Client wants accurate inventory and last purchase price but no acct entries

My client uses SBO to track inventory but does not use for financials (No AP invoices or payments). They create a goods receipt PO to accurately capture inventory, but now want to update last purchase price as well, which needs to be done with an AP invoice. The problem is the AP invoice creates acct entries for BP and in the GL. Is there any way to reverse the accting entries without updating the last purchase price and inventory levels?

You can manually update the last purchase price either by Goods Receipt or Inventory Tracking & Posting. You just need to create exact Goods Issue or negative tracking to reverse the inventory quantities.
Thanks,
Gordon

Similar Messages

Price List and Last Purchase Price.

When a Price List based on the Last Purchase Price is created, we have found that a set of problems arise in companies using u201CGoods Receipt POu201D.
EXAMPLE:
Every article received from their suppliers are enclosed with a GOODS RECEIPT.
After 20 days, the supplier issue an invoice including all the Goods Receipts provided during the corresponding month.
Recall that the company has a List Price based on the Last Purchase price.
But, since the Goods Receipt do not update the Last Purchase Price, all new articles in the database, are kept without a Selling Price, and the old articles are not subject to an updated Selling Price. I enclose a draft to show this behavior.
[http://s2.subirimagenes.com/privadas/previo/thump_1047037compraitem.jpg]
You may note that SAP HELP explains:
1.In addition, two price lists are automatically created and calculated by the system:
    - Last purchase price list u2013 the price list is automatically updated when an item enters the stock with its entering price.
    - Last evaluated price list u2013 the price list is automatically updated after you run the Inventory Valuation report.
[http://s2.subirimagenes.com/privadas/previo/thump_1047038help-sap-b1-2007a.jpg]
But this does not happen.
Selling Prices are only updated when the corresponding invoice is entered, but this happen too late, since the invoice issued 20 days after by the supplier.
In other words, it does not work properly for the company.   The example shows:
1 Goods Receipt PO
2 Item master data with Price calculated alter Goods Receipt processing
3 base Price driven to zero.
If Goods Receipts do not update the last Purchase, is not easy to understand why a Selling Price can be based in the Las Purchase Price.
Our customer and me, think that there is a programming error.
Otherwise, the system behavior has not be properly explained to SAP users.
The described facts happen with SAP 2007A PL 49, and SAP 8 PL 5, both versions properly tested
That we need: That Goods Receipt update the last purchase Price and Price List could be constructed don Item bases cost.

Hi Dana,
I'm not sure if this will solve your problem, but, you can create a new price list which is based on the "Last Purchase Price" and set as a factor of 1.65. I'm not sure if the "Last Purchase Price" updates from the Goods Receipt or the PO though?
Does this sound like it might solve your problem?

Last Purchase Price - OITM

HI,
We will be trying on the TEST system to do Goods Issues and Receipts to change the Last Purchase Price but because we use FIFO this may not give the result that we want ie in FIFO it is the the earlier price we want i presume?
I have heard another way of changing the Last Evaluated Price in table OITM as this is also the Last Purchase Price but are unsure the best way to do this?
Can anyone please suggest a way to update the Last Purchase Price ?
Thank you,
MB

Hi Gordon,
Do you mean these notes:
The 'Last Purchase Price' list can only be updated by the following documents:
u2022     AP Invoice
u2022     Goods Receipt (Inventory Transactions)
u2022     Initial Quantity (Inventory Transactions)
u2022     Inventory updates e.g. Stock Posting
u2022     Landed Costs
u2022     Production Order
If so, then do you think that the simplest and easiest way to update the Last Purchase Price would be by doing Goods Receipts ?
Just not sure the affect it will have doing Goods Receipt with FIFO...cannot seem to find much about it.
Best Regards,
MB

PO Last Purchase Price ??

Hi ! currently I'm working on a P.O. Report. My query is :- I want to display the last purchase price of the P.O..
For this requirement, I've joined the tables EKKO & EKPO, sorted on material & plant. And now I want to fetch the last purchase price from EIPA table using the info rec no. For that how can I write a select query.
Right now I'm using :-
SELECT SINGLE PREIS INTO DISP-LASTPR FROM EIPA WHERE INFNR = DISP-INFNR.
which is not solving the problem.
Please help.

Hi,
Try below logic.
Select <required fields> from EINA
into table <itab>
where matnr = <matnr>.
sort <itab> by erdat descending
read table <itab> into <wa> index 1.
Last info record = <wa>-infnr.
Regards
Vinod

Query whit ListPrice "Last Purchase Price""

hi,
I am making a user query in which I want to use the list price "Last Purchase Price" but i can't because don´t find it on the table "OPLN".someone can help me?
thanks.

Hi Mariono
The Last Purchase Price and Last Evaluated Price are on the item master table OITM.
Kind regards
Peter Juby

Last Purchase price Warehouse wise for given date

Hai all....
I Want query report for Last purchase price for all items, warehouse wise for given date, i tried following query
SELECT
T10.ItemCode,
(Select i1.Itemname from oitm i1 where i1.itemcode = T10.[ItemCode]) as 'ItemName',
T10.[Whscode],
(SELECT T1.[DocDate] FROM OPDN T1 where T1.[DocEntry] = max(T10.[DocEntry])) as 'Doc_Date',
(SELECT T1.[DocNum] FROM OPDN T1 where T1.[DocEntry] = max(T10.[DocEntry])) as 'GRPO_NO',
(SELECT case avg(T2.[Rate]) when 0 then avg(T2.[price]) else (avg(T2.[price]) * isnull(avg(T2.[Rate]),1)) end FROM PDN1 T2 where T2.[DocEntry] = max(T10.[DocEntry])
and T2.Itemcode = T10.[ItemCode]) as 'Unit_Price',
(SELECT isnull(avg(T3.[Rate]),0) FROM PDN1 T3 where T3.[DocEntry] = max(T10.[DocEntry])
and T3.Itemcode = T10.[ItemCode]) as 'CurrencyRate',
(Select isnull(max(OP1.Docnum),0) from OPCH op1 where op1.Docentry in
(SELECT T12.[trgetEntry] FROM PDN1 T12 where T12.[DocEntry] = max(T10.[DocEntry]))) as 'Invoice_No'
FROM PDN1 T10
INNER JOIN OPDN T11 ON T10.DocEntry = T11.DocEntry and T11.[DocType] = 'I'
where T11.Docdate <= '[%0]' and t10.targettype <> 21
GROUP BY
T10.[ItemCode],T10.[Whscode]
this query working good but problem in this query is ,when the user put back dated entry means this report will show wrong value,bcz i write this query based on MAX of docentry please help me to solve this issue
Edited by: Prasanna s on Mar 27, 2009 5:49 AM
Edited by: Prasanna s on Mar 27, 2009 8:00 AM

Hai ...
please help me in this query,my question is not clear or??

Difference Between last purchase price and calculated price

Hi,
I am new to SAP B1. I was wondering what the difference is between last purchase price and last calculated price ??
Thanks
Gary

Hi Gary...........
Welcome To SAP Business One Forum..........
Last Purchase Price is the price of Most Latest Purchase of that particular Price......
And Last Evaluated means Last Calculated Price is the
You can also perform the valuation based on the last evaluated prices. In this case, SAP Business One uses the last calculated costs for each item. If you run a valuation under the FIFO method, for example, and then run a valuation for the last calculated costs, SAP Business One valuates the items using the last value that was determined for an item under the FIFO method.
Regards,
Rahul

Price List Auto Update based on Last Purchase Price

Dear Expert
                     I have a problem in updating the PriceList at one of my client site . They are making CST purchase
Eg.    We are entering purchase through Goods Receipt PO item cost 100RS and CST tax 20 RS
         Then Copy to AP invoice . so the item cost is coming to 120 as CST is non deductible tax .
         If we goto Price list , it will clearly show last purchase Price is 120 every thing is fine till now
       Now the issue comes :- company is incurring frieght charges 10 Rs or any amount this also has to be included to cost that we are entering through Landed Cost . This 10Rs is automatically adding to cost . if we look the item cost it will be 130 this is also correct . But the Problem is that when we go to Pricelist we find that Last Purchase price as 110 that is 100 Rs base doc price +10 Rs Frieght (Landed Cost) . .
Actually the Last Purchase Price should come as 130 (1002010) . We are dealing with 4000+ items it is difficult to mannually update the Price List .
Regards
Shihabuddin CC
Jr . Consultant SAP B1
CCS Technologies P Lrd

Dear Shihabuddin,
In most localization, price is for before tax price. If you want tax included in the price, you can create your own price list to calculate.
Thanks,
Gordon

Change Last Purchase Price default on Goods Receipt

My client is running SAP B1 8.81 PL 06. They would like to automatically change the Last Purchase Price default in the Goods Receipt screen to Last Evaluated Price. Has anyone done this?

Gordon,
I agree with Bill. This is something that should be able to be changed. With SAP we chose to use landed costs to build our inventory values. The current setting ignores any additional costs allocated to inventory when we do a goods receipt for inventory found in our warehouse. A new layer is created at a value that is lower than the true value of the inventory. A fact that was very detrimental during this years audit. As it is currently set, we would have to do an inventory revaluation each time there is a goods receipt, such a practice is time consuming during the day to day and impractical during a year end physical inventory.
Is there a way that this can be worked around so our system can match the last real value of our inventory?

Last purchase price of item per plant

Good day!
Need help retrieving the last purchase price of an item
per plant regardless of the vendor. i know they are in
EINA and EIPA tables but i couldn't extract them.
anybody knows a query for this?
Thank you very much for your help.

Thanks, Suda, I understand I cannot update the Last Purchase Price itself - should have made myself more clear.
What I want to do is change the Price List (field OPLN ListName) selection in the Item Master from one of our created lists to the Last Purchase Price price list. That way, when we create purchase orders, the item price is filled in with whatever price we last purchased. I don't want to manually create another last-price price list because I would have to constantly update it.
Since I can manually change to the Last Purchase Price price list in the Item Master, there must be some way to do this for all items using the Data Import or the DTW?
Thanks again,
Shelby

Proposal: option to use 'last purchase price' in Purchase Order by default

Hi,
We have had with at least two customer the following requirement.
When they generate a new A/P PO, they want SBO to fill the price column for an item with the last purchase price of that item/provider.
We did this using an FMS selectign fields LastPurCur/LastPurPrc from OITM, but this last price is independent of the provider. ONe solution is using user-tables.
What would be a very nice addition to SBO is the ability to handle a last purchase price by the pair item-provider, and some check somewhere, in order to enable the automatic fill of this value in the purchase documents (PO, Good Receipts, Invoices) based on this pair.
If anyone has developed such a solution, I would be very glad to hear about it.
Otherwise, please, forum moderators, consider this request for upcoming versions.
Regards,
Leo

Leo
Why not just use FMS to determine last price by item/provider?
Regards
Jeffrey

Last Purchase Price History

Dear All,
Is there any way we can have the Last Purchase Price History in SAP system?
Our customer has 2 stock transfer. In those 2 documents, she has 2 difference last purchase price on the document. But actually, she didn't issue any GRPO of that item during the period between the 2 stock transfer. So the last purchase price should be the same. How can I find out all the document during that period which may affect the last purchase price in the system? Thanks a lot.

When you enter an incoming invoice # see Purchasing
PO - No
When you enter a goods receipt # see Goods Receipt
Goods Receipt: No
When you enter a positive opening balance for an item # see Inventory and Stock Postings
Not sure what. But they don't have opening balance for the items last month
When you enter a positive inventory result that triggers a goods receipt # see Inventory and Stock Postings
Not sure what?
When a product with a BOM is manufactured, where the price of the product is calculated from the last purchase prices of the components # see Production.
The item is not BOM
When Landed Costs are performed. (Note: When adding AP invoice after landed costs was created, the last purchase price will remain unchanged)
No landed cost for that item

How can I obtain the last purchase price

Hi,
there is a method to obtain the list of last purchase price??
Thx
Best Regards

hi,
I've tried the PriceList Obj and GetItemPrice but nothing to do....
I would like obtaining the second Price List row in the Price Lists Form (Inventory\Price Lists\Price Lists).
If I enable Debug Information I can obtain ListNum but the first two rows have the ListNum set to -2 and -1
With the PriceList.GetByKey method if I set the parameter with -1 or -2 doesn't work... There is a way to obtain this PriceList?
Thanks a lot
Best Regards

Add a Price List based on last purchase price

Hi!
I'm working with SAP B1 2005 A SP01 PL39 and I'm trying to add a Price List via DIAPI using this code in VB.net.
Dim oPriceList As SAPbobsCOM.PriceLists
oPriceList = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oPriceLists)
oPriceList.PriceListName = "PriceList Z"
oPriceList.BasePriceList = 0 '// last purchase price
oPriceList.Factor = 1
oPriceList.GroupNum = BoPriceListGroupNum.boplgn_Group1
oPriceList.RoundingMethod = BoRoundingMethod.borm_NoRounding
oPriceList.Add()
The problem is when the Price List is added, the base price list changes and becomes "PriceList Z" instead of "last purchase price"!!
After i try to update the base price list from "PriceList Z" to "last purchase price" manually at Inventory > Price Lists > Price Lists and it works!
I even tested the code changing the base price list to "last evaluated price"...
oPriceList.BasePriceList = -1 '// last evaluated price
... and it works too! The Price List is added based on the last evaluated price.
I'm only having problems with last purchase price... why?

Thanks for the quick response Petr but my problem isn't solved yet...
As you can read in my first post, i've changed the code and based the new price list on the "Last Evaluated Price".
This "Last Evaluated Price" isn't in the OPLN table and the new price list (with last evaluated price based on) is added successfully.
The problem comes when i try to add a new price list based on the last purchase price.

DTW for Last Purchase Price

Dear all,
Can we import Last Pruchase Price to SBO using DTW ? so, I can see the historical of last purchase price when I open PO
Best regards
Wibisana

Dear Wibisana,
what is your pupose to update last purchase price list ?
To update price list, you must have the explanation about how to update last purchase pricelist:
Last Purchase Price List
The prices in this price list are updated automatically by the system when the following transactions are performed:
1.     When you enter an incoming invoice # see Purchasing
1.     When you enter a goods receipt # see Goods Receipt
1.     When you enter a positive opening balance for an item # see Inventory and Stock Postings
1.     When you enter a positive inventory result that triggers a goods receipt # see Inventory and Stock Postings
1.     When a product with a BOM is manufactured, where the price of the product is calculated from the last purchase prices of the components # see Production.
1.     When data imports are performed
If none of these transactions have been performed in the system for an item, the "Last Purchase Price" price list will not contain the item
Only the list of the transactions mentioned above changes the price of an item in the "Last Purchase Price" price list.
Even if you enter one of these transactions, but assign it the value 0, the price will not be included or updated in the "Last PurchasePrice" price list.
You can refer other price lists to the "Last Purchase Price" price list with a defined factor. You cannot, however, change the prices in the "Last Purchase Price" price list manually.
then you use the DTW template:
1. item
2. item_prices
you can have both from this folder:
C:\Program Files\SAP\Data Transfer Workbench\Templates\Templates\oItems
then, in the DTW, you use object oItem.
the DTW templates (item and item_prices) must contains the data where they will not act like import but update.
in the item_prices, you must put :
1. linenum : 0 for pricelist 1; 1 for pricelist 2; etc
2. pricelist : 1 for pricelist 1; 2 for pricelist 2; etc
actually, in the pricelist window, do you see that the pricelist last purchase price have base pricelist ? in the form, you will see that the 01 Purchase Price List have last purchase price as its base pricelist.
So, in the template you must use it.
After updating using DTW finished, you could try to use one of the item in the purchase order and see if the unit price changes or not.
I will ask my friend to send the template if you need.
Rgds,

Client wants accurate inventory and last purchase price but no acct entries

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