Coding in CoA.

Hi gurus,
Do we have use standard coding while preparing chart of Accounts?
If Yes, than in which manner?
If No, than How we provide numbering to chart of accounts?
Thanks
Hardik

The most important thing you should remember in mind if bank main accounts and bank sub accounts.
These are important for the purpose of posting and clearing to the right sub account.
I will give an example
Make sure all your bank main accounts should end with 0
Outgoing cheques / payments should end with 1
Incoming cheques / payments should end with 2
This is just an example.
You can create your chart of accounts based on this.
Maximum length of COA GL account is 10 digits.
Putting very big account is also inconvenient for users in the long term perspective.
Please let me know if you need further assistance.
Regards,
Ravi

Similar Messages

  • How to use model clause without hard coding the values in it?

    Query
    select acct_no,
           gl_code,
           CASE
             WHEN entry_type_label IN ('Earned Revenue') THEN
              'Earned Revenue'
             ELSE
              'Deferred Revenue Credit'
           END AS entry_type_label,
           CASE
             WHEN entry_type_label IN ('Opening Balance') THEN
              'Opening Balance'
             WHEN entry_type_label IN ('Deferred Revenue Credit') THEN
              'Invoice Amount'
             WHEN entry_type_label IN ('Earned Revenue') THEN
              'Earned Revenue'
             WHEN entry_type_label IN ('Closing Balance') THEN
              'Closing Balance'
             ELSE
              'Deferred Revenue Credit'
           END AS label,
           entry_type_no,
           orig_chg_start_date,
           period_no,
           -amt as amt
      from revrec_test
    WHERE acct_no = 1788562
       AND entry_type_no IN (2, 4) model dimension by(acct_no,
              gl_code,
              entry_type_label,
              entry_type_no,
              orig_chg_start_date,
              period_no) measures(amt) rules upsert
    all(amt 1788562,
               'UNEARNED-10011561',
               'Opening Balance',
               2,
               '02-OCT-17 08.30.00 AM',
               190 = 0,
               amt 1788562,
               'UNEARNED-10011561',
               'Closing Balance',
               2,
               '02-OCT-17 08.30.00 AM',
               190 = amt 1788562,
               'UNEARNED-10011561',
               'Deferred Revenue Credit',
               2,
               '02-OCT-17 08.30.00 AM',
               190 - amt 1788562,
               'EARNED-10011561',
               'Earned Revenue',
               4,
               '02-OCT-17 08.30.00 AM',
               190,
               amt 1788562,
               'UNEARNED-10011561',
               'Opening Balance',
               2,
               '02-OCT-17 08.30.00 AM',
               191 = amt 1788562,
               'UNEARNED-10011561',
               'Closing Balance',
               2,
               '02-OCT-17 08.30.00 AM',
               190,
               amt 1788562,
               'UNEARNED-10011561',
               'Deferred Revenue Credit',
               2,
               '02-OCT-17 08.30.00 AM',
               191 = 0,
               amt 1788562,
               'UNEARNED-10011561',
               'Closing Balance',
               2,
               '02-OCT-17 08.30.00 AM',
               191 =
               (amt 1788562, 'UNEARNED-10011561', 'Opening Balance', 2,
                '02-OCT-17 08.30.00 AM', 191 + amt 1788562, 'UNEARNED-10011561',
                'Deferred Revenue Credit', 2, '02-OCT-17 08.30.00 AM', 191) - amt
               1788562,
               'EARNED-10011561',
               'Earned Revenue',
               4,
               '02-OCT-17 08.30.00 AM',
               191,
               amt 1788562,
               'UNEARNED-10011561',
               'Opening Balance',
               2,
               '02-OCT-17 08.30.00 AM',
               192 = amt 1788562,
               'UNEARNED-10011561',
               'Closing Balance',
               2,
               '02-OCT-17 08.30.00 AM',
               191,
               amt 1788562,
               'UNEARNED-10011561',
               'Deferred Revenue Credit',
               2,
               '02-OCT-17 08.30.00 AM',
               192 = 0,
               amt 1788562,
               'UNEARNED-10011561',
               'Closing Balance',
               2,
               '02-OCT-17 08.30.00 AM',
               192 =
               (amt 1788562, 'UNEARNED-10011561', 'Opening Balance', 2,
                '02-OCT-17 08.30.00 AM', 192 + amt 1788562, 'UNEARNED-10011561',
                'Deferred Revenue Credit', 2, '02-OCT-17 08.30.00 AM', 192) - amt
               1788562,
               'EARNED-10011561',
               'Earned Revenue',
               4,
               '02-OCT-17 08.30.00 AM',
               192,
               amt 1788562,
               'UNEARNED-10011561',
               'Opening Balance',
               2,
               '02-OCT-17 08.30.00 AM',
               193 = amt 1788562,
               'UNEARNED-10011561',
               'Closing Balance',
               2,
               '02-OCT-17 08.30.00 AM',
               192,
               amt 1788562,
               'UNEARNED-10011561',
               'Deferred Revenue Credit',
               2,
               '02-OCT-17 08.30.00 AM',
               193 = 0,
               amt 1788562,
               'UNEARNED-10011561',
               'Closing Balance',
               2,
               '02-OCT-17 08.30.00 AM',
               193 =
               (amt 1788562, 'UNEARNED-10011561', 'Opening Balance', 2,
                '02-OCT-17 08.30.00 AM', 193 + amt 1788562, 'UNEARNED-10011561',
                'Deferred Revenue Credit', 2, '02-OCT-17 08.30.00 AM', 193) - amt
               1788562,
               'EARNED-10011561',
               'Earned Revenue',
               4,
               '02-OCT-17 08.30.00 AM',
               193)
    ORDER BY period_no, entry_type_no;
    The above query works fine. But i have hard coded the values. I want to do the same operation for different account number which is going to have different periodic no. How can I achieve it?
    Thanks in advance.

    Create Statement
    CREATE TABLE table_one(
    ACCT_NO             NUMBER(38),                                               
    GL_CODE             VARCHAR2(300),
    ENTRY_TYPE_LABEL    CHAR(50),                                                  
    ENTRY_TYPE_NO       NUMBER,                                                    
    ORIG_CHG_START_DATE TIMESTAMP(0) WITH LOCAL TIME ZONE,
    ORIG_CHG_END_DATE   TIMESTAMP(0) WITH LOCAL TIME ZONE,
    PERIOD_NO           NUMBER(38),
    AMT                 NUMBER(38,10)
    Insert Statement
    INSERT ALL
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1001,'U-11561','Deferred Revenue Debit',3,'02-OCT-17 08.30.00 AM','01-JAN-18 01.30.00 PM',100,13.87)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1001,'E-11561','Earned Revenue',4,'02-OCT-17 08.30.00 AM','01-JAN-18 01.30.00 PM',102,-14.83)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1001,'E-11561','Earned Revenue',4,'02-OCT-17 08.30.00 AM','01-JAN-18 01.30.00 PM',101,-14.35)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1001,'E-11561','Earned Revenue',4,'02-OCT-17 08.30.00 AM','01-JAN-18 01.30.00 PM',100,-13.87)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1001,'U-11561','Deferred Revenue Debit',3,'02-OCT-17 08.30.00 AM','01-JAN-18 01.30.00 PM',103,0.95)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1001,'U-11561','Deferred Revenue Debit',3,'02-OCT-17 08.30.00 AM','01-JAN-18 01.30.00 PM',102,14.83)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1001,'U-11561','Deferred Revenue Debit',3,'02-OCT-17 08.30.00 AM','01-JAN-18 01.30.00 PM',101,14.35)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1001,'E-11561','Earned Revenue',4,'02-OCT-17 08.30.00 AM','01-JAN-18 01.30.00 PM',103,-0.95)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1001,'U-11561','Deferred Revenue Credit',2,'02-OCT-17 08.30.00 AM','01-JAN-18 01.30.00 PM',100,-44)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1002,'Recurring Flat Fees COA Code','Deferred Revenue Debit',3,'17-NOV-13 09.30.00 AM','16-FEB-14 09.30.00 AM',106,44.91)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1002,'Recurring Flat Fees COA Code','Accounts Receivable',1,'17-NOV-13 09.30.00 AM','16-FEB-14 09.30.00 AM',104,60)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1002,'Recurring Flat Fees COA Code','Deferred Revenue Debit',3,'20-DEC-13 09.30.00 AM','16-FEB-14 09.30.00 AM',105,3.93)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1002,'Recurring Flat Fees COA Code','Deferred Revenue Debit',3,'20-DEC-13 09.30.00 AM','16-FEB-14 09.30.00 AM',106,11.75)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1002,'Recurring Flat Fees COA Code','Deferred Revenue Debit',3,'20-DEC-13 09.30.00 AM','16-FEB-14 09.30.00 AM',107,6.86)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1002,'Recurring Flat Fees COA Code','Deferred Revenue Debit',3,'20-DEC-13 09.30.00 AM','16-FEB-14 09.30.00 AM',105,-7.82)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1002,'Recurring Flat Fees COA Code','Deferred Revenue Debit',3,'20-DEC-13 09.30.00 AM','16-FEB-14 09.30.00 AM',106,-23.47)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1002,'Recurring Flat Fees COA Code','Deferred Revenue Debit',3,'20-DEC-13 09.30.00 AM','16-FEB-14 09.30.00 AM',107,-13.69)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1002,'Recurring Flat Fees COA Code','Earned Revenue',4,'20-DEC-13 09.30.00 AM','16-FEB-14 09.30.00 AM',107,-6.86)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1002,'Recurring Flat Fees COA Code','Earned Revenue',4,'20-DEC-13 09.30.00 AM','16-FEB-14 09.30.00 AM',105,7.82)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1002,'Recurring Flat Fees COA Code','Earned Revenue',4,'20-DEC-13 09.30.00 AM','16-FEB-14 09.30.00 AM',106,23.47)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1002,'Recurring Flat Fees COA Code','Earned Revenue',4,'20-DEC-13 09.30.00 AM','16-FEB-14 09.30.00 AM',107,13.69)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1002,'Recurring Flat Fees COA Code','Earned Revenue',4,'17-NOV-13 09.30.00 AM','16-FEB-14 09.30.00 AM',104,-9.13)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1002,'Recurring Flat Fees COA Code','Earned Revenue',4,'17-NOV-13 09.30.00 AM','16-FEB-14 09.30.00 AM',105,-44.91)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1002,'Recurring Flat Fees COA Code','Earned Revenue',4,'17-NOV-13 09.30.00 AM','16-FEB-14 09.30.00 AM',106,-44.91)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1002,'Recurring Flat Fees COA Code','Earned Revenue',4,'17-NOV-13 09.30.00 AM','16-FEB-14 09.30.00 AM',107,-35.91)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1002,'Recurring Flat Fees COA Code','Earned Revenue',4,'20-DEC-13 09.30.00 AM','16-FEB-14 09.30.00 AM',105,-3.93)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1002,'Recurring Flat Fees COA Code','Deferred Revenue Debit',3,'17-NOV-13 09.30.00 AM','16-FEB-14 09.30.00 AM',105,44.91)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1002,'Recurring Flat Fees COA Code','Deferred Revenue Debit',3,'17-NOV-13 09.30.00 AM','16-FEB-14 09.30.00 AM',104,9.13)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1002,'Recurring Flat Fees COA Code','Earned Revenue',4,'20-DEC-13 09.30.00 AM','16-FEB-14 09.30.00 AM',106,-11.75)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1002,'Recurring Flat Fees COA Code','Deferred Revenue Credit',2,'20-DEC-13 09.30.00 AM','16-FEB-14 09.30.00 AM',105,38.48)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1002,'Recurring Flat Fees COA Code','Deferred Revenue Credit',2,'20-DEC-13 09.30.00 AM','16-FEB-14 09.30.00 AM',105,-19.24)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1002,'Recurring Flat Fees COA Code','Deferred Revenue Credit',2,'17-NOV-13 09.30.00 AM','16-FEB-14 09.30.00 AM',104,-60)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1002,'Recurring Flat Fees COA Code','Accounts Receivable',1,'20-DEC-13 09.30.00 AM','16-FEB-14 09.30.00 AM',105,38.48)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1002,'Recurring Flat Fees COA Code','Accounts Receivable',1,'20-DEC-13 09.30.00 AM','16-FEB-14 09.30.00 AM',105,19.24)
    INTO table_one(acct_no, gl_code, entry_type_label, entry_type_no, orig_chg_start_date, orig_chg_end_date, period_no, amt) VALUES(1002,'Recurring Flat Fees COA Code','Deferred Revenue Debit',3,'17-NOV-13 09.30.00 AM','16-FEB-14 09.30.00 AM',107,35.91)
    SELECT * FROM dual;
    Expected Result
    S.NO
    ACCT_NO
    GL_CODE
    ENTRY_TYPE_LABEL
    ENTRY_TYPE_NO
    ORIG_CHG_START_DATE
    PERIOD_NO
    AMT
    DESCRIPTION
    1
    1001
    U-11561
    Deferred Revenue Credit
    2
    02-OCT-17 08.30.00 AM
    100
    0
    Opening Account
    2
    1001
    U-11561
    Deferred Revenue Credit
    2
    02-OCT-17 08.30.00 AM
    100
    44
    Invoice
    3
    1001
    E-11561
    Earned Revenue
    4
    02-OCT-17 08.30.00 AM
    100
    13.87
    Invoice Paid
    4
    1001
    U-11561
    Deferred Revenue Credit
    2
    02-OCT-17 08.30.00 AM
    100
    30.13
    Closing Account
    5
    1001
    U-11561
    Deferred Revenue Credit
    2
    02-OCT-17 08.30.00 AM
    101
    30.13
    Opening Account
    6
    1001
    U-11561
    Deferred Revenue Credit
    2
    02-OCT-17 08.30.00 AM
    101
    0
    Invoice
    7
    1001
    E-11561
    Earned Revenue
    4
    02-OCT-17 08.30.00 AM
    101
    14.35
    Invoice Paid
    8
    1001
    U-11561
    Deferred Revenue Credit
    2
    02-OCT-17 08.30.00 AM
    101
    15.78
    Closing Account
    9
    1001
    U-11561
    Deferred Revenue Credit
    2
    02-OCT-17 08.30.00 AM
    102
    15.78
    Opening Account
    10
    1001
    U-11561
    Deferred Revenue Credit
    2
    02-OCT-17 08.30.00 AM
    102
    0
    Invoice
    11
    1001
    E-11561
    Earned Revenue
    4
    02-OCT-17 08.30.00 AM
    102
    14.83
    Invoice Paid
    12
    1001
    U-11561
    Deferred Revenue Credit
    2
    02-OCT-17 08.30.00 AM
    102
    0.95
    Closing Account
    13
    1001
    U-11561
    Deferred Revenue Credit
    2
    02-OCT-17 08.30.00 AM
    103
    0.95
    Opening Account
    14
    1001
    U-11561
    Deferred Revenue Credit
    2
    02-OCT-17 08.30.00 AM
    103
    0
    Invoice
    15
    1001
    E-11561
    Earned Revenue
    4
    02-OCT-17 08.30.00 AM
    103
    0.95
    Invoice Paid
    16
    1001
    U-11561
    Deferred Revenue Credit
    2
    02-OCT-17 08.30.00 AM
    103
    0
    Closing Account
    Description
    We must start opening account as zero and end with closing account as zero by doing manipulation with invoice and invoice paid.
    Process
    Initial Stage
    Subsequent stage
    Opening Account
    0
    (=closing Account)
    Invoice
    max value of account no which has entry type no 2
    0
    Invoice Paid
    taken from the  field amount which has entry type no 4
    taken from the  field amount which has entry type no 4
    Closing Account
    (=[opening account + invoice] - invoice paid)
    (=[opening account + invoice] - invoice paid)
    Note
    1) Each account may have different periodic no.
    2) Some account may have more than 4 distinct period no and less than 4 distinct periodic no.
    3) Description column from expected result is not an part of table. It is been added for easier understanding.

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      $address2=addslashes($_POST['address2']);
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      $postcode=addslashes($_POST['postcode']);
      $propertyType=addslashes($_POST['propertyType']);
      $propertyArea=addslashes($_POST['propertyArea']);
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      $newBuild=($_POST['newBuild'])?"New Build: Yes":"New Build: No";
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                ."County: ".$county."<br>\n"
                ."Postcode: ".$postcode."<br>\n"
                ."Property Type: ".$propertyType."<br>\n"
                ."Property Area: ".$propertyArea."<br>\n"
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                ."Side ground extension: ".$sideExt."<br>\n"
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                ."Other: ".$other."<br>\n"
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                .$message;
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    Dear David
    Thank you so much for the clear explanation. I have been using Lynda.com Dreamweaver CS5 tutorial. I found the coding for checkbox through search and added to the coding from Lynda.com tutorial.
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              From: Name test <[email protected]>
                 Content-type: text/html; charset=iso-8859-1
    Name: Name test
              Email: [email protected]
                      Contact No: 0123456789
                      Address1: addy1
                      Address2: addy2
                      Town: T
                      County: C
                      Postcode: P/C
                      Property Type: End of Terrace
                      Property Area: Listed Building
                      Rear ground extension: Rear ground extension: No
                     Side ground extension: Side ground extension: No
                     Two-storey rear extension: Two-storey rear extension: Yes
                     Two-storey side extension: Two-storey side extension: No
                     Loft conversion: Loft conversion: No
                     New build: New Build: No
                     Flat: Flat: Yes
                     Other: Other: No
             Message:
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    <html xmlns="http://www.w3.org/1999/xhtml">
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