Collaboration Room Folder Permissions

Hi,
what service permission and permission should I apply to a folder in order to make
1) Content editable and deletable for the creator of the content
2) Other collaboration room members should be able to read the content
Thanks.

Hi Elvez,
In the standard configuration, room members' access to folders and documents in a room is predefined as follows:
All collaboration room members are permission owners and can therefore assign permissions themselves.
What you would need in order to achieve 1)& 2) is to set the content creator as permission owner and give the Room Members Group only READ permission for each new created document in the room. In order not to do this manually you would need to implement a KM repository service.
Hope this helps,
Robert

Similar Messages

Room folder permissions

Hi,
I have a collaboration rooms where four groups of users exchange documents. To be more specific, one group of users just upload documents and the others are working with them. The one group mentioned is compound of distinct suppliers, so it is desirable, that they can't view or at least change/rename others' uploaded files. Now I'd like to ask, if there is any possibility to set permissions this way. In top folder's details, I set permissions as Read/Write for the suppliers' group. But when I do this, they can't delete any file (that's the requirement), but they can do whatever else with all files (not just their own). I would like to give them permissions to do whatever with their own files, but to disallow any change to others' supplier files. Is that possible?
Thanks in advance
Best regards,
Tomas

Try to find a solution with different folder and differente permissions, If the suppliers only have rights to upload file, try to make Guided procedure (GP) just to upload the file. The other groups of user also can have a step on the GP to check, modify, or to do what ever they want to file.
Because it's look mor a definition problem, what you wanna do looks more like a workflow of documents to modification or approvation. and this you could do it with a folder structure, permissions, and Workflow or GP
Use the rooms for collaboration and share the final documents.
Hope its help
Jose.

Sort order of documents in a collaboration room

hi everybody
i have a collaboration room where documents are stored in it. the sort order of my folders in the collaboration room is determined by the names of the folders.
now there are many folders in folders and at the bottom-level-folder there are the documents stored. these documents are sorted by the names of the documents too.
now my problem:
the sorting of the folders by name is OK, but at the bottom-level in the bottom-level-folder i need the documents sorted by "modified"-date (for all users). How can i easy made this change? (hope not to make a new layout set...:-() can you please post a guidance?
thank you for your help!
flo

thank you for your feedbacks...
the suggested solutions are not bad but i have this problem:
in the collaboration room we use two layout sets, one for the users with write-permission (layout set FileExplorer) and one for the users with read-permissions (layout set AnonymExplorer).
in the collaboration room the folder-structure for documents should be sorted by folder-name but in the bottom-level-folders, the documents should be sortet by modified-date.
now the problem is, that i can assign only one layout set to a folder, that would mean, that the users with the read- and write-permissions both would have the same view...
do you see another solution?
please help!
thank you
flo
Message was edited by: Florian Wittwer
Message was edited by: Florian Wittwer

Help: Collaboration Room Bugs/Issues

Hi,
I have created my own collaboration room template by duplicating the standard Information Site template.
However, i am facing a few issues related to collaboration room creation, which might be standard features/bugs in collaboration room.
1. When i create a new Room, all the users of that room (members as well as administrators) get full access to room documents, headers, news, Faqs etc.
The permissions started working fine when i changed permissions in KM Content --> Room_Extensions.
All the existing rooms showed the correct permissions.
However, whenever i create a new room, every user gets full permissions to all the parts of the room.
This is despite the fact that i have removed all the users from full permissions to the room_extensions folder in KM and reset the child permissions.
2. I have attached the iView com.sap.ip.collaboration/TemplateContent/Homer/iViews/ com.sap.netweaver.coll.RoomMemberList (Team Members iView)to my room template.
When i create a new room based on my template, i do not get the users specific to a particular room.
What i get in the Team members list is all the users listed in the Contacts list in Collaboration Launch Pad.
3. When i try to preview some of the iViews stored in com.sap.ip.collaboration/TemplateContent/Homer, i get an exception. On attaching these iViews to the Collaboration Rooms, i get a message stating "Invalid Item ID" index.xml.
I get the same message even after attaching these iViews to a collaboration room template and creating a room based on the template.
Any help regarding these issues would be highly appreciated. Full points for helping me with these issues.
Regards,
Vibhu

Hi Vibhu,
here my comments:
1) These are the standard settings (every room member gets full access) for the permissions of KM content created during a Room creation. Since KM can't distinguish between the room roles, we can't set 'better/stronger' permissions. You can only set manually permissions on concrete users.
2) It seems that you have not set the mappings for this iView. For the RoomMemberList you need the following settings:
StartURI        room_rootrolegroup_rid
path            room_rootrolegroup_rid
roomrid         roomid
in the documentation you find more mappings for iViews delivered by SAP, which You have to set in the templates.
Please see http://help.sap.com/saphelp_nw04/helpdata/en/3f/fcfe06fd7f1321e10000000a114cbd/content.htm for more information.
3) That's possible since some of the iViews needs certain iView-Parameters set to work properly. Please check if this iView needs some mappings under the link in the documentation under 2)
4) Up to now we are treating groups as you described. We are working on a solution where we work with groups as room members and we don't resolve the members of the invited/added group.
Regards, Erwin

Collaboration Room Error

Hi
I have installed EP6 SP9 NW04 SR1 , I have installed
KMC SP9 and have patched it to KMCSP9_P3
When i create a room, and then go into the room..i get this error on the "My Rooms" and "Related Rooms" iViews in the detail Navigation. The errors:
Portal Runtime Error
An exception occurred while processing a request for :
iView : pcd:portal_content/com.sap.ip.collaboration/Rooms/504a0f4d-e8df-2710-27a1-ca086fd31920/workset/com.sap.netweaver.coll.TeamRoomOverview/RoomQuickLaunch
Component Name : null
Page could not create the iView.
How can i solve this problem WITHOUT upgrading to a later stack..since there is no time for an update??
If i cannot solve it..how can i remove those two iviews from Collaboration->My Rooms->detail navigation??
Please help urgently
Any help is very much appreciated
Thanx
RD

Hi RD,
SAP Note 792370 should hopefully solve your problem here:
The group EVERYONE needs execution permission for the folder in which the room worksets are stored.
In the PCD, navigate to Portal Content / com.sap.ip.collaboration / Rooms. Edit the "Assigned Permissions" and flag the checkbox in the column "End User" for the row "Everyone". Now the rooms will work as supposed.
Hope this helps,
Robert

Obtaining tasks related to collaboration room

Hi, Comrades.
I try to get a list of tasks related to the collaboration room using API, but I don`t know how to do it.
I have searched through this forum, a lot of articles, KM and UWL API, but found nothing...
Does anybody know, how to reach that list of tasks related to the collaboration room?
Regards, SM.

Hi Stephen,
I assume that a super admin user does not get these error messages, right? If so, this behaviour might come due to missing permissions on PCD objects for the user rubinmd. Please apply note 792370 which explains how to set end user permission on the pcd folder com.sap.ip.collaboration/Rooms
Kind regards,
Roland

How to restrict the news creations for members of the collaboration room

Hi all,
I have created a Project Room in collaboration and assigned members to that
room.I need to restrict the room members from creating the news and folders.
And also only Owner/Admin of the room should be able created the news and
folders and members should be able view the news and folder
One more query,i need to remove the room parts which are by default selected
for that room when select the default templates.
Can anyone please give me the solution on the above queries.
It will be very much helpful for me to create collaboration rooms with the
restricted permissions.
Thanks in advance.
PonnusamyP

Hi Sascha,
    Here I am explaining what is my requirement.
    I have created collaboration room and added room admin and members to the
    room.
    Then in the room maintaince -> I have added the room parts as
     News(private) and the role I have assigned to member.
     When login into portal with the member login and go to the news in the
      collaboration room, member is getting the permissions to add/create news.
      At this point I want to restrict the members of the collaboration room to view
      the news and only admin of the room should be able to post the news.
      how to go ahead for the above senario.
Thanks
Ponnusamy

Approval-process for publishing documents in Collaboration-Room

Hi @ all,
is it possible to use a approval-process for publishing documents form the private document store of a collaboration room to the public one? I it is, how I have to do it, I have no idea?!?
Or is there a way to give specific users the right to publish a document.
Thanks for your response!
Best regards
Kai

Kai -
I'm not sure about publishing from private to public. However, you can set-up folders in the Collaboration rooms to enable State Management. To do this, you'll need to use a system principal to alter the permissions on the specific Collaboration room document folder.
Regards,
Kyle

Cannot enter collaboration room.

I have a ploblem abont enter collaboration room,
when I click room name to enter,it show blank page and
the page header show the room template name instead of the room name.Please help me.

Hi,
You need to set the read only permission with end-user check for all the users in the Room or u can just grant this permission to everyuser role in permission editor for the Rooms folder under
System Administration ->Permissions ->portalcontent->com.sap.ip.collaboration>Rooms.
If it wont work check below thread even
https://www.sdn.sap.com/irj/sdn/thread?messageID=1413446
Koti Reddy

Collaboration room groups

Hi,
Is it possible to automaticaly create several UME groups when I create a collaboration room (one group for each collaboration role), and automaticaly assign specific permissions on KM folder to these groups ?
I have read that it's possible to do this programmaticaly with EP 6 (https://www.sdn.sap.com/irj/sdn/thread?threadID=84969 ).
Is it still the case on EP 7 ? if so, do you have some useful information on how to do that ?
Thanks
Loï

Hi
You include the following jar files
bc.rf.framework_api.jar
coll.shared.extension_api.jar
coll.shared.types_api.jar
kmc.util.core_api.jar
kmc.util.core_core.jar
and also include sharing reference as mentioned in the collaboration API 6.0 document.

Collaboration Room - Relationns between rooms

Dear all,
can you please help me? I would like to create a new room within already existing room and give acces just to few project memebers. Is it possible???
Or how I can solwe problem when is necessary to organize a big project with a lot of memebers where I have to have a lot of different contents (rooms) with different authorisation?
Is it better to create a lot of roles or create new rooms with some protected information and to give acces just some members?
Thanks in advance .

Hi Vineeth,
I have to organize project using collaboration room. I have created private room with some memebers. But the thing is that all room memebers shouldn't have access to all documents, folders. So I am exploring what is the best solution to solve this. However it is case about big project, lot documents, folders...
Few different rooms is option but if it is not possible to make relation between them it doesn't make sence. It will look like more different projects.
Other option what you have suggested I have been trying. I have tried to restrict premission on folder level. And I remowed all permission settings what was default. And now on my Permissions list i just have one room memeber, and also on Permission Owners list i have the same member. But at the end all room members are able to see full content of this private collaboration room.
This your answers are very helpfull.
Thanks a lot.

Accessing Collaboration Room with Room Link (URL) doesn't work

hi all
i'm trying to access a collaboration room by room link (url) but it doesn't work. the room url is: https://www.sportal.ch:443/irj/index.html?NavigationTarget=CollaborationConnector://portal_content/com.sap.ip.collaboration/Rooms/b0ce78ec-3f30-2910-2184-b171271d4d95/workset&NavTargetAsRoot=true
i have checked the roombackend-properties => they are ok
i have checked the roles and permissions => they are ok
what me surprises: when i open a new browser window and type in the mentioned url, our portal-start-page is displayed but in the content area there is no content displaied. i expected, that when i type in the url, then the authentification-dialogue would appear, but it does not.... (does this url only work if i am already logged in the portal??)
if you have any ideas, how the problem could be solved, please let me know!
thank you for your help.
greetings
flo

hi ingo
thank you for the input. i have now solved the problem, perhaps my solution fits for you too. here it is:
when i use the function "send room-link" the url looks like this:
https://www.sportal.ch:443/irj/index.html?NavigationTarget=CollaborationConnector://portal_content/com.sap.ip.collaboration/Rooms/9020275c-8348-2810-28a6-a8c1ae60e192/workset&NavTargetAsRoot=true
with this url i can not access the collaboration room.
but when i change the url like this:
https://www.sportal.ch/irj/portal?NavigationTarget=ROLES://portal_content/com.sap.ip.collaboration/Rooms/9020275c-8348-2810-28a6-a8c1ae60e192/workset&NavTargetAsRoot=true
now i can access the room (with authentification).
OK, for me the main problem is solved, but can someone perhaps tell me whats the difference between:
NavigationTarget=CollaborationConnector
and
NavigationTarget=ROLES
thank you for your help!
greetings
flo

Collaboration Room iViews give error -- Database related errors -- Pls Help

Hello Everyone,
We are on EP 6.0 SP 17 (Netweaver 2004).
KMC component was installed separately (Deployed manually).
We are trying to create simple Collaboration Rooms and we are facing some issues with the same.
I am following the documentation on SAP Help for the Room Creation:
Help  SAP Netweaver 2004  People Integration  Collaboration  Administration Guide
http://help.sap.com/saphelp_nw04/helpdata/en/1d/3d59fdaa5ebb45967ea107d3fa117a/frameset.htm
We are able to create rooms based on pre-defined templates and we are also able to add members to rooms, send/receive the invitation emails. I am able to work with Instant Messaging also.
But the problem is that some of the iViews related to Collaboration Rooms are giving errors.
1. Discussion iView gives an error saying You do not have access permission (even the user has all the necessary roles assigned).
Log for this error is as follows:
Exception ID = 90c3315f-c29d-2910-87ac-806aa372da7f com.sapportals.wdf.WdfError at com.sapportals.wdf.WdfCompositeController.buildComposition(WdfCompositeController.java:678)at com.sapportals.htmlb.AbstractCompositeComponent.preRender(AbstractCompositeComponent.java:33)
 at com.sapportals.htmlb.Container.preRender(Container.java:120)
 at com.sapportals.htmlb.Container.preRender(Container.java:120)
 at com.sapportals.htmlb.Container.preRender(Container.java:120) .
--- Nested WDF Exception -
com.sapportals.wcm.WcmException: The SQL statement "INSERT INTO "KMC_URIMAPPER" ("HASH_KEY","EXTERNAL_KEY","CONST_INTERNAL","VAR_INTERNAL","EK_PREFIX","EKHK00","EKHK01","EKHK02","EKHK03","EKHK04","EKHK05","EKHK06","EKHK07","EKHK08","EKHK09","EKHK10","EKHK11","EKHK12","EKHK13","EKHK14") VALUES (?,?,?,?,?,?,?,?,?,?,?,?,?,?,?,?,?,?,?,?)" contains the semantics error[s]: column "EK_PREFIX" not in any scope
I tried to change the permissions of the Discussion iView, but it did not work either.
2. Some iViews like Room Information throw a Runtime Error as follows:
Portal Runtime Error
An exception occurred while processing a request for :
iView : pcd:portal_content/com.sap.ip.collaboration/RoomPartContent/Generic/Pages/com.sap.netweaver.coll.RoomDiscussionPage/com.sap.netweaver.coll.RoomInformationExtended
Component Name : com.sap.netweaver.coll.appl.ui.room.RoomInformation
The exception was logged. Inform your system administrator..
Exception id: 02:17_02/02/07_0006_213711350
See the details for the exception ID in the log file
I have figured out that the following error message is common in most or the error messages:
The SQL statement "INSERT INTO "KMC_URIMAPPER" ("HASH_KEY","EXTERNAL_KEY","CONST_INTERNAL","VAR_INTERNAL","EK_PREFIX","EKHK00","EKHK01","EKHK02","EKHK03","EKHK04","EKHK05","EKHK06","EKHK07","EKHK08","EKHK09","EKHK10","EKHK11","EKHK12","EKHK13","EKHK14") VALUES (?,?,?,?,?,?,?,?,?,?,?,?,?,?,?,?,?,?,?,?)" contains the semantics error[s]: column "EK_PREFIX" not in any scope
Are there any database related configurations required for making the Collaboration Room Discussion functionality work properly?
Are there any KM related configurations necessary other than those mentioned in the document I am referring to?
Are there any database related configurations that are required?
I would really appreciate any help in this matter. Please advise me about any ideas you may have?
Thanks,
Raj Seelam

Hello Lars,
First of all thank you for your reply.
do u use Collaboration first time?
Yes, we just started using Collaboration and this is our first requirement.
Which roles do u have?
I have all the required roles (Super Admin, Content Management, Collaboration, Collaboration Room Creation).
I know that these features are available in NW04 SP 17 without any limitations. I have reviewed SAP Notes 707730, 711093, 709354 and 946470 also.
This problem is with only a few Collaboration iViews.
I am able to create Rooms, Enter Rooms, Receive Invitation e-mails without any problem.
Any suggestions about any possible missing configurations ?
Thanks Again,
Raj

"404 Error - The requested resource does not exist" found in portal for Collaboration room

Hi Experts,
I am trying to resolve this issue since a week but not able to solve it, so i need your help.
The Problem is when i assign a collaboration room to a user, the room is assigned but when the user clicks on the room link it gives the "404 Error - The requested resource doesn't exist". But if a new room is created and give access to the user, the user is able to open the new room through the link and view the documents.
The Unique thing about the error is, it doesn't occur for every user it happens with few users, since I am the super_admin I am able to view all the rooms without getting such "404 error" even for once.
I have tried by setting up all the permissions to the room and also assigning Everyone role to the rooms, still the problem persists.
I am unable to find a solution for this, so need your help.
Eagerly waiting for your helpful replies.
Thanks in advance.
Thanks & Regards,
Shumana.

Hi
Try with following link (VC should be in Caps) -
http://localhost:50400/VC/default.jsp
Also check whether you have proper admin roles assigned to your user id.
Regards
Sandeep
Edited by: Sandeep Patki on Sep 16, 2009 8:47 AM

TREX search problem in collaboration room search

Hi,
I receive this error when I try to search from collaboration rooms:
Error during search occurred: com.sapportals.wcm.WcmException: multi-server search failed on some of the servers;error=2982,location=gruffi:31613;error=2982,location=gruffi:31643 (Errorcode 2975)
Search is performed using standard SAP iView: pcd:portal_content/com.sap.pct/Collaboration/iViews/com.sap.netweaver.coll.CMSearch
All the trex instances are green in trex monitor. Portal version is 7.0 SP15.
Any ideas how to fix that?
Regards,
Ladislav

Hi
i think the trex services in os is not started.
Please do the following:
1. Restart the TREX Service from the OS. In Windows go to Control Panel -> Administrative Tools -> Services. Look for TREX Instance XX
2. Check if the system process TREXIndexServer(.exe) runs. In Windows just open the Taskmanager and look for the process.
3. Go to the TREX log folder "\usr\sap\trex_61\trace". Check for errors in the file TrexIndexServer.XXXXX.XXX.trc
Regards,
vijay.

Collaboration Room Folder Permissions

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