Contact persons of a bidder in a bid invitation

Hi all,
If I pass the bid invitation guid or bid invitation number to the function module BBP_PD_BID_GETDETAIL, the business partners are obtained in th table E_PARTNER table. In this table I am not able to recognise which are the bidders added to the bid invitation and the default contact persons of the corresponding bidder assigned in the bid invitation. Is there any way to find the rleation between the bidder and the contact persons of the bidder? If i know a contact person can i find the bidder of the contact person? Could any one suggest me on this.
Regards,
Asha

I think you can find this relationship in the Table BUT050.
The field Partner1 is the Company (Bidder), and the field Partner2 is the Contact Person. So, if you search using the Partner2, you can get it's Company in Partner1, witch should be a Bidder.
There are some BP in Partner2 that are not Contact Persons, but you can filter that buy serching only the BP with PARTNER_FCT = '0000017'.

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Contact Person of the Bidder

Hi Friends ,
We are configuring SRM7.0 with ECC6 ( Ehp4) having Classic Scenario.
I'm testing the RFx scenarion ...but currently Mail serever (SMTP) is not configured ...so can not test end-to-end scenarion..like actual...so set the checkbox 'Permit Surrogate Bidding" in BP master of Bidder
1) Can anyone please confirm me, whether "Contact Person" of the Bidder is ALWAYS REQUIERED for submitting the RFx Response by Bidder ? Just Bidder can not submit the RFx Response ...(What my thought is ...its req only in case of Surrogate Bidding ?)
2) Without Surrogate Bidding , can I submit the RFx Response by login as a Bidder (or Bidders Contact Person..SU01 id is created when Contact person created....) ...in the Bidding Engine and access the published bid ?....I tried the below URL from the RFx Notification..but once click on the URL, system gives error "Access via 'NULL' object reference not possible." ....
Thanks in advance.
Regards
NAP

Hi Ramki,
Thanks , but your reply is contradicts to other 2 guys, Nikil and Jay in terms of Surrogate Bidding ...
Nikhil:
"But if you wish to proceed with surrogate bidding, then there is no need to create a contact person. The Purchaser can collect the bid offline from the bidder and submit it himself."
Jay :
"So I guess the answer to your question is - YES, the Bidder has to have Contact Person in order to submit bids, not only in Surrogate Bidding case."
Confusing for me with this contradiction.
Logicaliiy I think Nikhil & Jay is corrcet.
Can you/anyone have afurther opinion...debate
Thanks
Regards
NAP

Process Bid as Substitute---Contact Person Mandatory?

Dear Experts,
Our customer won't like to use SUS to process Bid but they need to use 'Bid Invitation' as RFQ. It seems the purchaser need to use function 'process bid as Substitute' to matintain the quotation. My question is:
1、Is purchaser have to use function 'process bid as Substitute' ? Any other way to maintain the quotation?
2、If purchaser have to use function 'process bid as Substitute' , is contact person mandatory for each bidder? We have to mass create contact person for every protential bidder?
Many thanks.

Hi Darcy,
There are two transactions to submit surrogate bids and are below:
To do this, the purchaser goes into the transaction Process Bid as Substitute, searches for a contact person and creates the bid for the bid invitation in question.
1) BBP_QUOT_BOB - Process Surrogate Bid
Here you have to select the contact person of a bidder first for submitting a surrogate bid
The purchaser can also bid as substitute within an existing bid invitation by using the Bid as Substitute functions provided in the bidder list
2)BBP_BID_INV - Process Bid Invitation
Here you have to navigate to
Header Data -> Bidders / Bids
-> Here for all bidders with contact person and who have permitted surrogate bidding, you click "Create Quotation for Bidder" button at the right hand side.
Hope this is clear. But a contact person is required in both cases.
Regards
Kathirvel

CREATE BIDDER MAIL CONTENT TO BE EDITED -SENTAFTER CONTACT PERSON CREATION

I need to change the content of the mail (containing user-id) which is sent after creation of a contact person in create bidder tab.
please tell me how to do it.

Hi,
Transaction : SE61
Document class : General text
Document name : PARTNER REQUEST ACCEPTED
You can modify the mail text here.
Regards,
Nikhil

Changing the email Content for the Contact Person Creation

Dear All
We are on SRM 7.0. We need to change he mail content that goes to the Contact Persons of Vendors. These contact Persons are created in SRM for bidding.
How to change the email content?.
Thanks in Advance.
velu

Hi,
Pl. follow the following steps :-
1. Create smartforms containing your own content to be sent to contact persons.
2. Implement the BADI : BBP_OUTPUT_CHANGE_SF.
3. There is one interface(method) in the above BADI e.g. :change_forms. You have to call smart forms in this interface.
I hope you may achieve your task by following the above steps.
regards
HARSHB

Send email to buyer when bidder submits a bid

Hi All,
We are on SRM 5.0. The customer wants that an email should be sent to the Buyer/ Purch Group when a bidder submits a Bid on the Bid Invitation.
I have done following settings in customizing:
1) Assigned event schema QUOT to Transaction type - QUOT
2) Assigned Event SUBMITTED (with an Alert) to Event Schema - QUOT (This is standard SAP setting).
Now, with this setting, an email triggers when a Bid is submitted by the bidder. However, it is being sent to the 'Goods Recipient' on the Bid Invitation/ Bid.
This looks like very standard behaviour of SAP.
I need to know how & where can I tweak the logic in order to send email to the Buyer instead of the Goods Recipient?
Has anybody implemented such functionality before? If so, please share your valuable inputs.
Thanks in advance,
Ruchika

Hi Jay,
The email should be sent to the Buyer/ P.Group on the Bid invitation, but it is not happening so in the standard system.
I tested in the test system and when I login as a bidder I observed that the information available to the bidder (on the bid invitation) at his side contains only Goods Recipient & Location info. It does not contain the buyer info.
I believe that may be the reason the email id found is of GRec only and the email is sent to GRec.
Am I missing any configuration in the standard system which enables email triggering to the buyer?
Thanks,
Ruchika

Re-assign a contact person BP from one bidder org BP to another

Hi forum members,
We have a situattion where we would like the ability to transfer a bidder contact person BP from one bidder org BP to another by means of an ABAP program.
This will prevent us having to block the old contact person and create the same one on a new bidder org.
Has anyone tried this successfully?
Thanks,
Nick

Pradhip:
I am not sure about that line - but contact persons are replicable with the correct middleware configuration.
regards,
bill.

Contact person (Bidder)

Hello,
Can a bidder be linked to multiple vendors?
regards,
joseph

Only if he/she has different user accounts (SU01) and BP number (BP) to represent (and associated with) a contact person for each vendor. Otherwise, it doesn't make sense.

How to fetch the contact person of the Vednor in SRM

Hi All,
   I need to display the Contact Person of the vendor which is maintained in XK03(contact person(view)).
     ->How to fetch that name in the SRM ?
    ->Is any FM exists ?
Thanks and Regards
Channappa

Hello Channappa,
Contact person is only significant for Bid Invitations.
For Bid Invitations, you don't have a Vendor but a Bidder with one or several Contacts Persons.
So, when you are in BBP_BID_INV transaction, when you look for bidders to link to your bid invitation, you will find their contacts: this is standard process.
In SAP GUI transaction BP, you will see bidder contacts if customizing done to use BBP_VENDOR_SYNC report to replicate vendors is correctly maintained.
Regards.
Laurent.

Assign one contact person to all vendors

Hi folks
We will be using surrogate bidding , I want to assign one contact person to all Vendors , and currenctly in SRM you can only assign one contact person to one vendor , is there a way of bypassing this or of assigning contact person to multiple vendors ?

Hi Warona,
The application works as below:
1. While you access the application, the bidder should be selected for whom the surrogate bid is placed.
2. Then a bid can be placed, although multiple sur. bids are placed for the same bidder, th system will just ower write the previuosly created one (One Bid Invitation - One Bid or surrogate bid for a bidder)
3. Then if you want to submit a bid for a different bidder and for the same bid invitation, you have to go back to the application again (bacause only then you ca select the next bidder). Then the same cycles 1- 3 goes on.
Hopes this solves your problem.
Regards
Kathirvel

Bid invitation not available to bidder.

Hello all,
I have created Bid invitation w.r.t. SC in sourcing cockpit, But when the bid is published to bidder ( Business partner & role maintained for the same) is not getting transfered to bidder.
No could you please explain the cause and the possible trouble shooting for this problem. Also explain where i can monitor these transactions?
thanx
vivek.
SRM 4.0 Classic with ECC6 backend.

Hi Claudia,
I have created the contact person for bidder through the web only. There shouldnt be any problem in creating BP or contact person as the bid invitation was sent to bidder sucessfully, even i could create contract in backend after the bids receieved from the same bidder.only some times this error is flashed. ( all atributes, master data used is one and the same).
Now could u please tell me how exactly the bid invitaion is sent to bidder. any FM, prog??? which i should check out??
About creating bidder, I have created the bidder after replicating that vendor from backend. Then for the bidder i have created employee as a contact person through web ( Manage business partner) with bidder role assigned.
thanx please.
Regards,
Vivek

How can I maintain more than one contact person for a supplier

Hi
As per our business requirement , How can I maintain more than one contact person for a single supplier in SRM?
How these contact persons are supposed to log in to a portal with different user id and passwords and access the bids for same supplier.
we are in SRM 7, and currently we are creating contact person throug customised BDC.
please advice.
Thanks & Regards
NITIN
Edited by: nitinkk on Sep 9, 2011 10:22 AM

Dear Yaniv,
Thanks for your information,
I am able to create users But my problem is How these contact persons are supposed to log in to a portal with different user id and passwords and access the bids for same supplier ? Is there any kind of maping is available for the user/ contact person to the supplier no.??
Thanks & Regard
NITIN

Creation of Contact Person for a vendor in SUS, MM SUS scenario

Hi All,
We are working on EBP for bidding with SRM 5.0 and ECC6.0 as the backend. When we do BBPGETVD for the vendor root we have to create a contact person for the vendor to logon.
Our clients requirement is that all the data in the R/3 has to come to EBP including the telephone number and email addresses so that the vendor number should be created as the contact persons userid.
Is there any way to achieve this?
Best regards,
Sridhar.

Hi,
Also you dont need to enter any roles while creating the Contact person for a vendor.You just need to enter the employee/user details who will be the contact person for the vendor and after you save all the data ,the CP for the vendor will be created and the system will issue a message "Contact person XXXX for BP yyyyy created".
BR,
Disha.
Do reward points for useful answers.

Contact Person for Vendor in SRM/CUA

Hello SRM Expert,
We are using Central user administration (CUA and like other system SRM is connected to CUA. I am getting the error 'Central system not accessible' while creating the employee (manage business partner) for business partner (Vendor). When we remove CUA then the error disappear.
Could you please let us know would be our approach for creating employee for vendors (for bidding, auction etc..).
Steps for Reconstruction
1. Login to SRM
2. Click on Manage business partner (BBPMAININT)
3. Look for Employee for Business Partner 'Create' option and create a employee for one of the vendors.
4. You will get the message Central 'System not accessible' .
I know one approach where I can create a SU01 in advance from CUA and then in manage business partner use this user but this is very long approach looking at the number of vendors we have. Is there a simpler way ?
Thanks,

Pradeep
Sorry yes it is not specifically about external users. You should review the note again, particularly scenario 2.
Essentially the note explains that, in a CUA environment, to create a user for an external contact person you need to create the following entry in table "BBP_CUST":
Key = "EBP_CUA_SCENARIO"; Value = "ACTIVE".
If you do not want to user table maintenance you can create the entry via the following IMG menu path:
Supplier Relationship Management > SRM Server > Technical Basic Settings >
Deactivate User Access to Solution Manager.
(Ignore the transaction title this transaction is essenatially maintenance of table "BBP_CUST").
Then you must ensure that the user specified on the RFC Definition for the CUA client has authorisations to create users IN THE CUA CLIENT, (it already has authorisations to create in the SRM client). This lack of authorisation is probably the reason for your error message.
Mike

How to assign contact person with user id to vendor via upload

Dear All,
We have successfully uploaded external business partner (Vendor) from ECC6 to SRM5.0 via BBPGETVD. So vendor is available in PPOMV_BBP.
Now we would like to assign the contact person with user ID to this vendor so that he can logon to our system and update Bid.
If we create contact person (employee) via "Manage Business Partner", system provides the option to create contact person and User ID under "Employee for Business Partner".
But we can create contact person one by one, if our client have 600 vendors from ECC and already transferred to SRM.
How to rapidly create and assign contact person to all vendors ?
Who have any ideas for upload via text file or excel sheet please advice me.
Best Regards,
Theerat.

Hello Theerat,
Try these FM
BBP_CREATE_CONTACT_PERSON
BBP_CREATE_CONTACT_USER
muthu
Edited by: Muthuraman Govindasamy on Oct 7, 2008 9:16 AM

Contact persons of a bidder in a bid invitation

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