Configuration of Extended Notifications.

Here is my problem,
I need to put a link to the workitem for notifications in SAP inbox as well as in notifications to the outside mail.
I am aware of report RUSWUWFML2 this does not solve my issue as it sends to all pending users. And also for some reason, this does not work, i tried many times to execute this. I am on Enterprise version 5.0.
After going thru some discussions here on SDN, came to know that on ECC 5.0, this is possiable thru Extended Notification. Has anyone did this before ? I am totally confused how to get this set up Extended Notifcation ?
How can i define new category ?
Please advise.
Thanks,
Madhavi

Hi Madhavi,
Pls refer following links from SAP help:
Extended notifications:
http://help.sap.com/saphelp_erp2004/helpdata/en/d5/581ee8d56f1247bf34cfcd66d16d81/content.htm
For defining a category:
http://help.sap.com/saphelp_erp2004/helpdata/en/8f/05834014d26f1de10000000a1550b0/content.htm
Hope this helps.
Regds,
Akshay Bhagwat

Similar Messages

Extended Notifications for SAP Business Workflow

Hi expert,
i need your help!!
i have configured the "Extended Notifications for SAP Business Workflow" with the tnx SWNADMIN and this was successful. I can write emails, but i can read this only on SAP GUI with the tnx SOST. I don't receive email on my email-address.
can you say me, where is the problem?
Thank you in advance
marcel

Hi Marcel
Rope in your Basis Guy!
Basically, your Extended notif part is working fine..... emails reaching SOST is proof. Going out of SAP may need basis config.
What do you see, a yellow triangle or a red light in SOST?
Regards,
Modak

Extended notifications: SWN_SELSEN

Hello SolMan experts,
I configured the extended notifications for work items in solman using TA SWNCONFIG (as suggested under sap library and in this forum).
I completed all steps successfully.
However, when I run the program SWN_SELSEN, notifications are collected but no "send job" is prepared.
TA SCOT is well configured, TA SWNCONFIG is well configured as well.
When I check SLG1, everything is green (including the selection job run and the delivery job); only one element appears as yellow "could not determine an agent for work item" - error swn156.
Does someone know how to solve this problem?
Thanks!
Kind regards,
Alice

Hello experts,
Thanks for your answers, it helped me.
However, I still seem to have an issue:
1) I set in swnconfig that I wanted to send mail (one mail containing mulitple notifications) for ALL work items (including these which have already been sent before): I set in my settings that I wanted ALL_FULL notifications to be sent (instead of choosing ALL_DELTA).
However, if notifications have already been sent last time the job run, they are not part of the next mails (next job run).
Do you know how this is possible?
2) I chose the option "link2" to display the sap gui for windows. However when I receive an email, upon clicking on the "display link", internet explorer is trying to open a URL. Do you know how I can fix that problem?
I saw that I needed to enter a "company logon id" in the subscription settings but I didn't because I do not know what it is and what is will be used for. Can that be the reason for the issue or do you have another Idea?
Thanks for your help on this;
Kind regards,
Alice
Edited by: Alice Jockin on Feb 28, 2011 6:11 PM

Extended Notifications: Message not sent

Hi Folks
I had configured the extended notifications in the development system and it was working perfactly. Then I transported the customizing request for the above config to Test system.
I have scheduled the job for SCOT and SWN_SELSEN.
SWN_SELSEN do select the notifications to be sent but it does not send any messages.
I have checked the application log and it displays a message SWN 032 ERROR while creating a message.
Waiting for your expert opinion on how to resolve this issue.
Regards
Waz

Hi Folks
Thanx for sending me your answers. I found the solution to this.
The solution lies in the activation of some services in SICF.
List of services can be found at the following link in the Pre-requisites section:
http://help.sap.com/erp2005_ehp_03/helpdata/EN/27/9a793426cea749b18fa409565c3dee/content.htm
Thanks & Regards
Waz

PR - Extended Notification

Hi,
I have created a Workflow for Purchase Requisition ZBUSXXXXX and assigned it to the RELEASESTEPCREATED event, and in the workflow I have created a User Decision step and created a rule which will decide the approver for the Purchase Requisition and used in the User Decision Agents tab. When ever a PR is raised, work item is going to the correct approver's SAP Inbox (SBWP).
Now the issue is, I am using Extended Notifications to notify the user MS Office about the work item. I have configured the Extended Notification SWNCONFIG using the document available on the net. When I go the SWIA transaction the user decision step is "READY" under status. But when I run the report SWN_SELSEN it is selecting the work item, the message is not sent to the user. When I remove the rule in the workflow user decision and changed it to the Expression as WF_INITIATOR. Email is sending to the initiators MS Outlook. But when I changed Expression from WF_INITIATOR to rule work item is going to the approvers user SAP Inbox (SBWP) after I ran the report below is the output.
Selection of Notifications
00000000 notifications selected
00000000 notifications deleted (logically)
00000000 new notifications saved
00000000 notifications saved
Sending Messages
00000001 notifications selected
00000000 messages sent
Unable to send 00000000 notifications due to errors
Could you please let me know the possible reasons why the notification is not sent to approvers Outlook.
Thanks,
Sriram Ponna.
Edited by: Sriram Ponna on Sep 7, 2011 7:20 PM

Hi,
After debugging the program SWN_SELSEN report i have found out that when I use WF_INITIATTOR in the user decision SWN_NOTIF table RECIPIENT_ID field is getting updated, when ever I uses a rule or any other US (UserID hardcoded) this field is not getting updated. I do not really understand on what basis this table is getting updated, whenever i use a rule the work item is going the correct approver SAP Inbox, so i think there is no problem with the Workflow, correct if i am wrong.
Could anyone please provide me any inputs in this regard.
Thanks,
Sriram.

Extended Notifications Configuration

Hi Experts,
We have implemented SRM 7.0 ECS and are in the process of trying to set up extended notifications with out much luck, does anyone have any config tips???
Thanks in Advance

Hi,
Can you explain more detail about "Extended Notification"? Are you talking about /SAPSRM/OFFLINEAPPROVALSEND program?
Regards,
Masa

Extended Notifications

Hi WF Guys,
I am working on ECC 5.0.I want to know whether we can use Extended Notifications in this version.If so plz tell me how to configure this using Tcode SWNCONFIG.If any one has a document for this plz send it to my mail id
[email protected]
Regards,
sapient

step by step approach:
http://help.sap.com/saphelp_nw04/helpdata/en/d5/581ee8d56f1247bf34cfcd66d16d81/frameset.htm
Also chek :
/people/saujanya.gn/blog/2006/12/19/how-to-get-work-items-your-outlook-inbox
hope it will help you.
Reward if it is useful.
Sunil

Extended Notifications - Workflow Inbox link not working

Hi,
I have configured SWNCONFIG to send Extended Notifications. E-mails are being sent but the link for Workflow Inbox (configured in Subscription Settings - SHOW_INBOX_AS = LINK1) only takes to the enterprise portal home page not the inbox. I have search to have this fixed but with no luck. Does anyone know how to solve this?
Thanks in advance.

I have follow the configuration in this links:
Configuring Notifications (View Cluster) (SAP Library - Embedded Processes (SAP Business Workflow))
Subscription (SAP Library - Embedded Processes (SAP Business Workflow))
It does not refer any specific link to the inbox. Only to activate the service: default_host → sap → bc → workflow → shortcut
And to use SHOW_INBOX_AS = LINK1 and define the portal url in parameter WG_HOST in General Settings. In addition the url while navigating in the portal is always the same (e.g either on the home page or in the workflow inbox), so I guess its the system job to re-direct to the Workflow Inbox, but this does not seem to be happening for some reason.

Extended Notifications for UWL

Hi gurus,
I am trying to configure extended notifications to work with UWL. Problem is the notifications are not saved or sent by SWN_SELSEN.
Our SAP system is Netweaver 7.0 EhP 1.
I followed instructions found here:
http://help.sap.com/saphelp_nw70ehp1/helpdata/en/ad/d64842d59fb430e10000000a155106/content.htm
However, we already had configured the workflow to use extended notifications with SAPGUI. So when I ran SWN_SELSEN, the old notification still showed up, but not the UWL version. So I deleted the schedule for the old configuration, thinking there might be interference. Again I created a work item and ran SWN_SELSEN, this time no notifications saved or sent. I found that I could run RSWNUWLSEL and the notification is saved, but not sent.
Any idea what the problem might be?
Also I noticed that in the Worflow Book (2nd ed.) it shows to update the General Settings in SWNCONFIG with a url for the UWL. But I don't see that instruction in the SAP Help? Do I still need to do that? If so, is that url a portal quicklink to the UWL iView?
For what it's worth, here is what we are trying to accomplish:
1) the links in the email should take the user to the UWL, not SAPGUI
2) for a user decision, currently the user has to login with their backend system password, which may not be the same as their network password; I'm assuming that if the links now go to the UWL, it will require the user's portal id/password - which is synchronized with their network password, and that is what we want.
So if just putting the UWL url in the general settings will do the job, then why do I need all that stuff in the SAP Help (RSWNUWLSEL, etc.) anyway?
Any enlightenment would be appreciated!
Thanks,
Margaret

Hi ysr,
It sounds like you are asking two different questions ...
1) does using extended notifications necessarily require use of portal / UWL?
answer: No. In fact out of the box, (in our system which is 7.0 EhP1), extended notifications will generate links that go to webgui (SAPGUI for HTML) or SAPGUI. To make it work for portal is what my question is about.
2) you want to 'send the hyper link in the mails to clients'.
answer: if by clients, you mean users outside your system, you will have to do something other than out-of-the-box. Normally with workflow, execution of the links embedded n the email will require the person to have a logon to the SAP system. Perhaps if you have clients with access to the portal but not the backend, it might work if you configure extended notifications to work with UWL. The client would have to have the UWL role in the portal but obviously without backend access, they would not be executing anything on your SAP system, right? But for displaying information to them that might be useful.
of course another route would be to code completely custom methods to send the email which would include constructed links going wherever you want ... but that would be a lot of work! (and out of the realm of SAP Business Workflow)
Hope that helps!
Margaret

Extended notifications problem

Hi experts,
I am trying to configure extended notifications for around 7 to 8 different taks
pertaining to different workflows.
I could successfully do it for 1 task.
Then after successful testing I did add more filters to the same configuration
under same subscription and delivery.
I even created new schedules for the new filters. But unfortunately it is not working.
I could debug the standard program SWN_SELSEN and found that the particular WAPI call to
select the delta Work Items from SWWWIHEAD and SWWWIHIST is failing because of some
timestamp mismatch.
Can you please provide me some help regarding this ?
Thanks,
Deb

Hi Purvesh,
You can find the step by step procdure in the following blog.
How to get Work items @ your Outlook Inbox
You can find all the definitions and theories in the SAP Help link provided in the same blog.
I initially followed the above and could successfully do it for 1 task.
However, I was stuck in achieving the same for multiple task belonging to different workflows.
Here is how I did it:
1) Do the configuration in SWNCONFIG as per the blog and SAP Help
     A) Create your own delivery schdule
     B) Create your own subscription using the above delivery schedule
     C) Create your own filters
     D) Create your own selection schedule
2) Then run the report SWN_SELSEN to do the actual selection and delivery based on the schedules    you created.
The key is creating the filters. Follow the SAP Help link closely and try it. If you face any problems
the please let me know.
Please award appropriate points.
Thanks & Regards
Deb
Edited by: debabrata mohanty on Dec 10, 2008 11:26 AM

Extended notifications: SWN_TEST_REMAP1

has anyone come across this program? in configuring extended notifications there is a whole list of test programs but i haven't seen any guidance on when and how to run them. this one results in...nothing. is this a true negative or a false negative and how can i get to a true positive here?

Hello experts,
Thanks for your answers, it helped me.
However, I still seem to have an issue:
1) I set in swnconfig that I wanted to send mail (one mail containing mulitple notifications) for ALL work items (including these which have already been sent before): I set in my settings that I wanted ALL_FULL notifications to be sent (instead of choosing ALL_DELTA).
However, if notifications have already been sent last time the job run, they are not part of the next mails (next job run).
Do you know how this is possible?
2) I chose the option "link2" to display the sap gui for windows. However when I receive an email, upon clicking on the "display link", internet explorer is trying to open a URL. Do you know how I can fix that problem?
I saw that I needed to enter a "company logon id" in the subscription settings but I didn't because I do not know what it is and what is will be used for. Can that be the reason for the issue or do you have another Idea?
Thanks for your help on this;
Kind regards,
Alice
Edited by: Alice Jockin on Feb 28, 2011 6:11 PM

Extended notifications: Missing tasks in SOST

Hi!
I've configured extended notifications via SWNCONFIG, including different task filters. When I execute the SWN_SELSEN report, a range of notifications is represented in SCOT. However, when I run SOST, I'm missing notifications on two tasks. Tasks that are used in decision steps in the workflows are represented, but the two tasks that are used in activity steps in the workflows are missing. Why is that?
Best regards,
Martin Aabo

Hi Martin,
Check these sites ,
http://help.sap.com/saphelp_nw04/helpdata/en/27/9a793426cea749b18fa409565c3dee/content.htm
http://help.sap.com/SCENARIOS_BUS2007/helpdata/EN/45/ac741f89522e78e10000000a155369/content.htm
http://www.erpgenie.com/mysap-crm/924
By
Pari

Extended notifications link

Dear Expert,
I also have a question regarding to the Extended notifications link.
My customer want to use the Extended notifications link with subscription parameter email as HTML, one msg per category and including HTTP link to open SBWP in SAPGUI for windows.
The problem is, that if saplogon is configured with group/server selection instead of an ordinary user specific application server entry, the link to the inbox received in the mail does not work. We get
an error: "Logon to SAP System faild. The system description '1. RPR [ERP Production system]' cannot be found in the system list. Make sure that saplogon.ini exists and choose an existing system description in the system list.
My customer has changed the parameter "logon_id" in trx. SWNADMIN so now the
field "System Description" is correct filled when he accept the error message - but still the link does not end up in the small logon window.
Could you provide some suggestion?
Many thanks,
Perry Song

Hi,
Can you check the general settings in SWNCONFIG.
Please check the below entries for general settings.
http://help.sap.com/saphelp_erp2005vp/helpdata/en/d5/581ee8d56f1247bf34cfcd66d16d81/frameset.htm
Regards
SM Nizamudeen

Extended notifications & placing a link to the mail

Hi,
We have extended notifications running in our system with basically the following relevant settings:
-one message contains multiple items
-HTML message
I have configured the text of the mail to meet our requirements and it works just fine, and now I would like to enhance the text even more. I would like to include a link to the UWL to the text. So for example the text would be:
You have new work items in universal worklist. (where the phrase 'universal worklist' would be a link and by pressing it you could access the UWL).
How to do this? I tried to make this by using "a href" tag, but then the result was that the the mail text just included the whole "a ref" thing - it didn't create a link from it.

Sorry, I only found this one (btw very good) blog regarding extended notifications:
/people/saujanya.gn/blog/2006/12/19/how-to-get-work-items-your-outlook-inbox
...and it doesn't really answer my question.
It is clear for me about how to create a link for executing each individual item, but this is not required. I just wonder that how can I add a link to the custom dialog text that I have maintained with SE61.
Or is there some other way to handle this? I would also be happy to some other solution. (The only thing that I would not be happy is that I would need to include the whole long URL address of the UWL to the mail in order that users could easily access UWL through the mail.)

Extended notifications - Shortcut

Hi Friends,
We have configure extended notifications for Workflow and it is working fine. The issue which we are currently facing is when the notification comes to Outlook inbox and when we try to open the attachment to execute the work item the SAP Screen is opening in a minimized state, Please let me know if you have face such a kind of issue before and what was the resolution for the same.
Note : When I open the logon screen directly from SAP logon pad it is opening in maximized state.

Hello,
Are you planning on just using Delta, or also the Full?
Some people do eg a Full every morning and then a Delta every hour or so.
I choose to just do a Delta so that there are no multiple notifications.
Could that be what is happening in your case?
You say:
"ZALL_DELTA- Delete old notifications flag is checked - Assigned main filter is ALL_FULL-STANDARD CATEGORY "
That's a bit unusual, I would think ZALL_DELTA would be defined in terms of ZALL_FULL,
not ALL_FULL.
I also don't understand why you have, in Filter Settings, Delta set to X for ZALL_FULL,
and to nothing for ZALL_DELTA. I have the opposite.
I only have one schedule selection because I only use one filter; if you're
using Full and Delta then I'm sure you need two.
regards
Rick Bakker
Hanabi Technology

Configuration of Extended Notifications.

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