Commercial Invoice can't be cancelled once GR done

Dear All,
We are following the correct process which is used in-case of Import Goods Receipt.
ie., Commercial Invoice capture-->> Good Receipt --->> Then FI(MIRO) Entry Posting.
Why we can't cancel the commercial invoice once GR done??
Or is there any solution or way we can still cancel the FI Entry Posting cancel>>> Goods Receipt Cancel>> Commercial Invoice Cancel.
Also let me know why can't we use 122(Return delivery to vendor ) in case of Import Materials.
Please revert.
Regards,
Nagaraj S

Hi,
Thanks for your response.
Why can't we do return delivery of this receipt.
Ie., 122 movement with MBRL.
Is it any impact as concerned to Satutory requirment.
Please clarify.
Regards,
Nagaraj S

Similar Messages

Invoice can't be cancelled

Hi Guys:
           I activate the invoice print out automatically, it works, but I find the Invoice can't be cancelled after that.
           When I save the cancellation , 'Update was terminated' , I check the system log,the error message is that 'the invoice has been cancelled, you can't print it'. In billing output condition record, 'print date/time' was set to '4 send immediatelly'.
           I think there shouldn't be inconsistent for this.
           Is there any idea or expe for this?
           Thanks.
Stephen

Hello,
The Issue is with the Number range of the Document.
The Express Document error occurred due to overlapping of the number range in the number range object.
As Number range is the Primary key in table of Billing and Excise Invoice system does not allow number to be overlapped.
In your Inbox you can check the Number range object which has the Problem.
Kindly check the Current number ,system is trying to assign to your billing document and check whether that Number already exist in Table.
Regards,
Rohit

Issue while cancelling Commercial invoice

Hi All,
I have a requirement from the business to check the excise invoice.
if the Excise Invoice Doc (Created using J1IIN) is present and if so should not allow the cancellation of the Commercial Invoice .
I think we need to use user exit for the same. Could you please help me which user exit i can use to complete my requirement?
Thanks in advance..
Regards,
SK

Hi,
Pls check following user exits..
RV60AFZZ
ZXVVFU08
Regards,
Srikky

Auto cancellation of excise invoice while cancelling commercial invoice

Dear Experts,
we have done for one of our client that when they create commercial invoice,excise invoice accounting is also getting created. But when i am cancelling the commercial invoice,excise accounting is not getting reversed. Pls suggest measures so that when we cancel the billing doc.excise accounting docs should automatically get reversed .
Also suggest appropriate note if it needs to be applied.
Thanks,
AKD

Hi
Hope these OSS notes are of useful
Note 551932 - Cancellation of Billing with Excise invoice
1081187 Automatic cancellation of excise invocie in billing
regards

Excise Invoice of Captured without PO can't be canceled with J1IEX

Dear all,
I entered the EWPO(Excise Invoice Without PO) from J1IEX transaction with processing mode "A01 Capture Excise
Invoice" and reference document "R06 Without Purchase Order".
But when I cancel it from same transaction, the error below has occurred.
"Excise invoice xxx has already been posted for vendor XXX."
And I couldn't cancel it from J1IS or J1IH transaction, too.
Do you know how to cancel it?
When I asked it to OSS, their answer was as following.
Answer of person in charge 1.
You have to reverse Part 2 with J1IH transaction, and cancel Part 1 with J1I5 transaction.
->(My confirmation result)
    But on the EWPO screen, there are no fields to input the material document number.
    So I couldn't cancel Part 1 portion from J1I5.
Answer of person in charge 2. (escalated from person 1)
You can continue the cancellation from J1IEX with pressing enter key, ignore a message.
->(My confirmation result)
    As that operation result, Excise Invoice "0000000000" was created with status "B" separately.
    But ,, when a new posted EWPO was canceled, the Invoice "0000000000" described above was overwritten.
    This method was not able to be used.
Answer of person in charge 3. (escalated from person 2)
You always have to register a Excise invoice from MIGO transaction.
If you want to receive goods without PO, you can use movement type 501.
And if you register a Excise invoice from J1IEX directly, you can't cancel the EI Part 1.
There are only two ways to cancel the part1
1. By cancelling the material document.
2. By using the J1I5 transaction
The material document is necessary in each case.
The current EWPO function of direct J1IEX is useless.
->(My confirmation result,,,)
    So, what is the EWPO function of below?
   "J1IEX transaction with processing mode "A01 Capture Excise Invoice" and reference document "R06 Without Purchase Order"
Best regards,
Iwana

Dear Padmasri ,
Thank you for your reply.
But,,, as you wrote, that is normal case with PO and GR.
I know that normal process well.
I'm asking about EWPO(Excise Invoice Without PO) case.
As I wrote, EWPO is registered directly from a J1IEX transaction.
(with processing mode "A01 Capture ExciseInvoice" and reference document "R06 Without Purchase Order")
The above-mentioned error occurs the Post mode of J1IEX, or Cancel mode, and cancellation of the Excise Invoice is impossible.
And, since there is no field to input material document number on the screen of J1IEX in that case, a link is not made even GR has posted.
We would like to apply this EWPO to the material which does not manage stocks.
(We would like to deal with only the payment of the expense to a vendor, and the payment of Excise.)
Best regards,
Iwana

How can I create a Commercial Invoice or similar document in SAP ByD?

How can I create a Commercial Invoice or similar document in SAP ByD?
Our company has recently implemented ByD, but we can't figure out how to create a commercial invoice for shipping/customs purposes. I know that the German version of ByD allows for "Export Declarations" which is pretty much the same as a commercial invoice, but the U.S. version doesn't have this document/function.
Any suggestions? I would appreciate any help.
By the way, a commercial invoice contains:
1. The shipperu2019s complete information: Contact name, company name, complete address and tax identification number.
   2. The recipientu2019s complete information: Contact name, company name, complete address and phone number.
   3. The buyeru2019s information (the person to whom the goods are sold by the seller) if different from the recipient: Contact name, company name, complete address and phone number.
   4. The shipment tracking number, air waybill number or bar-code label number.
   5. An accurate description of the contents in your shipment that includes the following details:
What the product is
What material the product is made of
What the productu2019s Schedule B or HTS code is
What the productu2019s intended use is
What the productu2019s country of manufacture is
What the productu2019s parts or serial numbers are (if applicable)
What the productu2019s quantity and unit of measure are
What the productu2019s value is, per unit and in total
Thanks,
Chris

May I suggest that you ask this question in the customer forums in the Business Center at [http://sme.sap.com|http://sme.sap.com]
Best regards, Christian

Can we do cancellation of invoice for the period preceding the transaction

Hi All,
Can we do cancellation of invoice for the period preceding the transaction after the closing MMPV?
Thanks,
Praveen

Hi,
Unfortunately the answer is no. Two reasons for it.
a. The period for which you want to post is already closed
b. The period for which you want to reverse the invoice falls before the period your invoice is created (as I have understood your question) which is not allowed....
Hope this helps
Thanks
Mukund S

Cancellation of old invoice can't be post, because the juristiction code

We change the tax juristiction code structure for Canada, according to some OSS notes. The total length were 4, now changed to be 13.
However, when we cancel the old invoice created before the structure
change, the cancellation invoice can't be post to accounting because
the cancellation invoice copies the same length of the juristiction
code from the original invoice, does not match with the current length
of the juristiction code.
Now the cancellation invoice is hold in the VFX3 block list forever,
can't be clean up. Is there any way to clean up the cancellation invoice, or skip the juristiction code check in FI posting?

Hello,
I cannot contribute on the FI side but it is possible to get rid of the errouneus cancellations via note 388489. But there are some restrections. for instance you won't be able to recreate them again, the original document will remain cancelled. You will need a manual solution after that. for example you can create a debit or credit memo.
Balazs

Sales order related invoice but invoice can generate only once PGI is done.

Hi All,
I have situation in project, we have to generate sales order related invoice. but Invoice should only get generate once delivery, Shipment and PGI is done.
My Qus are listed below?
1. Is that possible in Standard SAP?
2. Is it possible by using any user exit?
we don't want to do any Z thing in our project, so please suggest how we should handle this situation.
Thanks & Regards,
Sulabh

Hi Prasanna,
My client is a luxury car maker in UK and its complete make to order scenario.
I have doubt
1, Suppose Customer is ordered 100 PC , Suppose end user Trying to Raise the Billing based on the Order but system should check Delivery means PGI is done Or not , in that case supose Delivery is Done 50 PCS But at the time of Billing how you Come to know that Delivery is Happened 50 PC then again you back and See the Document flow of the Sale order
*I my case there will always be one material with 1 quantity. so no issue of partial delivery*
2. Same customer is ordered Multiple SO , at the time of Delivery You combined Multiple Sale Orders and Done the Partially Delivery and How come to know each SO Partially Qty that means Again you have to check
There will not be a case of combined delivery also.
3. IF Partially Done in Delivery level for Multiple SO , how can you raise the Partially Qty of those SO for Billing
Thanks & Regards,
Sulabh

CIN : Excise invoice before Commercial Invoice

Hi All,
Please tell me how to configure TAXINN and CIN settings in case, when we want to create excise invoice before commercial invoice.
I know this can be done but don't know how, please help.
Thanks and regards
Amit

Hi Amit.,
TAXINN: - Is a condition Record based. Means we have to create condition records for each and every condition type that you are going to use in the Pricing Procedure.
Since Version 4.7 this TAXINN came into picture and start using this.
And one of the important points is since 4.6 c CIN comes a separate package. But after introduction of 4.7 Version, CIN is coming the SAP Package itself and even in the Customer Master Record also we will find the CIN Icon.
Basically 4 types of Pricing Procedures are used in CIN and are as follows:
1.JDEPOT - Depot Sales
2.JEXPOR - Export Sales
3.JFACT - Factory Sales
4.JSTKTR - Stock Transfer
Country Version India comes with four pricing procedures as follows:
JINFAC (Sales from manufacturing plants)
JINEXP (Export sales)
JINDEP (Sales from depots)
JINSTK (Stock transfers
CIN:
IMG > Logistics - General > Tax on Goods Movement > India > Basic Settings >
Maintain Excise Registrations
Use
In this IMG activity, you maintain the data relating to your excise registrations.
Activities
enter each of your excise registrations, specifying a four-character code for each
Excise Registration IDs
In this activity, you maintain excise registration IDs. You create one ID for each of your business's excise registrations.
Activities
For each excise registration in your business create a registration ID, and state:
Which taxes the registration covers (additional excise duty, special excise duty, and cess)
Fields for any taxes that are not covered will be hidden in transactions involving excise duty.
The maximum number of items to be printed on each excise invoice
Whether you are allowed partial CENVAT credits
Maintain Registration ID NUMBER, Excise code number, excise registration number
Excise Registration Number
A number assigned to each premises or location that has registered as a manufacturer with the excise authorities.
Every entity with an excise registration number is required to keep its own excise books.
ECC Number
Specifies the organization's ECC number.
Excise Registration Number
A number assigned to each premises or location that has registered as a manufacturer with the excise authorities.
Every entity with an excise registration number is required to keep its own excise books.
Excise range: Specifies the excise range in whose area the excise registration is located.
Excise Division
Specifies the excise division in whose area the excise registration is located.
Excise Collectorate
The code of the excise collectorate in whose area the excise registration is located.
Indicator for confirming AED usage
Additional Excise duty Percentage. These are leviable under the additional duties of excise act. These duties are in addition to basic excise duty and special excise duty.
Example
Additional Excise duty is leviable in case of textile products, tobacco and sugar.
Similarly for SED CESS
Number of Items in Excise Invoice
Shows the maximum number of line items that the authorities allow per excise invoice.
Dependencies
This information is used when you create an excise invoice in Sales and Distribution (SD) for factory sales and for other movements.
This information is used to split the transfer postings' items into multiple subcontracting challans.
Excise register set description
Description of the excise registers set.
Partial CENVAT Credit
Indicates that the excise registration ID is allowed to credit only a portion of its input excise duty to its CENVAT account.
Dependencies
When you post a goods receipt, the system splits the input excise duty on the material into its deductible and nondeductible amounts. It posts the deductible duty to the appropriate CENVAT account, and adds the nondeductible duty to the material value.
This information is also shown when you post the vendor's excise invoice.
Maintain Company Code Settings
Use
In this IMG activity, you maintain the data relating to your company codes.
Document Type for CENVAT Postings
It controls, which document type the system uses when making CENVAT postings in Financial Accounting (FI). Here ED is document type for cenvat posting.
Indicator for providing debit account overwriting
Debit Account Overwrite Indicator. X - Indicates debit accounts can be overwritten. Use In excise journal voucher transaction. It provides the flexibility to the user to enter the debit account of his choice depending on the nature of transaction.
Automatic balance Indicator
Excise year start month
The calendar month marking the beginning of the excise year
Use
this start month represents the month for the start of the excise invoice number range. The month 04 is entered here indicating April of the calendar year as the start month for excise invoices. Any change by the Excise authorities regarding start month should be taken care of by an entry in this field and initialization.
Excise invoice selection procedure
Excise invoice selection type. To indicate the method opted by the company for selecting the excise invoice. It can be either earliest or latest invoices that were received.
Number of excise invoices to be selected
indicates the number of excise invoices that needs to be selected in the excise invoice selection.
Days to be considered for excise invoice selection
Number of days from document date for excise invoice selection.
Example
If the value of this field is 20 and today is 28-03-97. The excise
invoice selection will show the related invoices only for the
period 08-03-97 to 28-03-97.
Document type for TDS FI posting
Financial accounting document type for TDS posting.
Document type for FI posting on Utilization
Financial accounting document type for TDS posting.
Indicator for item level excise duty round off
This indicator is to be used for deciding whether Item level excise duty amount rounding off is required during procurement cycle. If marked 'X' then the excise duty amount will be rounded off to the nearest rupee at the Purchase order level. This will not round off the CENVAT credit to be taken. If the duty amount is less than one rupee then no rounding is done
Rounding off of Excise duty for outgoing excise invoice
You can round off the Excise amount to be paid during an outgoing Excise invoice by marking this indicator as 'X'. The rounding is done at the item level for each item where the amount is greater than 1 Rupee.
Immediate Credit on Capital Goods
Instructs the system, when you verify a goods receipt for capital goods, to immediately post half of the input excise duty to the appropriate CENVAT accounts.
The rest is posted the CENVAT on hold account, for use in the following year.
CVD Clearing Account
Specifies which G/L account the system credits when you take a CENVAT credit on countervailing duty in the Incoming Excise Invoices transaction.
Exchange rate type
Key representing a type of exchange rate in the system.
Use
You enter the exchange rate type to store different exchange rates.
Example
You can use the exchange rate type to define a buying rate, selling rate, or average rate for translating foreign currency amounts. You can use the average rate for the currency translation, and the bank buying and selling rates for valuation of foreign currency amounts.
Exchange rate type to be used for Export excise duty converts
When you are creating an Excise invoice for export sales then the exchange rate for duty calculation will be picked up using this Exchange rate type.
Maintain Plant Settings
Use
In this IMG activity, you maintain excise information relating to your plants.
Plant Settings
In this activity, you maintain excise information relating to your plants.
Activities
For each plant:
Specify whether it is a manufacturing site or a depot.
Assign it an excise registration ID.
You can assign the same ID to more than one plant, if required.
Depot
indicates that the plant in question is a depot.
Dependencies
Depots are required to prepare register RG 23D, and follow different procedures for goods receipt and invoice generation.
Number of goods receipt per excise invoice.
Multiple GR for one excise invoice, Single credit
Multiple GR for one excise invoice, multiple credits
Maintain Excise Groups
Use
In this IMG activity, you define your excise groups. For each excise group, you can also control how various excise invoice transactions will work.
Excise Groups
In this activity, you define excise groups. An excise group allows you to maintain a separate set of excise registers and excise accounts. The RG 23A, RG 23C and PLA serial numbers are created for an excise group.
Recommendation
Under normal circumstances, excise authorities require every business to maintain only one set of excise registers and one set of accounts. But through exemption from the authorities, multiple books can be maintained.
If your company has only one set of excise registers, then you need to maintain only one excise group.
Activities
1. Create one excise group for each set of registers that you need to keep.
1. Assign the excise groups to plants.
2. Maintain whether this Excise group is for a depot or not.
3. If you receive only one consignment for an Excise challan then you can leave GR's per EI as blank. If you receive multiple GR's for a given Excise challan and would like to avail multiple credit mark the GRs per EI as 'Multiple GR's for one excise invoice, multiple credit'. Alternatively if you want to avail the credit only after all the goods receipts have been made mark it as ' Multiple GR for one excise invoice, single credit'.
4. If you want to automatically create Excise invoice during Sales cycle at the time of billing the tick the indicator 'Create EI'
5. During depot sales if you do not want to do RG23D selection and posting separately and would like to complete RG23D selection in one step mark the indicator 'RG23D Auto post'. This will post the selected records into RG23D automatically. You cannot cancel the selection later.
6. If the indicator 'Default GR qty' is marked system will default the Excise challan quantity on to the Goods receipt if the Excise invoice number is given in the pop-up.
7. If the indicator 'Folio no creates' is marked system will generate Folio numbers for RG23D during receipt of excise invoice into depot.
8. 'Automatic posting' when ticked will post the Excise invoice other movements automatically along with creation in single step.
9. 'Create Part1 for Block Stock' when marked will create a Part1 during the receipt of material into Blocked stock.
10. 'Create Part1 for STO' when marked will create a Part1 during the receipt of material through inter plant transfers.
11. 'Create Part1 for consumption stock' when marked will create a Part1 during the receipt of material into consumption stock.
Excise Group
Governs which set of excise registers a business transaction will be included in.
Following is the relation between excise group, plant and registration.
Dependencies
In define excise groups in Customizing.
Then, in transactions involving excise duty, for example, when you post a vendor's excise invoice, you specify which excise group you are using. This information tells the system which G/L accounts to post the excise to.
At the end of the period, when you come to prepare your excise registers, you create different sets for each excise group.
Indicates that the plant in question is a depot.
Dependencies
Depots are required to prepare register RG 23D, and follow different procedures for goods receipt and invoice generation.
GR Per Excise Invoice
Multiple GR for one excise invoice , Multiple credit
Multiple GR for one excise invoice , Single Credit
Create Excise Invoice Automatically
Instructs the system to automatically create a Sales and Distribution (SD) excise invoice immediately you create a commercial invoice or a pro forma invoice.
The excise invoice is created in the background.
Dependencies
If you want to make use of this function, you must also define the default plant, excise group, and series groups in Customizing for Sales and Distribution (SD), by choosing Excise Group - Series Group Determination.
RG23D Sales Creation and posting option
RG23D Automatic Option if selected will create Depot excise invoice by posting the selection of excise invoices in single step.
If this is not selected then you need to separately do RG23D selection followed by PGI and then RG23D verification and posting.
If you need automatic posting of RG23D selection then the Post Goods Issue should have been completed before running RG23D selection.
Default excise qty in GR
If this indicator is ticked then while doing Goods Receipt using 'MB01' system will default the excise invoice quantity on to the Goods receipt document.
Folio number for depo
Posting
If this indicator is marked then while creating Excise invoice for other movements system automatically does the Verify and Post. You need not separately Post the excise invoice
Also we can set indicator for creation of part 1 for:
Blocked stock
Stock transport order
Consignment stock
Maintain Series Groups
Use
In this IMG activity, you define the different excise series groups within your company. Series groups allow you to maintain multiple number ranges for the outgoing excise documents.
Based on excise regulations and exemptions from the authorities you can maintain multiple number series for outgoing documents. But each of these series has to be declared to the excise authorities.
Activities
Define excise series groups based on type of outgoing document
Assign series group to excise registration ID
If no financial postings are required for an Excise invoice in this seris group then you tick the 'No utilization' indicator.
If the CENVAT has to be paid immediately and you need not wait for the Fort nightly payment then mark the 'Immediate Utilization' indicator.
Example
You could define two series groups, group 001 for excise invoices, and group 002 for 57 F4 documents.
No account postings for CENVAT in sales cycle
No utilization Flag
If you do not need any CENVAT utilization for an excise invoice but would like to just generate an excise invoice then you need to mark this indicator.
IF the flag is checked then system will create an Excise invoice in the given Series group but there will not be any account postings or Part2 postings.
Immediate Utilization of CENVAT
Specifies that when you create an excise invoice, the system immediately pays the amount from CENVAT and creates the Part II entry. Such invoices will not be listed for fortnightly utilization.
If you have both fortnightly and immediate utilization for the same excise group, the account determination within CIN IMG should point to the ED interim account.
Account determination for immediate payment will be done exactly the same as being done for fortnightly utilization program.
Maintain Excise Duty Indicators
Use
In this IMG activity; you maintain the excise duty indicators.
IMG > Logistics - General > Tax On Goods Movement > India > Basic Settings > Determination of Excise Duty >
Select Tax Calculation Procedure
Use
In this IMG activity, you specify which tax procedure you want to use for determining excise duties and sales taxes on input materials in India.
If you use condition-based excise determination, use a copy of the tax procedure TAXINN.
If you use formula-based excise determination, use a copy of the tax procedure TAXINJ.
This tax procedure also supports condition-based excise determination, so that you can work with both concurrently.
We strongly recommend that new customers use condition-based excise determination. Note that once you have started using a tax procedure, you cannot switch to another one, otherwise you will not be able to display old documents.
Maintain Excise Defaults
Use
In this IMG activity, you define which tax procedure and pricing condition types are used in calculating excise taxes using formula-based excise determination.
Activities
If you use condition-based excise determination, fill out the CVD cond. field and leave all the others blank.
If you use formula-based excise determination, fill out all of the fields as follows:
Enter the tax procedure and the pricing conditions that are relevant for excise tax processing.
Specify the purchasing and sales conditions types used for basic excise duty, additional excise duty, special excise duty, and cess.
Specify the conditions in the sales order that are used for excise rates.
Specify the countervailing duty condition type used for import purchase orders.
See also
SAP Library -> Logistics -> Country Versions -> Asia-Pacific -> India -> Materials Management (MM) -> Condition-Based Excise Determination and -> Formula-Based Excise Determination.
IMG > Logistics - General > Tax On Goods Movement > India > Basic Settings > Determination of Excise Duty >
Condition-Based Excise Determination
Use
When you enter a purchasing document, for example, a purchase order, the R/3 System automatically calculates the applicable excise duties using the condition technique.
Features
The standard system comes with two tax calculation procedures. TAXINN is only supports condition-based excise determination, whereas TAXINJ supports condition-based excise determination and formula-based excise determination. Both tax procedures contain condition types that cover all of the excise duties and sales taxes applicable.
Since the exact rates of excise duty can vary on a large number of factors, such as which vendor you purchase a material from, or which chapter ID the vendor stocks the material under, you create condition records for every sort of excise duty.
When you come to enter a purchasing document, the system applies the excise duty at the rates you have entered in the condition records.
Activities
Customizing
IndiaMake for Logistics General, by choosing Taxes on Goodsthe settings in Customizing Basic Excise Duties Using Condition Technique and Movements Account Settings Determination.
These activities include one activity where you define a tax code for condition-based excise determination.
Master Data
Create condition records for all excise duties that apply, and enter the tax code for condition-based excise determination in each.
Day-to-Day Activities
When you enter a purchase order or other purchasing document, enter the tax code for condition-based excise determination in each line item. The system then calculates the excise duties using the condition records you have created.
When the ordered materials arrive, you post the goods receipt and the excise invoice. The system posts the excise duty to the appropriate accounts for deductible input taxes when you enter the excise invoice.
Creating Condition Records for Excise Duty
1. In the command field, enter FV11 and choose .
2. Enter the condition type that you want to create a condition record for and choose .
The Key Combination dialog box appears.
3. Select the combination of objects that you want to create the condition record for.
On the dialog box, Control Code means "chapter ID."
So, for example, to create a condition record for a tax that applies to a combination of country, plant, and chapter ID, select Country/Plant/Control Code.
4. Choose.
5. Enter data as required.
In the Tax Code field, enter the dummy tax code that you have defined.
6. Save the condition record.
Formula-Based Excise Determination
Use
When you execute a business transaction involving materials that are subject to excise duty, the system automatically calculates the duty for you.
Prerequisites
In order for the system to be able to determine which rate of excise duty to apply, you must have maintained all the data on the Excise Rate access from Maintenance screen, which you can Masterthe SAP Easy Access screen by choosing Indirect Taxes Excise Rate Maintenance.Data
You maintain the following types of data:
Plant master data
You assign each of your plants an excise duty indicator. You can use the same indicator for all the plants with the same excise status from a legal point of view, such as all those that are in an exempt zone.
See also the information about manufacturers that are only entitled to deduct a certain portion of the duty (see Partial CENVAT Credit).
Vendor master data
For each of your vendors with the same excise status from a legal perspective, you define an excise duty indicator. You must also specify the vendor type for example, whether the vendor is a manufacturer, a depot, or a first-stage dealer. You must also stipulate if the vendor qualifies as a small-scale industry.
For each permutation of plant indicator and vendor indicator, you then create a final excise duty indicator.
Customer master data
similarly, you assign the same excise duty indicator to each of your customers that share the same legal excise status.
Again, for each permutation of plant indicator and customer indicator, you then create a final excise duty indicator.
Material master data
each material is assigned a chapter ID.
Excise tax rate
For every chapter ID and final excise duty indicator, you maintain the rate of excise duty.
If your business only qualifies for partial CENVAT credit, you must customize your system accordingly.
Activities
Let us consider an example to illustrate how the system determines which rate of excise duty to apply to a material. Assume you are posting a sale of ball bearings to a customer. The system automatically determines the rate of excise duty as follows:
1. Looks up the customer master data to see what status you have assigned the customer.
Let's assume you've assigned the customer status 3.
2. Looks up the plant master data to see what status you have assigned the plant.
Similarly, your plant has status 2.
3. The system looks up the table under Excise Indicator for Plant and Customer to see what the final excise duty indictor is for customer status 3 and plant status 2: It is 7.
4. The system determines the chapter ID of the ball bearing for the plant.
Lets assume the chapter ID at plant for the ball bearings is 1000.01.
5. Finally, the system looks up the table under Excise Tax Rate to see what rate of duty applies to chapter ID 1000.01 under status 7.
Define Tax Code for Purchasing Documents
Use: In this IMG activity, you define a tax code for the purposes of calculating excise duty when you enter purchasing documents.
Only carry out this activity if you use condition-based excise determination.
Activities: Create a new tax code, and set the tax code type to V (input tax). Do not make any other settings for it.
Assign Tax Code to Company Codes
Use
In this IMG activity, assign the tax code for purchasing documents to the company codes where it will be used.
Only carry out this activity if you use condition-based excise determination.
Classify Condition Types
Use
In this IMG activity, you specify which condition types you use for which sort of tax. Note that this only applies to condition types that you use with the new excise determination method.
The system uses this information when you create a document from another one. For example, when you enter an incoming excise invoice from a purchase order, or when you create an outgoing excise invoice from a sales order, the system determines the various excise duties in the excise invoice using the information that you have entered here.
In addition, when you create a purchasing document, the system only uses the condition types that you enter here.
For taxes on purchases, use the condition types contained in the tax procedure.
For taxes on sales, use the condition types contained in the pricing procedures.
Standard settings
The standard system comes with sample settings for the tax calculation procedures and pricing procedures.
Use these settings as a basis for your own.
IMG > Logistics - General > Tax on Goods Movement > India > Account Determination
Define G/L Accounts for Taxes
Use
In this IMG activity, you specify which G/L accounts you will use to record which taxes.
Requirements
you have set up G/L accounts for each of the processing keys listed below.
Activities
Assign an account to each of the following posting keys. The accounts for VS1, VS2, and VS3 are used as clearing accounts during excise invoice verification.
VS1 (basic excise duty)
VS2 (additional excise duty)
VS3 (special excise duty)
VS5 (sales tax setoff)
MWS (central sales tax)
MW3 (local sales tax)
ESA (service tax)
ESE (service tax expense)
Specify Excise Accounts per Excise Transaction
Use
In this IMG activity, you specify which excise accounts (for excise duty and CENVAT) are to be posted to for the various transaction types. Enter all the accounts that are affected by each transaction type.
If you use sub transaction types, enter the accounts for each sub transaction type as well.
Activities
Transaction type UTLZ is used for determining accounts only while posting excise JVs and also if the payment of excise duty has to be done fortnightly.
The fortnightly CENVAT payment utility picks up the credit side accounts from the transaction types of GRPO, EWPO, and TR6C for determining the CENVAT and PLA accounts. There is no separate transaction type for fortnightly payment.
Example
Excise TT DC ind Account name
GRPO CR CENVAT clearing account
GRPO CR RG 23 BED account
GRPO DR CENVAT on hld account
Specify G/L Accounts per Excise Transaction
Use
In this IMG activity, you assign the excise and CENVAT accounts to G/L accounts.
When you come to execute the various transactions, the system determines which G/L accounts to post to by looking at the:
Excise group
Company code
Chart of accounts
Furthermore, if you want separate account determination settings within an excise group, you can also use sub transaction types.
Requirements
You have already:
Defined the G/L accounts
Defined the excise groups
Maintained the transaction accounts
Activities
For each excise group, assign the excise and CENVAT accounts to G/L accounts. For most businesses, one set of accounts will suffice for all transactions.
Note
You need not remit the CENVAT to the excise department immediately, so maintain the credit account for transaction type DLFC as an excise duty interim account. This will be set off when you remit the duty.
Config setting needed to be done in order to get the Excise Details Screen in Material Master.
Even though this functionality is available in enterprise version, a small config step has to be made in Screen Sequences for Material Master.
Following document helps you to do this configuration.
Logistics General 1. Go to IMG Define Structure of Data ScreenMaterial Master Configuring the Material master Screen Sequence. for each
2. Select your screen sequence. Usually it would be 21. Select the same and click on Data Screen in the left frame.
3. Once the data screens are exhibited, select data screen no. 15, ie. SSq. 21and Scrn 15, which is Foreign Trade: Import Data. Select the same and click on Subscreens in the left frame.
4. Go to the last sub screen i.e. 21-15-6 - SAPLMGD1- 0001 and select the same. Click on tab view subscreen and ensure that the subscreen is blank.
5. Now in the last sub screen i.e. no.6 you delete SAPLMGD1 0001 and instead add SAPLJ1I_MATERIAL_MASTER and in the screen no. 2205.
6. Save the setting.
7. Create a Material Master and check whether in Screen Foreign Trade Import, Excise related subscreen appears.
REWARD if helpfull
Thanks & Regards
Narayana

Commercial Invoice Number in MIGO (GRN) Document - Link

Hi All,
I wish to understand - what/where/how is SAP establishing the link between the Custom/Commercial Invoice posted via MIRO to Goods Receipts (MIGO).
I am also interested to know whether this link is at all updated in SAP somewhere?? This should help me determine the errorneous linkages and save subsequent reversals as well.
Thanks in anticipation,
Gaurav.

Hi Gaurav,
From my experience with SAP ECC 6.0, I have not consistently found a direct link between the MIGO documents and the MIRO documents. The only thread is the PO number and the PO line item number. If when you create the Purchase Orders and you have GR-Bsd IV (EKPO- WEBRE) checked, then the system won't allow you to post a MIRO UNLESS a MIGO has been done. The theory behind that is that the invoice should be for that particular receipt (or delivery note). However, once a MIGO is posted, you can post multiple MIROs for that PO then.
I've used the table EKBE to analyze what is stored for documents posted to a particular PO. You might try looking at the table to see if you can see a link between a particular PO's invoice and gr. If you look at the PO History Cat. (BEWTP), Q's are invoices and E's are goods receipts. You might try checking the Reference Doc field (LFBNR), it appears if you have checked the GR-Bsd IV on the PO, then this field is populated for the invoice with the gr's MM doc number. However if the GR-Bsd IV flag was not checked, then the field may be blank.
You might want to try posting your question in the ERP Logistics Materials Management group. That audience may be able to provide you with more information.
Hope that info helps you some,
Cindy

Commercial Invoice in not Popping up during MIGO

Against One Purchase Order I have performed Planned Delivery cost of imported material with T. Code MIRO for 1000 No Qty. Now first i have done Goods Receipt of only 500 no and while doing this commercial invoice window popped up (which was generated with Planned Delivery MIRO)
    Now Once again i am trying to perform goods receipt for the Balance Quantity of 500 No., commercial Invoice window should pop up. But its not happening.
    Can some body help . Its urgent

The terms of payment defaulted when posting an invoice depends on where
the invoice is created.
1-If the invoice is created in Financials, the terms of payment from the
    company code segment are defaulted
2-If a vendor invoice is created in Purchasing Management, terms of payment
   from the purchasing organization segment are defaulted. When you post this
invoice, the terms of payment are copied to the FI invoice (which is created
   automatically

Commercial Invoice Problem

Dear All,
I created Import PO, for which MIRO for customs done first.
While doing that MIRO I have done wrong hence I cancelled that and created a new MIRO for the customs again.
At the time of GR for the PO, in the Commercial Inv. No field it is picking the original invoice number which I cancelled.
But my requirement is to pick the second MIRO document number (created after cancelling the First MIRO) as the default Commercial Inv. No.
How can I make this. Pls guide.
Rgds
Srini

No, it is not possible that system defaults the second commercial invoice number at the time of GR.
The case is always that you will have to enter the invoice number manually at the time of GR.

Commercial invoice number in MIGO

Hello Gurus,
can you tell me where i can get the number of commercial invoice which is entered for MIGO. The problem is I have entered wrong invoice number and posted the GR document. While cancelling this GR document, I am getting wrong accounting entries because of thewrong commercial invoice number that I have entered. Can you suggest me the table wherein I can find this link?
Thanks in advance,
Sudhir

Hi You can use TCode SQ01
In the Menu select Envirenment-> Query Areas.
Select Standard Area(Client Specific).
Then Select other User Group and Select your requirement. Execute.
Then give your Material, GR no and Plant and other crietria and execute. You will get all the required details.

Resource for International Export Compliance rules on Commercial Invoice

Hi all,
I'm looking for guidelines for a Commercial Invoice. We are an ITAR company so we probably have additional requirements, weights, ECCN, etc..
I've been searching the forums as well as all of google for the requirements but haven't found anything useful.
Oracle has a standard report based on delivery which will be my starting point.
We have a compliance department who is giving me all these corny rules that would require ridiculous customizations to the commercial invoice/customs invoice.
I'd like to prove them wrong but I don't have a background in the laws.
Corny requirements:
"Once a shipment goes out, the docs that went with that shipment should never change, regardless of what changes are made to the customer master."-meaning if the address on the bill to or ship to changes, they want the document to reflect the OLD shipping address that was effective when the document was originally created. Has anyone heard of this?
Lead order: They want all the freight charges for each of the invoiced goods to ONLY be displayed on the order within the delivery having the maximum sales amount. Again, sounds absolutely ridiculous to me. It sounds misleading to take the freight charges from one invoiced order and move them to a completely different order within the delivery.
Anyone have ideas? Do any of these requirements sound legit?
Thanks.

Hello,
1.
I think customer does not change bill to and ship to very often. In this case you have to create new site with new bill to and ship to. Old one you can try inactive.
2.
You can use standard of freight function ( create item etc.). After this you can pick freight as item and this line after booking will go to interface. Now you have to consider about custom program to invoice from few sales order. In my company we built custom form to create invoices from sales orders. User can pick sales order lines. In my case I can pick sales orders line and pick freight lines. After this auto invoice will group goods and freights.
I do not work in ITAR company but this is my advice.
Regards,
Luko
Edited by: Luko on 2011-10-29 21:41

Commercial Invoice can't be cancelled once GR done

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