Contact from Outlook
I upload around 5000 contacts to my Iphone 3G. But now I am shocked. It shows me only the company name, not the contact person. In some company I have over 100 contact persons. I couldn't find the person which I search.
It seems I couldn't change any options to see also the contact person.
Who knows anything about this problem?
I use Outlook 2007. And Iphone 3G SoftwareVersion 2.1
Message was edited by: Niseem
The only luck I've had with that so far is setting up the contacts with Apples Address Book. There's a check box that make the contact list company first, and that translates over to the iPhone, but I haven't been able to find an equivalent feature using Outlook.
Similar Messages
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Exporting selected contacts from Outlook 2011 for Mac
I've wanted to easily export a set of selected contacts from Outlook in Microsoft Office for Mac 2011. I've been through many threads about synching to Address Book and then exporting, but I've found a host of troubles, including duplicate copies of contacts being created.
So, I finally broke down and wrote an AppleScript script to export all of the currently selected contacts from Outlook to a file in either vcf (vcard) or csv (comma separated value) format. The best use of this script is to:
-- Install this as a script in Microsoft Outlook by saving the script below to Documents>Microsoft User Data>Outlook Script Menu Items
-- Change to your Contacts in Outlook. Use the Outlook search bar to find the contacts you want to export. You might search by name, category, company, or anything else that identifies the contacts you want to export. Or, you might just leave the view showing all contacts.
-- Select the contacts you want to export
-- Launch the script
The script will have you select between vcard and csv and select a destination file. This hasn't been optimized for speed, so if you're exporting 100's or 1,000's of contacts, be patient. And there isn't a progress bar at present, so you have to wait. It will display an alert when it's complete.
Sorry not to have a download location for you. You'll just have to copy the script text :-). Keep in mind there's been some but limited testing. Read the comments for details. And enjoy.
-- jsc
-- Export Outlook Contacts
-- (c) 2012 J. Scott Carr. The script is made available for free use, with no
-- warranty, under the Creative Commons license agreement.
-- This script has only been tested on Mac OS X 10.6.8 with Micrsoft Outlook for
-- Mac 2011 version 14.1.4.
property byCategory : "By category"
property byPattern : "Names matching pattern"
property vcardFormat : "VCard"
property csvFormat : "CSV"
-- main
set contactsToExport to {}
-- Get the contact selection
set contactsToExport to get_contacts_to_export()
if (count of contactsToExport) is 0 then
display alert "Please select contacts to export and rerun script" as warning
return
end if
-- Shall we export to vcard or CSV?
set theFormat to vcard_or_csv()
if theFormat is "" then
display alert "Error: Must select VCard or CSV format" as warning
return
end if
-- Get and open the output file
set oFile to open_output_file(theFormat)
if (oFile is equal to -128) then
display alert "Canceled"
return
else if (oFile < 0) then
display alert "File open failed (" & oFile & ")" as warning
return
end if
-- Export the contacts
display dialog "About to export " & (count of contactsToExport) & " contacts in " & theFormat & " format. Proceed?"
if button returned of result is not "OK" then
try
close access oFile
end try
return
end if
if theFormat is vcardFormat then
export_to_vcard(contactsToExport, oFile)
else if theFormat is csvFormat then
export_to_csv(contactsToExport, oFile)
else
display alert "Invalid format" as warning
end if
close access oFile
display alert "Complete"
return
-- get_contacts_to_export()
-- We're going to export the Contacts currently selected in Outlook.
-- Check that the current selection is Contacts and not some other Outlook
-- object. Snag the selected Contacts and return them as a list.
-- A side note. When I started this, I built options to enter a matching
-- name string or select a category. And then it hit me that those features
-- are much more robust in Outlook, and it would be easy to just use the
-- current selection.
-- There is some strange behavior that Outlook needs to have recently been
-- the front, active window.
on get_contacts_to_export()
set selectedContacts to {}
tell application "Microsoft Outlook"
set theSelection to selection
if class of theSelection is list then
if class of the first item of theSelection is contact then
copy theSelection to selectedContacts
end if
else
if class of theSelection is contact then
copy theSelection to selectedContacts
end if
end if
return selectedContacts
end tell
end get_contacts_to_export
-- vcard_or_csv()
-- Get the format to use when exporting contacts
on vcard_or_csv()
choose from list {vcardFormat, csvFormat} with prompt "Select export file format:"
if result is false then
return ""
else
return first item of result
end if
end vcard_or_csv
-- open_output_file()
-- Open the destination file for the export, returning the file descriptor or the error number
-- if the operation fails
on open_output_file(exportType)
-- Get the filename, letting "choose file name" deal with existing files.
set theDate to current date
set theTime to time of theDate
if exportType is csvFormat then
set fileName to "contacts.csv"
else
set fileName to "contacts.vcf"
end if
try
set outputFile to choose file name with prompt "Select export destination file" default name fileName
on error errText number errNum
return errNum
end try
-- Open the file
try
-- Open the file as writable and overwrite contents
set oFile to open for access outputFile with write permission
set eof oFile to 0
on error errText number errNum
display alert "Error opening file: " & errNum & return & errText as warning
try
close access oFile
end try
return errNum
end try
return oFile
end open_output_file
-- export_to_vcard()
-- Export each of theContacts to the open file outFile as a set of vcards. Note that the
-- vcard data is from the "vcard data" property of the theContacts. This routine
-- doesn't attempt to reformat an Outlook vcard, nor limit the fields included
-- in the vcard.
on export_to_vcard(theContacts, outFile)
set vcards to {}
tell application "Microsoft Outlook"
repeat with aContact in theContacts
copy vcard data of aContact to the end of vcards
end repeat
end tell
repeat with aCard in vcards
write (aCard & linefeed) to outFile
end repeat
end export_to_vcard
-- export_to_csv()
-- Export each of theContacts to the open file outFile in csv format
on export_to_csv(theContacts, outFile)
set csvFields to {}
-- Get the fields of the contact to export
set csvFields to init_csv()
-- Write the header row
set nFields to count csvFields
write first item of csvFields to outFile
repeat with i from 2 to nFields
write "," & item i of csvFields to outFile
end repeat
write linefeed to outFile
-- Export the fields of the contacts in CSV format, one per line
repeat with aContact in theContacts
write build_csv_line(csvFields, aContact) & linefeed to outFile
end repeat
end export_to_csv
-- init_csv(): defines the fields to export when csv format is selected
-- Each of the fields in the list must match a name used in the routine build_csv_line().
-- The idea is to later create a a pick list so the user can select which contact properties
-- to export.
on init_csv()
set csvFields to {"first name", "last name", "middle name", "title", "nickname", "suffix", "phone", "home phone number", "other home phone number", "home fax number", "business phone number", "other business phone number", "busines fax number", "pager number", "mobile number", "home email", "work email", "other email", "company", "job title", "department", "assistant phone number", "home street address", "home city", "home state", "home country", "home zip", "business street address", "business city", "business state", "business country", "business zip", "home web page", "business web page", "note"}
end init_csv
-- build_csv_line(): format one line for the csv file
-- Parameter csvFields determins which fields to include in the export.
-- Unfortunately I've not figured out how to use perl-style generation of
-- indirect references. If I could, this would have been much more elegant
-- by simply using the field name to refer to a Contact properly.
-- Note that email address are a special case as they're a list of objects in
-- Outlook. So these are handled specially in the export function and can only
-- be selected by the column names "home email", "work email", and "other email".
-- Outlook allows a contact to have more than one of each type of email address
-- but not all contact managers are the same. This script takes the first of
-- each type. So if a contact has more than one "home" email address, you will
-- only be able to export the first to a csv file. Suggest you clean up your
-- addresses in Outlook to adapt. The alternative is to support multiple
-- columns in the csv like "other email 1" and "other email 2", but that's not
-- supported in this version.
-- Another note. In this version, any embedded "return" or "linefeed" characters
-- found in a property of a contact are converted to a space. That means that
-- notes, in particular, will be reformated. That said, this gets arond a problem
-- with embedded carriage returns in address fields that throw off importing
-- the csv file.
-- Also note that at this time IM addresses aren't supported, but it's an easy add
-- following the same logic as email addresses.
on build_csv_line(csvFields, theContact)
set aField to ""
set csvLine to ""
set homeEmail to ""
set workEmail to ""
set otherEmail to ""
tell application "Microsoft Outlook"
set props to get properties of theContact
-- Extract email addresses from address list of contact
set emailAddresses to email addresses of props
repeat with anAddress in emailAddresses
if type of anAddress is home then
set homeEmail to address of anAddress
else if type of anAddress is work then
set workEmail to address of anAddress
else if type of anAddress is other then
set otherEmail to address of anAddress
end if
end repeat
-- Export each desired fields of the contact
repeat with aFieldItem in csvFields
set aField to aFieldItem as text
set aValue to ""
if aField is "first name" then
set aValue to get first name of props
else if aField is "last name" then
set aValue to last name of props
else if aField is "middle name" then
set aValue to middle name of props
else if aField is "display name" then
set aValue to display name of props
else if aField is "title" then
set aValue to title of props
else if aField is "nickname" then
set aValue to nickname of props
else if aField is "suffix" then
set aValue to suffix of props
else if aField is "phone" then
set aValue to phone of props
else if aField is "home phone number" then
set aValue to home phone number of props
else if aField is "other home phone number" then
set aValue to other home phone number of props
else if aField is "home fax number" then
set aValue to home fax number of props
else if aField is "business phone number" then
set aValue to business phone number of props
else if aField is "other bsiness phone number" then
set aValue to other business phone number of props
else if aField is "bsuiness fax number" then
set aValue to business fax number of props
else if aField is "pager number" then
set aValue to pager number of props
else if aField is "mobile number" then
set aValue to mobile number of props
else if aField is "home email" then
set aValue to homeEmail
else if aField is "work email" then
set aValue to workEmail
else if aField is "other email" then
set aValue to otherEmail
else if aField is "office" then
set aValue to office of props
else if aField is "company" then
set aValue to company of props
else if aField is "job title" then
set aValue to job title of props
else if aField is "department" then
set aValue to department of props
else if aField is "assistant phone number" then
set aValue to assistant phone number of props
else if aField is "age" then
set aValue to age of props
else if aField is "anniversary" then
set aValue to anniversary of props
else if aField is "astrololgy sign" then
set aValue to astrology sign of props
else if aField is "birthday" then
set aValue to birthday of props
else if aField is "blood type" then
set aValue to blood type of props
else if aField is "desription" then
set aValue to description of props
else if aField is "home street address" then
set aValue to home street address of props
else if aField is "home city" then
set aValue to home city of props
else if aField is "home state" then
set aValue to home state of props
else if aField is "home country" then
set aValue to home country of props
else if aField is "home zip" then
set aValue to home zip of props
else if aField is "home web page" then
set aValue to home web page of props
else if aField is "business web page" then
set aValue to business web page of props
else if aField is "spouse" then
set aValue to spouse of props
else if aField is "interests" then
set aValue to interests of props
else if aField is "custom field one" then
set aValue to custom field one of props
else if aField is "custom field two" then
set aValue to custom field two of props
else if aField is "custom field three" then
set aValue to custom field three of props
else if aField is "custom field four" then
set aValue to custom field four of props
else if aField is "custom field five" then
set aValue to custom field five of props
else if aField is "custom field six" then
set aValue to custom field six of props
else if aField is "custom field seven" then
set aValue to custom field seven of props
else if aField is "custom field eight" then
set aValue to custom field eight of props
else if aField is "custom phone 1" then
set aValue to custom phone 1 of props
else if aField is "custom phone 2" then
set aValue to custom phone 2 of props
else if aField is "custom phone 3" then
set aValue to custom phone 3 of props
else if aField is "custom phone 4" then
set aValue to custom phone 4 of props
else if aField is "custom date field one" then
set aValue to custom date field one of props
else if aField is "custom date field two" then
set aValue to custom date field two of props
else if aField is "note" then
set aValue to plain text note of props
end if
if aValue is not false then
if length of csvLine > 0 then
set csvLine to csvLine & ","
end if
if (aValue as text) is not "missing value" then
set csvLine to csvLine & "\"" & aValue & "\""
end if
end if
end repeat
end tell
-- Change all embeded "new lines" to spaces. Does mess with the formatting
-- of notes on contacts, but it makes it cleans the file for more reliable
-- importing. This could be changed to an option later.
set csvLine to replace_text(csvLine, return, " ")
set csvLine to replace_text(csvLine, linefeed, " ")
return csvLine
end build_csv_line
-- replace_text()
-- Replace all occurances of searchString with replaceString in sourceStr
on replace_text(sourceStr, searchString, replaceString)
set searchStr to (searchString as text)
set replaceStr to (replaceString as text)
set sourceStr to (sourceStr as text)
set saveDelims to AppleScript's text item delimiters
set AppleScript's text item delimiters to (searchString)
set theList to (every text item of sourceStr)
set AppleScript's text item delimiters to (replaceString)
set theString to theList as string
set AppleScript's text item delimiters to saveDelims
return theString
end replace_textThank You, but this is a gong show. Why is something that is so important to us all so very, very difficult to do?
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How can I transfer contacts from Outlook on a PC running XP to my new iPad? iPad, PC running XP
How can I transfer contacts from Outlook on a PC running XP to my new iPad?
iPad, PC running XPDid you select them to sync in the sync preferences of iTunes?
Connect the iPad to the PC and launch iTunes.
Click on the iPad name on the left side under devices.
Click on the Info Tab on the right.
Scroll down to Sync Contacts
Select the contacts from Outlook
Click on the Sync Contacts heading
Click on Apply in the lower right corner of iTunes -
Is there any way to Sync contacts from Outlook for Mac to iPhone 5? Apple support says that only iTune can only sync contacts from "Contact" which is the default contact of Mac. If one is running Outllok on a Mac machine then it is not possible to sync the contacts with iPhone. It is strange that Apple distributors are promoting and offering machines with promise that Windows users can now run MS Office on Mac machines without any problem. While this is true, it is so strange that one cannot sync the contacts from MacBook Pro to iPhone5. If someone has found a way to sync contacts from Outlook to iPhone 5 please help as it is very frustrating to not be able to sync the contacts. Thanks, Amit.
SEARCH!!!
http://lmgtfy.com/?q=sync+outlook+mac+to+iphone -
How can i move contacts from outlook on my pc to my new mac?
how can i move contacts from outlook on my pc to my new mac?
In Outlook export the contacts as vCard files and then it just a matter of opening Address book and either importing them or you can drag them into the app.
It's a pretty simple process.
Roger -
How can I import contacts from Outlook into iCloud
I would like to import all my business contacts from Outlook and Google into iCloud so they can be accessed easily from my iPhone 5 and iPad mini. Cannot find anything in the help section that explains how to do this.
Thanksi exported them from outlook into a folder on my pc, then tried to import with icloud on my pc but the error message appears.
H E L P -
How can I sync the contacts from outlook on my macbook pro with my iPhone
My iPhone 5 is backing up on iCloud and my music, etc is syncing through iTunes (11.4) on my MacBook Pro 2.5 GHz Intel Core i5 4GB 1600 MHz DDR3 but my calendar and contacts from Outlook 2011 are not syncing. Does anyone know which settings I may need to change? I have updated my operating system to OS X 10.9.4 and iTunes.
You'll need to find a way to export your Outlook contacts and calendar to Apple's Contacts and Calendar applications. There are some paid software apps that can do this but I don't know of any free way other than exporting each event/contact individually. Outlook 2011, when it first came out, synced well with iCal and Address Book (or whatever it was called) but that's no longer the case... maybe when Office for Mac 2014 comes out?
Sorry that I don't have an answer to what seems to be a common problem.
Clinton
MacBook Pro (15-inch Late 2011), OS X Mavericks 10.9.5, 16GB Crucial RAM, Crucial M500 960GB SSD, 27” Apple Thunderbolt Display -
I have imported contacts from Outlook to Mail and they have synced via iCloud to my iPhone 3GS. I can't get my iPhone to make a call using these contacts (it tries but then says call ended) but if I dial the number of any of the contacts on the keypad, the call DOES work! Help me please - is there something I need to do to the contacts because tehy came from Outlook? Thanks
Thank you for replying. Yes I deleted the old email address..
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How do I back up Contacts from Outlook account to iPhone?
How do I back up Contacts from outlook account to i phone
<Re-Titled By Host>Hey sekhardharmana8584!
You can transfer your Outlook contacts to your iPhone using the information in the following article:
iTunes 11 for Windows: Sync contacts, calendars, and other info with iPod, iPhone, or iPad
http://support.apple.com/kb/ph12317
You could also have your contacts constantly syncing with your iPhone via iCloud and the iCloud Control Panel, which can be found here:
iCloud Control Panel 3.1 for Windows
http://support.apple.com/kb/dl1455
Take care, and thanks for visiting the Apple Support Communities.
-Braden -
Is it possible to export contacts from Outlook 2011 for Mac and importing this file back into Mac Address Book.? please reply me its urgent
Is it possible to export contacts from Outlook 2011 for Mac and importing this file back into Mac Address Book.? please reply me its urgent
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HT4489 How do I import my contacts from outlook? Thank you.
How do I import my contacts from outlook? Thank you.
Hi mark.bauer,
Thanks for visiting Apple Support Communities.
See this link for the details on setting up iCloud on your PC:
http://www.apple.com/icloud/setup/pc.html
This troubleshooting article also has many useful tips for syncing contacts with Outlook:
iCloud: Troubleshooting iCloud Contacts
http://support.apple.com/kb/ts3998
Best,
Jeremy -
I have been importing my contacts from Outlook. However, now I have many duplicates in my iPod Nano that I want to remove. Syncing again does not remove them.
How do you delete contacts from the Nano?Barry posted this solution on another thread:
contact sync problems with iTunes you may be interested in the following fix:
I restored the Nano and downloaded iPodSync from http://www.ipod-sync.com/. I exported my outlook contacts as individual vCards. -
How to Control the Sorting Order of iPhone Contacts from Outlook?
In a series of editing steps we've loaded ca. 1,900 personal and business contacts from Outlook into a 1st gen iPhone with 2.0.1 software on it. To our surprise we found that while most of the entries were listed and sorted by company, certain entries were listed and sorted by the person's name. It looked random and there didn't seem to be any way to control it on the iPhone.
While troubleshooting the problem we synced up the iPhone with an empty Address Book on a MacBook Pro and found that the sort order flag was indeed set differently on these entries. When we changed the sorting flag of a contact in the Mac's Address Book to "Company" it also changed on the iPhone after the next sync.
Problem: In our business environment it is impossible to switch to Macs for contact administration. We need to do it from Outlook. This is one of several features needed for the adoption of iPhones.
Question: Is there a way to control this flag on the individual iPhone contact entries from Outlook Contacts?Well, I think we figured it out.
Outlook doesn't offer a sorting flag on person or company name. Instead it uses a separate "File As" string. The problem with our contacts was that this "File As" string was frequently edited to be something else than exactly the personal or company name, e.g. it was set to an abbreviated company name. Once we set the "File As" to any of the defaults offered, i.e. person or company name, the sorting flag in iPhone was properly set through the synchronization.
Obviously, the application logic compares the content of these fields in Outlook and decides how to set the flag. If it can't find the company name in "File As" it defaults to person.
This was an expensive holdup for us. It cost us 2 man days to figure it out. Is there any place where such application logic is described? -
How do you import contacts from outlook
How do I import contacts from outlook to my macbook air?
Actually downloaded to text file and was able to upload with no problem.
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I am trying to load my contacts from outlook but not getting through
I am unable to load my list of contact from outlook unto my iphone 5s
What method of syncing contacts are you trying? Are you using iTunes to sync Contacts? Are you using iCloud Control Panel to link Outlook to iCloud, and then syncing Contacts from iCloud to your iPhone?
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I am unable to sync my contacts from outlook in xp to my ipad 3 have followed all instructions without success. Can any one help
Sync the photos back to the iPad using iTunes. You have to place the photos into a folder from which you sync photos. All photos that you want to sync to the device must be included in the main photos folder and selected to sync each time that you sync.
Connect the iPad to the PC and launch iTunes.
Click on the iPad name on the left side under devices.
Click on the Photos Tab on the right.
Click on the Sync Photos From heading in order to select it.
Select the photos folder that you want to sync from.
Select all of the albums or photos within the folder that you want to sync.
Click on Apply in the lower right corner of iTunes
You can read more here.
http://support.apple.com/kb/HT4236
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