Collective Billing Document for Resource-Related & Order-Related Items.

Gurus,
Due to the nature of our service related business our contracts are made up of fixed price (periodic) billing, hourly & cost+ mark-up (resource related) billing invoiced on monthly cycles.
Our clients expect to see 1 invoice each month covering this combination.
Production of billing documents is follows:
A single sales order created with line items classified as either periodic or resource related.
For the periodic items a billing plan is maintained in the sales order.
For resource related items a debit/credit memo request is created using t.code DP91
Running t.code VF04 with the Sales Order, Debit/Credit memo request number and billing dates returns 2 lines.
Bililng date is entered in the default data tab to overcome invoice splits.
When running collective billing - individual billing documents are created.
What config or SAP notes are availble to make combining into a single billing document possible.
Thanks in advance.

Hi,
You have sales order item and resource related debit/credit memo
If you want to combine this then you have to set up proper copy control setting from SALES DOCUMENT to BILLING DOCUMENT
T-CODE VTFA
check at item level Data VBRK/VBAP, Maintain proper routine
Kapil

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Billing document for multiple sales orders

Hi All,
I am in to ECC 6.0. How can i get single billing document for multiple sales orders?
Can anyone tell me those configuration settings?
Thanks
Patel J

Dear Jaganath,
For Single Invoice, for multiple Sales Order, following details must be same:
1. Sales Document Type for all Sales Order must be same
2. Payer
3. Incoterms
4.Payment Term
5. Account Assignment Grp - Customer
6. Billing Date
7. Exchange Rate
8. Foreign Trade Data
Now, in Copy-Control Settings between Sales Order and Billing (T. Code: VTFA - Order to bill copying control), Select your combination for Sales Order-->Invoice;
and Double Click: Item (from Left-Hand side, Dialog Structure) and Double Click on to your Item Category.
Here, in Filed: VBRK/VBRP, maintain Routine: 003 - Single Invoice.
Important: Also, if Sales Orders have different Divisions,
T. Code: VOV8 - Sales Document Type Maintenance
untick the Box: Item Division.
T. Code: VOR2 - Common Division
Assign those Divisions to Common Divisions.
Best Regards,
Amit

Partial billing documents for 1 sales order

Hi all,
How to create partial billing documents for 1 sales order,
Note: Billing will be done against sales order not delivery,

hi
go to VF01 and enter your sales document and then from the menu bar select the icon -- selection list you will get the list of items in the sales order you can select the items and select the icon copy you can do the partial billing
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One Billing Document with Delivery- and Order-Related billing items

We wish to include both delivery-related and order-related billing items in a single billing document. Is that possible using configuraiton? We have seen some forums indicate it is not possible without ABAP.
Thanks SAP gurus!

Bradley,
I still think this is possible.
Delivery related billing or order related billing is decided by the configuration of billing relevance in the Item category. So if those things are properly configured, it should be possible to include delivery related items and order related items together in one invoice document.
When you do that, you have to ensure that the item categories are relevant for either delivery related billing or order related billing.
Then in copy control, only order related I.Cs shoudl be configured in VTFA and only delivery related I.Cs should be configured in VTFL. There should not be any mix up in this configuration. If there is any mix up, then it may cause problems.
If these two configurations are done, it is possible. You may also note that in VF01, it asks only for documents, not specifically deliveries or orders. So it is possible in standard SAP itself. Please configure it and try it.

Single billing document for each sales order

Hi,
We currently have a Contract to Invoice process, wherein we created Sales Order related invoice directly.
However i need to create a single invoice for each contract separately although they share the same characteristics, i do not want to combine the contracts into single invoice, but want a 1:1 relation as we intend to batch the billing job.
I tried the routine 003-Single invoice at copy control at item level, this does not seem to work.
All suggestions are welcome.
Thanks.

HI
You could try the following if you want the delivery also to be separate for each Sales Order.
Order Combination Indicator
Indicates whether you are allowed to combine orders during delivery processing.
The Order combination Indicator is maintained in the customer master. Sales Area Data, Shipping Tab Page.
Procedure
The system proposes the indicator from the customer master record. You can change the value manually in the sales document at both header and item level.
The other option is Maintain the field
ZUK-VGBEL = VBRP-VGBEL.
in the data transfer routine for the relevant item category copy control settings.
with kind regards
Sundar

Creating Mulitile Billing documents based on Sales order

Hi All
My requirement is to create a billing documents based on sales order. Item category is SERVICE.
For example : In Sales Order the quantity is 100.
1 st billing doument user can create of 10.Then after 1 month 2nd billing document of 9 and so on.
when i create billing document related with sales order . the billing document is created with 100 quantity.
i know it is possible with delivery but my requirement is billing document should be created related to service.
Appreciate your time.
Thanks and Regards
Mahesh

Hi ,
You can use mile stone billing concept for this requirement.In mile stone billing ,we enter the billing dates and quanitity to be billed.We can bill the required quantity once the billing date reaches the system date.
Hope it helps.
Regards,
Pasapula.

ConfigureCombined invoice for Delivery and Order related billing items

Dear Guru's,
Please tell us what settings one have to do in copy controls (like for TAS "OR to F2" & TAN "LF to F2") as to Combined invoice for Delivery and Order related billing items.
Regards,
Sai

Hi Sai,
for TAS "OR to F2"
T-code-VTFA
Target Billing Type --"F2" and Source Document as "OR"
At header level you can select .
Copying requirements "001" Header/order related
Tick mark copy item number
At item Level you give
Copy requirements "028" Order related 3rd party item
Data VBRK/VBRP= 000
Billing quantity="A"
Pos/Neg quantity="+"
Price type="G"
and Save
2)TAN "LF to F2
Go to Tcode-VTFL
Target Billing type "F2" and source document as "LF"
In header details you give
Copy requirements "001" Header-order related
detr export dta="B"
Allocatio number="B"
Reference number="A"
Tick mark copy item number
In item details you give
Copy requirements"004" delivery related item
Data VBRK/VBRP="003" Single invoive"
Billing qantity="D"
Pos/neg quant="+"
Price type=G"
Price source"E"
Regards
Seegal

Item category for delivery and order related billing.

Hi All,
I have am faceing one problem in QEC. My client having delivery related billing and order related billing. For we have maintain only one billling document(order related and delivery related).
I have a item category in the sales order Zo09 for this item category system allowing the user to create both billing documents(order and delivery related) Please advise how i can stop the users to create delivery related and order related.
but we have configured delivery related eventhough system allowing to create both billing documents.
Please do needful.
Thanks,
KV
Edited by: kv on May 8, 2009 11:54 AM

Hi
My client having delivery related billing and order related billing. For we have maintain only one billling document (order related and delivery related).
What is the meaning of this statement ?
Say in a single order or order type say OR there can be two materials with different item categories say TAN and ZTAN and
TAN with billing relevance as A( delivery related billing) and ZTAN with billing relevance as B (order related billing )
If that happens the billing will be split
In VOV8 we mention for OR the order related billing as F1 and delivery related billing as F2 in the billing tab
Now in billing TAN will pick F2 as it is delivery related billing
and
ZTAN will pick F1 as it is order related billing
Suppose in your sales doc type if you have mentioned both as F2 then also there will a billing split in billing there will be two F2 invoices TAN will pick one F2 invoice and ZTAN will pick another F2 invoice and this is a wrong way of doing things
I have a item category in the sales order Zo09 for this item category system allowing the user to create both billing documents(order and delivery related) Please advise how i can stop the users to create delivery related and order related
How can one item category can pick both order related and delivery related billing?
Not at all possible in SAP as we can mention only one control in the billing relevance field in item cat
Your issue needs more clarity about your problem for suggesting some suitable help
Regards
Raja

Need Single Billing Document for Materials and Services in Sales Order

Hello Friends,
I am selling FERT items and DIEN items in the Sales Order.
Document flow as follows:
Finished goods - Order-Delivery-Billing
Services - Order-Billing
In this process 2 seperate billing documents are created
i. Delivery Related Billing document for Finished goods.
ii. Order related Billing document for services.
I want to create a single billing document for both the items (FG & Services) in the sales order.
Please suggest.
Thnx.

Sorry for the delay friends.
Somebody suggested me to make services 'relevant for delivery' to ensure single billing document.
What I did were the following steps:
1. Copy Item Category TAD to ZTAD and make is 'relevant foir delivery'
2. Assign Item Category ZTAD to Sales Order type and Item Cat Group 'LEIS'
3. Go to Deliveries Item Categories and through new Entries add ZTAD. Make ZTAD relevant for Picking.
4. Go to copy control 'Order to Delivery' and insert ZTAD in Item Categories relevant for this combination.
Now when I create sales order with materials and services, they pass over to the delivery document and in the Services item, storage location/plant is greyed out. Only the picking quantity is required to be filled.
PROBLEM :
I am not getting the price of Services item in the billing document.
Billing document copies all line items (tangible and intangible) from Delivery Document
It takes the services item details/quantities etc. to VF01 but the price comes '00.00'
Any suggestions.
Is this legally viable? Someone told me its not legally correct.
Thanks.
Mohammed

Collective billing document

Hi All,
When I create two sale order(297,298) and two delivery (80001084,80001085) but i want to create single billing document for those delivery but the billing document create individual item not pick the other item.
please help me to resolve this issue.
Thanks,
Suresh.M

Hi,
go to vf04, select all the delvieries for which u want to create collective billing and click on Simulation button which next to the Individual billing document. so that you will get the reason for the invoice split.
If the process is export related, please find the below explanation for correctin of the issue.
Normally in Export sales, By default export data both in delivery & billing will be differ.
In Foreign Traded Data of Delivery / Invoice --> Organisation Tab --> Number of Foreign Trade data will have one unique number for each item of the delivery or invoice due to this Collective billing is not possible.
Solution:
1. In VTFL t.code --> Copy controls header details --> 1. Copy requirements should be 003 (by default it will be 003)
2. Determ. export data should be B (redetermine the export data)
So after you maintain the above fields, test it with new delivery & invoice.
Please follow the above process definitely you will be clear on the issue.

Created a collective billing document

HI All,
I have created a collective billing document in VF04 for one of our sales order, now when I go to VF04, i cant find that sales order, can someone tell me where that document will be now ?
thanks,

Hello,
You may not be able to find the same from VF04, it is for billing due list. If the sales document is due for billing, it will be displayed in VF04.
If you know the billing document now created, then check same in VF03, see the Sales Document / Reference document Numers along with the line items from the Overview screen.
Prase

Single billing document for multiple delivery documents

Hi,
Can someone tell me how to configure or proceed to make single billing document for multiple delivery documents.
Document flow: Contract--> Order---> Delivery----> Billing
-Thanks

Being an old member of the forum, there is no need to stress the importance of adhering to forum rules where it has been clearly spelled out to avoid posting repeated queries.
If you search the forum or Google it, you will find lot of documentations available on the same topic. Take the inputs and try on your own. Still if you face any issue, update here.
G. Lakshmipathi

How I can get the Billing Type for the sales order and its items

How I can get the Billing Type for the sales order and its items. I mean from which SAP tables and how?

Hi,
You need to use two tables.
First use VBFA. Enter the sales order number in the field Predecessar and the value M in SubCt field. This will give all the billing document number for the sales order items.
Then use the billing document numbers in table VBRK, where in you can get the billing document type.
Regards,

Multiple Deliverys in to Single Billing document for same part number

Hi all,
We want to combine multiple delivery items into one invoice line item for same material code,
Scenario is like this,
Sales order getting created with BOM ( Header items and more then 50 Component items with 30 to 40 quantity for each line items )
Based on availability we will create a delivery document for header and component items -fox example
sales order - Header - material - A with 1 quantity and component is Material is B with 40 quantity, based on availability we will create delivery document, let say 20 quantity and rest 20 quantity we will create another delivery docuemnt,
while creating billing system creating with reference to two delivery docuemnt its creating two line items,
My Client requirement is if the material code is same, in billing document they need only one line item with all quantity, let say .. above example is for 40 quantity in to single line items in billing document.
This can be possible in standard SAP,
Can any one guide us or Which billing user exit would be suitable?
Regards
Nishad

Hi,
For the first part i think you can explore the "Delivery Group" option available in the item category setting.For the second requirement try to explore USEREXIT_FILL_VBRK_VBRP ( Program RV60AFZC)
hope it helps
Regards,
Shantanu

VTFL transaction - multiple billing documents for same delivery

Hi all,
Iam using the transaction VTFL for Order, Delivery and Billing. When the routines 03 and 04 are used, we need to ignore POD ( Proof Of Delivery ). So, for this, I have used routines 09 and 10. POD issue is resolved. But another issue is raising. When I generate the billing document for the delivery, multiple billing documents are generating. I mean, for some delivery, if already a billing document is created, when we again try to generate the billing document ( VF01 ) for the same delivery or order, it is generating the different billing document. I need to control this.
Please guide me in this regard,
Thanking you,
Regards,
Murali Krishna T

Pl. check delivery for incompleteness, if delivery is incomplete then shippment is not allowing delivery, Check route, vehicle number, vehicle details.
Hope this will help u.
Jyotsna

Collective Billing Document for Resource-Related & Order-Related Items.

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