Close old open POs

several items across several old purchase orders are open from a previous series of materials in distribution.
order unit was in EA (eaches) due to a rounding error someone would have received 0.999 CS. so there are thousands of open line items for say 0.001 CS.
the 101 material document displays that those line items do not have the delivery completed indicator checked at the time of GR. that option is also grayed out on MB02 change screen.
The help section tells me the basic option for how/when that is checked. The first bullet can not be done because you will receive a stock category error. I do not see the detail screen for the PO where this claims there is a "delivery completed" indicator.
how can you mark these line items complete?
If the "delivery completed" indicator has been set, no further goods receipt is expected for the item involved.
You can set the "delivery completed" indicator:
*At the time of a goods receipt against a purchase order (PO)
**On the detail screen for the PO or scheduling agreement item

Hi,
Changing the purchasing value key will have no effect after the event.
The DCI flag is available on ME22n on the delivery tab.
If you configure the flag to be set automatically if the delivery is within the tolerance, then the 0.01 will not be a problem in the future.
But for now you may have to write a basic ABAP program that will report on and/or set the DCI flags for the "old" POs.
Steve B

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Close old open POs of GR and IR quantity differ.

Hi,
We are having some open POs of year 2006, 2007. These POs are not archived due to Quantity delivered differs from qty. invoiced.
Now GR, IR are archived and business wants to close these POs.System is not allowing as there is difference in GR and IR quantity.
Is there any standard SAP report which will allow to put deletion indicator in such POs.
Thanks
Sudhir

Sudhir,
Have you tried MR11? That's precisely what it is supposed to fix: The GR/IR clearing program posts a document that 'fixes' cases of 'quantity delivered' not equal to 'quantity invoiced.'
If you have done this already, there should be an entry for GR/IR adjustment in your PO history, and all the quantities should add up.
I haven't tried this in similar circumstances, but I don't think the fact that the GR and IR are archived would prevent you from clearing the difference with MR11. If you have really cleared this difference, and quantity invoiced = quantity received, I'd suggest having a technical person trace through the program to find the source of the problem.
- Jeff

Close old open PO's with available funds

Hello -
I am trying to find out how we can close out old open PO's that have available funds. I've heard that setting the delivery complete indicator might work but would it reduce the availabe funds to zero? Any information would be appreciated.
thanks.

Hi,
What is the error message you got while trying to delete the PO item.As the goods were delivered and made the GR, invoicing cycle also needs to be completed.Does the vendor was paid during that time?.
Please try deleting the PO item and act as per the error message you got.
If the cycle of the PO is completed and if you try to delete it , it will not effect the vendor/customer.
Regards,

Migrating open POs and GR/IR clearing account balance

Hello gurus,
I've got the following problem concerning migration of open POs:
For example: In my source system there is a PO for 10 pcs. of some material. There has been a goods receipt for 5 pcs. (200$ each).
Now, when I import this order and the corresponding purchase order history into my target system (using LSMW), the target system creates the order, a material document for 5 pcs. and an account document.
But of course, our FI-team also has to migrate the balance of the 'old' GR/IR clearing account.
So, the balance in the source system is <> 0 (e.g. 1000$), because the 5 pcs. have been delivered but there has been no invoice receipt yet.
This balance is imported into the new system and then the open orders are migrated, generating an account document and thus, the balance is 2000$ afterwards.
This obviously is not correct, so I am sure that I am missing something, just what?
Thanks
Alicia

Hi,
1. There will be an open PO uploaded for 5 qty and price 200$ each
2. Opening Balance of Material - 5 qty and corresponding value to Stock A/c - 1000$
3. Also there will be Vendor Balances uploaded in the system as 1000$ against the invoice. (If the invoice is still expected then chec with FI Users if they can get invoice form vendor)
if no then do not upload initial stock entry of step2, create a PO of 10 qty and then do GR in system (SAP).

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Profit center update for open POs

Hi ,
We have changed profit centers for some materials .
Now can we update open POs for these materials with new profit center?
Because , when we try to post GR for these POs , old Profit center gets picked which is not valid now
Thansk
Akkshaya

Dear Akkshaya,
If PO is created with Account Assignment 'A' / 'K', then you may change the Profit center for the particular material at particular open PO, then it affects at the time of GR also.
But if the POs with account assignment 'Blank', then the change of profit center at material master does not affect the PO & GRN.
Change the profit center once there is no open POs for the particular material is suggestable.
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VB

Change/Updation of old PRs, POs with FM Objects i.e. Fund, Fund Center etc.

Dear Experts
We are implementing Funds Management-BCS in our Business.
The effective Year is FROM 2011 Financial Year. And we are creating the FM Objects i.e. Fund, Fund Center, Budget Period with Valid From Date is 1st April 2011.
Also we made the configuration settings of "Allow BLANK as Value for Account Assignment Elements" is TO YEAR 2010 Financial Year.
Our questions are:
1. When we make any changes in the old Purchase Requisitions, Purchase Orders etc., created in Financial Year 2010 or before; whether the system will check that 'Valid From date' of Fund, Fund Centers should be on or before date of Purchase Requisition or Purchase Order creation date or not?
2. When we try to update old open PRs, POs which are created in Finanicla Year 2010 or before with FM Objects i.e. Fund, Fund Center etc. through Transaction Code FMCN; whether the system will check that 'Valid From date' of Fund, Fund Centers should be on or before date of Purchase Requisition or Purchase Order creation date or not?
We request you to provide your valuable suggestion/information.
Thanks and Regards
PVSRG

Hi Gupta, how are u!?
P.V.S.R. Gupta wrote:
> When we implemented FM-BCS effective from Financial Year 2011; why the system is expecting to contain/having FM Account Assignment Objects in old PRs, POs etc., existing in the Financial Year 2010 or before?
You active BCS for year 2011, thats all right., but if u have got FMDERIVE rules, when u change PRs or POs the strategic derivation detect this operation and try to input Assignment Objects.
Please try to trace that chances with TRACE tool from FMDERIVE.
If u need more help about trace, please check the OSS note: [666322|https://service.sap.com/sap/support/notes/666322].
Make an entire process, and view the log
Regards,
Osvaldo.

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Close all opened PO

Hi Experts,
What is the T-code to close all open PO in one shot for a particular plant ?
Regards,
Phalgun patel

Hi,
Normally to close PO ,users have to set "Delivery Completion Flag" in PO.
You can do the same for several POs using Tcode-MASS
Select Object-(BUS2012-Purchase orders) > Execute > Purchase Order Item > Give the reference of all POs and line item number(which requires to short-close) > Execute > Select Field "Deivery Completed" > set "Y" flag to all and then Execute.
It will then help to short close all POs through Mass transaction.
Note also you need to shortclose PO by selecting deletion Indicator="L" if the GRN is not made.
Hope this will resolve your query.
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Close an opened item out of the Open Time Intervals

Hello everybody,
I was told that there is a link between "open time intervals" (that you can parameter with Tcode FMIR) and the "closing operation" using Tcode FMMC.
Can someone tell me if it is normal to be able to close an opened items even if this item is not in an open time interval ?
if yes, how can I restrict this closing operation only to open time intervals ?
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Hi Eli,
My problem is that my client is able to close open items (old ones) whereas there is no open interval for the date of those items. You are telling me that it is normal for them to be able to close it.
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Report for displaying open POs

Hi frds
i wants to display the open POs line item and its quantity .anyone give me the logic for this report.
thanks
Pari Vendhan.R

HI frd
thanks for information ..while puting your logic in report program its not displaying open POs.
with this msg i hv attached my codings ..pls correct my mistake.
REPORT Z_CONSUMABLE_ROL.
Data : Mat_no like mara-matnr, "Material Number
       Plant1 like ekpo-werks, "Plant
       com_co like mseg-bukrs, "Company Code
       store like mseg-lgort, "Storage
SELECTION SCREEN
SELECTION-SCREEN: BEGIN OF BLOCK 01.
SELECTION-SCREEN: BEGIN OF BLOCK 02 WITH FRAME TITLE text-001.
SELECT-OPTIONS MATERIAL FOR mat_no.
SELECT-OPTIONS Plant    FOR plant1.
SELECT-OPTIONS COMPANY FOR COM_CO.
SELECT-OPTIONS STROAGE FOR STORE.
SELECTION-SCREEN: END OF BLOCK 02.
SELECTION-SCREEN: END OF BLOCK 01.
DATA DECLARETION FOR INTERNAL TABLE.
Data : begin of itab occurs 0,
       matnr like mara-matnr, "Material Number
       maktx like makt-maktx, "Material Desc
       meins like mara-meins, "UOM
       minbe like marc-minbe, "ROL
       lgnum like mseg-lgnum, "Warehouse
       ebeln like ekKo-ebeln, "PO Number
       menge like ekpo-menge, "PO Qty
       banfn like eban-banfn, "PR Number
       meng1 like eban-menge, "PR Qty
       mblnr like mseg-mblnr, "PO Number
       ELIKZ like EKPO-ELIKZ,
       end of itab.
SELECT STATEMENT.
select a~menge
       a~werks
       a~ELIKZ
       b~banfn
       b~menge
       c~matnr
       c~meins
       d~maktx
       e~minbe
       f~lgnum
       f~mblnr
       f~bukrs
       f~lgort
       h~ebeln
INTO CORRESPONDING FIELDS OF TABLE ITAB FROM EKPO as a
      inner join EBAN as b on aBANFN = bBANFN
      inner join MARA as c on cMATNR = aMATNR
      inner join MAKT as d on dMATNR = cMATNR
      inner join MARC as e on eMATNR = cMATNR
      inner join MSEG as f on fMATNR = cMATNR
      inner join EKKO as h on hEBELN = aEBELN
where cmatnr in MATERIAL and awerks in PLANT and f~bukrs in
COMPANY and f~lgort in STROAGE.
write :/ 'Material_No' color 4,
      20 'Material_Desc' color 4,
      55 'UOM' color 4,
      65 'ROL' color 4,
      75 'Warehouse' color 4,
      87 'Open Po' color 4,
      115 'PO Qty' color 4,
      125 'PR No.' color 4,
      145 'PR Qty' color 4.
write : sy-uline.
if itab-ELIKZ = 'X'.
loop at itab.
write : / itab-matnr,
        20 itab-maktx,
        55 itab-meins,
        65 itab-minbe,
        75 itab-lgnum,
        87 itab-ebeln,
        105 itab-menge,
        125 itab-banfn,
        135 itab-menge.
endloop.
endif.

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Close old open POs

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