Concept of AD-HOC in BW
Hello Masters,
What is the concept of AD-HOC in BW? What are AD-HOC queries and AD-HOC Hierarchies and when do we use them?
I am bound to give points
Thanks and Best wishes,
I-BI
Time dependent attribute:
Have a look into the below records:
Cost center Valid to Valid from Business Area compay code profitcenter
100AE79 04/30/2005 01/01/1000 A 100 9056
100AE79 12/31/9999 05/01/2005 A 100 2000
From the above 2 records, profit center values are different for the same cost center for different periods. If you run a BEx report and if it runs for the current period, profit center displayed is 2000. If the same query runs for prior period say 05/12/2003 then the profit center displayed is 9056 for the same 2 cost centers.
The above concept is same for the other 2 cases as well.
Hope this helps..
Narendra
Similar Messages
-
hi,
can any one explain me what is the concept that is invovled in Ad-Hoc.
what is the Ad-Hoc Functionality.Why this Term will appear in our Work Flow issues
regards
subhashHi Subhash,
Ad-hoc is a term used for determining things at run time. It means you nede not have to pass the values earlier to the workflow but fetch them dynamically.
Ad-hoc funtionality is mainly used for Agent assignment in workflows. This gives you a flexibility to assign a recipient to the tasks at the start of execution.
For more information refer to the follwoing link:
http://help.sap.com/saphelp_nw04/helpdata/en/f4/9f9138d380f50fe10000009b38f8cf/frameset.htm
Hope this helps!
Regards,
Saumya -
Can we create an Ad Hoc workflow from a GP task listed in UWL?
Dear All,
Can we create an Ad Hoc Work flow from tasks which are generated using Guided procedures? If UWL does not provide this information can we some how implement the concept of Ad Hoc work flow from each step? The advantage is that when a person gets a task in his plate, he can create an Ad Hoc Workflow to take care of the request within their respective department for reviews and sub reviews.
Thank You,
Mansoor.Hi Mansoor,
In sub task, even itu2019s linked with main task you donu2019t have a link or any UI to interact with main process. For this reason, itu2019s not possible.
There are standard process roles like Overseer or Owner and custom roles, that is who will interact with each action/block. Assuming you have a manager and a team that will interact with a step in your process, you may define the manager as Overseer and the team group as processor of this step. In this case, you donu2019t have a specific forward feature, but you will treat that defining a group as processor and everyone inside this group may complete the task. The manager, as overseer, can track the process without need "hands on" with that.
Best Regards,
Pedro Nunes -
Practical universe schema design for ad hoc reporting in web intelligence
Hello Folks,
I am in the initial design phase of creating a universe out of normalized tables in oracle database. This current set of table are outside our data warehouse methodology and work flows. The new Universe will be used for ad hoc query by limited users. There are about 25-30 tables with employee data/attributes (mostly HR data). Since these tables are all dimensions with employee information on various subjects like education,address, training,*employee records* etc, what should be my join strategy with the existing table schema? where is concept of fact table?. Would you suggest any denormalizing/derived or materialized view to get the right end results. Or do you see any ETL process required before starting this task? My main concern is configuring joins between the tables and performance issue due to many joins in the current physical model. Additionally, i am concerned with employee records component in the structure, as each record of an employee may have multiple event history. How would you handle such a situation (maybe create a seperate context with the main factless fact Employee table??)
I will appreciate your insight and approach to tackle the initial planning phase of this project.
Thanks...due to the fact that with ad-hoc reports, the links, joins, cardinalities etc may differ from report to report depending on what each individual report would require.
Cardinalities are part of the data model, they should not change based on report requirements.
As far as the rest, yes, designing a flexible universe can be challenging. You have the option to set up different join paths (called contexts) for different functional areas, but in some cases it just makes sense to build more than one universe on top of the same data structures.
For an example, consider a very simple case where there is a relationship between an employee and the company motor pool (collection of company cars). The HR person wants to see all people even if they don't have cars assigned to them, so they would require an outer join from Employee to Car. The motor pool manager wants to see all cars, even those that are not currently assigned to a person, so they would require an outer join from Car to Employee. These two requirements are contradictory, and so cannot be designed into a single universe. That's not a problem, it's simply something that needs to be recognized and responded to. An HR person is not likely to care about when the next oil change is due, and the motor pool manager probably does not care about the hire date for a particular person.
Web Intelligence makes an excellent ad hoc query engine, but it does require some investment in a proper universe structure. -
Hi guys please provide me the concepts on workflow
hi guys,
please provide me the concepts on workflow.
i have no idea on workflow,
if you have any helpfull documentation and also some scenarios where u have faced and solved those,also some real time examples.
please help me, and also i will give points if it is helpfull.
thanks.
prasadnn.Hi Prasad
Please find some questions related to WorkFlow
1. Is there a good book about this subject?
Yes, "Practical Workflow for SAP" by Rickayzen, Dart, Brennecke and Schneider. Available from SAP press at the end of July. A german translation of this workflow book is also available directly from Galileo-Press, the publisher.
2. How do I convince my company to use workflow?
Feedback from user groups emphasizes that although the competitive advantage gained by using workflow eclipses the financial savings, it is the financial savings that are the deciding factor when obtaining support from senior management. Projects getting the blessing at the CEO level are much easier to manage, and far more likely to reach their goal within the project time frame. So plan well, and don't neglect the business case.
Because the following questions deal with the financial case in more detail, this section will finish by listing the competitive advantages.
The quality of the process is assured by pushing the relevant information together with links to related transactions directly to the user. Managers don't have the time to search for information so give them what they need to reach the correct decision.
Cycle time is reduced by pushing the process directly to the users. The users receive notification of a task immediately and can even be prioritized by the system.
The tasks are performed consistently and diligently by the users. The workflow system pushes all the necessary information needed to perform a task, including a clear description of what has to be done, how to do it and the impact this task has on the business process for your company. At any time, the user can check the list of tasks pending and determine at a glance which are the important tasks, and which tasks can be completed the next day without any negative impact.
The process instance is transparent. Any user can check at any time how far the process has progressed and which stage the process has reached. For example the call center can immediately see the status of a purchase order, an employee requisitioning a purchase would see at a glance if a colleague has been sitting on it for too long, the ad hoc notes made when approving an engineering change request are visible long after the request has gone into production.
The process is flexible, allowing it to be changed on the fly without retraining everyone involved. The description accompanying the change takes care of on-the-fly process improvements.
Deadline handing ensures that users perform the tasks within the time planned. Escalation measures ensure that the failure to meet a deadline can be corrected by other means.
Intelligent reporting highlights the weaknesses of a process. Often there is a simple cure to such weaknesses such as reeducating the users involved in the bottleneck or providing additional information (automatically). The difficulty of a non-automated process is identifying such bottlenecks.
The process definition is transparent. You can see at a glance how the process works and who will be selected to perform the different tasks. Think of the workflow as the process book. If you can spot the pattern and define the process without headaches, you can create a workflow definition effortlessly. However, don't forget that if a company has business processes that are erratic and lack a consistent pattern, the company is very likely to be losing a lot of money in terms of lost contracts, labor intensive administration and low customer confidence. It is my personal opinion that automating exactly this type of processes will yield the best returns, but only if you limit yourself to automating the basic skeleton of the process first. Don't get bogged down in the detailed exception handling. That can be done in the next phase once you've checked the process statistics and determined which exceptions are worth tackling.
As with most software the reasons for automating business processes are primarily to increase the competitive edge of your company and to cut costs. Although the increase in competitively gained by radically reducing process times is by far the most insignificant gain from workflow, you should not ignore the cost savings. The cost saving calculations are needed by upper management in order to approve workflow projects. This upper management signature will be very useful in different phases of the project and cannot be underestimated.
3. How do I calculate the cost saved by workflow?
Calculate the cost of the manual process in terms of man hours. Don't neglect the time spent gathering information. Ask the following questions:
Is the user forced to log into different systems, or scan through printed documentation....?
Does a skilled user spend time on parts of a task, where less skilled (less expensive) user could do the groundwork? I.e. Can a single task be split into skilled and unskilled tasks to free the skilled worker for work where his/her skills are really needed?
Is time spent researching the progress of a process (usually done by someone not involved in the process directly)?
Is time spent determining who to give the task to next?
Probably the most significant cost will the be the cost of failure?
How often does the process fail?
What is the real cost of failure? Loss of a contract? Loss of a customer? Law suit?
If the failure can be rectified, how labor intensive is it?
4. What are typical costs saved by workflow?
A manually processed accounts payable invoice will cost about 25 USD. After workflow enabling about 15 USD (one example based on customer feedback from a user group meeting).
5. What are typical reductions in processing time caused by workflow?
A traditional paper based approval process involving three people will typically take seven days to complete. The automated process will take one day (results based on customer feedback).
6. What do customers say are the strengths of SAP WebFlow?
WebFlow is the internet functionality of SAP Business Workflow. Based on customer feedback from the various regional users groups, the main strengths of SAP Business Workflow are:
Robust production workflow system, (upgrade continuity with the rest of the SAP system, versioning, scalability, no gluing....)
Standard workflow templates delivered by SAP can be used out-of-the-box or tweaked to deliver the optimum business process for your company. Workflows can be up and running including training in under a day (thanks to the knowledgeware delivered as part of the template packet).
Seamlessly integrated into the SAP environment, be it R/3, Business to Business Procurement, CRM, APO, mySAP.com.... Examples of integration are:
Business Reporting (WIS),
Context sensitive availability at any time through the system menu (available anytime, anywhere)
More and more standard SAP functionality is being provided by using SAP Business Workflow so your homegrown workflows fit the landscape exactly,
More and more workflow functionality is available directly within the SAP transaction or Web MiniApp.
WebFlow is becoming more and more important because companies are no longer being judged by their own performance but by the combined performance of the company AND its partners. In other words it is not enough that the business processes within your company run smoothly and faster than your competitors. You have to ensure that the processes between you and your partners are also as fast, efficient and flexible as possible. WebFlow delivers this.
7. How are users notified about their work pending?
The users are informed by a work item which you may think of as being very like an e-mail. The difference is the work item contains intelligence and by executing the work item you will be taken to the form or SAP transaction that makes up the step in the workflow. This form or transaction could be a decision, a request for information or a request for confirmation that a particular task has been performed.
The work item is usually accompanied by a description of what has to be done, where to refer to when assistance is needed (help desk, intranet...) and a summary of information about the business object or process which enables the operator to attack the task immediately.
This work item can be received and executed in MS OutlookÒ, Lotus NotesÒ, mySAP Workflow MiniApp or the SAP integrated inbox. If this is not enough, the workflow system can transmit e-mail notifications directly to any mail system, informing the user of the need to log in to the SAP system to execute the task. The e-mail notification is done on a subscription basis so that users can de-subscribe from this service if they already check their work item inbox regularly.
8. What workflow reporting is available and is it useful?
Standard workflow reports exist which allow the administrator to check statistics such as the frequency and average duration of the workflow processes. However the real strength of the workflow reporting is that it allows reports to be configured which analyze the process statistics in combination with the data involved within the workflow process and the organizational units associated with the process. For example you can determine the average time invested in a failed contract renewal request, the time taken to create material masters in different plants or the frequency of rejected purchase requisitions on a department to department basis. Often, big reducations in cost or cycle time can be obtained without touching the workflow definitions. Reeducating a particular group of users or incorporating supplementary information in a work item description can often cause dramatic improvements on the cycle times of particularly critical subsets of the process. It is not unusual that this may have a big impact on specific products, plants or organizational units. This will show up in the WebFlow reporting in LIS or the Business Warehouse but it might not show up in traditional statistical workflow reporting. Even though the average time does not change significantly, the impact on costs and profit can be dramatic.
9. How do I choose who to distribute the tasks to?
A work item is assigned to one or more users. Whoever reserves or executes the task first wins and the work item vanishes from the other users' inboxes. This eliminates the need to assign the user to one single user. I.e. No need for complicated algorithms to determine which single user will receive the work item and no need to worry about what will happen when one user is ill for the week (also taken care of by sophisticated substitution mechanisms which can be linked to the SAP organizational model).
Tasks can be assigned to an organizational unit but the strength of the workflow system is to enable business rules which select users according to the data being processed. For example, you might have one group of users associated with one quality notification type. The workflow can be configured to query the QM module directly to determine the users. You can define fallbacks using the default role associated with a task and allow agents to be specified on the fly by a supervisor.
Tasks can be assigned to office distribution lists which is useful when you want your users to subscribe or unsubscribe to a particular task. A typical use of this would be where you have a work rote or want to reduce user maintenance to an absolute minimum. The users subscribe or unsubscribe by joining or leaving an office distribution list (one mouse click).
10. What happens when a deadline is missed?
This depends on your workflow definition. In the simplest case an e-mail is sent to another user by the system (typically your supervisor so watch out!). However in more sophisticated scenarios a missed deadline can redirect that path that the workflow takes. One customer uses deadlines to automatically make an approval if the deadline is missed (at about the eighth approval level!!!). This gives the user the chance to make rejections but does not force him/her to go into the system to approve the other 99.9% of the requests. In safety critical environments the workflow might trigger off preventative action when a deadline is missed or might put other processes on hold. There is no limit as to how you can use this functionality.
11. What deadlines can be monitored?
Many different types of deadlines can monitored. At the single workflow step level you can define deadlines which trigger when the work item has not completed within a certain time and other deadlines when no one starts working on the work item within a given time. You can specify the task deadline statically (e.g. 1 week) or dynamically (e.g. 1 week for material type A and 2 weeks for all the other materials). The offset can be related to the step (e.g. you have 1 week to complete this step) or related to the process (e.g. complete within 2 weeks of the complete process starting, irrespective of how long your colleagues have hogged the previous steps).
Last but not least, deadlines can be set for sub-processes, which is often more important than the deadline of a single step in a workflow.
12. How can I check the status of a workflow?
This is one of the very cool features of SAP Business Workflow. You can usually navigate directly from the business object to check the workflow progress. For example, while viewing a purchase order you can select "workflow" from the system menu or toolbar and you will see a list of workflows related to the purchase order. Usually just one, but if you have created a few of your own and these have been triggered you will see the status of these too. And that is not all. You also see a simplified summary of all the steps that have taken place so far including who performed them, when they were executed and which ad hoc notes were attached.
13. How are workflows triggered?
Workflows can be triggered automatically by changes in the system or manually by an operator. Manually triggered workflows are good for processes that remedy a problem the operator has noticed or for dealing with a forms-based requests (E.g. my PC won't boot). Automatically triggered workflows are useful because the operator does not even have to be aware of the workflow's existence to trigger it. In addition to triggers embedded in transactions there are also generic triggering mechanisms such as a change in the status of a business object or a change in the HR data. Irrespective of how the workflow is triggered, it is linked to the business object as described in the previous answer and can be tracked easily. Because WebFlow is part of the basis system, this triggering is reliable and easy to implement.
Workflows may be triggered by events but this is not essential. The event-handling makes it easy to trigger workflows from transactions and system changes without you having to make modifications. If you are creating your own report or transaction which triggers a workflow, avoid events and trigger the workflow directly with the WAPI function call. This is particularly important when triggering a workflow from outside the SAP system. This method reduces flexibility (the workflow ID is hard-coded) but increases performance if this is an issue (we're talking about 50 000 work items a day here!).
Any exception handling workflows that are intended to be triggered manually can be triggered from the system menu when viewing the relevant transaction. The SAP system has the intelligence to suggest workflows that can be triggered manually based on the authorization of the operator and the context that the operator is working in. No additional customizing is needed here.
14. What open interfaces are supported?
The most significant interface supported is the Wf-XML standard from the Workflow Management Coalition. This is an independent organization of which SAP is a funding member, along with most other major workflow vendors. The Wf-XML interface is based on XML and allows workflows from different vendors to communicate with each other. A detailed description of the interface is available on the WfMCs web site at www.wfmc.org.
15. What is Wf-XML used for?
Although a company is far better off workflow enabling their system with SAP WebFlow when SAP software is used anywhere within the process, a collaborative process can take place between partners using different software platforms employing different workflow systems. To support SAP customers in this situation, WebFlow offers the open interface Wf-XML. This allows Business Processes enabled using different tools to communicate and control each other. Any workflow tool offering this interface can connect up with other tools that also offer this interface.
Wf-XML is the only open interface for supporting interoperability of business processes, independent of what the business process being integrated.
16. Where does Wf-XML come from?
Wf-XML comes from the Workflow Management Coalition, an independent body of workflow vendors, customers and higher education establishments.
17. How does the workflow call procedures from non-SAP systems?
The Actional control broker integrates directly into SAP WebFlow enabling proxy objects to be called directly from the workflow step. When called, the proxy method will make a call to the outside system either as a background task or as a dialogue step. These proxy objects are generated in the SAP system using a converter which converts the objects interface (DCOM, CORBA...) to the SAP syntax. A syntax converter also lets developers view any object in any of the participating systems in the developer's preferred language.
18. How can I get the workflow initiator information in my task?
1) From your triggering event to the workflow, bind the event creator element to the workflow initiator element.
2) Create a workflow container element based on USR01.
3) Add a step based on USR01.FINDUSERFROMAGENTSTRUCTURE to convert your initiator to a USR01 object.
4) Pass the USR01 object to each task you want to display the details.
Mailing
19. What differences are there between a work item and a notification mail?
a) The work item cannot be used to notify several users.
Mails can be routed to several users, just like work items. When a mail is sent, and one recipient reads and deletes the mail, all other recipients will still have access to their own copy in their own inbox. However, when a work item is processed by one of the recipients it will automatically disappear from all the other inboxes. So you can see that a work item is unsuitable for notifying several users.
It is also worth noting that a mail can be forwarded in many different ways (fax, internet...) whereas the work item cannot.
b) The work item holds up the workflow
When the workflow sends a mail (usually as a background step) it continues with the process immediately after transmitting the mail. When a work item is generated, the workflow will not continue until the work item has been processed. This slows down the process. Occasionally this is what is intended (using the work item as an approval step without the ability to reject) but usually you will better off using mails for notifications.
Note: You can send business objects as references with the mail either as a business object reference attached to the mail or as an URL (ABAP required).
What is the difference between sending a mail to a recipient list compared to sending individual mails via a dynamic loop?
Performance. Sending 1 mail to 20 recipients will cost considerably less performance than sending 20 individual mails. If the mail is sent as a SAP Office mail (as opposed to e-mail, fax...) disk space will also be a factor because the SAP office mail will only exist once in the database, with references being created for each of the recipients.
The only time you need to consider individual mails with a dynamic loop is when the text of the mail varies from one recipient to another.
20. How do I send a standard text as an e-mail from workflow?
It is very easy sending standard text , which may include data from the workflow. You simply create a background step which sends the work item description. This may include variables which will be substituted when mail is sent.
In early releases you have to create your own task based on the method SELFITEM SendTaskDescription. In later releases a wizard is available for creating the step and in release 4.6 there is even a step type which does this all for you automatically.
Whichever path you take, there is very good online documentation describing exactly what has to be done.
21. How do I send a complex text from the workflow?
You may create mails using SAPscript. These mails can include conditions which are evaluated in order to determine which text blocks which are used in the mail. Workflow variables can be used in these conditions and workflow variables can be substituted into the body of the e-mail text.
22. How do I send really complex mails from the workflow?
If you this is not enough for you will probably want to write your own ABAP routines for generating the text and generating the attachments to go with the text.
Use the function group SO01 which contains functions of the form SO_*_API1 which are ideal for creating your own sophisticated messages. There are plenty of advantages of how these are used within the SAP system.
23. How do I send reports?
There are wizards (Release 3.1) which will create workflows for you to send reports to a distribution list. You can specify whether the results should be transmitted or evaluated at the time the recipient wishes to view the report. It is usually better to send the evaluation because this allows the recipient to see the results instantaneously, without having to wait for the report to execute first.
Deadlines
24. How can I configure the workflow so that different types of messages are sent out to different people depending on how late the processing is?
Follow these steps:
1. Specify a deadline period for the step.
2. Specify a name for the event. This adds new branch from the step.
3. Add a new step to the branch which sends a mail message.
4. Add another step to the branch which sends out the second deadline warning (see mail steps above). Use deadlines in this step to configure an earliest start so that the second message is not sent until a further time has elapsed.
5. Repeat step 5 as often as you like.
25. How can I configure the workflow so that when the deadline is missed the workflow step is simply skipped?
This is tricky to explain but easy to implement once you know how.
Follow these steps (in later releases there is a wizard which takes you through the steps):
1. In the terminating events view of the workflow step activate the "obsolete" event and give it a name.
2. Specify a deadline period for the step.
3. Specify a name for the event. This adds new branch from the step.
4. Add a new step to the deadline path. This step must be of type "process control".
5. Select the control "Make step obsolete" and use the search help to specify the workflow step that has the deadline. Only steps with obsolete paths defined will be displayed (see step 1).
26. How do I trigger a workflow with an e-mail?
You can customize the system to call a BOR method when an external mail (fax, e-mail...) arrives in the system. You BOR method should either trigger the e-mail directly or trigger an event. To customize this user exit use the transaction SCOT.
27. How can I make sure that user's access their tasks via the workflow and not via the menu or launch pad?
The routing mechanism for work items uses roles and organizational assignments to determine who receives which work item. However the routing does not provide extra authorization checks based on the routing configuration. If you want to ensure that the tasks are executed within the workflow, and not via the standard transaction, service or MiniApp, then you will have to apply your own protection.
The simplest way of doing this is to remove the standard transaction from the user's menu or Workplace role (but include it in the supervisor's role, just in case).
If you want to allow the user to execute the task from the menu if and only if they have received the work item then you should replace the standard transaction with your own custom built transaction. Your own transaction simply calls the standard transaction but performs it's own authorization check first, based on the routing mechanism used in the workflow. Tip: Add a second (ored) authorization check to make sure that a supervisor can execute the transaction in an emergency.
28. What is a workflow? What is a single-step task?
A single-step task is based on an object type from the object business repository (BOR) (for example, a purchase order) and a method for the object (for example, change). A workflow can contain several single-step tasks and activities such as loops and forks. Through a workflow, you create a logical sequence for the single-step tasks. The tool for creating or changing these types of workflows (workflow template) is the Workflow Builder (transaction SWDD).
29. What is a work item (important terms)?
A work item is the runtime object of a workflow or of a single-step task.You can execute dialog work items with the inbox (transaction SBWP). Each workflow and single-step task started is assigned a unique number known as the work item ID.
30. How is an event triggered from the application and a workflow then started?
An event can be triggered from the application in three different ways:
Directly:
Within the application, the SWE_EVENT_CREATE function module or the SWE_EVENT_CREAT_IN_UPD_TASK function module, for example, generates an event in the update.
With a change document:
Change documents are written within the application when you change application objects in the update. You can link events that have the same key with these types of change documents via transaction SWEC.
With status management:
The SWE_EVENT_CREATE_STATUS function module triggers an event in the same way as the direct method when a status is changed. This event contains the object type (for example, purchase order), the object key (for example, purchase order 4711) and other information. Using transaction PFTC, you can assign the event to a specific workflow or single-step task. More settings are available in transaction SWE2.
31. How are the responsible agents determined?
You can assign agents to a single-step task in transaction PFTC. For example, you can do this using organizational units, work center roles or positions. Within a workflow pattern, you can assign specific agents for this workflow to a single-step task. The overlap between both numbers of 'possible agents' represents the number of agents ('selected agents') who have the work item in the inbox later.
32. What is the difference of between an e-mail and a work item?
E-mails and work items are two completely separate things. They just happen to be displayed in the same inbox. An e-mail is a message sent to one or several people. However, a work item is a runtime object of a single-step task or workflow. Consequently, a work item cannot be deleted from the inbox of a user. In this case in fact, you have to adjust the agent assignment or delete the work item as described in note 49545.
33. PFAC no longer works for my role responsibility setup...
Use tx: OOCU_RESP
34. How do I transport workflow definitions and agent assignments?
When transporting workflows, you have to differentiate between the workflow definition and the agent assignment.
A workflow definition is a workbench request. When you save the workflow, a workflow version is created and a request written. Further information about the transport or about the status management is provided in note 378487 and in the notes mentioned there under related notes.
However, where the agent assignment is concerned, this is a Customizing request. To allow transport of agent assignments, the value of the semantic abbreviation CORR for the TRSP group name must be empty in table T77S0.
35. How do you debug a background workflow process?
In your method write the following code:
data exit.
Do.
if exit = 'X'.
exit.
endif.
enddo.
Run the workflow, causing an infinite loop on that step, and then go to SM50.
Here you can debug the process.
36.What is the Workflow basic Customizing?
Before you can use the Workflow module, you must first execute the basic Customizing in transaction SWU3. All of the listed points should be green (the number range for customer tasks is no longer required). A detailed description of the activities is provided in the relevant information buttons. You can also execute some (but not all) of the points using the Automatic Customizing button. See the online documentation for an exact description of what happens there. The RFC destination must work correctly and the user (usually WF BATCH) should have the SAP_ALL profile.
37.: What options do I have as a user to configure the inbox individually?
You have the following options:
You can create separate user-dependent or user-independent layouts so that you can adapt the displayed columns individually. You can access the function in the Workplace via an application function key.
You can set filters to set certain criteria for individual columns or several columns simultaneously, according to which specific work items are then filtered.
You can add dynamic columns in the layout that then display dynamic elements for certain tasks and users from the work item container. However, this is only possible if all tasks in the inbox belong to just one task. If they have several tasks in the inbox, filtering serves no useful purpose because all tasks are first completely read once. You can define these dynamic columns using transaction SWL1.
38. What does the substitute rule system look like in the workflow?
You have a choice of two different substitute rulings:
Active substitute ruling (for example, for absence due to vacations): In this case, the items belonging to the absent person are automatically assigned to the substitutes inbox (in addition to his own work items).
Passive substitution (for example, for absence due to illness): the substitute must explicitly assume the substitution and can only view the items of the absent person in this mode.
For other questions, you must also refer to note 74000.
39. How can users be automatically notified that new work items are available for processing?
Unfortunately, the dialog box that informs users of new work items which appears in SAPoffice is not available within SAP Systems.
However, the following two options are provided:
In the Workflow Builder, you can designate the item as an express item via additional data. The user then receives a corresponding express dialog box.
The RSWUWFML report (note 131795) is a more flexible option. This report sends an e-mail to an external Internet address to notify the user of new work items.
40. Can I set deadlines for the latest processing of work items?
this is where you can use deadline monitoring for work items. In the Workflow Builder, you can set dates for a requested/latest start/end date for each individual step. You must schedule the SWWDHEX job via transaction SWU3 for this. Schedule the job permanently in the production system otherwise it is difficult for the job to schedule individual deadline monitoring scenarios when workflow is heavy.
41. Can I also execute work items with external programs such as Outlook?
You can use the Web GUI for HTML instead of the Windows GUI. However, note that some functions do no work in the WEB GUI, due to technical restrictions in the browser. You must refer to note 487649 on this subject.
SAP also provides interfaces which allow you to process work items with external programs such as Lotus Notes or Microsoft Outlook. Refer to notes 77099, 98408 and 454845 for details.
Hi ,
More stuff on WORKFLOW
Transactions
AWUV Wizard for event creation Definition tools -> Event creation -> Set up with wizard
MCA1 Workflow Information System Reporting -> Workflow Information System (WIS)
OOAW Evaluation paths
PFAC Maintain standard roles
PFAC_CHG Change roles Definition tools -> Standard roles -> Change
PFAC_DEL Delete roles Definition tools -> Standard roles -> Delete
PFAC_DIS Display roles Definition tools -> Standard roles -> Display
PFAC_INS Create roles Definition tools -> Standard roles -> Create
PFOM Maintain assignment to SAP organizational objects Definition tools -> SAP org. objects -> Create assignments
PFOS Display assignment to SAP organizational objects Definition tools -> SAP org. objects -> Display assignments
PFSO Organizational environment of a user
PFT Maintain customer task
PFTC General task maintenance
PFTC_CHG Change tasks Definition tools -> Task/Task groups -> Change
PFTC_COP Copy tasks Definition tools -> Task/Task groups -> Copy
PFTC_DEL Delete tasks Definition tools -> Task/Task groups -> Delete
PFTC_DIS Display tasks Definition tools -> Task/Task groups -> Display
PFTC_INS Create tasks Definition tools -> Task/Task groups -> Create
PFTR Standard task for transaction
PFTS Standard task
PFWF Maintain workflow task (customer)
PFWS Maintain workflow template
PPOC Create organizational plan Definition tools -> Organizational plan -> Create
PPOM Maintain organizational plan Definition tools -> Organizational plan -> Change
PPOS Display organizational plan Definition tools -> Organizational plan -> Display
SWDA Ongoing Settings Administration -> Settings
SWDC Workflow editor administration data
SWDM Business Workflow Explorer Definition tools -> Business Workflow Explorer
SWE2 Display and maintain event type linkage Utilities -> Events -> Type linkages
SWE3 Display instance linkages Utilities -> Events -> Instance linkages
SWE4 Switch event log on/off Utilities -> Events -> Event/log -> On/Off
SWEC Link change documents to events Definition tools -> Event creation -> Change documents -> Linkage
SWED Assignment of change document objects to object types Definition tools -> Event creation -> Change documents -> Define workflow properties
SWEL Display event log Utilities -> Events -> Event log -> Display
SWF3 Workflow Wizard Explorer Definition tools -> Wizards -> Workflow Wizard Explorer
SWF4 Workflow Wizard Repository Definition tools -> Wizards -> Workflow Wizard Repository
SWI1 Selection report for workflows Utilities -> Work item selection
SWI2 Work item analysis Reporting -> Work item analysis
SWI3 Workflow outbox Runtime tools -> Workflow outbox
SWI4 Task analysis Reporting -> Task analysis
SWI5 Workload analysis Reporting -> Workload analysis
SWI6 Object links Runtime tools -> Object links
SWI7 Workflow resubmission folder From Integrated Inbox or Workflow Outbox
SWI8 Error overview Part of administration of workflow runtime system (transaction SWUF)
SWL1 Settings for dynamic columns Customizing, part of ongoing settings
SWLC Check tasks for agents Utilities -> Consistency check -> Organizational assignment
SWLD Workbench for Workflow 4.0
SWLP Copy plan version
SWLV Maintain work item views Customizing, part of ongoing settingS
SWLW Workbench for Workflow 3.0
SW01 Business Object Builder Definition tools -> Business Object Builder
SW06 Customizing object types From Business Object Builder, choose Settings -> Delegate -> System-wide
SWU0 Event simulation Utilities -> Events -> Simulate event
SWU2 RFC monitor Utilities -> Workflow RFC monitor
SWU3 Customizing consistency check Utilities -> Customizing
SWU4 Consistency check for standard tasks Utilities -> Consistency check -> Task -> Standard task
SWU5 Consistency check for customer tasks Utilities -> Consistency check -> Task -> Customer task
SWU6 Consistency check for workflow tasks Utilities -> Consistency check -> Task -> Workflow task
SWU7 Consistency check for workflow templates Utilities -> Consistency check -> Task -> Workflow template
SWU8 Switch technical trace on/off Utilities -> Technical trace -> On/off
SWU9 Display technical trace Utilities -> Technical trace -> Display
SWUD Diagnostic tools Utilities -> Diagnosis
SWUE Trigger event Utilities -> Events -> Generate event
SWUF Runtime system administration Administration -> Runtime system
SWUG Workflow start transactions Definition tools -> Workflow start transactions
SWUI Start workflows From the R/3 initial screen, choose Office -> Start Workflow
SWUS Start tasks Runtime tools -> Start workflow
SWUY Wizard for message linkage to workflow Definition tools -> Wizards -> Create "Call workflow from message"
SWX1 Create notification of absence
SWX2 Change notification of absence
SWX3 Display notification of absence
SWX4 Approve notification of absence
SWXF Form applications: Access point Environment -> Demo examples -> Fill out form
Reports
RSWWWIDE Delete work items
RHSOBJCH to fix PD Control Tables
Tables
SWW_OUTBOX - Lists Workflows in outbox together with status
SWW_CONT - Container Contents for Work Item Data Container
SWW_CONTOB- Container Cont. for Work Item Data Container (Only Objects)
SWWLOGHIST- History of a work item
SWWORGTASK- Assignment of WIs to Org.Units and Tasks
SWWUSERWI - Current Work Items Assigned to a User
SWWWIHEAD - Header Table for all Work Item Types
Reward poits if helpful.
Regards,
Amber S -
hi experts,
plaese give the step by step procedure to for creating Ad-hoc query & what is the use of Ad-hoc query.I have seen some Threads but i didnt get . so please give me step by step procedure .
If anybody having screen shots please send me to my mail id : [email protected]
full points will be awarding.
Thanks & regards,
kiranYou can create an appropriate ad hoc query to specify parameters for Web target iViews.
In logical SAP R/3 Systems of Release 4.6B or higher, transaction SPO0 contains an Ad hoc Query tab. This uses the concept of InfoSets, which are usually based on table joins or logical databases, to create abstract definitions for fields that the system can read. You have to enter parameters for the individual fields. The ad hoc query delivers values that can be passed to the portal.
Transaction SPO0 also contains a buffer for ad hoc queries. This improves system performance by avoiding the need to put together the query every time it is used.
You can delete the contents of this buffer by choosing Delete Buffer for AdHoc Query on the start screen of transaction SPO0. This removes the index entry and the generated queries from the system
chk this link also,
http://help.sap.com/saphelp_nw70/helpdata/en/15/00a042b443c56ae10000000a155106/frameset.htm -
Post Author: hcso
CA Forum: Deployment
Hello All,
Did you find the users had a hard time grasping the concepts of creating reports as ad hoc reports using Infoview or have you implemented that?
Thank you!Post Author: amr_foci
CA Forum: Deployment
in my organization i've faced much hard time teaching users how to create ad-hoc reports using webIntelligece it may took some time from them to get how to use that, but after 3 or 4 months they are ok with it, and they are generated their own reports,
all things is based on the business itself and also how much ur universe design is suitable to that business , if you made a good design , which they can understand it easly then you will not face much of problems with the users.
one more thing, there is a group of smart users who can understand the system quickly , focus on them, and let them teach the other ppl, just to save your time, dont waste much of time with the user , i admit you've many other things to do with the system.
good luck -
Parameterize APD for ad-hoc output
Hello All,
I have a requirement to produce an interface file ad-hoc.
The file's output format should be exactly the same as an existing job in BW.
The existing interface file is generated from a query via APD.
The query returns the previous weeks sales data by restricting 0CALWEEK to current-week - 1.
The ad-hoc requirement means that we should be able to specify a week range at, or, prior to run-time.
e.g. 0CALWEEK = 01.2011 to 04.2011 - or - 26.2011 to 27.2011
As far as I can see, I cannot force a prompt for 0CALWEEK when running the APD.
So, I am considering other options such as a concept I have where a control table is used. I would populate it with my week range before running the APD which somehow uses the control table.
However, I can't see how I can practically achieve this.
Can anyone suggest options tio achieve the requirement - or indeed describe how you achieved this challenge.
Many thanks.
The Notorious B.I.First of all you need to describe the complete setup environement. From your message the information is not very clear. Do you have different routes for wired and wireless?. How each of the devices are configured and espcecially are they enabled to act as DHCP Servers?
I don't know how do you managed to get Gateways. What I could suggest from your message is listed below.
==================================
LAN connection ( Looks OK )
IPv4 Address: 147.143.240.233
IPv4 Subnet Mask: 255.255.255.0
IPv4 Default Gateway: 147.143.240.1
IPv4 DHCP Server: 147.143.244.2
IPv4 DNS Servers: 147.143.162.101,
147.143.161.101
===================================
==================================
Wireless connection ( Do you have router or configure using adapter . Is it same system?)
IPv4 Address: 147.143.1.1
IPv4 Subnet Mask: 255.255.255.0
IPv4 Default Gateway: 147.143.1.1 ( Why this gateway is pointing to itself: Network packet is looping around. it should point to somewhere or IP address of lan connection)
IPv4 DNS Servers: 147.143.162.101,
147.143.161.101
==================================
==================================
Access point setting ( No Problem : Assumes that DNS Servers are reachable and active )
IPv4 Address: 147.143.1.6
IPv4 Subnet Mask: 255.255.255.0
IPv4 Default Gateway: 147.143.1.1
IPv4 DNS Servers: 147.143.162.101,
147.143.161.101
==================================
More details or graphics of your setup would help in providing solution that can work. -
Help with "Save As" Concept in 2004s
Hi, Can someone shed a little more light on this "Save As" concept for me? When you do a "Save As" in Web Reporting and save it to your Portal Favorites it saves the query variable values and the navigation state. What if the user just wants to save the navigation state and not the variable values? If there are no mandatory variables and they click on the saved report then it will just execute with the values that were saved.
Thanks, Ken MurrayPersonalization is not activated. When you do a "Save As" it looks like not only the Nav State is saved, but the initial Variable values as well. Can you confirm, as the documentation doesn't seem to say that the variable values are saved as well.
<b>Save As </b>You can save the current view of your ad hoc analysis with an appropriate name as a bookmark in your portal favorites or in the BEx Portfolio. This saves the type of data display (table, graphic, table and graphic) in addition to the navigational state of the data. To access the saved view of your ad hoc analysis again, choose Open.
To save the navigational and drilldown state of the data as a new query view, choose Save View in the context menu of the Web application. You can use the query iView created in this way as a data provider for other BI applications. -
hi all,
i have an issue regarding free goods for STO betn plants.
our concept is to give free goods for ex- 10 out of 100 are free goods.
when i am creating a po with item catagory U, the free goods indicator is become vanice. so i am unable to process this free goods.
so if any settings is thr , then pls let me know.
regards,
susantahi
ru selling ur goods to ur plant?
in sto ur not selling the material to ur plant
so the issue of free goods is not there
thats why u cant see any kind of basic cost condition in that
as the material is transfer from one plant to another the inventory changes and so the the price in material master is get updated for the another plznt
refer following docs
with delivery
http://help.sap.com/bp_blv1600/V5600/BBLibrary/HTML/134_EN_IN.htm
without delivery
http://help.sap.com/bp_blv1600/V5600/BBLibrary/HTML/135_EN_IN.htm
hope it clears
regards
kunal
award if helpful -
Concept of free –m command in Linux
I wanted to know the concept of free –m command as there are different rows of Mem, -/+ buffers/cache & Swap in the output. As an example, it is showing 195 as free Mem in my server but 13850 in the free section of the -/+ buffers/cache. The output needs in depth knowledge of the different parameters of the command.
I hope, my question is clear.
Please revert with the reply to my query.
RegardsThis is my understanding. used and free column in line 2 can be used to find out total used and free memory for applications
[oracle@test ~]$ free
total used free shared buffers cached
Mem: 264122724 253692112 10430612 0 2074864 178696468
-/+ buffers/cache: 72920780 191201944
Swap: 8388600 0 8388600
select 264122724/1024/1024 "Total RAM" FROM DUAL; (264122724 ---from line 1 Mem)
Total RAM
251.887058
select (253692112-(2074864+178696468)) "used for applications" from dual; (used from line 1 - (buffers + cached) from line 1)
used for applications
--------------------- (matches with used from line 2)
72920780
select 10430612+2074864+178696468 "total free for applications" from dual;
total free for applications
191201944 (matches with free from line 2)
Edited by: vlethakula on Jan 17, 2013 7:18 AM -
Hi Masters,
Can you please let me know the perfect reason for infotypes concept in HR-ABAP.
1 Why we are using infotypes and exactly what is purpose?
2.Why we are using LDB's why cannot we extract data directly from database tables?
3.Can you please give me clear explanations about these infotypes.Hi
Infotype(s) are used in the Personnel Management (PA) module primarily. This is where personnel master data is stored. Data is grouped according to subject matter. The Human Resources component aims to enable the user to process employee data in an effective structure in accordance with business requirements. The data structure of infotypes mirrors a logical set of data records. Infotypes can be identified by their four-digit keys, for example, the Addresses infotype (0006). To facilitate reporting on past employee data, infotypes can be saved for specific periods.
Some people use the term HR ABAP to describe the method of managing the infotype data. Typically HR logical databases are used which offers more secure methods of accessing the infotype data. Once the infotypes are declared, you can use standard macros to access the data. Table TRMAC holds the macro name and the code behind it. This makes developing HR programs much quicker and easy to turn around.
HR uses INFOTYPES instead of tables.
There are different sub modules exist in HR.
For Personal Admn the Infotypes start with PA0000 to PA1999
Time Related Infotypes start with PA2000 to PA2999.
Orgn related Infotypes start with HRP1000 to HRP1999.
All custom developed infotypes stsrat with PA9000 onwards.
In payroll processing we use Clusters like PCL1,2,3 and 4.
Instead of Select query we use PROVIDE and ENDPROVIDE..
You have to assign a Logical Database in the attributes PNP.
Go through the SAp doc for HR programming and start doing.
http://www.sapdevelopment.co.uk/hr/hrhome.htm
See:
http://help.sap.com/saphelp_46c/helpdata/en/4f/d5268a575e11d189270000e8322f96/content.htm
http://help.sap.com/saphelp_47x200/helpdata/en/bb/bdb041575911d189240000e8323d3a/frameset.htm
see this link you would get information about types of infotypes
Logical databases are special ABAP programs that retrieve data and make it available toapplication programs. The most common use of logical databases is still to read data fromdatabase tables by linkin them to executable ABAP programs.
Logical databases contain Open SQL statements that read data from the database.You do not therefore need to use SQL in your own programs. The logical database reads theprogram, stores them in the program if necessary, and then passes them line by line to theapplication program or the function module LDB_PROCESS using an interface work area .
For further info
check link http://help.sap.com/saphelp_nw70/helpdata/en/9f/db9b5e35c111d1829f0000e829fbfe/frameset.htm
1. A logical database is in fact
a program only.
2. This LDB provides two main things :
a) a pre-defined selection screen
which handles all user inputs and validations
b) pre defined set of data
based upon the user selection.
3. So we dont have to worry about from
which tables to fetch data.
4. Moreover, this LDB Program,
handles all user-authorisations
and is efficient in all respects.
5. tcode is SLDB.
/people/srivijaya.gutala/blog/2007/03/05/why-not-logical-databases
<b>REward fi suefull</b> -
Java package concept in ABAP Objects
Hi, just a question on grouping of classes in ABAP Objects.
In Java, you can group classes by "package" to avoid
namespace collision, my question, in ABAP Objects, how
do you group classes to avoid namespace collision?
I know that there is package concept in SAP/ABAP but it
is different concept in Java.
Thanks in advanced for your reply.Hello One and Lonley,
the package concept in ABAP and Java is quite different. In java the package name is part of the development object in ABAP not. So any class pool name is global unique. In combination with the restriction on 30 chars this leads often to somehow cryptic names.
The only way to escape this somehow is the excessive use of local classes. That mean classes defined within main programs. If you are on 7.00 you may check FuGr SAPLSAUNIT_TREE_CTRL_LISTENER for this technique.
Best Regards
klaus -
Can't load data through smart view (ad hoc analysis)
Hi,
There is EPM application where I want to give ability to planners to load data through smart view (ad hoc analysis). In Shared Services there are four options in
EssbaseCluster-1: Administrator, Create/Delete Application, Server Access, Provisioning Manager. Only Administrator can submit data in smart view (ad-hoc analysis). But I don't want to grant Essbase administrator to planners, I'm just interested to give them ability to load data through ad-hoc analysis. Please suggest!I take that you refreshed the Planning security, If not refresh the security of those users. Managing Security Filters
Check in EAS whether those filters are created with "Write" permissions.
Regards
Celvin
http://www.orahyplabs.com -
Ad Hoc distribution under Enterprise license
Hi,
I have a customer who's workforce has a 1,000 iPads and is interested in distributing their publications either Ad-Hoc or through Internal Distribution, without going through the Apple Store. Are there any issues, limitations using the Enterprise License with Adobe DPS?
I understand Apple has a 100 unit limit on Ad-Hoc using the Developer License.
TonyApple has a 100 device limit per provisioning profile for ad hoc distribution. It's a cumbersome method at best and won't scale easily to 1000 ipads.
The correct solution for this type of desired behaviour is an Apple Enterprise license and DPS. This will let you build an app that can be distributed outside the Apple app store, to your employees only. Depending on theneed to control the level of access to content, folios can either published as public free ( controlling access by controlling the app distribution) or published as public/retail using the direct entitlement APIs to provide login level access to the folio within the app.
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