
thanks and regards
Praveen.J

Posting period problem (very urgent)

Hi all,
I want to open a last posting period for particular user which i have handled through authorization group but at the same time i want to open a some G/L codes for other users.Please confirm is it possible to do both the things at the same time.
Thanks in advance.
Regards,
Manisha

Hello Madhu
I have tried to restrict certain G/L account group through Authorization group in OB52 but the system do not allow to post the document even in that G/L account group range and prompts the message that "posting period is closed". Actually it is clearly written in the help that authorization group can only work with '' in Account Type field. However, '' means all G/L account group not the restricted / specified range.
Now how can I restrict certain users to post within certain G/L account group range in the previous posting period?? I hope you have understood my question.
Urgent response is required.
Thanks in advance.
Regards,
Shabbir

Block cancellation/creation of billing document on CLOSED posting period

Hi Experts,
Currently, user is allowed to cancel/create backdated billing document where period already closed, but it does not release to accounting automatically, due to the period has been closed.
When account user found out that the accounting document is missing for the billing document, they have to re-open the period and manual release it to accounting, in order to generate the accounting document.
Therefore, we need the billing document to be blocked for cancellation/creation on CLOSED posting period.
Is there any settings in stardard SAP to block cancellation/creation of billing document on CLOSED posting period?
would appreciate your inputs.
Thanks and Regards,
N.C.Reddy

Hi ,
We have blocked cancellation/ creation of billing document through below user exit. Below is the progran code also.
***INCLUDE RV60AFZC.
FORM USEREXIT_NUMBER_RANGE_INV_DATE USING US_RANGE_INTERN.
Example: Number range from TVFK like in standard
US_RANGE_INTERN = TVFK-NUMKI.
*{   INSERT         KPDK904773                                        1
*Block creation or cancellation of billing doc in closed period
DATA : gv_gjahr TYPE bkpf-gjahr,
       gv_monat TYPE bkpf-monat,
       gv_poper TYPE t009b-poper,
       gv_bukrs TYPE t001-bukrs,
       lv_gjahr TYPE t001b-frye1,
       lv_monat TYPE t001b-frpe1,
       gv_oper TYPE t001b-frpe1.
CLEAR : gv_gjahr, gv_monat, gv_poper, gv_bukrs.
gv_bukrs = vbrk-bukrs.
IF NOT likp-wadat_ist IS INITIAL.
*- First determine the Period of the Actual GI date.
CALL FUNCTION 'FI_PERIOD_DETERMINE'
    EXPORTING
      i_budat              = likp-wadat_ist
      i_bukrs              = gv_bukrs
   IMPORTING
     E_GJAHR              = gv_gjahr
     E_MONAT              = gv_monat
     E_POPER              = gv_poper
   EXCEPTIONS
     FISCAL_YEAR          = 1
     PERIOD               = 2
     PERIOD_VERSION       = 3
     POSTING_PERIOD       = 4
     SPECIAL_PERIOD       = 5
     VERSION              = 6
     POSTING_DATE         = 7
     OTHERS               = 8.
      IF sy-subrc <> 0.
       MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
               WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
      ELSE.
        CLEAR : lv_gjahr, lv_monat.
        lv_gjahr = gv_gjahr.
        lv_monat = gv_monat.
*- Once period is determine check whether Period is open or not for 'D' - Customer Account
        CALL FUNCTION 'FI_PERIOD_CHECK'
          EXPORTING
            I_BUKRS                = gv_bukrs
            i_gjahr                = lv_gjahr
            i_koart                = 'D'
            i_monat                = lv_monat
         IMPORTING
           E_OPER                 = gv_oper
         EXCEPTIONS
           ERROR_PERIOD           = 1
           ERROR_PERIOD_ACC       = 2
           INVALID_INPUT          = 3
           OTHERS                 = 4.
          IF sy-subrc <> 0.
           MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
                   WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
          ELSE.
*- Once period is determine check whether Period is open or not for 'S' - All G/L Accounts
            CALL FUNCTION 'FI_PERIOD_CHECK'
            EXPORTING
              I_BUKRS                = gv_bukrs
              i_gjahr                = lv_gjahr
              i_koart                = 'S'
              i_monat                = lv_monat
           IMPORTING
             E_OPER                 = gv_oper
           EXCEPTIONS
             ERROR_PERIOD           = 1
             ERROR_PERIOD_ACC       = 2
             INVALID_INPUT          = 3
             OTHERS                 = 4.
            IF sy-subrc <> 0.
              MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
                 WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
           ENDIF.
         ENDIF.
     ENDIF.
ENDIF.
*- Check Billing Date period is closed or not
IF kom-fkdat is not initial.
clear : gv_gjahr, gv_monat, gv_poper.
*- First determine the Period of the Actual GI date.
CALL FUNCTION 'FI_PERIOD_DETERMINE'
    EXPORTING
      i_budat              = kom-fkdat
      i_bukrs              = gv_bukrs
   IMPORTING
     E_GJAHR              = gv_gjahr
     E_MONAT              = gv_monat
     E_POPER              = gv_poper
   EXCEPTIONS
     FISCAL_YEAR          = 1
     PERIOD               = 2
     PERIOD_VERSION       = 3
     POSTING_PERIOD       = 4
     SPECIAL_PERIOD       = 5
     VERSION              = 6
     POSTING_DATE         = 7
     OTHERS               = 8.
      IF sy-subrc <> 0.
       MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
               WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
      ELSE.
        CLEAR : lv_gjahr, lv_monat.
        lv_gjahr = gv_gjahr.
        lv_monat = gv_monat.
*- Once period is determine check whether Period is open or not for 'D' - Customer Account
        CALL FUNCTION 'FI_PERIOD_CHECK'
          EXPORTING
            I_BUKRS                = gv_bukrs
            i_gjahr                = lv_gjahr
            i_koart                = 'D'
            i_monat                = lv_monat
         IMPORTING
           E_OPER                 = gv_oper
         EXCEPTIONS
           ERROR_PERIOD           = 1
           ERROR_PERIOD_ACC       = 2
           INVALID_INPUT          = 3
           OTHERS                 = 4.
          IF sy-subrc <> 0.
           MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
                   WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
          ELSE.
*- Once period is determine check whether Period is open or not for 'S' - All G/L Accounts
            CALL FUNCTION 'FI_PERIOD_CHECK'
            EXPORTING
              I_BUKRS                = gv_bukrs
              i_gjahr                = lv_gjahr
              i_koart                = 'S'
              i_monat                = lv_monat
           IMPORTING
             E_OPER                 = gv_oper
           EXCEPTIONS
             ERROR_PERIOD           = 1
             ERROR_PERIOD_ACC       = 2
             INVALID_INPUT          = 3
             OTHERS                 = 4.
            IF sy-subrc <> 0.
              MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
                 WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
           ELSE.
            IF kom-fkdat4(2) <> likp-wadat_ist4(2).
            ENDIF.
           ENDIF.
         ENDIF.
     ENDIF.
ENDIF.
*}   INSERT
ENDFORM.
      FORM USEREXIT_FILL_VBRK_VBRP                                  *
      This userexit can be used to fill fields in VBRK and VBRP     *
      Be aware, that at this time the work areas KUAGV KURGV        *
      KUWEV and KUREV are not filled.                               *
      This form is called from FORM VBRK_VBRP_FUELLEN.              *
FORM USEREXIT_FILL_VBRK_VBRP.
Example: change Tax country
VBRK-LANDTX = T001-LAND1.
ENDFORM.
*eject

Customer Open Item Clearing through F.13

Hi
In our scenario we need to clear customer account by using f.13 standard functionality due to several debit and credit postings.
The scenario is, first there will be a credit posting to a customer line item with special gl indicator as 'A'. Again there will be a debit posting (normal) to the customer line item with a separate document. In both the cases the amount is same and we are populating the same object in assignment field and reference field also in both the documents.
Now when we try to clear through f.13 by selecting customer accounts, special gl transactions and special gl indicator 'A' it is not able to clear. It simpy shows "Category 'W' special G/L transactions were not selected".
But when we do it as a normal item in both the cases it is able to clear but in case of special gl and normal it is not.
Can you help me out in fixing the issue.
Regards
Brahma

Hi Sunny,
Please see the following :
1. Down Payment Received (2500 INR.) F-29
2. Customer Invoice Posted (2500 INR.) FB70
3. Clear Down Payment (2500 INR) F-39
4. Now Run Automatic Clearing (F.13)
And then check the Customer line item report in FBL5N. It will clear both line items.
Hope this helps.
Kind Regards,
Prakash Kumar

Clearing through F.13 in special posting period 13

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