Collect feedback workflow comments

Hi,
I am using a collect Feedback workflow 2010 (in sharepoint 2013). Users enter comments when they respond.
We could see the comments if we open the workflow task individually but could not see the comments in the Workflow tasks view.Is this a known bug, is there any solution / work around for this issue.Thanks.

Hi,
Based on your description, you want to view the comments in the workflow tasks view in SharePoint 2013.
In the workflow tasks view it cannot display comments filed.
There is a workaround, you could follow the steps below:
1. Create a comments field in the task list.
2. Edit collect Feedback
workflow in SharePoint designer, and in your task process editor, go into the part called "change the behavior for a single task".
3. In the "when a task completes" section, add an action at the beginning of that section, to update List Item in your task list to set the comments field.
There is a similar case:
https://social.technet.microsoft.com/Forums/sharepoint/en-US/4fd4d35d-70b9-4b09-afcb-2f7c600e0085/collect-feedback-and-display-comment-in-main-list
Best regards,
Sara Fan
TechNet Community Support
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Similar Messages

Need link/button to allow users to add attachments to Tasks on Collect Feedback workflow

Hi All,
we would like to modify the
Collect Feedback workflow in SharePoint to
allow users to add attachments to Tasks. We need an additional button on the review form to attach files, when the reviewers are submitting their comments.

Hi nai.mish,
I would not suggest you to modify the default collect feedback workflow, but to custom a workflow with custom form page that similar with the default workflow.
You can consider using SharePoint Designer workflow, in this way, you may not be able to custom the task form with attachment, you can try to use “Hyperlink or Picture” column, this will need the viewer to upload the attachment to a library
first.
Or you can create VS workflow, the following has a sample about adding attachment to an InfoPath Workflow task form, you can get more information from it:
http://www.devexpertise.com/category/sharepoint/workflow/
Thanks,
Qiao Wei
TechNet Community Support

Collect Feedback workflow with pdf documents

Hi,
Is it possible to incorporate collect feedback workflow with pdf documents ?
Thanks
techie

Hi,
According to your post, my understanding is that you want to incorporate collect feedback workflow with pdf documents.
Before you add a workflow, you plan where you want to add it (for a single list or library, or for the entire site collection) and the details of how it will work.
If you want to add the pdf documents to a library, you can add the collect feedback workflow for a library. Please refer to:
https://support.office.com/en-ie/article/All-about-Collect-Feedback-workflows-a0fd6fc5-0625-4aef-a41f-40aadbc9d946#add1add
If you want to make the pdf documents as a template of a content type, you can
add the collect feedback workflow for a content type. Please refer to:
https://support.office.com/en-ie/article/All-about-Collect-Feedback-workflows-a0fd6fc5-0625-4aef-a41f-40aadbc9d946#add2add
Thanks,
Linda Li
Forum Support
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[email protected]
Linda Li
TechNet Community Support

Collect Feedback workflow and co-authoring

Hi,
I have collect feedback associated with an excel document and there is a possibility of co-authoring. Is it possible that Excel supports co-authoring?
Please help,
techie

excel desktop app doesnt supports it but excel web app supports it try below links for your referenc:
https://technet.microsoft.com/en-us/library/ff718249(v=office.15).aspx
http://blogs.office.com/2013/11/19/real-time-co-authoring-in-the-excel-web-app-why-and-how-we-did-it/
http://sharepoint.stackexchange.com/questions/22508/sharepoint-2010-co-authoring-excel
http://stackoverflow.com/questions/2991332/can-two-or-more-people-edit-an-excel-document-at-the-same-time
https://www.youtube.com/watch?v=l-1cI0-Hk8M
Please mark as answer if you find it useful else vote for it if it is close to answer..happy sharepointing

Collect signatures workflow - Signatures can't be added or removed because this document was opened read-only

Hi, I have configured a "Collect Signatures" workflow for test Word document(.docx), then uploaded it to sample SP 2010 doc library (content type "Document"). This Word document has 2 empty Signature Lines in it.
After that i'm starting the Collect Signatures workflow on it , which is assigned to me and other user from my Active Directory.
Workflow is started and after that i'm receiving mail about assigned task which also contains link to document.
When i click on link it opens IE which contains SP library file path, after a while doc is opened in Word client in Read-only mode. When i want to sign the document info window pops up : "Signatures can't be added or removed because this document was opened
read-only" and i'm not able to compete task/sign doc from Word.
It is possible to sign the document when i go to SP library and opens this file directly from there (file drop-down menu-> open in MS Word).
I saw that this behaviour is similar to this article:
http://social.msdn.microsoft.com/Forums/sharepoint/en-US/31ba43ec-b04e-428d-9a66-0cc571934197/collect-signatures-workflow-using-firefox-not-showing-workflow-task-this-document-requires-your?forum=sharepointgeneralprevious
but i'm using IE so it shouldn't be Active X issue.
I have also checked this MS Fix:
http://support.microsoft.com/kb/2661910
but changing CA settings to Permissive didn't help
Any ideas ?

Hi bezcisnien,
I could not reproduce this issue.
When you open this file directly by clicking the document Name link from SharePoint library, is there a
yellow message bar in Word document?
Did this happen to all users on all PCs?
Have you checked if it is a client side issue, test with different IE 8/9/10 versions for this issue (and IE compatibility mode, add-ons, trusted site zone etc)?
Thanks,
Daniel Yang
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Daniel Yang
TechNet Community Support

SharePoint 2010 Collect Signatures workflow - no digital signatures?

Hello, I configured a "Collect Signatures" workflow for the content type "Document", then uploaded a MS Word 2010 (.docx) document as content type "Document". This Word document as 2 empty Signature Line in it.
I then start the workflow, basically 2-stage with 2 person from my Active Directory. However, what I found is that when I go to my workflow task and click on the "This document requires your signature" link, it pops up a "Workflow Task" box in the
browser. There is a "Sign" button which I can click to sign but it does not sign on the signature lines inside my Word document.
What am I doing wrong here? Or does SharePoint 2010 Collect Signatures workflow no longer work with digital sigantures? Thanks.

Hello ,
We have chceked by setting up a repro at our end and its not possible to complete the workflow without opening the document . Also below are some additional findings that I have and would like to share :-
1) In Office 2007 (Word and Excel) you can click on the office button from the respective application while you have the concerned document open in it. This triggers the collect digital signature workflow and the users signs
it immediately as he can see the popup on the screen. Still he has to go to the task list to complete the task which I would say is a manual process following the workflow task is 100% completed.
2) In SPS2010 with Office 2010 we do not have an option to trigger the workflows from within the Office document. Instead you directly go to task list to open the task and click on sign button to complete the task. Here you
still need to open the document again and digitally sign it. The difference is workflow here is not triggered in Office document. Even here it is a kind of manual process except that you don’t see a popup to sign document immediately from Office document
due to the fact that workflow is triggered from SharePoint task list.
Thanks,
Manas
Please remember to click “Mark as Answer” on the post that helps you, and to click “Unmark as Answer” if a marked post does not actually answer your question. This can be beneficial to other community members reading the thread."

Collect Signatures workflow using Firefox not showing Workflow task "This document requires your signatures" Open this task...

Hi!
I am assuming FireFox does not support the Collect Signatures workflow in SharePoint 2010.
We are testing things now, and if the Outlook link is opened via IE, the workflow task shows up when the Word 2010 document opens for signing...and I can sign the document.
If we open the hyperlink in Firefox, I go through the initial prompts and get to a stopping point where I cannot sign the document and the message states:
"Signatures can't be added or removed because this document was opened as read-only".
It looks as if we have to tell our users to use IE since there is ActiveX involvement in this entire collect signatures process.
Please advise...thank you!

Hi!
Yes, I did see this under the ActiveX Controls area (3/4 down the page) from the same link you mention above:
Connect to Outlook, Connect to Office, and Sync to SharePoint Workspace >> Works with an ActiveX control and the stssync:// protocol. Therefore, functionality may be limited without
an ActiveX control, such as the one that is included in Microsoft Office 2010. The feature also requires an application that is compatible with the stssync:// protocol, such as Microsoft Outlook.
...which I'm assuming is the whole ActiveX control issue...and hence the Firefox problem.
Thank you!

Workflow, comments, and emails

My team is having issues writing one of our first workflows, involving approvals. We have a few
questions.
*1.* We want to send an email to the content reviewer to tell her that there is something in their inbox requiring her attention. How do we implement this?
*2*. We need to insert the approvers comments into the approval/rejection email. How do we accomodate this?
*3.* If I am a page author, and my page has been rejected, assuming the reviewer has entered the reason in the workflow comments, where do I find the comments telling me why it has been rejected?
Thanks for the help!
Phil

Yes, SE63 is used in translating the Adobe forms into other languages (I get to it from either being in the form editor from HRASR_DT or from t-code SFP directly, then from the form, choose "GOTO->Translation" in the top menu. You can go straight from SE63, but getting your form up is a bit trickier)
A few things to keep in mind in SE63....
1) Make sure you are logged in IN THE LANGUAGE YOUR ARE TRANSLATING TOO (ie. target). Otherwise, the editor won't show/allow you the special characters for some languages since it does not have the right codepage in use.
2) The editor control can be buggy. We had issues on SAP GUI 7.10 patch leve 5 and 7. Upgraded to patch level 12 and it works just fine now.
3) The editor will allow you to translate all form elements it has access to (ie. control labels, static text boxes, etc). However, it will NOT let you get to "hardcoded" texts in Javascripts in your form for example. You must find a different solution for this (there are some common ways out there on the net you can search for as well as some folks have posted in the Adobe forums on here).
Hope this helps!

[svn:osmf:] 14428: DVR, CR feedback: adding comments, and using Math.min/ max.

Revision: 14428
Revision: 14428
Author:   [email protected]
Date:     2010-02-25 12:46:16 -0800 (Thu, 25 Feb 2010)
Log Message:
DVR, CR feedback: adding comments, and using Math.min/max.
Modified Paths:
    osmf/trunk/framework/OSMF/org/osmf/net/dvr/DVRCastNetConnectionFactory.as

Collecting Signatures on InfoPath Forms using Collect Signatures Workflow - Task Sign Button doesnt open Sign Dialogue

I'm having a problem getting an InfoPath form to work smoothly with the Collect Signatures workflow while using automatically chosen signers instead of the signers being specified in the workflow initiation form.
I created a custom InfoPath form with two signature lines
I created a duplicate of the out of the box Collect Signatures workflow and changed the Task Process Participants from "Parameter:Signers" to use one stage of the "submitter" and a second stage of the Manager field in the form.
The tasks do get assigned properly to the submitter and then the other user from the form field but there is a problem when trying to sign the documents from the task.
PROBLEM: Now, when one of the signers opens the task from inside the InfoPath form(they get to the form by clicking the link in the task assignment email) and clicks "sign" it no longer opens the signature dialogue. It just
advances the workflow and the document is left unsigned.
BUT IT WORKED FINE STOCK?... If I change the workflow task back to use the Parameter:Signers and let it supply the signers from the workflow initiation form then when the signer clicks the "sign" button on the task form the
Sign dialogue pops up for the next in line signature in the form that hasn't been signed. Then once they sign it the task completes and advances the workflow nicely. This is great but I want the signers to be automatically selected and the workflow
to fire when a new form is filled bypassing the cumbersome workflow initiation form.
Does anyone have experience with this? How can I get the task form Sign button wired up to open the signature dialogue for a signature inside the form?

If you use a third party signing control then you would not have to name the form uniquely because the control captures the signature and shows shows it on the form. The signature is not dependent on the form name. In other words you don't have to give
unique name to the form. Adobe Acrobat XI Pro lets you sign documents in SharePoint. Each approver can add their signature. There are other third party products also available for this. OR the easiest solution is to include Signature field on the form and
ask users to simply type their name in the field and automatically record date and time (and show with signature) when they add their name and submit.
Saifullah Shafiq
Blog:
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A Practical Guide to SharePoint 2013

AP workflow comments not saved after posting

dear
Ive posted it in controlling forum, but it had to be rather here.
I
when i check SAP AP workflow document overview id like to see comments entered by accountant as the reason for document parking. as soon as the document gets posted i see the approval and coding workflow path but comments are not saved any longer. do you know what might be a reason for that? why it happens? maybe it is related to specific settings for workflow?
workflow log for the posted docs is neither showing this information.
your advice much appreciated.
thank you very much!
regards
els

thank you for trying to help me.
Well, it looks this way: invoice is parked as PO document via workflow and send for approval - for different reasons (price difference, no GR, any PO found etc). Accountant while parking enters comment - to inform approver about the issue.
Sometimes the invoices bounces back already coded and ready for posting, sometimes is rejected - then we have 2nd comment as the reason for rejection. When finally invoice is ready for posting and is posted - these all comments (for parking, for posting) are disappearing. They are not saved in workflow overview history.
The posting might be done manually via workflow, automatically, or via tcode to post parked doc. But in anyway - comments are not saved. I am sure its possible to review invoice workflow history (if appicable) and see the issues identified for that invoice (audit purposes for instance). But I dont know how to check what should be set up for the workflow to have all these comments saved in workflow overview history (not long text, not WF log).
When i.e. you enter WF overview history you see name and action (park, reject etc) - when was clicking on that line it was seen below the screen the comment.
Thank you very much for your help!
regards
els

SP2013 alternative for Collect Data workflow task?

SP2010 offered a workflow action named Collect Data, allowing for easy data collection from users without having to create custom ASPX forms. Apparently, SP2013 no longer offers this feature.
I'm doing a SP2013 project now that absolutely inhibits me from doing any custom development, so I'm trying to find an easy way to collect data from users in a SP2013 without having to do custom coding. Are there alternatives?

Hi,
I understand that there is a big list of workflow actions that are not available in SharePoint 2013. However, SharePoint 2013 still allows users to create workflows on the SharePoint 2010 platform. If you need these legacy actions, make sure you select the
"Platform Type" as SharePoint 2010 when you create the workflow. You cannot change the platform type once the workflow is created.
Source link:
What's new in workflow in SharePoint Server 2013
http://technet.microsoft.com/en-us/library/jj219638.aspx
Tracy Cai
TechNet Community Support

Not able to start out of the box approval workflow programmatically

We have a requirement to start an out of the box workflow from a .NET web service.
We are using the StartWorfklow method:
wfManager.StartWorkflow(item, association, association.AssociationData
we are getting the below error message at the above line of code: Attempted to perform an unauthorized operation.. Data: System.Collections.ListDictionaryInternal
Then, we tried:
SPSecurity.RunWithElevatedPrivileges(delegate()
        wfManager.StartWorkflow(item, association, association.AssociationData,
SPWorkflowRunOptions.Synchronous);
Now, the workflow got canceled automatically with "Failed on Start" status. In the "Workflow History", it is showing 2 records with "was canceled by System Account." & "failed to start" in the description
column.
Please advise.

Hi Zhengyu,
1. I've already done that:
a) when "SPSecurity.RunWithElevatedPrivileges(delegate()"
is used, there are no errors showing up and code gets executed. However, the workflow failed to start.
b) When I don't use elevated privileges, the code is showing an error (Attempted to perform an unauthorized operation.. Data: System.Collections.ListDictionaryInternal) when
it tries to start the workflow (StartWorkflow method).
2. The workflow starts with no issues through UI. I tried it using "System Account" and another account.
3. I tried also "Collect Feedback" workflow template. Same results...
You can find the code below:
public
stringStartItemWorkflow(stringsitePath,
stringlibraryName,
stringfileName)
stringreturnVal =
String.Empty;
stringwfName =
"VPApprovalWF";
SPUserTokentoken = GetSecurityToken(sitePath);
try
using(Microsoft.SharePoint.SPSiteportalSite
= newMicrosoft.SharePoint.SPSite(sitePath,
token))
using(SPWebportalWeb
= portalSite.OpenWeb())
                    portalWeb.AllowUnsafeUpdates =
true;
SPListlist = portalWeb.Lists[libraryName];
SPQueryfileQuery =
newSPQuery();
                    fileQuery.Query =
String.Format("<Where><Contains><FieldRef
Name='FileLeafRef' /><Value Type=\"User\">{0}</Value></Contains></Where>", fileName);
                    fileQuery.ViewAttributes =
"Scope='RecursiveAll'";
SPListItemCollectionlistItemCol = list.GetItems(fileQuery);
SPWorkflowManagerwfManager = portalSite.WorkflowManager;
SPWorkflowAssociationCollectionassociationCollection
= list.WorkflowAssociations;
if(listItemCol.Count > 0)
foreach(SPListItemitem
inlistItemCol)
if(associationCollection.Count > 0)
foreach(SPWorkflowAssociationassociation
inassociationCollection)
if(association.Name == wfName)
                                        item.Update();
                                        association.AutoStartChange
=
true;
                                        association.AutoStartCreate
=
false;
                                        association.AssociationData
=
String.Empty;
                                        StartWF(wfManager,
item, association);
                                        returnVal +=
"Workflow Started";
break;
else
                                returnVal +=
"No workflows are attached to the library.";
else
                        returnVal +=
"A file with the name provided doesn't exist";
                    portalWeb.AllowUnsafeUpdates =
false;
catch(Exceptionex)
            returnVal +=
"Workflow not started, reason: "+
String.Format("Source:
{0}. Stack Trace: {1}. Inner Exception:{2}. Message: {3}. Data: {4}", ex.Source, ex.StackTrace, ex.InnerException, ex.Message, ex.Data);
returnreturnVal;
SPUserTokenGetSecurityToken(stringsitePath)
SPUserTokentoken =
null;
SPSecurity.RunWithElevatedPrivileges(delegate()
            Microsoft.SharePoint.
SPSiteportalSite =
newMicrosoft.SharePoint.SPSite(sitePath);
            token = portalSite.RootWeb.EnsureUser(
"DOMAIN\\ADMIN-USER").UserToken;
            portalSite.Dispose();
returntoken;
privatestaticvoidStartWF(SPWorkflowManagerwfManager,
SPListItemitem,
SPWorkflowAssociationassociation)
SPSecurity.RunWithElevatedPrivileges(delegate()
            wfManager.StartWorkflow(item, association, association.AssociationData,
SPWorkflowRunOptions.Synchronous);
Thank you all for your help.
Regards,

Wish: annotate workflow with separator, comment or color-coding

I've been developing a Finder workflow that has grown to 23 steps, and more are coming.
The workflow is broken up into segments to 2-4 actions each. I've customized the action names and collapsed each segment in order to better see the overall sequence.
The problem is the segments visually run together. If this were a programming language, I'd visually set off the first action of each segment with a blank line or a comment. I'd like to do the same with my workflows.
The thoughts that come to mind are a visual separator, a workflow comment, colored action names, and color-coding (a la Finder labels). I like coloring best because it doesn't take vertical space (a critical Automator resource).
[I submitted this as formal Feedback - Design/Ease of Use.]

Thanks, lc55, for contributing to this thread.
You could structure the workflow like a regular
program with a main workflow calling subsidiary
workflows ....
That might add clarity to my long scripts, but at the expense of numerous small files, which seems like trading one problem for another.
Here again, conventional programming provide an excellent model to follow, with a main routine and a collection of subroutines in a SINGLE file.

Workflow Approve Comments

Hi,
There is option that Approve comments will be added automatically to list?
Thanks.

Hi,
This should help you
https://social.technet.microsoft.com/Forums/office/en-US/0a919feb-6d4a-4a3f-8e01-5089053d1842/where-does-the-workflow-approval-comments-stored?forum=sharepointgeneralprevious
https://social.technet.microsoft.com/Forums/office/en-US/a56b69e1-2646-4be9-8605-a8df8d794714/approval-workflow-comments-box?forum=sharepointcustomizationlegacy
Please remember to click 'Mark as Answer' on the answer if it helps you

Collect feedback workflow comments

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