Closing open Goods Receipt PO's

Hi All,
We want to close the open GRPO. Is there any way like DTW or else to close them in mass because we have around 5000 open GRPO's.
Please reply as soon as possible.
Regards,
Abhishek

Hi,Abhishek,
AFAIK, you can try it use three way as follows:
1. use the client to close it manually.(maybe most safely)
2.create a small tool to imporve the boring procedure by sdk tool .(reuseful when you apply to another similar problems)
3, use the keyboard macro to record the close the GRPO once by some keyboard macro tools.(more simple)
I hope it help you .
Best Regards
Eric

Similar Messages

Open goods receipt and Services

Dear All,
We can see the Open Goods Receipts thru WE101 selection parameter means in a PO,15 qty is there.
for 10 qty,GR made and for remaining 5 qty,GR to be done which gets reflected in the report.
For service, whether we have to go with value only or qty?
For material, Delvery completed tick is there in PO which we can tick so that in the report,the particular PO will not appear.
How do we do it for Services if already SES is made for the PO and still some services are there which are to be closed for the particular line item?
Please advice
Regards

hi,
yes you can check the same way for the open GR's...go to ME2N use the Open Gr option for WE103 or for returns you can use the open gr : returns WE161...
For services you shd go for the values based...
In case of the SES you use the FINAL indicator given in the SES doc...
It works same as del. compleated indicator...
Hope it helps..
Regards
Priyanka.P

How to get rid of Open Goods Receipts and PO's that were never invoiced

Hi we use SAP Business one 2007A PL:08. I need to learn a way to delete all the open good receipts and purchase orders that were never invoiced. How do I do it?
Please let me know!!
Thanks

Purchase orders do not have any accounting entries, so Right Click> Close will close the document.
The same action will also close a GRPO, but this will create an accounting entry as the Goods Receipt created a debit to stock and a credit to the allocation account. The closing entry will clear the allocation account & credit a cost of sales account which is determined in the account determination. I think it is discounts received account from memory.

Report with open Purchase orders and open Goods Receipt (without invoices)

Dear All,
We require a report in purchasing which will show:
1. open purchase orders
2. open goods receipts
We do not want POs and GRs that have been created into invoices to be included in the report.
At the moment we tried ME2N with RECHNUNG in selection parameters but it includes invoices. We have tried other selection parameters and reports but the results are not helpful.
I have also checked SDN but there is no correct answer. Most of them specify the ME2N with RECHNUNG as a solution but this does not work for us.
Any help would be appreciated.
G.

Hi,
Try ME2N, Select WE101....Also Select ALV
go to next screen....Go to change layout
Select to be deliverd(Qty) and Value, also to be invoice(Qty) & Value.
Hope Help U!
Regards,
Pardeep Malik

Reg: Open goods receipt

Hi,
Can anybody explain me the difference between we101 and we103 selection parameter in ME2L tcode as both having the same discription as " open good receipt" . Please help me in this issue.

HI
We have 2 methods of doing GR
Mov Type 101
Mov Type 103-105
You can use we103/we104 to track GR103
And use we101/we102 GR 101 and GR105
Just take in mind that we103 will show all open GR ... so will we101
if u follow just GR101 ... then go for we101/we102 .. thts it
if u follow GR103-105 then only we103/we104 come into picture.

Custom report Open goods receipt like transaction ME2L, param 'WE101''

Good morning,
I have develop a report to process the same Open goods receipt extracted by the transaction ME2L using the parameter 'WE101'; I know where is the customizing to see the criterions of selection 'WE101' ( IMG under Materials Management -> Purchasing ->Reporting -> Maintain Purchasing Lists -> Scope of List -> Define Scope of List. Select any one option & double click ) but I don't know ho create a report that use the same selection.
There is a function or which is the query to select Open goods receipt like transaction ME2L?
I need it because i have to extract data like ME2L and after continuing to elaborate it...
very thanks for any help.
Marco

Hi Kaveri,
For Open PO Reports try using these standard reports:
ME2N, ME2M, ME2L, ME80FN.
Also, when you run them, try to execute these reports in the background with immediate Job. Later, you can check the spool for results.
Hope this helps!
Regards,
Shilpa

Value of inventory after Goods Issue, before Goods Receipt for open order

Dear Experts,
Raw materials R72 and R82 are required to produce Semifinished Product S10.
Semifinished product S10 is required to produce Fnished product F20
On 10th August 2011, I created and release a Process Order for material S10 copying component materials R72 and R82.. Goods issue for component materials R72 and R82 were done for this process order using tcode MIGO (mvt type 261).
It takes four to five days to properly blend components R72 and R82 to obtain S10.
It means Goods Receipt for this process order will be done on 14th or 15th August when this blending has been completed.
Management suddenly issues a directive that stock take should be carried out in the plant on the 12th August 2011, and my process order is still open and cannot be closed ( or goods receipt cannot be done) because blending is yet to be completed.
Please how do I take care of this scenario/situation since Goods Issue has been done already?
How will the Accountants see or get the correct value of inventory?

When I run WIP Calculation for my Process Order, what will be the effect ? I mean what accouts are updated by WIP Calculation within a period (not across a perion or at period end)?
GI values issued to the Process order will come into WIP GL .( Since your client want to know the stock take should be carried out in the plant on the 12th August 2011- we are doing WIP calculation)
> After this WIP Calculation is run, and say about 2days later, Goods Receipt for this process order is to be posted, what steps am I suppose to carry out?
After GR Made, Run a WIP calculation again for the order so that The WIP from the GL account will get reduced ,now WIP= (GI value + confirmation ) -(GR Value),
Check in DEV system before doing in PRD,
On Month end, do the variance calculation and do the settlement

How to view Goods Receipts that have been paid

Hi Experts,
We use SAP Business ONE 2007A PL08. I am wondering what is the procedure to view the goods receipts for which payments have been made.
When I go Puchasing AP-->Goods Receipt PO, I put an asterix in the number and I am not sure what to select for the status. There are different kinds of status. Open, Open-Printed, Closed, Cancelled, Unapproved, Paid, Delivered etc.
When I chose the paid, it gave me a list with open goods receipt and so I guess that is not the option. When I chose closed, it gave me a list of closed goods receipts and I pulled up a column named "Paid (SC)" and I could see the status as closed and I could see the payments made against it.
So does the "closed goods receipts" mean that they are paid or am I missing something? Then what is the meaning of the status that says "Paid" then?
Please let me know!!
Thanks

Hi Arun,
Try this...
Select T3.DocNum 'Grpo No', T3.DocDate 'GrPo Dt',
T0.DocNum 'AP Inv No', T0.DocDate 'AP Inv Dt', T0.DocDueDate, T0.CardCode, T0.CardName,
T0.DocTotal, T0.PaidToDate From OPCH T0
Inner Join Pch1 T1 on T0.Docentry=T1.Docentry
Inner Join Pdn1 T2 on T1.Baseentry=T2.Docentry and T1.Baseline=T2.LineNum
Inner Join Opdn T3 on T2.Docentry=T3.Docentry
Where T0.PaidToDate>0
Regards,
Sachin

Unable to close Goods Receipt PO with foreign currency

hi all,
When we tried to close Goods receipt PO done in June-08 using Euro currency(Data-->Close)
System is throwing error message
"No matching records found 'G/L Accounts' (OACT) (ODBC -2028) [Message 131-183]"
What might be reason for error message ?
As we already did manual JE to reverse Goods receipt PO.
Expecting you all valuable replies.
Jeyakanthan

Hi,
Define the Goods clearing account.
When closing a Goods Receipt PO manually B1 will post to Goods Clearing.
Hope it helps.
Jesper

SAP Upgrade error , All goods receipt but still supplier geting warning

Dear All ,
Recently our one of client upgraded from SAP 4.6C to ECC6.00 , One of the purchase order july 2009 dated , all the goods receipt did in the month of july it self and no open good receipt for this and it was created in 4.6c , when last week they gone live for SAP ECC 6.00 , for the same order supplier geting a warning message that goods are yet to deliver . Actually all material was delivered in july 2009 only , because of upgrade release all this error are coming , what will be the technical reason for this . Any one came across same kind of problem .
Thanks
RB

Hi,
Open a call to SAP for a quicker response.........
Mark

Report - open/closed goods receipt & its MIRO Document number

Dear all,
Is there any standard report for open/closed goods receipt(Material doc. no.) & its MIRO Document number based on good receipt posting date ?
Awaiting valuable reply.
Jeyakanthan

Hi,
If your requirement is only to display Open GR & Open IR with material & a/cing document, then you need to develop a report.
Tables
EKPO - PO and line item
EKBE - documents with values
You can create a query with the help of SQ01 / SQVI. Then you can create TCode with thehelp SE91.
Pick up values for selection parameters and display while creating query.
Anand.

I want to run an open order report with no goods receipt

I'm looking to run an open order report with no confirmations(i.e.the order must have no status like LA,Z4,Z5,Z6)and no goods receipt.
ME80FN is still giving me orders that have no confirmations but closed.
I tried using a logical database but no luck.
What can i use to achieve this open order report?

Hi,
You can write a small report for this requirement:
Just select all the PO's from EKKO and EKPO table into an internal table(ITAB) with the given where condition.
Write a select statement for the MSEG for all entries in ITAB into an seperate internal Table(ITABM).(nothing but all GR's entries)
Compare Both internal tables and delete all entries which are present in second Int table ITABM from the first.
That's all.
The remaining entries are nothing but the OPEN PO's without any Goods Receipt.
Regards,
Anji

Closing an Open Goods Return Document

Hi to all
We also experienced returning goods that were already paid and were invoiced through A/P reserve invoice (same case with Avelino Fidel - thread on AP Reserve Invoice posted last Apr. 19). In our case, not all items were returned and withholding tax was applied in the original AP reserve invoice.   Refund was given by the supplier.
Original A/P Reserve Invoice - Journal Entry
Þ     Dr. u2013 Goods Received Not yet Invoiced          10,000
Þ     Cr. u2013 Supplier                                                          9,900
Þ     Cr. u2013 Withholding Tax Payable                                    100
Original Goods Receipt PO - Journal Entry
Þ     Dr. u2013 u2013 Supplies, Materials and Parts            10,000
Þ     Cr. u2013 Goods Received Not yet Invoiced                    10,000
Original Outgoing Payment - Journal Entry
Þ     Dr. u2013 BP                               9,900
Þ     Cr. u2013 Bank                                         9,900
In order to transact the returns in SAP, we tried using Goods Return without base document instead of A/P Credit Memo in order to incorporate the tax withheld. (in A/P Credit Memo, tax withheld cannot be applied when there's no base document). Journal entry is as follows:
Þ     Dr. u2013 Goods Received Not yet Invoiced                    5,000
Þ     Cr. u2013 Supplies, Materials and Parts                                     5,000
After Goods Return, we used Bank Reconcilation to close the Goods Return with the following entries:
Þ     Cr. u2013 Goods Received Not yet Invoiced                                 5,000
Þ     Dr. u2013 Supplier                                                        4,950
Þ     Dr. u2013 Withholding Tax Payable                                    50
Þ     Cr. u2013 Supplier                                                                      4,950
Þ     Dr. u2013 Bank                                                            4,950 ( refund from supplier )
When I checked the Goods Return status using Banking -> Bank Statements & Reconciliations, the ap credit memo is no longer in the list. However, when I checked its status using Purchasing A/P -> Goods Return, the document status is still open. Then we tried I tried closing the document through DATA >> CLOSE but an error message appeared: No matching records found u2018G/L Accountsu2019 (OACT) (ODBC-2028)
How can we change the status of the Goods Return Document to closed ? Shouldn't it be automatically closed after doing the bank reconciliation?
Thanks in advance.
Luche

Hi Luche
In SAP Business One 2007 there are some new features for closing documents without having to pass them on to the Invoice/Credit Memo. In the case of purchasing documents you can now close the Goods Receipt PO and the Goods Return documents. In order for the system to account for the income or loss as a result of the document not being passed on to a payable document, it looks for the account number marked as Goods Clearing Account in the account determination. If this account number is not filled in you will get the error you saw.
Hope this helps
Kind regards
Peter Juby

Crystal report 2008 for B1 Join report of open PO, good receipt, good retur

Hi All,
I am new to crystal report for B1. I am developing a report for showing all open purchase order, good receipt, good return, A/P Invoice and A/P credited memo rows for selected project.
This is similar to open item report, but I need to show detail rows (items) for each of those Document. I can easy do a select token with project code for only one type of those document e.g. open purchase order (link OPOR with POR1 and select records by project code).
My question is how to do a report with those 5 types document together. I did try to include all those tables, but I canu2019t find a link between them. Or Can I do something link sub reports to include all those report by using one selection token? How can I do it?
Any comment, ANTHING will be very much appreciated!!

Hi Julian......
yes you are correct use OLE DB connection and when it shows your PC Connection then just put the necessary information related to SQL server and DB for which you want to create this query.
Once you put all these info then click on next and then finish.
It will show you the Command option and one more option in expand and collapse format where all the tables and views of database are present.
Just double click on command and paste your query report and add it......
Now its set to design CR for your query as per requirement.....
Regards,
Rahul

One issue regarding update open Qty. of PO in PP/DS after goods receipt through interface.

Dear experts:
We are implementing APO-PP/DS integrated with Non-SAP ERP system, as the standard CIF can’t be used between ERP and APO, we have to use BAPI to transfer data.
Now we are facing a problem, after final confirmation & goods receipt of production order in ERP, the open quantity of production order should be updated in PP/DS, but we can’t find any BAPI can help on this.
We’ve tried BAPI_MOSRVAPS_CONFHEADMULTI and BAPI_MOSRVAPS_CONFOPRMULTI for production order confirmation, but failed, as SAP said, confirmation without goods receipt will not update the order open quantity. We also tried BAPI_MOSRVAPS_SAVEMULTI3 to change the receipt quantity, but failed, as after partial confirmation, the quantity of production order can’t be changed, but we can’t find a field of “open quantity” (open quantity = total quantity – delivery quantity) in the BAPI. So how can we update the open quantity of production order in PP/DS after goods receipt from ERP?
Appreciate for your input, thanks.
Regards
Kevin

Dear Uli
Thanks for your information, we tried it again according to your
instruction via Function module /SAPAPO/CIF_ORDER_INBOUND, but failed.
For import parameters:
OBJECTTYPE = 6
LOGSYS = “Our logical system”
The screenshot is as following:
In the IT_OUT table:
ORDNR = “Production order number in our ERP system”
ORDERGUID = “Internal order number of this production order in
APO” (we also tried to keep this field blank)
METHOD = C
GR_QUANTITY = 2
The screenshot is as following:
The ET_RETURN has no response
And nothing gets update in product view.
Is there anything wrong in my parameters?
Thanks & Regards
Kevin
Best Regards

Closing open Goods Receipt PO's

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