Closed indicator in PR

Hi All,
I have question in PR closed indicator, whether it set automatically once we create PO for full quantity of PR or not.
We are using ECC 5.0, it is not setting automaticaly after convrting PR to PO for full quantity.
And please let me know the use of Set reqs. to "closed" in ME59N transaction.
Thanks in advance.
Regards,
Sandhya

Hi Sandhya,
I have question in PR closed indicator, whether it set automatically once we create PO for full quantity of PR or not.
No, this activity will never happen in standard SAP. You have to do it manually only in Me52N.
Purchase Requisition Closed
Flags a purchase requisition as closed, that means that no further purchase orders are to be created for this purchase requisition.
Use
You can:
Set this indicator manually
In change mode for a purchase requisition on the item detail screen
When you create a purchase order with reference to a purchase requisition
Have the system set the indicator when automatically creating purchase orders from purchase requisitions
You can use the indicator Set reqs to "closed" to specify that the purchase requisition is considered closed once the associated purchase order has been created, even if the complete requisition quantity has not been ordered.
Dependencies
A purchase requisition can, for example, be archived once it has been flagged as "closed", although the complete requisition quantity has not been ordered.
Rgds
Utsav

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Closed Indicator in PR automatically Tick by click on Delivery Comp. in PO

Hi,
When we create a PR with 10 Qty..create PO with same quantity..and create MIGO for 6 Qty. Now we want to short close the PO.
Now Requirement is: -
Can the closed indicator in PR be made to get automatically checked once the delivery complete indicator in PO is ticked..??
Please guide..

you can close the PR from PO thru item> delivery schedule. on the extreme right of the line item in the schedule you get a button to close the PR.

Config settings for Closed indicator in PR

Dera experts ,
I want the system to automatically set the "closed " indicator in PR "quantity/Dates" tab , once a PO has been generated ( fully/partially ordered)
Can anyone tell me the settings for the same ??
Regards
Anis

Hi frnd,
I dont think so that there is any such config for "closed" tick.
We have to manually set the tick either in ME52N or buyer can set the tick at the time of PO creation.
In ME21N ( buyer have to goto Item Detail - Delivery Schedule - Click PR closure tab).
Or you can Create a BDC and create a Z program and Z t-code and ask user to run the same for bulk PR line item closure.
I hope this will help.
lets see what others have to say about it.
Regards,
Amit P Hiran
njoy SAP...
njoy Lyf....

PR To PO conversion via ME59, Closed Indicator

Hi,
We have set up ME59 to create POs from PR.
1.The 'Closed' indicator (in Quantities/Dates tab of PR) was not set. What to be done?
2. Main thing which is baffling is that in Production system, multiple POs continue to get created for a single PR.
Any thoughts on how to have the indicator set up to closed in PR?
and How to avoid the multiple PO issue?
fyi..
while running ME59, I have set 'Set Requisitions to "Closed"' to '1'.
Regards

Thanks Pavan/Charlie,
I had already done the setting of 06 76.(Could not actually simulate and verify, as in the dev. duplicate POs were never created.)
Before I move that to Production, also wanted to know about the 'CLOSED' indicator.
Pavan,
You are right when POs are created manually (ME21N). Closed indicator does not stop it. However it restricts the PO creation when set in background (ME59 variant set to run in background.)
Charlie,
The issue with 2(Always) would be that even for Partial PR conversion to PO, then the PR may be prematurely closed.
A.) What would be your suggestion to take care of the 'CLOSED' issue?
B.) If 06/76 set up for error, then can the setting 06/608,06/648 be avoided?
Regards,
Sameer

Set automatically closed indicator in PR while contract/agreement created

Hi experts,
Is there any possibilities that we can set automatically closed indicator in PR while contract/agreement created?
Normally, PR closed indicator is set when PO created refer to the PR.
Is there any IMG configuration to utilize this matter?
Thanks
MD

Hi,
You can try this using the Userexit in PR.So once the RFQ or Agreement is created for the PR then the ststus will be changed.
Check this user exit.MEREQ001 Customers' Own Data in Purchase Requisition
Regards,
Raj

PR Closed indicator

Hi Experts,
Can anyone help me on how to configure the PR closed Indicator to be auto once PR converted to PO?
I saw the help data like:
Purchase Requisition Closed
    Flags a purchase requisition as closed, that means that no further
    purchase orders are to be created for this purchase requisition.
Use
    You can:
    o   Set this indicator manually
        -   In change mode for a purchase requisition on the item detail
            screen
        -   When you create a purchase order with reference to a purchase
            requisition
    o   Have the system set the indicator when automatically creating
        purchase orders from purchase requisitions
        You can use the indicator Set reqs to "closed" to specify that the
        purchase requisition is considered closed once the associated
        purchase order has been created, even if the complete requisition
        quantity has not been ordered.
Regards,
Maia

Hi maia!
Setting 06 076 as error message is the correct solution.
for more detials check this thread.
restriction in PR to PO conversion
Regards,
Archit Gandhi

PO Closed Indicator table

Hi,
I have the table for EKBE in front to individual item in field ELIKZ,, X is there if the delevery is complteed for that item,   i want to know the table name and the field name to see teh PO which is complety closed at PO Level.
   regards,
    zafar

Hi
If you want to manually close the PO then activate the Delivery completed indicator and Final invoice indoicator.
If you want to extract the closed POs then you can use the report ME2L, ME2N etc with proper selection parameters and Dynamic selections.
If you want to extract the closed PO trhu table & field then Use EKPO-ELIKZ ( Del comp) & EKPO-EREKZ - Final Invoice
Hope it helps
Thanks/Karthik

Table EKPO - PO Active/Closed Indicator field exist ?

Hi,
I am not an MM guy. But, i am writing a report based on MM.
I would like to know, whether any indicator field exist in EKPO table, that will give the status of an PO for a given material ? If exist, what is the name of the field and what value does it contain that indicates, whether the PO is active/closed ?
If not in EKPO table, then which table/field contains the above required info, which will also have matnr and werks fields within it ?
Thanks,
Gaurav.

Hi,
please check EKPO-STAPO which is a statistical indicator.
If a purchase order item is deleted, the item is marked as 'statistical'
(field EKPO-STAPO = X) .
However, if for the item the final invoice indicator (EKPO-EREKZ) or the
inward delivery completed indicator (EKPO-ELIKZ) is set, the item is not
marked as 'statistical' (EKPO-STAPO is not set).
Just in case it is needed, note 358293 contains report zkstapo to correct ekpo-stapo where the
field is set but no deletion indicator is set.
Regards,
Edit

COPA reporting with open and closed projects

Dear All,
I am designing a COPA solution for an infrastructure providing company using project systems and posting to/settling out of projects on a monthly basis. Projects run for long periods and continually incurr costs and earn revenue untill they are closed. The requirement is to report by common characteristics (say customer group) and separately for open and closed projects. My issue is how to separate the line items of projects where status changed to closed (having posted with the status REL previously), from the open ones, without entering the projects individually in the selections screen.
Any ideas will be greatly appreciated.
Thanks,
Maddy

Dear Satya,
http://help.sap.com/saphelp_erp2005/helpdata/en/75/ee0bbd55c811d189900000e8322d00/content.htm
An item of a purchase requisition is only regarded as Closed if the requested order quantity has been included in a purchase order.
You can also set an item to Closed manually. <b>This item will then not be taken into account by the materials planning and control system.</b>
You can set the Closed indicator manually at the following points (it can later be cancelled if necessary):
When changing a purchase requisition, on the item detail screen
When creating a purchase order referencing a requisition, on the item detail screen of the PO
You can still create purchase orders by referencing a requisition if this indicator has been set in the requisition concerned.
The indicator can also be set in the case of automatic PO generation from purchase requisitions. On the initial screen of the requisition, you can specify that the requisition is to count as closed as soon as an associated purchase order has been generated, even if the complete quantity requested has not been ordered, for example (Set reqs. to "closed" indicator).
Analyses of Purchase Requisitions:
http://help.sap.com/saphelp_erp2005/helpdata/en/75/ee1fa755c811d189900000e8322d00/frameset.htm (visit section under Reporting in Purchasing)
Hope this will help.
Regards,
Naveen.

Open and closed PRs/RFQs

Hi Friends,
Can anybody tell me what is the meaning of open PR/RFQ and closed PRs/RFQs?
In SPRO>MM>Purchasing-->Reporting, I can define scope and selection parameter for PO and RFQ. But I cant find scope and selection parameter for PR.
Please advice hoe to define scope and selection parameters for PRs.
In ME5A, when I select close PRs, it shows the same PRs when i dont select "close PR" button.
Please advice.
Thanks & regards
Satya

Dear Satya,
http://help.sap.com/saphelp_erp2005/helpdata/en/75/ee0bbd55c811d189900000e8322d00/content.htm
An item of a purchase requisition is only regarded as Closed if the requested order quantity has been included in a purchase order.
You can also set an item to Closed manually. <b>This item will then not be taken into account by the materials planning and control system.</b>
You can set the Closed indicator manually at the following points (it can later be cancelled if necessary):
When changing a purchase requisition, on the item detail screen
When creating a purchase order referencing a requisition, on the item detail screen of the PO
You can still create purchase orders by referencing a requisition if this indicator has been set in the requisition concerned.
The indicator can also be set in the case of automatic PO generation from purchase requisitions. On the initial screen of the requisition, you can specify that the requisition is to count as closed as soon as an associated purchase order has been generated, even if the complete quantity requested has not been ordered, for example (Set reqs. to "closed" indicator).
Analyses of Purchase Requisitions:
http://help.sap.com/saphelp_erp2005/helpdata/en/75/ee1fa755c811d189900000e8322d00/frameset.htm (visit section under Reporting in Purchasing)
Hope this will help.
Regards,
Naveen.

PR to be closed if converted to PO

Hi,
If I convert a PR to a PO completely then why PR is not 'closed' automatically?
Means 'closed' indicator is not set automatically.
IS there any user exit to make this possible?
Please advice.
Thanks

Hi,
If auto PO from PR, then it set automatically or you can close the PR ,Use ME52N -> quantities/dates TAB at item details->select the check box of Closed & save.
OR
Set the message no : 06 076 as Error in following path:
SPRO->Materials Management->Purchasing->Environment Data>Define Attributes of System Messages>system message
Now, when all the PR quantity already converts to PO, system will not allow to create a another PO from the same PR.
Regards,
Biju K

Mass Closing Of PR

Hi All,
Please let me know any std., T.code will be available to close all open PR in MASS.
I tried with MEMASSRQ but it is providing option in first I/P screen, when we go and enter to next screen where we will change anything in MASS this option of field is not available.
Please help me out.
Regards,
Nagaraj S

In LSMW
open Maintain Object Attributes
click recordings overview
click button create recording
enter name (e.g. ZBANF) and description and continue
enter transaction code ME52
enter requisition number hit enter
double click item (to go into detail)
set the closed indicator
save
Now you should see an overview with all fields in the 3 processed views
double click the fields that you need have as variable fields, e.g.
EBAN-BANFN, RM06B-BNFPO, EBAN-EBAKZ
Give a name and a description for each of them.
Save
go back to Maintain Object Attributes
set the radio button to Batch input recording and enter the name of your recording.
save the setting.
The other steps in LSMW should be known.
Create a file that has the 3 fields ( reguisition number, item number, closed indicator) as input.

PR Closing

Hi Friends,
My another query is how to close an open PR collectively if there is already a contract exist for that material and we process PO in ref to contract only.
In our case for one of main raw material we created a qty contract but each time during MRP run system generated no of PR. and that material is mainly procured through contract only and these PR remain open and there is inconsistency in data while running MRP.
Secondly, is there any report available to check the status of PR whose delivery is completed and system should stop making PR's in reference to such PR's
Need your help
Regards
Vivek

Hi,
You can use transaction MEMASSRQ to close PRs in mass.
First Go to T. code SM30 , Maintain in Table MASSFLDLST with following new entries
Object type :- BUS2105 ,Table name :- EBAN
Field name :- EBAKZ (Closed Indicator)
Then Enter indicator as "X" in the Closed Indicator field in T. Code MEMASSRQ.

Set up purchase requistions "Closed" automatically after creation of PO

We have following requirement
Purchase requistions should be "Closed" automatically after creation of Purchase order. Purchase orders are created manually.
Is there any settings or config to achieve this?
Thanks in advance

Hello
The closed indicator (EBAN-EBAKZ) could only be set manually within the transaction ME52N or when converting the purchase requisition into a PO. via transaction ME21 or ME21N.
In the case you use transaction ME21 or ME21N to create the PO with reference to purchase requisition the 'closed' flag has to be set manually. In ME21 before you adopt the item, in ME21N the indicator to close the PReq in ME21N is in the delivery schedule tab of the item details at the far right end of the window.
In the change requisition transaction ME52N, set the close indicator.
In ME57, while creating a PO with reference to a requisition, set the close indicator on the item selection screen (SAPMM06E, 0125).
You are able to create multiple PO's from the same requisition; however, once the total quantity of the PReq has been assigned to PO's, your quantity of the PReq will be 0.
In other words, when you go to ME21N or ME21 and you create with reference to a previously fully assigned requisition, you will be prompted to make an entry in the quantity field, as there is nothing left on the requisition to pull from. This should be an alert to the user that there are no selectable quantities available for the item. This prevents double ordering.
If you want to prevent the requisition to be used again, you should set the closed indicator for the item in the requisition. The closed indicator is never set automatically. When creating a purchase order in reference to this requisition, you should select the 'open only' flag. If the closed indicator has been set for the requisition, you will receive a message that no data satisfying selection criteria exist
Thanks

Auto closing the PR if contract is created.

Dear All,
I have a scenario.
Once I create a contract by reffering the PR then the system should automatically tick the closed indicator in the PR.
Is there any setting available wherein the system will put the closed indiactor once contract is created.
Thanks in advance.
Any suggestions are required fast.
Regards
Yogesh Chaudhari.

Dear Yogesh
As per your suggestion I will not be able to create PO / Contract of quantity more than PR but this is not suitable to me .
Is there any setting so that while creating contract i can mark the requisition as closed. ( Like it is available in PO in the delivery schedule tab).
Regards
Yogesh Chaudhari

Closed indicator in PR

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