Configuration of purchasing organisation

hi to all,
i want to create a purchasing organisation for new finished product? how to create?

im trying to creat a new product, but in organizational levels for mrp1 it demands purchasing group...i.e. why im asking for purchasing ogr. or group

Similar Messages

Partner number of Purchasing organisation and group

Hi
I have to find the partner number of the Purchasing organisation and group to which a user is assigned. I have the partner number of the user.
I know that we can view this in PPOSA_BBP, I want to write a code to fetch this.
I have found the purchasing group of the user using BBP_OM_STRUC_GET_ORG_FROM_USER( here I have to pass the user name which I found from the partner number of the user using BUP_PARTNER_TO_USER_CONVERT.)
Eventually, once I have the partner number of Purchasing org and grp I have to fetch the address details using BUPA_ADDRESS_GET_DETAIL(this requires the partner number.)
Someone suggested me to use BAPI_ADDRESSORG_GETDETAIL but I dont know how to pass data in this bapi.
Please help me.

hi ,
consult your functional person some where they will assign link between purchasing organization -purchasing group--product category.
T024E - organization
T024 - groups
for exact solution get the link from where the configuration do.
rgds
Chalam

User assignment to purchasing organisation and purchasing groups

Dear Experts,
My issue is related to user assignment to purchasing organisation and purchasing groups.
According to the project requirement, we are using central purchasing organisation and we should create the purchasing organisations and purchasing groups locally. it is not reflected from the back end systems through RFC.
Also we have one more team working with indirect materials and they also use SRM. They have already created the organisation model. Two projects are inter-related and belongs to same department in the company, but main different is one uses direct and the other in-direct materials.
Now we should create our purchasing organisation and purchasing groups and assign the users to it.
If we create it separately means not uder the main root and assign the users, we are able to create shopping cart till the contract. But when i create the new purchasing organisation and purchasing groups under the main root which is created for other project which deals with in-direct materails, i am not able to create shopping cart with the user. I am getting the error
' Process scheme could not be found
Please let me know how to deal with this scenario. here i need to add the purchasing organisation and purchasing groups under main root because of the reason that in the other project, purchasing organisation and purchasing groups defined needs to be accessed by our users as well. I mean the users should be able to access all the purchasing organisation and purchasing groups created under root node which gets the purchasing organisation and purchasing groups from the back end systems and the purchasing organisation and purchasing groups we created manually since we cant get it from back end system since it is central purchasing organisation.
Please asvise
Best regards,
Srinath
Edited by: srinath_Vijaya on May 27, 2010 4:21 PM

Hello Masa,
Thanks very much for your time and solution.
Actually the problem was something else and was fixed.
The reason for getting error 'Process schema was not yet defined' is because of missing definition of process schedma for the workflow since the process based workflow setting has been activated.
So this has been resolved by copying the sap standard customizing BC set for SRM workflow using transaction SAPR20 and then process schema for workflow got configured or copied automatically from SAP BC set and the error was removed.
Also the reason for error with user was that no purchaser assignment was done to the purchasing organisation and now it has been done and the users can access the SRM and create shopping cart and the contract.
Regards,
Srinath

Relation between a Purchase Organisation and Reference PORg

Hi ,
1) Can any one explain me what is the relation between a Purchase Organisation and Reference Purchase Organistion.
2) I have removed the assignment of Purchase organisation 1000 to the Reference POrg 6666 . I want to do the testing in development server after making the above configuation change. Can any one let me know how to do the testing to see that this configuration change is taken place?.
Thanks in advance.

hi
Ref. Pur Organisation is used when there is no centralized pur. organisation. You have to define 1 pur. organsation as refernce pur. organisation and link other pur orgnisations to this ref. pur. orgaisation. When you create a contract using this pur. organisation and this contract can be used by other pur orgasations which are linked to this ref. pur oganisation.
Ref. Pur Organisation is basically used for better negotiation.
Eg- You are having 2 plants (A & B) of 2 different company code(A & B).
1. Pur org A is assigned to company code A & plant A
2. Pur Orga B is assigned to company code B & plant B.
3. Ref pur organisation C is created and linked to Pur organisation A and B.
Scenario -
Vendor A can supply Material A 1000 qty at Rs. 100 whereas more than 1000 qty at Rs. 90.
But your requirement for Plant A is Rs. 800 and Plant B is Rs.700
If you create a contract on plant basis to the Vendor A then you have to pay Rs. 100.
But if you create a contract with ref pur organisation C for total requirement of Rs.1500 without plant basis then rate will be only Rs.90.
Then this contract can referred by both the plant and can be converted to P.O at Rs.90.

Purchasing organisation

What is the difference between Reference Purchasing organisation and Central Purchasing organisation.

Vishal
See these examples
Reference Purchasing Organisation
A purchasing organization whose conditions or contracts other purchasing organizations linked to it may access and use.
A reference purchasing organization can make especially favorable conditions or contracts available to other purchasing organizations.
Example
http://help.sap.com/saphelp_47x200/helpdata/en/0b/ecb237e29bc368e10000009b38f8cf/frameset.htm
Central Purchasing Organisation
Centralized/Distributed Purchasing
You can organize your purchasing function in the following ways:
Centralized purchasing, with just one purchasing organization
Distributed purchasing, with a number of different purchasing organizations each responsible for different plants
You could also look this configuration on How to maintain Purchase Organisation
Maintain purchasing organization
In this step, you set up your purchasing organizations.
From the Materials Management and Purchasing view, the purchasing organization is responsible for all purchasing activities (including the processing of requests for quotations and purchase orders, for example).
The purchasing organization is integrated within the organizational structure as follows:
A purchasing organization can be assigned to several company codes.
(= Corporate-group-wide purchasing).
A purchasing organization can be assigned to one company code.
(= Company-specific purchasing).
A purchasing organization can also exist without being assigned to a company code.
Since each plant must be assigned to a company code, the latter can be determined via the plant at the time of each procurement transaction even if the procuring purchasing organization has not been assigned to a company code.
A purchasing organization must be assigned to one or more plants.
(= Plant-specific purchasing).
A purchasing organization can be linked to one or more other purchasing organizations.
(= reference purchasing organization)
For more on this topic, refer to Assign Purchasing Organization to Reference Purchasing Organization.
A purchasing organization can be divided into several purchasing groups that are responsible for different operational areas.
Each purchasing organization has its own info records and conditions for pricing.
Each purchasing organization has its own vendor master data.
Each purchasing organization evaluates its own vendors using MM Vendor Evaluation.
Authorizations for processing purchasing transactions can be assigned to each purchasing organization.
All items of an external purchasing document, that is, request for quotation, purchase order, contract, or scheduling agreement, belong to a purchasing organization.
The purchasing organization is the highest level of aggregation (after the organizational unit "client") for purchasing statistics.
The purchasing organization serves as the selection criterion for lists of all purchasing documents.
Possible organizational forms
You can organize your purchasing function in the following ways:
Corporate-group-wide purchasing
Company-specific purchasing
Plant-specific purchasing
All of these forms can co-exist within a single client.
Corporate-group-wide purchasing:
A purchasing organization is responsible for the purchasing activities of different company codes.
In this case, you do not assign a company code to the purchasing organization, but specify the company code concerned for each individual purchasing transaction. You assign plants from different company codes to the purchasing organization.
Company-specific purchasing:
A purchasing organization is responsible for the purchasing activities of just one company code.
In this case, you assign a company code to the purchasing organization. The purchasing organization may procure only for this company code. You assign only plants of the company code concerned to the purchasing organization.
Plant-specific purchasing:
A purchasing organization is responsible for the purchasing activities of one plant.
In this case, you assign the plant and the company code of the plant to the purchasing organization. The purchasing organization may procure for this plant only.
Note
If you wish to work with a mixture of the above organizational forms, the reference purchasing organization is of significance to you.
It is possible to allow one purchasing organization to access the contracts and conditions of another - a so-called reference purchasing organization. This makes it possible for advantageous terms negotiated by one purchasing organization to also be used by other purchasing organizations.
Recommendation
Purchasing organization 0001 is already preset in all dependent tables.
SAP recommends that you retain this number if you require only one purchasing organization.
You will then have to customize only a few tables.
Hope this helps
Thnaks
Sat

MDG-Supplier : "role vendor requires purchasing organisation data"

We are implementing MDG-S with the vendor UI. (MDG 6.1)
Has anyone come across this error while creating vendor "role vendor requires purchasing organisation data".
This is preventing the creation of a vendor with just the general data.
Any suggestions to resolve this ?
Regards,
Vinay

Thanks Archana,
Yes, FLVN01 has been configured. Is there a diff value that should be used for vendor UI.

Two purchasing organisations for one user

Hi Experts,
We are running SRM 4.0, extended classic scenario with a large international setup.
I have an issue with purchaser that need to be able to shop for two different pur. orgs. in two different company codes (A & B).
I have added both A & B in the Company Code attribute for the user.
And I have made both the local purchasing groups for A & B responsible for the purchaser.
When I create a SC I can select whether to use Company code A & B and I can select the matching Purchasing Group. When I finish the shopping cart the order is created in SRM with correct the Local Purchasing Organisation which the Pur. Group I chose belongs to.
But when it is tranfered to R/3 it is allways assigning pur. org. A. (also if the order in SRM has local pur. org. B). This results in a error, if the purchase wants to make a purchase for Company B.
Is it not possible in SRM to able to chose more than one backend pur. org.?

Hej igen, Anders.
I don't suppose you have found a solution here?
What I was thinking is, that you should try using the GUID of the purchase order from SRM and use it in the function module BBP_PD_PO_TRANSFER_EXEC_V2 to test which data are getting sent from SRM to R/3. You know you can find the GUID of the PO from transaction BBP_PD with BUS2201, and this GUID is the only thing needed to test the function module. This FM is sending your shopping cart/PO data from SRM to R/3, so if you can debug this to see that here the p org is correct, you would know that the error occurs in R/3.
On the other hand you could also see in BBP_PD for the purchase order in SRM if the p org is already wrong here?
Cross buying is possible, so hopefully you get to find your error. Otherwise post a reply here, we'll figure something else out.
BR
Dennis

How to Configure Multiple Purchase Requisitions per Service Order

Hi experts!
Sorry if this is in the wrong spot, but I was wondering how I can configure multiple Purchase Requisitions to be created from a service or maintenance order (IW31) based on the control key (or if it's even possible).
What would be the pros and cons of doing this? We currently only have one PR being created for one order (a 1-to-1 relationship), however now with implementing external services, we want 2 or more PRs created based on the control key. Is the control key the best way to go, or should I be looking at a different deciding field?
Thanks in advance!
Stephanie

Raj,
Thank you so much for the information. That does help! However business requirements are now changing to have different Purchase Requisitions created for a single order in the following scenarios:
             - New Purchase Req created for different operations (you explained how above, perfect!)
             - Seperate Purchase Req created for non-stock items (your answer above seems to group service operations and non-stock into the same Purchase Req).
             - New Purchase Req created if the order has already been released. (If the order's status is still at "Create", then the additional component can be appended to the existing Purchase Req. If the order's status is "Released", and a new component is added, a new Purchase Req is created).
As mentioned, you explained how to do the first requirement. Is there anyway SAP can handle the next two requirements using standard config and not customizing anything?
Thanks in advance!
Steph

How can we default a Purchase Organisation in the PR generated through MRP

Hi,
How can we default a Purchase Organisation in the PR generated through MRP
(This is a Auto generated PR when the MRP Run is taken)
We take a MRP Run for CBP. After the MRP Run system Auto generates a PR. But this PR does not have the P.organisation mentioned in it. It has to be done manually.
How can we Default the P.Organiastion in the PR.
NS

The Purchasing Organization is only filled in the Purchase Requisition
when a source is assigned because it represents a source of supply.
Please also refer to attached note 206684 for more information.
When executing a MRP-run, it is checked first if there exists a quota
arrangement, the source list is read after it and the purchasing
organization is taken from the source list. But before filling
the relevant field in the purchase requisition (EBAN-EKORG), the
system checks if there exists a record in the source list which is
RELEVANT TO MRP, which means that the parameter 'MRP' has to be set to
'1'.
So please ensure that MRP = 1 in ME01 for the existing records and start
the next planning run with planning mode = 3 and check the results.

Delivery Quantity Control at Purchase Organisation Level

Hi All,
In this scenario, I would like to have a control on the Delivery quantity by a vendor.
Quantity released: 100 pcs for Vendor ABC
Total Number of Plants: 3
Out of this 100 pcs, it can be delivered to any of the 3 plants by vendor ABC. Quantity delivered by vendor to these 3 plants should not exceed 100 pcs in total. How can we have a control for total released quantity at Purchase Organisation level.
Breakup of quantity to be delivered to each plant cannot be given as releasing is done at corporate level.
We checked same scenario by using purchase Info record maximum quantity field. We created purchase info record at Purchase Organisation level.
Scenario 1. which i tested
Maximum Qty:100
PO creation
Plant 1: 100 qty-- No error/warning
Plant 2: 100 qty-- No error/warning
Plant 3: 101 qty-- warning maximum qty exceeded than 100 pcs.
Above scenario will not help me as I need to total release control on all plants together.
Scenario 2. Expected
Plant 1: 60 qty-- No error/warning
Plant 2: 45 qty-- Error, Total released qty exceed by 5 pcs.
Thanks and Regards,
VV

Hi
You cannot do GR for a plant which is not given in Purchase order. Corporate level you can have contract but not Purchase orders. If you have reference purchase organization create a corporate contract and try creating a po against that contract.
regards
Antony

Questions regarding creation of vendor in different purchase organisation

Hi abap gurus .
i have few questions regarding data transfers .
1) while creating vendor , vendor is specific to company code and vendor can be present in different purchasing organisations within the same company code if the purchasing organisation is present at plant level .my client has vendor in different purchasing org. how the handle the above situatuion .
2) i had few error records while uploading MM01 , how to download error records , i was using lsmw with predefined programmes .
3) For few applications there are no predefined programmes , no i will have to chose either predefined BAPI or IDOCS . which is better to go with . i found that BAPI and IDOCS have same predefined structures , so what is the difference between both of them .

Hi,
1. Create a BDC program with Pur orgn as a Parameter on the selection screen
so run the same BDC program for different Put organisations so that the vendors
are created in different Pur orgns.
2. Check the Action Log in LSMW and see
3.see the doc
BAPI - BAPIs (Business Application Programming Interfaces) are the standard SAP interfaces. They play an important role in the technical integration and in the exchange of business data between SAP components, and between SAP and non-SAP components. BAPIs enable you to integrate these components and are therefore an important part of developing integration scenarios where multiple components are connected to each other, either on a local network or on the Internet.
BAPIs allow integration at the business level, not the technical level. This provides for greater stability of the linkage and independence from the underlying communication technology.
LSMW- No ABAP effort are required for the SAP data migration. However, effort are required to map the data into the structure according to the pre-determined format as specified by the pre-written ABAP upload program of the LSMW.
The Legacy System Migration Workbench (LSMW) is a tool recommended by SAP that you can use to transfer data once only or periodically from legacy systems into an R/3 System.
More and more medium-sized firms are implementing SAP solutions, and many of them have their legacy data in desktop programs. In this case, the data is exported in a format that can be read by PC spreadsheet systems. As a result, the data transfer is mere child's play: Simply enter the field names in the first line of the table, and the LSM Workbench's import routine automatically generates the input file for your conversion program.
The LSM Workbench lets you check the data for migration against the current settings of your customizing. The check is performed after the data migration, but before the update in your database.
So although it was designed for uploading of legacy data it is not restricted to this use.
We use it for mass changes, i.e. uploading new/replacement data and it is great, but there are limits on its functionality, depending on the complexity of the transaction you are trying to replicate.
The SAP transaction code is 'LSMW' for SAP version 4.6x.
Check your procedure using this Links.
BAPI with LSMW
http://esnips.com/doc/ef04c89f-f3a2-473c-beee-6db5bb3dbb0e/LSMW-with-BAPI
For document on using BAPI with LSMW, I suggest you to visit:
http://www.****************/Tutorials/LSMW/BAPIinLSMW/BL1.htm
http://esnips.com/doc/1cd73c19-4263-42a4-9d6f-ac5487b0ebcb/LSMW-with-Idocs.ppt
http://esnips.com/doc/ef04c89f-f3a2-473c-beee-6db5bb3dbb0e/LSMW-with-BAPI.ppt
Reward points for useful Answers
Regards
Anji

Purchase organisation Field in Vendor master data

Hi All
During the creation of Vendor master ,Needs to make the Field Purchase organisation as a mandatory. I have checked the in the following configs.
Define Account Groups with Screen Layout (Vendors
Define Screen Layout per Company Code (Vendors)
Define Account Group and Field Selection (Vendor)
The option is not available. for the above requirement.
thanks & Regards
DP

In many companies the address data is maintained by different people than accounting data and purchasing org data.
I would not like that accountants to create my purchasing org data, and I am certain that my accountants dont want the buyer to create his accounting data.
if you could make this combination mandatory, then the user would have to maintain all screens at the same time, which may result in delays. as he can only start once he has all data available. SAP standard allows to create a vendor with general data and purchasing org data and purchasing can start buying. the company code data is only needed in the moment the goods arrive.
So you gain time to collect the data while you already started business.
Further, not all vendor master need to have purchasing org data. and not all vendors with purchasing org views need a company code view.
e.g. a restraunt may send you bills for lunch, but you do not place purchase orders with this restaurant. No purchasing org view needed here.
a goods supplier, that is needed for Intrastat purposes only, does not need a company code view, as you will never get invoices from the goods supplier.

How to create vendors in the Purchasing organisation via mass change?

Hi,
I have a list of vendors which are created in a company code.
Now I need to create them in a purchasing organisation.
I think I can do that via a CATT with transaction XK01.
The required fields are "order currency" and terms of payment.
Is that a correct way?
Thank you.
Kind regards,
Linda

Hai, If u want to upload master records from legacy (non sap) to sap we have sum processors like (Lsmw ,Bdc .Ecatt and Scatt)
Normally Ecatt and scatt used for testing purpose not uploading but it has uploading functionality also.
Bdc is used Abaper's.
Most of the functional consultants uses lsmw
If it is use ful to u plz assign the points

Vendor extended to different purchase organisations

dear all mm gurus,
pl update thru which t-code, one can see vendor extended to different purchase organisations.
pl help
regards
srihari

Hi Shri Hari,
You can try this in tcode MKVZ.
Mention the vendor number you want to check in the first tab.
Leave the purchasing organisation field and other tabs blank and execute.Then you will get the details for which purchasing organisations your vendor has been created.
Thanks,
Sampath

Table for Plant , Purchase organisation

Dear all ,
can you please let me know in which Table i can see the list of all operational Plants and Purchase organisation available.
Sagar.

T001W

Configuration of purchasing organisation

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