Content Repository for Image Archiving

Hello Experts,
We designed a Report to archive PDF files . Each file size is about 95 MB. We are planning to archive 10000 / Day .
In the Program we made use of some standard Archiving Functions to archive and to update in the Archive Link Tables.
In the Dev system it took 1 second for each file to archive.
In Test system It has taken 4 seconds for one PDf file.
Since the Content Repository I used in the Test system is being used by many Data and Document Archiving Objects, I changed the Document type to get linked to another Content Repository. Then it took 1 second to archive One file.
Do we need to have separate a CREP for this ?. Does the CREP has any impact in the archival and Retrieval of Documents?.
Any Suggestions are greatly appreciated.
Regards - Swarna.

Hello Swarna,
I will always prefer to use a different content repository rather than going with other repository which is already in use. This will help in management of post archive pdf documents effectively in content server as well as legal requirement management.
If one file size is 95 MB then if system takes 04secs to archive then it is very good response.
I am thinking that you wanted to mention it as 0.95MB but by mistake u mentioned as 95MB.
If it is 95MB then for archiving 10000 pdf documents it will require full day.
However for 0.95MB size of pdf file archiving i would suggest to go with saparate content repository.
Hope this answer will help you to take up further decisions.
-Thanks,
Ajay

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Changing content repository for external archiving:

Recently my company is in the process of transitioning from one document archiving server to another. We configured a new content repository in our system, and then I used transaction OACT to change the content repository for the category of documents that I am working with.
This appeared to work well on development, old documents on the server A were still accessible, newly created documents were archiving succesfully to server B.
The problem arose when I attempted to transport my change to the QA server. It seems that when a change to a content repository field is made in transaction OACT the transports do not contain a change to that field, so I cannot change it in QA.
The following entries are created in my transport:
IMG Activity Define Content Categories
     View Maintenance: Data
         V_SDOKSTCA
             SDOKSTCAE
             SDOKSTCAT
             SDOKSTCDSP
I can change the Document Area, but the content repository field is not included in the transport. Has anyone else run into this when migrating between archving servers?

It seems that it isn't a good idea to change the content repository for this type of object once a system has gone live. I'm planning to have all of the documents previously archived migrated to the new server and once that occurs I'll edit this field directly in production...
If anyone has a better suggestion please let me know.

Configuring content repository for project archiving

Hi Experts,
Self have done the below steps for archiving projects.
1) Created a project, released it and set the status DLFL and DLT for the project through CN80.
2) For archving created the variant and saved it. For start date gave as immediate. For spool parameter selcted on printer and saved it.
3) In customizing Maintained the created variant as test mode variant and production mode variant. Selected the delete jobs as "Start Automatically". In "Place file in storage system' self have given the content repository created in Knowledge management in Define content repository. The content repository which i created was not available in F4 but just gave the name which i created. "Store before deleting check box" was checked and "Delete program reads from storage system" was also checked and then the data's are saved.
4) When i executed the variant, archiving was happening properly but storage was not successful. I was also able to access the project in CJ20N
5) In retreival of CN80 i was able to retreive the archived project as well when i give the archive version number, hence self think archving has happened properly.
My confusion is when i check "From database" check box and give the project in retreival then also the project is getting retreived. Self feel the project must not be available in physical database.
Help me in below points
1) Will the project be read only in CJ20n when the project is archived?
2) Steps to configure storage system in archving projects.
3) Do i need to do anything more than the stpes specified above.
Thanks,
Visvesh

Hello Swarna,
I will always prefer to use a different content repository rather than going with other repository which is already in use. This will help in management of post archive pdf documents effectively in content server as well as legal requirement management.
If one file size is 95 MB then if system takes 04secs to archive then it is very good response.
I am thinking that you wanted to mention it as 0.95MB but by mistake u mentioned as 95MB.
If it is 95MB then for archiving 10000 pdf documents it will require full day.
However for 0.95MB size of pdf file archiving i would suggest to go with saparate content repository.
Hope this answer will help you to take up further decisions.
-Thanks,
Ajay

Single content repository for multiple archiving objects?

We have three archiving objects that the business has basically set the same retention period for all of them (April 1: archive previous year (current-1), delete archived data from the year before (current-2)). Rather than have three separate repositories, would it be a good practice to place these three (and any other that meet the criteria) into the same repository making the management of these simpler (deleting from IXOS)?
Thank you,
Skip howell
Limited Brands

Hi,
COntent repository can be single or multiple. It depends on the clients requirements.
How ever you can recommend to your client based on the following best practices :\
(1) COntent repositories can be created and allocated based on the archive object.This will help the client to maintain the archive files and also use them at a later stage for retrieval/audit or any other purpose.
(2) Content repositories can also be created and allocated based on the retention time .
(3) Single content rep for multiple objects is technically possible but this is not a good approach.If this is done, then utmost care needs to be taken during the Archive file naming convention ( while archiving the data for a particular object) . Such a naming convention would reduce the hassels of getting the archived files mixing up. this will also help you to better manage the archive files of different objects in a single content rep.
DIfferent clients may use any of the approact based on their records management strategy.
Hope this information helps.

Linking DMS to a Content Repository for Recipe Management

How do I link a document type to a content repository?
This is for Recipe Management. When I look in DC10 I can see that there is a document type of RMS for Recipe Management.
I assume this means Recipe Management is connected toDMS
I have created a content repository ZRM using OAC0.
How do I make the link between the document type RMS in DMS and the content repository ZRM?

Thanks for the reply but it isn't really what I was after.
I am only the basis guy so I am not sure of the application but my expectation is that users will save a document with a document type of RMS. This document should be saved to a Content Repository
What you have described is how to save a type of document such as MS Word to a particular repository. I was hoping that Recipe Management documents (possibly MS Word, possibly not) would go to a Recipe Management Repository.
There still might be the possibility that documents (possibly MS Word) for other projects e.g. packaging could be written to a different repository.
What I am hoping for is a link from the document type RMS in DC10 to the Content Repository defined in OAC0.
I have a suspicion this is via the category defined by OACT.
The link from SAP DMS to Content Repository seems fundamental to me. I am surprised no one has the answer
...or perhaps I have completely missed the point?
Tony

IBM FileNet instead of UCM as default content repository for WebCenter

Hi,
Appreciate if anyone can clarify the following queries:
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useful links:
UCM replacement with IBM File net
Using IBM FileNet instead of UCM
From the installation document:
The Documents service provides content management and storage capabilities for WebCenter applications. To use the Documents service, you must have a content repository > at the back end that contains the documents you want to manage. Oracle WebCenter supports content integration with the following external repositories:
Oracle Content Server
Oracle Portal 11g
Microsoft Office SharePoint Server (MOSS) 2007 Service Pack 2
Microsoft Windows SharePoint Services (WSS) version 3 Service Pack 2I know that the marketing materials show a Documentum adaptor, but I don't believe that's been created yet. I believe that it's a legacy BEA adaptor that hasn't been officially released for WC yet.
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Content Repository for SAP Digital Personnel Files

Hi,
I am trying to configure and use SAP DPF to store employee's certifications and document. I had created record model and manage to create Personnel Records with tcode SRMRECORDSCREATE.
I am now trying to find out where the document loaded is stored in the SAP standard configuration. I searched from online help and documentation, it mentioned that it is based on the content repository that it is set. However, i couldn't find the standard Content Repository that SAP DPF is using.
I need to store the document in the external content server.
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Hi Andy,
I could not find content repository standard 'ASR_DPF' in tcode OAC0.
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Sharepoint 2007 as Content repository for KM

Hello
Any one know if it is possible to define Sharepoint as repository for KM (EP7 SP10)?
TNX
Erez

Hi Erez,
I am not sure about the interoperability between Sharepoint 2007 and EP7 SP10. But there is a document about the interoperability of older versions. Find it <a href="https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/9e891378-0601-0010-5386-a3387f1b161b">here</a>.
Basically, SAP Knowledge Management can be used as a WebDAV server or a WebDAV client. In a scenario as a WebDAV client, SAP KM provides an access to documents stored on other WebDAV-enabled servers. For this purpose, you use the WebDAV repository
manager.
The setting up the access to documents in SharePoint Document Libraries does not dif-
fer from the default procedure and comprises following steps:
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That should still work for the new versions of Sharepoint and EP.
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External Storage Repository for SAP Archive Link

We are about use SAP Archive Link as part of a document scanning process. For storage, the intention is to use EMC Centera. We are on SAP ECC 6.0.
Does anybody know if any additional software or hardware is required, or would we already be capable of retrieving images from Centera storage without anything additional.
If we start to store the scanned images on filestore, would it be possible to migrate the images to EMC Centera storage in the future without losing the link to the documents in SAP?
Many Thanks
Claire Crosby-Clarke

Hi,
>Does anybody know if any additional software or hardware is required, or would we already be capable >of retrieving images from Centera storage without anything additional.
If Centera storage is certified by SAP for Archivelink you will be OK.
In my company, we use Filenet and we had to purchase a special Archivelink connector.
We scan incoming invoices, do OCR, create automatically the SAP invoice and make the link with the scanned invoice in Filenet.
>If we start to store the scanned images on filestore, would it be possible to migrate the images to EMC >Centera storage in the future without losing the link to the documents in SAP?
I don't think so, because the link in SAP is an identifier in the storage software.
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Olivier

How to create a repository for data archiving?

We have a content server installed 2 months ago.
We want to store the archived data either into the content server DB (even we know it's NOT
recommended) or better into the file system on the content server.
Could you help tell how to create the repository to hold the archived data in above 2 scenarios?
Thanks a lot!

content server DB (even we know it's NOT recommended)
I have use Content Server with MaxDB in more than 1 ocation without any issues.
You need to set up the repositories in OAC0.
Read,
http://help.sap.com/saphelp_nw04s/helpdata/en/ed/cefa3882cd8229e10000000a11402f/frameset.htm
Regards
Juan

Using a single Content server for DMS and also for Archive link documents

Hi,
We have Planned for a single content server for managing the documents in DMS, parallelly as DMS Standard SAP objects are not available for all SAP transactions, i have proposed for making use of SAP Archivelink funtionality to maintain the documentations where Std SAP DMS does not provide a Solution.
so here the question is
can a single content server be used as a content repository for Both DMS and archivelink,
can any one having done this pls state if it is possible to create different or Many Content repositories for DMS, Archive link in the same server,
is this a virtual creation or can we assign each repository a specific storage space which it should not exceed.
Thanks and regards
Sathish

Hi sathish,
-- Through the ArchiveLink docuemnt Management interface, an SAP sytem can use various content servers as storage media. similarly, one contnent server can be used by multiple SAP systems.
-- A Content server always has a single database assigned to it. A database can therefore be used by only one content server.
-- A databse is split into as many repositories as necessary. The design of the repository is mapped in the SAP system.A repository contains documents.
Depending on your requirements,(if u have limited documents or with low requirements) you can use the same content server for both DMS and Archivelink.
The number of documents stored on the content server is limited only by the size of the database.
Its better to have an external content server for archiving purpose, if your database size is increasing. Since the archiving systems storage is not dependent on the database.
U can also refer to the below thread :
How to Archive SAP DMS Data?
hope this helps....
regards
kavitha

SCOT - Change Content Repository

Dear Experts!
How can i change the content repository for incoming documents ins SAP. We send mails with attachments from outlook to SAP to several Business Objects.
The system always take BDS_BD, i would change the content repository to our Content Server.
I hope anybody can help me,
best regards
Florian Demling.

Hi Florian,
Check the transaction OAC0 and there is an option of changing redirecting the content from SAP Database to a Archive link.
Hope this helps.
Regards,
Deepak Kori

Setup 10.3 portal to connect to 8.1 content repository

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Hi Brad,
I only upgrade a subset of our 8.1 portal application to 10.3. I still need the existing 8.1 repository for some of the 8.1 portal applications.
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HTTP error for content repository

Dear gurus,
we defined a content repository to store images (Employee photos) in our HR instance (ECC 6). we set customizing for Sap Archive Link and "document type" (HRICOLFOTO). We followed suggestions of this link: [http://www.sd-solutions.com/documents/SDS_Employee_Photos_v4.7.html|http://www.sd-solutions.com/documents/SDS_Employee_Photos_v4.7.html]. When we try to store an image (JPG file) using OAAD transaction code we get "HTTP error: 500 Internal Server Error". Again using CSADMIN transaction code to test HTTP server assigned to content repository we get the same message. Work process trace file is attached below. Thanks for your help.
W Tue Jan 20 09:01:06 2009
W      *** ERROR => Failed to create new session, rc: 0x1 [itspxx.cpp   713]
W    *** ERROR => itsp_OpenSession failed rc = 1, send icf error page [itsplxx.c    839]
M    ***LOG W03=> [itsplxx.c    840]
W    *** ERROR => ipl_OpenSession returns 1(ITSPE_FAILURE) [itsplxx.c    842]
W    *** ERROR => Raise Last error:[13 from: itspagat.cpp:820] [itsplxx.c    1180]
W    *** ERROR => RaiseError(sapdext) ITS_P:13 [itspagat.cpp 820]
W        *** ERROR => plugin: Unknown user agent type, not supported 'SAP Web Application Server (1.0;640)' [itspagat.cpp 819]
W        *** ERROR => plugin: Browser verification failed rc: 1 [itspagat.cpp 750]
W      *** ERROR => plugin: ItspAgat_InitContext failed, rc = 1 [itspxkrn.cpp 174]
W
W Tue Jan 20 09:01:21 2009
W      *** ERROR => Failed to create new session, rc: 0x1 [itspxx.cpp   713]
W    *** ERROR => itsp_OpenSession failed rc = 1, send icf error page [itsplxx.c    839]
M    ***LOG W03=> [itsplxx.c    840]
W    *** ERROR => ipl_OpenSession returns 1(ITSPE_FAILURE) [itsplxx.c    842]
W    *** ERROR => Raise Last error:[13 from: itspagat.cpp:820] [itsplxx.c    1180]
W    *** ERROR => RaiseError(sapdext) ITS_P:13 [itspagat.cpp 820]
W        *** ERROR => plugin: Unknown user agent type, not supported 'SAP Web Application Server (1.0;640)' [itspagat.cpp 819]
W        *** ERROR => plugin: Browser verification failed rc: 1 [itspagat.cpp 750]
W      *** ERROR => plugin: ItspAgat_InitContext failed, rc = 1 [itspxkrn.cpp 174]
W      *** ERROR => Failed to create new session, rc: 0x1 [itspxx.cpp   713]
W    *** ERROR => itsp_OpenSession failed rc = 1, send icf error page [itsplxx.c    839]
M    ***LOG W03=> [itsplxx.c    840]
W    *** ERROR => ipl_OpenSession returns 1(ITSPE_FAILURE) [itsplxx.c    842]
W    *** ERROR => Raise Last error:[13 from: itspagat.cpp:820] [itsplxx.c    1180]
W    *** ERROR => RaiseError(sapdext) ITS_P:13 [itspagat.cpp 820]
W        *** ERROR => plugin: Unknown user agent type, not supported 'SAP Web Application Server (1.0;640)' [itspagat.cpp 819]
W        *** ERROR => plugin: Browser verification failed rc: 1 [itspagat.cpp 750]
W      *** ERROR => plugin: ItspAgat_InitContext failed, rc = 1 [itspxkrn.cpp 174]
W      *** ERROR => Failed to create new session, rc: 0x1 [itspxx.cpp   713]
W    *** ERROR => itsp_OpenSession failed rc = 1, send icf error page [itsplxx.c    839]
M    ***LOG W03=> [itsplxx.c    840]
W    *** ERROR => ipl_OpenSession returns 1(ITSPE_FAILURE) [itsplxx.c    842]
W    *** ERROR => Raise Last error:[13 from: itspagat.cpp:820] [itsplxx.c    1180]
W    *** ERROR => RaiseError(sapdext) ITS_P:13 [itspagat.cpp 820]
Regards.
:: Vittorio

Theres a button beside CSADMIN that looks like a balance. You can use that to check... but as it is a R/3 Database repository it might not be there.
Now, you said
When we try to store an image (JPG file) using OAAD transaction code we get "HTTP error: 500 Internal Server Error". Again using CSADMIN transaction code to test HTTP server assigned to content repository
How can you be calling a HTTP repository when you are actually storing the data in the R/3 Database? That doesn't make sense to me.
Can you explain your full landscape?
regards
Juan

Content Repository for Image Archiving

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