Closing of proforma invoice

is the only way to close a proforma invoice is to create an actual invoice?

No, you can complete that in t.code VF02, enter the proforma invoice number (don't hit enter), go to menu billing document->complete.
P.S: If you think you questions are answered, please close the threads with proper updates.
Regards,

Similar Messages

Closing an order by generating proforma invoice

Hi,
is it possible to close an order by generation of proforma invoice? (for cases in which order is opened only in order to generate a proforma invoice for customs purposes only)
if so how - with what type of order, etc

Hi,
cases in which order is opened only in order to generate a proforma invoice for customs purposes only)
--> go to VOV8, select the order type you with to use, then go to Billing Tab and put F5 ( Pro ZForma customer ) in Order-rel.bill.type. And remove all others under billing tab.
You can use quotation for this. Order Type - QT. if you are going to use QT then the settings are already there.
Let us know.
Regards,
SB

Feature Request: production order after proforma invoice

Hello all,
we found out that a process often used in reality is not covered by SBO.
Given the case you have an article consisting of a BOM. A customer orders this article, you create a proforma invoice, the customer pays and then the article is produced and delivered to the customer.
In SBO you cannot create a production order based on an sales order, when a proforma invoice is created. The proforma invoice closes the sales order and production orders can only be based on open sales orders.
It should be possible to habe production orders based on proforma invoices or on closed sales orders to cover this scenario.
Thanks
Frank

In version 2007, you can create a Down Payment Invoice, which does not close the sales order.

Restrict proforma invoice

HI,
How can we restrict the user, not to create proforma invoice for STO delivery before PGI
(In the standard sap we can create proforma invoice before pgi as well as after pgi).
Regards,
Ramky

Dear ramky,
Why don't share how you had solved?
Closing the thread without answer does not look good.
saravanan

Proforma invoice is created for delivery without PGI in STO(Depot sales)

Dear Gurus,
I am facing a strange issue, user created Purchase order with some material X of 4 quantity, and he created the replenishment delivery for 1 quantity and without doing any Picking and PGI but system allowed to create proforma invoice with 4 quantity I checked the copy control config settings for Delivery and Proforma invoice all are maintained fine (viz., billing qty as D, copying req:311 and Data VBRK\VBRP:001)( Ichecked the change log for delivery but I didnt observed any chanes in delivery) .. strange to watch ........created the same scenario in quality but system doesnt allowed to create proforma invoice without PGI and picking(Just one month before quality is refreshed with Production).
If anyone faced the same problem let me konw the solution ate the earliest.
Best Regards,
Kishore.SGR

Hi
As already said, as per the standard the Performa Invoice do not check the Goods Issue status of a Delivery since it uses the Copying Requirement 009 in transaction VTFL.
If you want your performa invoice to be created only after the PGI of a delivery, then use the Requirement 003 in Copying Requirement field for the combination of your Delivery Doc. and Billing doc. in transaction VTFL at Header level.
Regards
Amitesh Anand

Requirement of invoice list in case of a proforma invoice generation.

Dear Experts,
I have a case where the customer is indulged with the export sales & he had delivered the excisable goods to his customer (or we can also consider it under STO as one of the above case) & wants to arise a proforma invoice in context to this transaction with the delivery document being taken as the reference document in the billing screen VF01; where, as I have already mentioned that the PGI has been done. Now the problem is this that the billing document is not getting generated with an information log that, '_The invoice list cannot be determined_'. Now I am not able to understand that why this is happening? This was the delivery related with a single line item.
I went for changing the billing relevance field at VOV7 from 'A' to 'J' & even tried by changing the copying requirement from '010' to '311' at VTFL, from LF to F8 (as this is normally followed during the issue of free samples & subseqyent free of charge deliveries); but was not able to get the required output.
What to do? Kindly assist.
With regards,
M.S.Kumar.
Edited by: M.Santosh.Kumar on Jan 28, 2011 7:25 AM

1) The document flow is like this that between the two plants for e.g. 1000 & 1100 under the same company code the stock transfer needs to take place.
2) Plant 1000 is devoid of the required amount of stock, hence it raised an enquiry for the aforesaid amount of stock with plant 1100
3) Plant 1100 confirmed the availability of stock
4) Plant 1000 raised a purchase order with plant 1100
5) Plant 1100 raised the sales order for the required quantity of stock with plant 1000, & has done the PGI under delivery.
6) Now the plant 1100 wants to raise one proforma invoice with respect to the delivery of goods being done to the corresponding plant 1000 & one commercial invoice for the payments to be made.
7) The processing from raising the purchase order to the delivery of the goods to the respective plant has already being performed.
8) At the moment of creating the proforma invoice with billing type F8, the system is throwing an error message that it is not able to generate the billing document because of the reason that the invoice list date cannot be determined.
or else in the other way, in simple manner what needs to be done when simply the billing document is not getting generated in context to a delivery document because of the reason that the invoice list date could not be determined. Does this have to do anything with the POD time frame or the pricing conditions being defined under the pricing procedure which has not been followed upon while processing the sales order?
With regards,
M.S.Kumar.

Can we generate proforma invoice in case of POD for GI

Hi
Can you please clarify me the following....
Can we generate proforma billing after goods issue if the transaction is POD relevant.
while sending the goods to the ship-to a proforma invoice should accompany the goods.
Is it possible ?

Hi Anil,
Yes you can create Proforma invoice for the delivery after PGI even that delivery is relevant for POD.
You can accompany a proforma invoice while sending the goods to the ship-to party.
I hope it will help you,
Regards,
Murali.

Line Item Problem in while Proforma Invoicing in case of STO

Hi All,
The problem is related to Line Item Quantity in Proforma Invoice which is explained with an example -
When we are doing Outbound Delivery for STO ( Stock Transfer Order ) we have the batch-split function where 2 line generates for a single line item material A in which in the first line no delivery quantity and value gets reflected and in the second line for the same material the delivery quantity gets reflected with batches. Then we save the order and done PGI. After that while doing the proforma invoice there also again the 2 lines appear for the single material A where the first line doesn't contain invoice quantity and value and show as 0pcs.In the second line for the same material it shows the invoice quantity with value. I want to remove this first line for the same line item from proforma invoice and want the system to generate only one line for the line item containing the invoice quantity.
Point to be noted that this thing doesn't happen for normal sales cycle done through Sales Order.
I have also checked with the Item Category NLN where i have tried the Billing relevance N - Pro Forma - no zero quantities (including main batch items) and L - Pro Forma - no zero quantities. Still the same problem is arising.
What is the problem here and how can it be solved?
Looking forward to some valuable suggestions
Thanks & Regards
Priyanka Mitra

check for your batch item cateogry,,, maintain the batch item cateogry setting same as it is ther in case of normal sale cycle. or what you can do ,,,copy your batch item cateogry and create a new batch item cateogry for your STO delivery .
i did it and it is working fine for me. please check the batch item cateogry and matain it the same way.
cheers

Proforma invoice number is not in the document flow of the order.

Hi all,
I have a doubt , if i create an proforma invoice based on order, and after that i create delivery and billing, i cannot able to see the proforma invoice in the document flow of the particular order. pls guide me on this
Thanks all
Kumi

Hi,
Goto VTLA, and check the UPDATE DOCUMENT FLOW in the copy control
If it is already set , then directly from sales order you can find the Proforma invoice .
Goto the sales order in VA02 and enter into the overscreen and from there check the document flow ( F5), now you can see the Proforma invoices.
regards,
santosh

Zero Qty line elimination in Stock Transfer Proforma Invoice

Hello all,
We are making Stock Transfer Order between two plants within the same co code (ME21N). We are having automatic bacth determination at delivery level (VL10B). Automatic batch determination generates one header line without qty and others with qty. During Proforma invoice creation, all the rows (including zero qty row of header level batch) from delivery are getting copied into the proforma invoice. I want the system to copy only those rows having qty greater than zero from delivery in to proforma invoice.
In case of normal sales invoice this problem is not occuring.
I need your advice on the above mentioned problem.
Thanks in advance.
Animesh Chakraborty

hi ,
In copy controls please check the complete reference field
thanks
Kuntla

Proforma invoice list

Hi,
where we can get the list of all the proforma invoice that generated for a particular period ?
In vf05 i am giving the billing type f5 but no data are coming.
Thankx in advance.
Regards,
Satya

Dear Satya
You cant generate proformas in VF05. You have to run SE16, input Table VBRK for Header related datas and VBRP for Item related datas and execute.
If this is going to be the permanent requirement, you can develop a zee report with the help of ABAPer fulfilling the requirement.
thanks
G. Lakshmipathi

Proforma invoice is not getting generated

Proforma invoice not getting generated against replenishment delivery though configured relevance for proforma invoice & Pricing standard in the item category.
Copy control are maintained absolutely for Delivery document to Billing document.
The system generating message the item is not relevant for billing.
Can any one attend this on priority.

Hi Rao,
Check the item category configuration via VOV7 for the item category being used in the delivery. The billing relevance should be set to A.
It should help you
Regards,
Pls Reward points if it helps

Can a excise invoice be created for a proforma invoice

Hi frenz,
For Intracompany stock transfer order a excise invoice has to be created.Here they raise a proforma invoice for a PO. Now they want to raise a Excise invoice(tcode: j1ib) for that Proforma invoice.
So is it possible to raise a Excise invoice for a proforma invoice? If so wat has to be done....
Regards,
vimal

Hi,
Excise Invoice is created based on Proforma Invoice or
Invoice (based on configuration, it can also be Delivery).
The Process Flow will be as under:
Process 1:
Sales Order (VA01 / VA02 / VA03) --> Delivery (VL10A / VL10C
/ VL01N / VL02N ? VL03N / VL04) --> PGI (VL02N) --> Proforma
Invoice (VF01 / VF02 / VF03) --> Excise Invoice (J1IIN)
Process 2:
Sales Order (VA01 / VA02 / VA03) --> Delivery (VL10A / VL10C
/ VL01N / VL02N ? VL03N / VL04) --> PGI (VL02N) --> Invoice
(VF01 / VF02 / VF03) --> Excise Invoice (J1IIN)
You can find more info this here.
[Link|http://www.allinterview.com/showanswers/57937.html]
regards
sadhu kishore

Proforma Invoice with reference to schedule Line

Dear Experts,
Whenever we create proforma invoice related to sales order, the system will copy every thing from sales order and same thing will be reflecting in proforma Invoice. If I want to create a proforma Invoice only for partial, can I do it. Because we dont have any option to change the billing qty in vf01 or vf02. Is it possible to change the qty in proforma invoice.
Regards,
Reji

Hello Friend,
If you want to have Pro forma Invoice with partial quanties then you need to have Billing Plan assigned to your Sales Order.
But if the Proforma invoice with respect to Delivery then you can change the quantity for the same if in the order for the relevant item category if you maintain for Relevance for billing as K (Delivery-related invoices for partial quantity).
Then in billing you can manually go and change the quantity.

Excise invoice with ref to proforma invoice

Hello guru's
when i create excise reference in J1IIN with reference to Proforma invoice
the excise duties are not flowing to excise invoice but the values are capturing in proforma invoice
regards

Hi ANtima & swamy
Thanks for ur input my problem solved and the values are flowing to excise invoice
so my sales cycle is
consignment fillup
delivery
vf01 proforma invoice
excise invoice.
Now in Consignment Issue
sales order
delivery (here also i had to do PGI
commercial invoice
here system is allowing me top create excise invoice once again also actually it should not be as i already created in consignment fillup
regards

Closing of proforma invoice

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