Close very old sales order documents

Experts:
We do not have this problem very often.
However sometimes when preparing archiving FI related documents, we do see some old documents still open.
Could you share your experience how to handle this situation in order to archive those old documents?
Thanks!

Hi,
Archiving is a separate task. t-code is SARA while archiving you can define the date range and also the document status wise with preset deletion indicator.
I hope this will be more helpful.
Regards,
Ravindra

Similar Messages

  • Closing the Very Old Sales order

    Hi,
    The user wants to close one sales order of 2005 manually in SAP. Please help me. reason of rejection is greyed and delivery block is also greyed. Only Billing block is open.
    Can I put Billing Block so that the Sales Order will be closed.
    Please advise.
    Thanks,
    Jans

    Hai Jans,
    First for the sales order , material
    in T CODE : CO06
    Remove the confirmed quantity, By doing this even if sales order is present it will not have effect in
    Stock
    and Credit Value you can check in FD32 (Sales Value will be same).
    Now if you dont want saales order Number itself
    GO to VA02
    Order reason : H08 Foreclosure of Sales order.
    For the similar requirement we created a company specific order reason.
    Regards,
    Mani.

  • Close Old sales order

    HI!
         I need help to close old sales order.
         We are working with the make to Order process in our company and we have a some old sales order that we need to close. These sales order weren't shipped but were manufactured. We can't use "REJECT REASON" in sales order document because the production orders have balance and we can't  appropriated the cost more.
        Is it possible closed these sales order without using Reject Reason or change the production order?
       Best regards,
    Julio César

    you would reverse/cancel the confirmation(s) of your production order and set its status to TECO;
    now you can use a reject reason in your sales order.

  • Change invoice status on old sales order?

    Hi,
    We are trying to archive old sales order but we got problem with some old sales orders.
    The sales orders aren't invoiced (for different reasons) so we can't archive them (Overall status: Being processed).
    Since the sale orders are very old we don't want to create invoice on them, just somehow fake or force the status so we can archive them.
    What's the easiest way to do this?
    Thank you!
    Best Regards
    Lars

    Hi,
    The easiest way is to maintain the reason for rejection for these orders.
    If they are small in number then maintain the reason for rejection individually.
    If the number of order is high,then got for the T.Code "MASS".
    Select the "Object type" as "BUS2032".
    Execute.
    Select "Sales Order Item Data" on "Tables" tab.
    Click on "Fields".
    Search for the field "MASSVBAP-ABGRU" and Select that line.Click on "Execute".
    Enter the document numbers range and maintain.
    Regards,
    Krishna.

  • How to Close Mass Open Sales Orders (Partially / not executed ) at one go

    Dear All
    We are having lots of  OPEN SALES ORDERS , few are COMPLETELY OPEN and rest are PARTIALLY used .Now my requirement is to CLOSE all such Sales Order at one go ie. MASS CLOSING OF OPEN SALES ORDER .
    Please Guide.
    Regards
    Animesh Chakroborty

    Dear Animesh
    First have those open order references in an excel sheet.
    Go to MASS, input Object Type BUS2032  and execute.  There block "Sales order header data" and click on "Fields".  There select the field "MASSSDHEAD_S-LIFSK"  and execute.
    Now click on "Multiple selection" (right arrow), copy those order references and press "Shift+F12" and execute.  There on top, assign some block and execute.  All your sale orders will be blocked.
    On the other hand, you can also change the status of those sale orders by assigning "Reason of Rejection"  in mass.  To achieve this, go to TCode MASS, input Object Type BUS2032 and execute.  There block on "Sales Order Item Data" and click on "Fields".  There block the field "MASSVBAP-ABGRU"  and execute.  Follow the same procedure as explained above.
    Now see the document flow of those sale orders.
    thanks
    G. Lakshmipathi

  • How to list incompleted sales order documents by plant or profit center

    Hi, Is it possible to to list incompleted sales order documents by plant or profit center? How?
    Thanks very much.

    Hi
    You can have list of open sales orders wrt to plant and probably it may be useful to you.
    This can be done with configuration so that you can add plant to the selection criteria in the T code VA05.
    Goto IMG - Sales & Distribution - Sales - Lists - Define Selection Criteria - Execute
    Click  New Entries and enter  the below fields  save the changes.
    Program Name - SAPMV75A
    TRG (Transaction Group) - 0
    Display Group - K
    Event - SELK
    It - 8
    Field Name - WERKS
    Goto VA05 and now you can see the field Plant in the Fur Sel Criteria.
    Regards,
    Phani Prasad
    Edited by: phani.prasad on Nov 8, 2011 9:36 AM

  • Creating new sale order with reference of old sale order.

    Dear gurus
    i have requirement
    i want to make a sale order with reference of old sale order.
    how to achieve it?
    Regards
    Saad Nisar

    Hi,
    In vtaa
    give source and document number and assign all the relevant routines.
    Now on the left hand side, click the Item button and then give the source I.C as TAC and target also as TAC adn then fill the routines.
    Do the same for Schedule line (which is related to TAC)
    If this is done, then ur scenario will work

  • What is table of Rate field in Sales Order document (VA03)?

    Hello everyone!
    I need to check in what table is the Rate value in the Sales Order document saved..
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    Thank you very muchh!

    Hi,
    KONV. use vbak-knumv as the key to access the table.
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  • Activate Rebates for Old Sales orders created

    Hi SAP Gurus,
    How to activate rebate agreement or rebate condition records to old sales orders which has been created at past ?
    let me take an example and explain:
    1. Total sales cycle is created (Sales Order, Delivery & Billing with Accounting document) is created on 06.06.2014 and rebate agreement is created on 26.06.2014.
    Now my client is asking to link the rebate agreement which is created on 26.06.2014 to the Sales Cycle which is created and completed on 06.06.2014.
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    Hi Balajia
    The rebate process supports retroactive processing.
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    validity of the agreement and the agreement conditions cover this document created before the agreement the rebate condition will be inserted in the billing document and posted to FI.
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    but if it falls within the validity of the agreement it wil be included in the final settlement of the agreement carried out via VBOX.
    Notes 75778 and 105681 in addition to 410579 should help you clarify the issue.
    Hope it helps
    Kind regards
    brian 

  • Reopen Sales Order Document Setting Option

    Hello experts,
    We tested the document settings option out today to re-open a sales order when creating a credit memo based on it.  I was surprised to find that upon reopening the original sales order the user could only amend quantities on the newly reopened sales order rows.  I was surprised to find that unit price was still locked out as the reason for re-opening the sales order document was to correct an incorrectly priced item. 
    Is this anything I might be missing or was the option strictly designed to allow quantity amendments? 
    Thanks very much,
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    Hi Richard Hooker,
    I believe the reopen feature is strictly for quantity changes, even if I have tested it on a superuser, still anything that involves monetary values are not editable.
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  • Prevent User close or Cancel Sales Order manualy

    Hi all!
    I am using SP Notification  to prevent user close or cancel Sales Order manually from pop up Menu.
    Here is my SP>
    If @object_type = '17' and (@transaction_type ='U')
    BEGIN
    if exists
      (SELECT T0.[DocNum] FROM ORDR T0 INNER JOIN RDR1 T1 ON T0.DocEntry = T1.DocEntry
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    set @error =100
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    Dear Tien,
    Same thing you can do by user authorization.
    Path:
    Admin > system initialization >authorization >general authorization >cleck on Select user > General > Drag and Relate >Set flag for the cancel document and close document.
    May this help you.
    Regards
    MANGESH PAGDAHRE.

  • Sale order document flow-u0091Service Documentsu0092 is coming which should't aper

    New Issue with Sales order document flow:
    When linking from a sales order in document flow, we were reviewing why the description information varied.  In looking at different values, we clicked on a new item within document flow that allows you to like to ‘Service Documents’.   This is new in 6.0, or it was previously deactivated in 4.6C.  If you link from a sales order to a service document, in ECC 6.0, you will get a short dump because the document flow is so great (viewing order #any in VA03 and use document flow and then select the service documents button    as seen on the screen below
    A Short dump will occur in program SAPLDOCUMENT_FLOW_ALV.
    Here in ECC 6.0 is how it looks from sales order 9806:
    Documents created from 2004 through 2007 are coming up as linked to this sales order and that is incorrect.  There is some type of linkage issue.  In the 4.6 C environments, the ‘service documents’ link is not visible from document flow.
    Can any body functional / technical Help on this urgent???

    Hi Sanjay,
    Go to the order VA03 --> Environment --> status overview. The exact status of the header and item can be found here. You may have chances to know why the status is being processed.
    Also 
    Check whether you have checked 'document flow update' field at item level in copy control
    Check your settings for completion rule in item category
    If it is due to incorrect status message, run report SDVBUK00. That might fix the error. It is recommended to run this first in test mode.
    Br, Sats.

  • How to transfer cost from old sales order (cancelled) to new sales order

    Hi Gurus
    I want to know, how to move cost from one sales order to another sales order.
    SD created sales order before 1 month and there was production order behind this. Production was completed and all the cost was moved to sales order and also SD has raised invoice on customer. This transaction was completed.
    The above order was rejected by customer due to some changes in the order. SD raised another sales order and production order was created to to additional work. Production transfered above stock (produce before on old production order) to new production order.
    My problem is stock is now transfered to new production order but cost is still sitting on old sales order. How do I transfer cost from old sales order to new sales order. SD cancelled old invoice and raised new one with full value (old + new work) on new sales order. Now cost is on old sales order and revenue is on new sales order.
    Please help.
    Thanks

    Hi
    I have reverse the sales order settlement, PP order settlement to sales order and I have also done KB11N for transfering the cost to the new production order.
    The only problem is I was unable to transfer labour hour confirmation as cost element used for this are not for transfering cost. If I will reverse the confirmation in PP order system will reverse material movement also which I don't want any more. Can you please tell me how to I reverse the Labour hours with out affecting goods movement?
    Many thanks

  • Commit error while transferring Sales order Document to GTS

    Hello,
    We faced a transfer error while transferring sales order document to GTS.
    When I debugged the code function /SAPSLL/API_6800_SYNCH is called. In this function, /SAPSLL/CUHD_MAINTAIN_SINGLE is called with parameter lv_no_commit = 'X'. When I checked why its value is 'X', I saw that if the RFC destination and the current system are the same, then lv_no_commit = 'X', (means if the R3 and the GTS are in the same server, same client.) In debug mode I set the value of lv_no_commit to space, and then it works. It creates the GTS document.
    We are also transferring billing documents and it works fine. When I checked what is the difference between transferring sales order document and transferring Billing document, I saw that in the transferring billing document there is another function is called /SAPSLL/API_6800_CSD_SYNCH, and it's calling parameters(in background, as seperate unit) are different from calling parameters of /SAPSLL/API_6800_SYNCH. You can see the difference below.
    For sales document transfer :
        CALL FUNCTION '/SAPSLL/API_6800_SYNCH'
          DESTINATION cs_transfer-rfc_dest
    For billing document transfer :
        CALL FUNCTION '/SAPSLL/API_6800_CSD_SYNCH'
          IN BACKGROUND TASK
          DESTINATION cs_transfer-rfc_dest
          AS SEPARATE UNIT
    So my question is, do you think is it a sap standard program error, or is there any suitable settings in the customizing or SM59 to fix this error?
    Thanks in advance
    Serhat
    Edited by: Serhat Dirihan on Jan 22, 2009 11:46 AM

    Dear Serhat,
    I don't think this is an RFC problem or an error. But you wrote:
    When I checked why its value is 'X', I saw that if the RFC destination and the current system are the same, then lv_no_commit = 'X', (means if the R3 and the GTS are in the same server, same client.)
    It is impossible to have GTS and R/3 on the same system and same client. At least the client should be different. So try to check why the call is performed like that.
    Balazs

  • Creation of sales order document

    How to create a sales order document using VA01?Give me the steps?

    Hi,
    Please search before posting any thread,
    [http://help.sap.com/saphelp_ides/helpdata/en/47/ef8c7c124811d2806f0000e8a495b3/content.htm]
    Regards,
    Durgesh.

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