Colour confusion in cross-reference format -- help!?

(FrameMaker version 8.0p277)
We recently applied revised templates to our documents and I am not having problems with my cross-reference formats.
When setting an xref to a heading/table/figure on another page, I want it to say (for example) "Figure 2-3 on page 17", where "Figure 2-1" is blue, and "on page 17" is the default text colour (for these docs, that would be black).
When I insert an xref and choose a display format as described above, the text appears properly (blue, then black).
However, when I update the book, many of the xrefs (but not all) change to all blue text. (For example, Figure 2-1, 2-2, 2-5 are okay, but 2-3 and 2-4 appear all in blue.)
Here is the xref format definition for figures:
<bluetext>Figure\ <$paranumonly><Default ¶ Font> on page\ <$pagenum>
where <bluetext> is a character format (all 'as-is', except Color is set to Blue).
So far, I am the only one who has had this problem (three other writers using Frame 8 as well), but I'm the only one working on this particular set of documents.
Anybody have any hints as to how to resolve this? I have found limited success with copying/pasting the encompassing content (for example, if xrefing to a heading in a cell of a given table row, copy and paste the entire row, then delete the original row fixes the problem. *Sometimes*. Same for table xref (replace entire table), figure xref (replace figure and caption and some surrounding body text), heading (replace heading plus some surrounding body text).
I'm at a loss.
Thanks

And... I think I have it (sorry to have dragged you all along for the ride :-)
With the Character Designer displayed, moved cursor through text. Found that the Character Tag field changed to <Blue> after the last character of the offending x-refs. <Blue> was an old tag used in the previous template. It does *not* appear in the character font catalog (and does not appear in the drop-down character tag list either).
Solution (it seems):Select the text section and apply the DefaultFont format (everything goes black). Then update the book. Most of the xrefs display correctly. Some, however, remain all black. Double-click the xref and then click Replace, and it now has the proper format.
Will go through doc and do updates -- if more problems arise, will let you know!
(As an aside... if somebody can explain what is actually happening in a clear way, that would be great :-)
Thanks again.

Similar Messages

Suppressing variables and cross-reference formats

Hi all,
I'm hoping someone can help me with the following two questions:
I am using TCS 3 (FM 10 and RH 9) and have my FrameMaker content linked in Robohelp.l
1) Is there any way of suppressing a variable from being included in Robohelp (example, the Table Continuation variable), without having to conditionalize each instance of this variable? If conditionalizing is the only way to do this, is there a fast way to conditionalize all instances of the Table Continuation variable? (faster than doing it manually by searching and replacing).
2) Is there a way to suppress a cross-reference format from being converted to the Robohelp procedure.
Thanks.
Sue

#1 - not sure about
#2 - definitely yes - in the Conversion Settings screen in RH, when you select the FM xref, you see in the field for RH and a little sample of what it will look like - the trick is that you can type over the text to specify what you want to show - I use "<$paratext>" to change one of my "print" xrefs (xxx on page yyy)

Removing some chapters and cross-reference formats in the conversion

Hi everyone!
I am using Frame and RH to single source creating PDFs and online help. I create the PDFs from FrameMaker, and Webhelp from RH. I use the RH linking functionality.
Is there any way to exclude some FM chapters from being converted, without using the Exclude option in FM, and instead using an option available in RH?
Also, is there a way to exclude certain cross-reference formats from being converted at all? I don't want to convert them to Paratext, I just want them to not appear in online help output at all (things like "procedure 1-1").
Thanks.
Sue

I think the only ways to exclude stuff would be to use the Exclude option in FM (as you mention - I've never tried it with RH) or to create a different book that only has the chapters you want to bring over to RH. I do something like that when I do my printed PDFs - I create a "Print-Only" book in which I go through and set the page numbering and conditional text expressions.
To exclude the cross-ref format, I've seen a hint that says to just put a space overtop of the style in the Conversion Settings. It still comes over, but just as a blank space.

Creating a list of cross-reference formats

Is it possible to create a list of used/unused cross-reference formats?
I've been able to create a list of paragraph tags used in a book file, which was very helpful in my current project. I was hoping there would be something similar for the user-defined cross-reference formats. I've also created a list of the cross-references, but I'm looking for a list of the actual formats.
Using FM10, unstructured

PamelaAnnG wrote:
Is it possible to create a list of used/unused cross-reference formats?
I've been able to create a list of paragraph tags used in a book file, which was very helpful in my current project. I was hoping there would be something similar for the user-defined cross-reference formats. I've also created a list of the cross-references, but I'm looking for a list of the actual formats.
Using FM10, unstructured
Hi, Pamela:
Search Google for "squidds AND FrameMaker" with quotes and capital AND to find their commercial Toolbox tool that seems to claim it can do this. It's not cheap, however.
The free way is to:
* Save a FrameMaker file with FIle > Save As > MIF.
* Search Google for terms like "FrameMaker MIF manual online pdf" without quotes, and search within it for "cross-reference formats" without quotes to see how the formats are encoded.
* Search Google for "mifbrowse.zip" to find a tool that can help you find the term in a FrameMaker file you save as MIF. Open mifbrowse and use File > Open to locate the MIF file, or drag the MIF file from a Windows Explorer window into mifbrowse's left pane. Click Search and type in the term you've found in the MIF manual, that identifies the beginning of the collected formats.
* Copy and paste the format definitions. You may need to translate some of the notations in the formats. I can't remember where to look for them, but if you have trouble, start a new thread with some of the puzzling notations and ask where to find translations.
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices

TCS2 - FrameMaker Cross-reference formats completely ignored...

In RoboHelp I have changed all my cross-reference formats to <paratext>. However, this mapping seems to be completely ignored. What file drives these styles? I can run a template in FrameMaker to strip out the page numbers and autonumbers, but this setup should work in RoboHelp.
Anyone having the same problem?
Thanks,
[email protected]

I think you need to use <$paratext> in the FM to RH mapping (via the edit button)

Changing cross-reference formats - what do my options mean?

Hi all, using TCS2 on Win 7 64 bit.
I have a question about changing a cross-reference format. I have one that is "<paratext>" right now - the " included. So my xref says (for example):
For more information, please see "Appendix 1".
I want to change this to that it doesn't show quotation marks anymore. I know the HOW of doing this, my question is once I have made the change, a dialogue box appears asking me which cross-references this change should apply to. My options are:
Internal Cross-References
References to All Open Documents
References to All Documents
I don't know which one I should chose. I am working in a book structure that has a bunch of FM files imported to form chapters. Each file file uses this old style xref so I need to update the xref format in each file (I think I need to do this one by one) and in some instances my xrefs are within the same doc, sometimes they are to other files within the FM book. So I think I need to pick 'References to All Documents' but it says there is no undo so I'm seeking advice first!
Many thanks in advance,
Adriana

adrianaharper wrote:
Hi all, using TCS2 on Win 7 64 bit.
I have a question about changing a cross-reference format. I have one that is "<paratext>" right now - the " included. So my xref says (for example):
For more information, please see "Appendix 1".
I want to change this to that it doesn't show quotation marks anymore. I know the HOW of doing this, my question is once I have made the change, a dialogue box appears asking me which cross-references this change should apply to. My options are:
Internal Cross-References
References to All Open Documents
References to All Documents
I don't know which one I should chose. I am working in a book structure that has a bunch of FM files imported to form chapters. Each file file uses this old style xref so I need to update the xref format in each file (I think I need to do this one by one) and in some instances my xrefs are within the same doc, sometimes they are to other files within the FM book. So I think I need to pick 'References to All Documents' but it says there is no undo so I'm seeking advice first!
Many thanks in advance,
Adriana
Internal means only within the current document. All open, and all, are self-explanatory.
Your question shows that you're not sure what will happen when all instances of the cross-references that use the format are changed, either because you can't remember what you created in your own book, or because you're working on a book created by someone else, or that you collaborate on with others.
Don't let "no undo" scare you off. You can undo the result by saving all the files, before you do the changes. From within the book window, hold Shift while clicking the File menu - Save changes to Save All Files in Book. Or, from within any open file, hold Shift while clicking the File menu - Save changes to Save All Open Files. After you save the files, performing any non-undoable operation like changing the cross-reference format only makes the changes, but doesn't save the affected files. These actions are undoable by holding Shift while clicking the File menu again; from within a book window, Close becomes Close All Files in Book, and from with an open file, Close becomes Close all open files. When prompted to save, click Don't Save. Alternatively, from within each open and changed file, File > Revert prompts for confirmation, and if you choose to continue, the last-saved version of the file reopens.
If you want yet another safety layer, copy the whole file structure that will be affected to a safe location. If the set of assets is sprinkled all around the system, Bruce Foster's inexpensive FM plug-in "archive" will copy the whole collection into one place: http://home.comcast.net/~bruce.foster/products.htm.
HTH
Regards,
Peter Gold
KnowHow ProServices

How do I exclude one cross reference format?

Version: TCS2: Framemaker 9, Robohelp 8, both fully patched.
I have a gazillion cross-references to figures (images) in my Framemaker manual. Due to executive decision, these images are not being ported over to Robohelp-- I set their paragraph style to not import at all.
However, I cannot figure out for the life of me how to get Robohelp to IGNORE the cross-references of the type called "Figure." For that matter, I can't get Robohelp to give those a style, like "Hidden" that I could then use CSS to hide.
How do I get Robohelp to excluse/not import all cross-references of a specific format?

An alternate approach might be to create a new FM template that has those cross-references re-defined to nothing (i.e. no content except for a thin-space character - FM needs something there, but a thin space shouldn't be hardly noticeable). Then have this template applied when importing the FM content into RH. This would effectively not show those cross-refs.

Cross-reference formatting

Hello:
In one of my documents, I've increased the font size of the body tag but now my cross references look smaller than the surrounding text. They appear to be wrapped in a body tag but the font and point size pull-downs in the toolbar appear blank when you click on a cross reference. I'm sure that it must be something easy but I can't seem to figure out why this occurs. Can someone enlighten me AND give me a fix? I'm using v8.0p277.
Thanks for your assistance!
Kimberly

Assuming that you have a character tag around the cross-refs, e.g. one named "SpecialLinkColor" that turns text to Magenta:
In MIFBrowser, or in a text editor, you'd be looking first for the section called "FontCatalog", which is the MIF-speak term for the Character tags catalog.
Then look at the properties that are listed within the FontCatalog for the "Font" that has the FTag name of "SpecialLinkColor".
So for example if SpecialLinkColor chartag is only supposed to change the color of the text it's applied to, the only property of the tag should be "FColor = 'Magenta" [along with the default properties of the FLocked= and FSeparation=]
There should be nothing else like FFamily=xx or FSize=xx.
If there are other properties like FSize, then that means that the character tag is applying all of those properties to the text.
If this is the case then would need to change the character tag to only apply the color (or whatever) property.
Changing a character tag takes a little more finesse, so let's start with just determining if there are character tags applied to the text and then what the character tag properties are, then we'll address how to globally change it to apply only the one property rather than the font size etc etc.
BIG reminder, please be sure to make a good backup of your files before creating the MIF or looking at it in a text editor, so that "inevitable things" don't go bump.

Cross references not picking up character styles in source text

I'm getting some annoying odd behaviour with cross references in Frame 12.
I have some tables, where the paragraph style in the cell is called "Cell Body" (nothing odd there).
Quite a few of the cells only have one word in them, and that word is set to courier font with a character style (called "Code").
Then, elsewhere in the document, I am referring to this text using cross references. I am referencing the paragraph style Cell Body, and the cross reference format applied is like this "<hyperlink><$paratext><Default ¶ Font>"
"hyperlink" is another character style that makes the text go green.
So, the cross reference out to take the text from the cell (in Courier) and reproduce it, coloured green.
However for about half of these cross references, it isn't picking up the Code character style in the source text, so the cross ref is just green, no green courier.
Things are further bamboozled when I output to HTML Help.
In the CHM file, the cross refs which appear to work OK (green courier) are now just courier.
The ones which failed to pick up the courier look the same as they do in Frame (just green).
Any ideas as to what's going on?
I've tried troubleshooting by clearing the cells, reapplying the para style and default character style, then reapplying the code character style, then replacing the cross reference - which sometimes seemed to fix it but didn't always.

Arnis Gubins wrote:
Using two character tags in-line together (a la <hyperlink><Code>) is asking for trouble. IIRC, FM doesn't re-apply these in order on an update and depending upon how they are defined (and what is set to AsIs), the outer one usually wins. .
So why does the blimmin' dialog invite me to do precisely that, by providing me with a list of all the character styles I have, and allowing me to select as many of them as I like??? /sulks/ Indeed, if Frame still shipped with a printed user guide instead of stupid "optimised for viewing on iPhones" online webhelp nonsense, I suspect I might very well be able to find an example in the manual of using multiple character styles in that dialog! If it doesn't want you to use more than one, why doesn't it grey out after you add the first one? /sighs/ The concept is called "cascading styles", it's a fundamental web paradigm! And it works in the main body text - why not in Xrefs!
Also, I have been very scrupulous to keep my character styles orthogonal so none of their AsIs's mash each other up.
But, rant over, I shall follow your splendid suggestion for a "Code Hyperlink" style.
Arnis Gubins wrote:
Also, x-ref formatting may behave differently in the new Publishing modules depending upon ....
...Depending on how badly designed and buggy this new Frame12 feature is, I should say! The Publish module should not randomly stop behaving in a WYSIWIG manner in completely undocumented fashion just because Adobe couldn't be bothered to code it properly. /sighs/
Frankly, for my current project, I've given up trying to jump through hoops for Publish - I'm concentrating on getting the Frame source right and assuming these quirks will be fixed in Frame 13 (or 14, depending on how superstitious they are). Because if I put in ad hoc workarounds for them in Frame 12, I (or a colleague) will only have to undo them later when they're fixed, and by then we'll all have forgotten what the original problem was.

Cross-reference auto-page numers?

Can anyone tell me why i cannot get cross-references to work with automatic page numbering? Is there some fundamental error i am making? I have the master files setup with auto-page numbering based on 'current page.' All of my pages are numbered sequentially as 1, 2, 3, etc. and setup with a unique paragraph style. however, when i try to reference a page number in the document, none of the pages show up under the paragraph style in the cross-reference menu. I have even tried to use ctrl+shft+click on the desired reference page to bring the page number frame from the master file onto that specific page, but the text still does not show up in the cross-references menu. I feel as though i must be making some sort of mistake because it seems this could be one of the more obvious/widespread uses for the cross-reference feature. Any help would be great. Perhaps there is simply another way to do this? Thanks!
Garrett

GarrettTV wrote:
Peter,
I understand that this is probably a more specific use of the feature, no doubt. It is ultimately unrealistic to expect a program to work exactly as each individual user's project approach dictates. I dont take the comment as a slam, dont fret.
My confusion and concern ultimately stems from the fact that, on the surface (granted, I am definitely not a programmer ), it seems like the ability to directly reference the page number would be, almost inherently, already built-in in the sense that the page number is recognized as a product of content placement. In other words, if the cross-reference knows that changes to the document composition have caused my referenced content to move from auto-numbered page 36 to auto-numbered page 37, yet the reference cannot exist to simply the page number itself. It has to exist via the content on taht page. Hopefully I have provided and explanation which makes sense!
In all honesty, the ability to reference only content and not also page number is only goingot set me back about half. For my sake, I have a 300 page document which includes hundreds of figures/illustrations, all of which correspond to text explanations in a different part of the document. Over time, it is anticipated that standards and graphics will be added/subtracted/changed, and therefore, so will the section numbering, page numbering, figure numbering, and the corresponding pages on which all of these pieces of info will occur. We would like to correspond figures and sections to one number; in this case, the page. Because each figure/illustration will have it's own page, it is desired to make the figure number and page number match to achieve an easier means of navigating the book. Basically, I want the text section, which will be read first, to reference figure numbers and/or page numbers (at this point, i have the option of choosing one or the other), but both of these numbers are going to dynamically update.
So, if that made any sense at all (ha), is there a way to use the cross references to point at a number that is set to automatically/dynamically change? If there is not, then perhaps I will simply have to create static figure numbers for the referenced content and then just let the page numbers change over time. If you have any other suggestions, I am definitely open to exploring them!
Thanks for the continued help!
Garrett
Hi, Garrett:
If I understand your description correctly, it seems that you're asking for an unusual numbering/navigation approach. Is there an example that you've seen that works this way, and that you want to emulate? Is this a publishing style/convention in the particular industry?
Am I correct in imagining that in a document that contains three figures on discontiguous pages, they might be numbered something like this:
Page #
Figure #
1
1
15
15
250
250
This would result in no figures 2, 3...14...249. Would your document have references to figure 15 on page 15? Would you want your list of figures (LOF) to resemble:
Figure number and title Page
1. Example of the widget in question ............................. 1
15. Example of another widget ......................................... 15
(sorry about the messy table layout - the HTML is tricky)
Would your audience be concerned that the figure numbers are not consecutive across a multi-chapter book, or consecutive within a chapter, and restart in each chapter? That is, would a reader think that some figures are missing?
Is there a specific objection to figure 11 on page 26 becoming figure 11 on page 28, if text content were inserted, or becoming figure 16 on page 29 if figures were inserted? When numbered-list paragraph styles and cross-reference formats are set up properly, cross-references to these figures would update to indicate both the correct number and correct page.
Have I misunderstood something?
[EDIT]
I forgot to ask if your document will be using cross-references interactively in a PDF or other multimedia format. If so, can you give more detail on your expectations?
Have you looked into InDesign hyperlinks? They can refer to a page number - either "sticking" to the designated page no matter if its page number changes because of reflow or being moved, or "sticking" to whatever happens to become the "n-th" page if the original page is relocated. Search Help for Create a hyperlink to a page.
[/EDIT]
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices
Message was edited by: peter at knowhowpro

How can I get XML cross-references to translate to Structured FrameMaker?

I've been using Structured FrameMaker from the beginning, and have designed many EDDs, and about 10 years ago I did some translation of SGML into Structured FrameMaker (7.2) which worked well.
Now, (with FrameMaker 10), I've had to design an EDD to translate XML documents into Structured FrameMaker.
In my EDD I've a CrossReference element called XRef; this has an attribute of ID, which in turn has a value of IDReference and has Special AttributeConrols of ReadOnly.
My target elements in the EDD all have an ID attribute with a value of UniqueID.
My XML document's target xref element has an attribute of linkend, and in XML this works as I'd expect.
When I pass the XML file through the EDD/Template, everything works except that I get an ID = no value, which, of course, results in no display of the cross-reference data in the document.
Oddly, in structured FrameMaker, my element of link, with an attribute of linkend, works as it should, and displays the data. It may not be important, but the value for linkend is IDReference not UniqueID, and this displays correctly (I changed this attribute's value to Unique ID in my EDD and it made no difference to the XRef value in my document).
After making all these EDD changes, I've been careful to save the changes, import them to all files in my book and finally update the book.   Everything hangs together - except, of course, that the cross-reference doesn't work.
I'd sincerely appreciate any help or advice other users might have because I'm quite frankly stumped.

Russ,
Sorry about the delay in replying; got sidetracked trying to fix some FrameMaker 10 problems; on occasion, it laughs and crashes if we copy an element in a document and paste it to somewhere illegal. This doesn't happen all the time, but it might be something someone might do, so it was interesting to know.
Anyway, back to cross-references.
In our r/w rules we have:
"linkend" is fm attribute "ID";
Can we also have a similar line under the cross-reference element as:
element "xref"
     is fm cross-reference element "XRef";
     attribute "linkend" is fm property cross-reference id;
     attribute "role" is fm property cross-reference format;
At the moment the second line is:
.....attribute ID is fm property cross-reference id;
I tried adding the attribute "linkend" is fm property cross-reference id; (so that I had both linkend and ID) bit but this made no difference.
In general use cross-references work, in that it picks up data in one place in the document, e.g. WorldWideWeb, and repeats it elsewhere.   So in our xml file we have a link element with an attribute linkend which, when it's processed (ignoring the handshake code used to link the two - which could be something vague like 12345vvdog), repeats whatever is the target.
Conversely, for a cross-reference, in xml they use an xref element which also has a linkend attribute (similar mysterious secret handshake behind the scenes) which is deemed to point to a list of references.   This looks like it might be the stumbling block in that it links to an area in the xml document which is used as an internally generated list of references. Apparently this is only built when the xml book equivelent is finalised, so is not, like the link and linkend coupling described above.
I've passed this back to the xml people, and they are investigating a different way of preparing their cross-reference to a list of references (I'm now thoroughly confused with all these references - good thing the weekend's just around the corner).
I appreciate all you help and advice, I'll admit that this is a lot more difficult to understand than straight-forward EDD element creation along with their respective attributes.   Life used to be so much more simple back then!
In sum, what I thought I was doing was allowing an ID attribute with a value of IDReference in my elements, this was deemed to allow for FrameMaker cross-referencing.   In Structured FrameMaker, on its own, this works just fine; it all fell flat on its face when trying to import xml.   I tried to see whether the xref element's ID attribute could also be a UniqueID, but as just about everyone has said, this is a silly idea.   I was just trying stuff to see whether it might make a difference - you'll not be surprised to see that it didn't!
For the moment, I have attributes called ID with a value of IDReference, and I understand you're all suggesting to leave it at that.
If I understand correctly, I could eventually use an IDRef attribute if I wanted a UniqueID value to be used, though I'm not sure what a UniqueID is used or useful for, so will file that for future use.
Again, thanks for the advice and help.
Chris

Cross Reference Source text options

Creating a Cross Reference linking to a Paragraph. In the paragraph where the cross-reference source is inserted, may the cross-reference link be applied to existing text in that paragraph so that the cross-reference destination text does not appear? Text anchors can be created to accomplish this, but that is an extra step (I can create a cross reference linking to a paragraph all in one dialog box). Thanks in advance for any suggestions.

Hi, Seir:
I agree that it's confusing. Here's how I do it:
To create a text anchor at the insertion point location:
* Open the Hyperlinks/Cross-References panel's menu (also called "flyout menu." It's the small icon at the upper-right of the panel, below the double-arrow (>>) icon that collapses the panel.
* Choose New Hyperlink Destination. THIS SHOULD BE NAMED NEW TEXT ANCHOR!!!
* Choose Type: Text Anchor
* Name the anchor as you like Click OK.
To create a cross-reference to a text anchor:
* Place the insertion point where you want it.
* Click the Create new Cross-Reference button on the bottom of the Hyperlinks/Cross-Reference panel.
* Choose Link To: Text Anchor
* Choose the target document
* Choose the text anchor
* Choose the Cross-Reference format
* Choose Appearance properties
* Click OK
I'm not sure what could cause the straight/curly quotes problem other than perhaps the font doesn't have curly quotes. Have you tried other fonts?
HTH
Regards,
Peter Gold
KnowHow ProServices

Cross-Reference to Multi-Level Paragraph

Hi,
Is it possible to create a cross-reference that does something like this:
'1.B.(1)(a)2) on page XXX' from the following:
I have created a cross-reference format as follows:
<$paranum[1. Heading]><$paranum[A. Text/Heading]><$paranum[(1) Text/Heading]><$paranum[(a) Text/Heading]><$paranum[1) Text/Heading]><$paranum[a) Text/Heading]> on page\ <$pagenum>
This works if I cross-reference from 'text10' to 'text9', which returns - '1.B.(2)(b)2)a) on page 6001',
and 'text10' to 'text2' returns '1.B. on page 6001'.
It fails when I go from 'text10' to 'text13' giving '1.C.(4)(b)2)b) on page 6001' instead of just '1.C. on page 6001'.
Any help on what I'm doing wrong?

In support of Niels' response, I'd written almost the same thing, but 1.__AG__, entered a more objective response (well put, AG!) before I sent my impressions.
I agree with Niels that
The reader might appreciate a more direct numbering system (the milspec standard of 1.2.2.2.2.1 would be the equivalent section to your 1B2b2a example
The tags used would be easier to navigate if they used a 1List 2List 3List convention, and that the punctuation used in numbering is a bit confounding at first glance
The xref format is straightforward if all levels are displayed at that point
Sadly, and as always, we can help with everything but the politics of your situation!
I do like Niels' suggestion of using the Running H/F to display the current section, if you're forced to use the numbering scheme as-is!
Best of luck navigating this with the powers that be.
-Matt

Cross Reference Range?

Need to get a cross-reference to range some pages, say page 16-19
At the moment I'm creating two text anchors, one for each page, 16 and 19, then inserting the page references as two entities.
Is there a better way?

Eugene Tyson wrote:
Ok - doing the cross-reference range works that way
The Paragraph Numbers are done with "<paraNum />"
And I use that for the cross-reference - but sometimes it pulls the entire paragraph in instead of the Para num?
Capturing a paragraph in a cross-reference when its format is not defined with the <fullPara/> or <paraText/> building blocks, AFAIK is not a known bug.
To be sure the cross-reference format's building blocks are correct, build the format's expression by clicking the plus sign button in the Cross-Reference Formats dialog box, rather than by typing it or copying it from other defined formats.
To cross-reference a range of pages, insert a page-number format cross-reference at the beginning and end of the range. When content is added to or removed from between the cross-reference source markers, page number references adjust if needed. Take care not to delete the cross-reference markers when deleting text; it's helpful to work with hidden characters displayed. Moving a page that contains a cross-reference marker, as you'd expect, changes the page number reference.
InDesign cross-references don't update automatically; you need to click the Update cross-reference button in the cross-references panel, or click the option in the cross-references panel flyout menu, to fix the yellow warning symbols.
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices

Cross reference + GREP + excluding text

I would like to know if anyone has a solution to the following problem.
I have a paragraph style which I use to label tables within my document. In the paragraph style I have set up numbering (under Bullets and Numbering) so that each heading appears as "Table 1.1 School Children in HK" or "Table 1.2 School Children in China" the code I have entered in the 'number' field of the paragraph style appears below:
Table ^H.^#^/
I have inserted the word 'Table' prior to the rest of the code so that the label is correct.
When I create cross references I select 'Cross Reference Format' to be 'paragraph number' the problem is, however, that the word 'Table' is picked up as part of the 'paragraph number' because of the settings in the Paragraph Style. The end result looking like this:
The result is fine if you are cross referencing a single table per sentence, however, if you are dealing with multiple tables in plural this is a problem. What I would like to achieve is this:
Does anyone know if there is a way to achieve this by editing the 'Cross Reference Format' so that the word 'Table' disappears when the cross reference is generated? Perhaps with GREP?
I would really appreciate your help.

Hi Tom,
Im following standard English conventions (UK, if you will) and the format at the moment is a wee bit clunky when you have to write something like 'Table 7.1, Table 7.2, Table 7.3, Table 7.4 and Table 7.5.....' as will be the case later in the document. The other arrangment of 'Tables 7.1, 7.2, 7.3, 7.4 and 7.5.....' is much shorter and easier to read - brevity is essential in this document because of limited word count.

Colour confusion in cross-reference format -- help!?

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