Content Repository vs Archive Link
We are using a third party content repository to store SRM attachments. We configured this through OACT OAC0 transactions. We are able to send attachments and retrieve from this content management system fine.
However, when the Content Repository is down for maintenance, if attachments are made in SRM, they are getting lost. Is there a way to queue up the failed attachments and reprocess?
Thanks,
SG
Hello,
You can achieve it with small alteration in your current program.
In transaction OAC0 you will be mentioning Physical & basic path.... This basic path will help in staging the attachment till your archive server is up-running.
It is not advisable to do any changes with current functionality of storing attachment but instead you can do all the maintanence activities at archive server (content repository) during off peak hours or weekends. Any activities at archive server will not take much time so you can plan to have it during off peak hours or weekends.
Hope your question is answered.
-Thanks,
Ajay
Similar Messages
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Cannot find the content repository ID in link table
Gurus:
I have a content repository ID AA and AA's link table is TOA01 defined in OAC3.
However, AA is not in TOA01 at all.
Is this a problem?
Thanks!Hi,
since there are no linked documents via Archive-Link, there will not be an entry in TOA01.Link a document to a business object (via GOS, or..) and there will be an etry referring to your CR.
Beat Regards,
Christian -
Error -maintain archiving parameters for outgoing documents in archive link
Hi,
I am trying to archive an outgoing document from SAP i.e. an invoice to a content repository using archive link and getting the below error:
Maintain archiving parameter(s) for output type RD00 (appl. V3)
Message no. VN096
Diagnosis
At the time of output determination, the archiving parameters for output type RD00 (application V3) were incorrectly maintained in Customizing.
Additional information:
SAP object:
Archiving object:
Procedure
Maintain the archiving parameters and repeat output determination for the required document.
Kindly help as to from which transaction I can maintain archiving parameters for this transaction ???
With Regards
NehaHi,
Which storage device are you using? I can only speculate the problem. Ok. So output type is configured properly. Can you check the object type for your document type in Transaction code OAC3. Check it should be VBRK. If it is not then change it to VBRK. Now go to transcation code OAD5 and check every thing is configured there or not. If it is all done then it should work. I presume that all basic customization is done in your system.
Regards
Sirfraz -
Hi,
Anyone tell me how to configure a file system as a content repository for archive link?
Thanks,
DaveHi David,
Have you looked transaction code <b>OAC0</b> - Create a content repository with storage type FILE archive?
For more information on how to configure and helpful documentation, please check this links.
http://www-128.ibm.com/developerworks/db2/library/techarticle/dm-0405kammerer/
http://www.sap-basis-abap.com/saphr003.htm
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/CAARC/CAARC.pdf
http://help.sap.com/saphelp_nw04s/helpdata/en/ed/cefa3882cd8229e10000000a11402f/content.htm
http://help.sap.com/saphelp_nw04s/helpdata/en/40/32104211625933e10000000a155106/content.htm
Hope this will help.
Regards,
Ferry Lianto
Please reward points if helpful. -
Upload of doc through Archive link
Good morning to all
wht is the T-code for uploading the doc into the archive link????
pls give me the step by step process
Regards
SURYAhi,
TC- OAWD upload document.
preequisite;
1. u have to be defin document type
2. u have to be link this doc type to content reopository
3. u have to link this doc to link table [only for archive linking ex TOA01]
4. u have to set work flow.
Ex;
spro>SAP NetWeaver>Application Server>Basis Services>ArchiveLink-->Basic Customizing
u2022Maintaining Content Repositories TC-OACO
Content repositories are logical units within a storage system.ZA
u2022Maintaining Business object type
Here you have to maintain standard business objects which are given by
SAP.BKPF
u2022Maintaining Document Classes
The document class is the technical format of a document type (for
example, PDF, TIF, DOC etc.).
u2022Maintaining document types
A document type groups documents of the same type together, Some
customizing settings for storage scenarios are made according to the
document type. Before a document is stored, it must be assigned to a
document type so that the correct processing for the document is
triggered.Z_FIINVICE
u2022Maintaining Links
You could link a document type to an object type, a content repository
through a link table. TOA01
After this u need to set work flow
Customizing Incoming Documents>Workflow Scenarios>Use Workflow Wizard
here u have to mention workflow nomber i gave earliyer.
After this go to tc-OAWD, u will get Z_FIINVICE, double click and link doc to this doc type.
A work flow task generates, open office mail, execute work flow, enter FI number and save.
Benakaraj
??P -
Mass upload of documents through SAP Archive Link
Hi Experts,
Our client is having a requirement, to upload legacy (old) data from third party tool to DMS Content server through Archive link. Tool is implemented and it works fine for attaching individual document along with SAP Object like, Purchase Order, material, etc.
We dont have any idea as how to upload bulk of drawings for material, need your advice on this.
Regards,Hi,
I am trying to get more info on how to bulk upload employee documentation through SAP Archive Link' OpenText Enterprise Scan into the categories in OAWD. Once the documents are in Enterprise Scan the Administrator needs to link these to the categories in SAP. This is a manual process - is there a way to bulk upload these documentation to the right categories? Since these documents vary I am not sure that OCR will be a help.
Pleae could you help in this regard.
Thank you.
Regards,
-- Gustav de Bruyn -
Content Server / Content Repository / Archive Link and co.
Hi,
i have installed a content server on an external Windows 2003 Server Plattform using MAXDB. The Server is now running and working properly. The test of the content repositories were positive too. Now im a bit confused about all the actions which are required to make a content rep known to SAP System via Archive Link. Is it correct to start the content server service in the SCIF transaction? Do i need to perform the Archive Link Workflow and Costumizing wizard. Which tables have to be altered?
I would be very greatful if anyone could tell me the steps which need to be done in order to succeed.
Thanks in advance ChristianHi,
Is it correct to start the content server service in the SCIF transaction?
Not required
the actions which are required to make a content rep known to SAP System via Archive Link.
Create a content repository in OAC0 using document area Archivelink and storage type HTTP Content Server.
To use full functionality of Archlink, other set of Archivelink configurations required one of them e.g.OAC3 to use this repository to be used by business objects.
Anirudh, -
Archive link - How use a content repository ?
Hello expert,
I have to use Archivelink to create a connection between sap and external system to store some
forms created by smartforms.
I created a new content repository on the archivelink customizing. My question is:
When I print the form, how can I make a link with external system using archivelink ?
tks a lot,
Roberto.no reply
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Archive Link - Content Repository - Test Connection error
Hi all,
We are trying to create a content reposiotry in SAP 4.7, it gets created and is displayed in SAP content reposiotry list.
But when I click on "Test Connection" I get the error "Connection Repository does not exist".
Please help as its very critical to solve the problem at the earliest.
Regards
NehaWe are using OACO as follows:
Choose Tools ® Business documents, Environment ® Knowledge Provider® KPro® Content Repositories
Enter the following fields in the u201CChange Content Repositories : Detailu201D :-
1) Content Rep. :- ZO (Content Repository Name)
2) Description :- Content Repository
3) Storage type :- HTTP content server.
4) Version no :- 0045
5) HTTP svr:p :- IP or machine name of application server on which DMS has been deployed : Web port of the application server on which DMS has been deployed.
1) Program :- sap/sapDocView.jsp
Save the created Content Repository by clicking on u201CSaveu201D. We are working on SAP 4.7 versionon a SAP development server and the content repository has not been transported after creation. Will not transporting be causing this error ?
Edited by: Neha Bhambu on May 27, 2008 11:09 AM -
Can Archive Link be used to store the docs from SAP R/3 to KM Repository
Hi All,
Could you please advice whether archive link can be used to store documents from SAP R/3 enviroment to KM Repository. I have verified the storage types that archive link can support (Like HTTP Content Server) . But i couldn't see any storage type out there which is compatible with KM Content storage.
If it is not possible, Could you please advice is there any way to store the documents from SAP R/3 environment to KM Repository.
Thanks,
Sudheer.Hi Vivek,
until now I haven't found a solution in detail, but some ways to verify the connection.
I wrote about a tool that export the pdf to the filesystem, this wont be able at this time, it must developed, because a function will place the data in a sap table and from this point there we can export it on the filesystem after we've develop some abap code.
I thought that was already available, but that what i found was the Report RSTXPDFT4 in the sap system, with this you can transfer spool to pdf and store the file in dialog on a filesystem, there will webdav be able to use, but it must be batch.
So I search to a new way, I try to set the repository for rooms from persitence from db to fsdb, this works, but with our patch sp9 there are some errors, so i must patch it to sp 15/16 first.
I'm able to make the netshare on windows, so the repository is reachable with an unc Path. If the report, that must be written can access such unc path (normaly thats works in the same domain) we can store the Files in the room workspace document folder an the portal synch job can make the rest. >IN the sap system there must be a table to map the rooms to the responsable folder.
This way should be work, but it isn't fine for productive, I heard from a way to transfer the data with java. In CRm System there should be a fnction from sap CRM_ISA_ORDER_CONVERT_TO_PDF and the isa use the java-stream to transform it in pdf, but this is nothing for me, that must be checked from a java developer, a colleague of my will check this.
Best regards
Thorsten -
Using a single Content server for DMS and also for Archive link documents
Hi,
We have Planned for a single content server for managing the documents in DMS, parallelly as DMS Standard SAP objects are not available for all SAP transactions, i have proposed for making use of SAP Archivelink funtionality to maintain the documentations where Std SAP DMS does not provide a Solution.
so here the question is
can a single content server be used as a content repository for Both DMS and archivelink,
can any one having done this pls state if it is possible to create different or Many Content repositories for DMS, Archive link in the same server,
is this a virtual creation or can we assign each repository a specific storage space which it should not exceed.
Thanks and regards
SathishHi sathish,
-- Through the ArchiveLink docuemnt Management interface, an SAP sytem can use various content servers as storage media. similarly, one contnent server can be used by multiple SAP systems.
-- A Content server always has a single database assigned to it. A database can therefore be used by only one content server.
-- A databse is split into as many repositories as necessary. The design of the repository is mapped in the SAP system.A repository contains documents.
Depending on your requirements,(if u have limited documents or with low requirements) you can use the same content server for both DMS and Archivelink.
The number of documents stored on the content server is limited only by the size of the database.
Its better to have an external content server for archiving purpose, if your database size is increasing. Since the archiving systems storage is not dependent on the database.
U can also refer to the below thread :
How to Archive SAP DMS Data?
hope this helps....
regards
kavitha -
Content Repository for Image Archiving
Hello Experts,
We designed a Report to archive PDF files . Each file size is about 95 MB. We are planning to archive 10000 / Day .
In the Program we made use of some standard Archiving Functions to archive and to update in the Archive Link Tables.
In the Dev system it took 1 second for each file to archive.
In Test system It has taken 4 seconds for one PDf file.
Since the Content Repository I used in the Test system is being used by many Data and Document Archiving Objects, I changed the Document type to get linked to another Content Repository. Then it took 1 second to archive One file.
Do we need to have separate a CREP for this ?. Does the CREP has any impact in the archival and Retrieval of Documents?.
Any Suggestions are greatly appreciated.
Regards - Swarna.Hello Swarna,
I will always prefer to use a different content repository rather than going with other repository which is already in use. This will help in management of post archive pdf documents effectively in content server as well as legal requirement management.
If one file size is 95 MB then if system takes 04secs to archive then it is very good response.
I am thinking that you wanted to mention it as 0.95MB but by mistake u mentioned as 95MB.
If it is 95MB then for archiving 10000 pdf documents it will require full day.
However for 0.95MB size of pdf file archiving i would suggest to go with saparate content repository.
Hope this answer will help you to take up further decisions.
-Thanks,
Ajay -
HTTP Content serve - Archive link
Dear Friends,
I know archive link custimization, we need to do the following steps:
1.Define the content repository
2.Confirm that the appropriate document class
3.Assign the document class to a document type
4. Assign the document type to the content repository
Yesterday I was going thru document " document management for utilities 692 building block configuration guide"
http://help.sap.com/bp_utilities603/BBLibrary/Content_Library_UTL_EN_CN.htm
In this Document they created DMS doc. types, status, data carrier, work station application like DMS . Then when defining Content repositories , they doneHi,
By mistake it has posted. I am drafting the message.
Regards -
Content Transfer Archive Link and sap viewer
Hello,
I configured archive link to view attached documents with the sap viewer via HTTP. The document is stored in a external Content management system. When I try to retrieve a document, the sap system genereates a request to my external archive server. The server sends a response back to sap. But will the content directly go from the archive server to the sap viewer application or will the content travel to the sap server and then to the client pc? For example: the sap server is in australia, the client PC in the USA and also the repository and archive server is in the USA. Will the content travel to australia and then back to the client PC in the usa?
Thanks,
NicoleHi Nicole,
As far as i know when you create a document in you Content server SAP creates a link to that document, When your frontend request a document, SAP forward you to that link and SAPviewer retrieve the info directly from the Content server to the frontend.
Hope this help!
Juan Reyes -
Linking DMS to a Content Repository for Recipe Management
How do I link a document type to a content repository?
This is for Recipe Management. When I look in DC10 I can see that there is a document type of RMS for Recipe Management.
I assume this means Recipe Management is connected toDMS
I have created a content repository ZRM using OAC0.
How do I make the link between the document type RMS in DMS and the content repository ZRM?Thanks for the reply but it isn't really what I was after.
I am only the basis guy so I am not sure of the application but my expectation is that users will save a document with a document type of RMS. This document should be saved to a Content Repository
What you have described is how to save a type of document such as MS Word to a particular repository. I was hoping that Recipe Management documents (possibly MS Word, possibly not) would go to a Recipe Management Repository.
There still might be the possibility that documents (possibly MS Word) for other projects e.g. packaging could be written to a different repository.
What I am hoping for is a link from the document type RMS in DC10 to the Content Repository defined in OAC0.
I have a suspicion this is via the category defined by OACT.
The link from SAP DMS to Content Repository seems fundamental to me. I am surprised no one has the answer
...or perhaps I have completely missed the point?
Tony
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