Close PO / Cancel PO

Hi experts,
We are using SRM 7.0 with Extended Classic Scenario.
We have a number of requirements related to closing a PO and to cancelling a PO.
1) Closing a PO means closing the possibility of further goods receipts and invoices related to this PO. This can be achieved by setting the corresponding flags in the PO item. But what if the PO has several hundreds of them? Is there a way to set these flags for all items at the same time? (There is a button 'process all items', but it seems to be always greyed out)
2) Cancelling a PO means that, for an already ordered PO, a cancellation message is sent to the supplier, and at the same time the PO is closed in the sense of the previous paragraph. In particular, any PO commitment posted to the backend should be also cancelled. However, I don't see how you can do this in SRM (7.0)
Deleting the items seems not be possible, since this triggers an approval workflow, but the approver cannot approve (The approver is getting an error: Execution of function module /SAPSRM/FU_WF_RFC_DECISION failed with error "Deleted items cannot be ordered") Furthermore, there is no comfortable way of deleting all items at the same time, in case you have a couple of hundred or even of thousands of them.
Regarding 1, I know that there is the possibility of 'completing' the PO; for this you have to click on the button 'complete' at header level, which is only shown when you are in display mode. Unfortunately, this only changes the status of the PO and it only prevents SRM users from creating confirmation or invoices in SRM, but a good receipt in MM (transaction MIGO) is still possible. We want to close the PO from SRM, because purchasers work only in SRM, but the goods receipt come through automated interfaces directly to MM-INV and the 'complete' button has no influence in the backend PO.
Any thought about how we can
a) close a PO?
b) cancel a PO?
Thanks in advance
t7
Edited by: tangram7 on Oct 27, 2010 7:17 PM

Hi Manasi,
There is alternate way to cancel the incomplete PO.
You will not have the control option to cancel the PO if it is in incomplete status. You need to delete the PO only since the document is in preliminary level.
Audit trial will track this number. Still if you want to cancel this PO in an incomplete stage then submit for approval and get it rejected from the first level approver
itself and then you can cancel this PO.
HTH
Sanjay

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