Content Server / Content Repository / Archive Link and co.

Hi,
i have installed a content server on an external Windows 2003 Server Plattform using MAXDB. The Server is now running and working properly. The test of the content repositories were positive too. Now im a bit confused about all the actions which are required to make a content rep known to SAP System via Archive Link. Is it correct to start the content server service in the SCIF transaction? Do i need to perform the Archive Link Workflow and Costumizing wizard. Which tables have to be altered?
I would be very greatful if anyone could tell me the steps which need to be done in order to succeed.
Thanks in advance Christian

Hi,
Is it correct to start the content server service in the SCIF transaction?
Not required
the actions which are required to make a content rep known to SAP System via Archive Link.
Create a content repository in OAC0 using document area Archivelink and storage type HTTP Content Server.
To use full functionality of Archlink, other set of Archivelink configurations required one of them e.g.OAC3 to use this repository to be used by business objects.
Anirudh,

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Content Transfer Archive Link and sap viewer

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Hi Nicole,
As far as i know when you create a document in you Content server SAP creates a link to that document, When your frontend request a document, SAP forward you to that link and SAPviewer retrieve the info directly from the Content server to the frontend.
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Hi,
we use Archive Link, NO own documents (like CV01N,..). We want to define different document types (oac2) and link them to via url to an external webserver, the user should see the doc in the normal attachment list.
Doc Typ    url
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Dear all,
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SAP Archive Link and DMS integration configuration

Hi SAP Gurus,
I have always come across that SAP DMS is very well integrated with SAP Archive link, is that means SAP Archive link can be used as an storage location for storing original application files, in normal DMS check in original CV01N transaction.
does this Archive link appear as an option to be selected to store the original application file at CV01N Transaction, just like we get DMS_C1_ST (default SAP) or any ZDMS_SC01/02 (customised Storage catagories for checking in originals.)
another side iam also comming across SAP Archive link is an entierly different Module and involves different transactions to store documents and original.and no where related to DMS.
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please clarify.
Points awaiting for clarification.
Thanks and regards,
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Dear Hill,
Thanks for your response,
but my confusion is not yet solved.
let me put it in a better way,
1) You can store a document against a DIR with the GOS icon instead of in the originals area (called Document Archiving), i did not understand this solution please eloborate. where is this GOS icon in DIR,
2) There is one thing in menu path: Environment / check in archive.
so can we store originals in a Archive server directly by going in to the CV01N transaction.(iam not speaking about transferring Original already stored in a content server)
3) we are having a single archive server to Archive SAP data, can This SAP Archive server be used as an sole and single original file storing system for DMS Also?
4) if so will it support all the DMS funtionalities, if not what is this fully integrated means, is it limited to make an copy / transfer of excess DMS files in SAP Archive server from existing DMS server? iam confused to suggest this solution, as the client is not kneen on buying a separate server to store DMS files.
please clarify.
Thanks and regards
Shanti

Archive Link and toa01

Hi everyone.
I would like ask if somebody could help me with this one.
I would like to now how many of the billing documents we have produced are stored in our Content Manager solution. Therefore I made a program which takes the billing doc number plus 4 zeroes and the billing date. These I compare with the the firste 10 digits in the DOC ID field and Archived DATE in table toa01.
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Hi Neha,
I'm sorry I don't have answer to your question but I wonder if you could help me.
I'm looking at OSS note 530792 to configure GOS 'create attachment' option to copy the attachments to the archive server. currently, these are written to the SAP office tables SOC3, SOFFCONT1, etc and I want to use the archivelink and SAPHTTP and copy to the archive storage.
Have you successfully managed to configure your system since you mentioned TOA01?
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Hi guys,
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More info about the issue...
In fact, I can see the temporary file created on ICM cache, but when I try to open the file is not appearing the photo, it is appearing the string. I put my source code:
<pre>
<code>
* Get ARC_DOC_ID string from archive link for the employee 10002 
CALL FUNCTION 'ARCHIV_GET_CONNECTIONS'
 EXPORTING
 objecttype = 'PREL'
 object_id = '10002'
 until_ar_date = sy-datum
 TABLES
 connections = lt_connections
PARAMETER =
 EXCEPTIONS
 nothing_found = 1
 OTHERS = 2.
DATA: gx_mimetype TYPE string VALUE 'image/jpeg'.
DATA: l_image TYPE xstring.
DATA: converter TYPE REF TO cl_abap_conv_out_ce.
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CREATE OBJECT cached_response
 TYPE
 cl_http_response
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TRY. " ignore, if compression can not be switched on
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 EXPORTING
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 EXCEPTIONS
 OTHERS = 1.
 CATCH cx_root.
ENDTRY.
****set the data and the headers
DATA: l_app_type TYPE string.
DATA: l_xstring TYPE xstring,
 i_cache_timeout TYPE i VALUE '60'.
READ TABLE lt_connections INTO ls_connections INDEX 1.
* On this part I try to convert STRING (ARC_DOC_ID) into XSTRING, I don't know if it is correct or not!!!!
*-- Convert
converter = cl_abap_conv_out_ce=>create( encoding = 'DEFAULT' ).
converter->reset( ).
CALL METHOD converter->write
 EXPORTING
 data = ls_connections-arc_doc_id.
* Store on l_image xstring converted!!!!!!
l_image = converter->get_buffer( ).
cached_response->set_data( l_image ).
l_app_type = gx_mimetype.
cached_response->set_header_field( name = if_http_header_fields=>content_type
 value = l_app_type ).
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cached_response->set_status( code = 200 reason = 'OK' ).
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cached_response->server_cache_expire_rel( expires_rel = i_cache_timeout ).
DATA: r_url TYPE string.
DATA: i_path TYPE string VALUE '/sap/public/bc/webdynpro',
 i_format TYPE string VALUE 'JPG'.
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CALL FUNCTION 'GUID_CREATE'
 IMPORTING
 ev_guid_32 = guid.
CONCATENATE i_path '/' guid '.' i_format INTO r_url.
****Cache the URL
cl_http_server=>server_cache_upload( url = r_url
 response = cached_response ).
" bind the generated url with the image uielement attribute
DATA lo_el_context TYPE REF TO if_wd_context_element.
DATA ls_context TYPE wd_this->element_context.
DATA lv_url LIKE ls_context-foto.
get element via lead selection
lo_el_context = wd_context->get_element( ).
set single attribute
lo_el_context->set_attribute(
 EXPORTING
 name = `FOTO`
 value = r_url ).</code></pre>
Thank you
Edited by: vanbelal on Apr 22, 2010 9:39 AM

Accessing content-server content in pluggable navigation

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Archive Link and SBO

Hi all,
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We want to connect SAP Business One and the document management system from hyperdoc.
Thanks for help.
Best Regards,
Thilo

Hi Thilo,
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Problem with Archive Link and User ID

Dear Experts,
Currently we are attaching documents to business object using archive link feature through T code OAWD.
when user uploaded documents & when we try to search documents with Tr. code OAAD, we are not able to find from whcih User id documents got uploaded.
As per client requirement, we had to find from which user id documents got uploaded as around 10 user id's got authorization of uploading documents against same business object.
Even in individual Tcodes other than tr. code OAAD of business objects where documents are seen, we don't find User Id/Creator name.
any suggestions will be much useful...
Thanks in advance...

The standard archivelink tables (TOA*) do not gather this data. If this is a must have requirement then using single step workflow may give you the ability to capture this data within the workflow logs.
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It is most often used in Accounts Payable scenarios where a central shared scanner is passing out many work items to a larger group.
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Select WI_ID then query table SWWWIHEAD for overview status of item.
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The WI_CREATOR will be the user who "created the workflow item" for your report.
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2 Content Provider Problems, Old Archive Availability and Batch Processes

Hi,
Thanks for any advice. 2 Problems.
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I understand you can set a limit on how long they stay up, but shouldn't they stay availble, even after a new show is uploaded.
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Your feed has four episodes: all four appear in the Store and also when subscribed to. This may have changed since you last posted; it looks now as if you don't have a problem.
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Using a single Content server for DMS and also for Archive link documents

Hi,
We have Planned for a single content server for managing the documents in DMS, parallelly as DMS Standard SAP objects are not available for all SAP transactions, i have proposed for making use of SAP Archivelink funtionality to maintain the documentations where Std SAP DMS does not provide a Solution.
so here the question is
can a single content server be used as a content repository for Both DMS and archivelink,
can any one having done this pls state if it is possible to create different or Many Content repositories for DMS, Archive link in the same server,
is this a virtual creation or can we assign each repository a specific storage space which it should not exceed.
Thanks and regards
Sathish

Hi sathish,
-- Through the ArchiveLink docuemnt Management interface, an SAP sytem can use various content servers as storage media. similarly, one contnent server can be used by multiple SAP systems.
-- A Content server always has a single database assigned to it. A database can therefore be used by only one content server.
-- A databse is split into as many repositories as necessary. The design of the repository is mapped in the SAP system.A repository contains documents.
Depending on your requirements,(if u have limited documents or with low requirements) you can use the same content server for both DMS and Archivelink.
The number of documents stored on the content server is limited only by the size of the database.
Its better to have an external content server for archiving purpose, if your database size is increasing. Since the archiving systems storage is not dependent on the database.
U can also refer to the below thread :
How to Archive SAP DMS Data?
hope this helps....
regards
kavitha

Archive Repository - Content Server or Root File System?

Hi All,
We are in the process of evaluating a storage solution for archiving and I would like to hear your experiences and recommendations. I've ruled out 3rd-party solutions such as IXOS as over kill for our requirement. That leaves us with the i5/OS root file system or the SAP Content Server in either a Linux partition or on a Windows server. Has anyone done archiving with a similar setup? What issues did you face? I don't plan to replicate archive objects via MIMIX.
Is anyone running the SAP Content Server in a Linux partition? I'd like to know your experience with this even if you don't use the Content Server for archiving. We use the Content Server (currently on Windows) for attaching files to SAP documents (e.g., Sales Documents) via Generic Object Services (GOS). While I lean towards running separate instances of the Content Server for Archiving and GOS, I would like to run them both in the same Linux LPAR.
TIA,
Stan

Hi Stanley,
If you choose to store your data archive files at the file system level, is that a secure enough environment? A third party certified storage solution provides a secure system where the archive files cannot be altered and also provides a way to manage the files over the years until they have met their retention limit.
Another thing to consider, just because the end users may not need access to the archived data, your company might need to be able to access the data easily due to an audit or law suit situation.
I am a SAP customer whose job function is the technical lead for my company's SAP data archiving projects, not a 3rd party storage solution provider , and I highly recommend a certified storage solution for compliance reasons.
Also, here is some information from the SAP Data Archiving web pages concerning using SAP Content Server for data archive files:
10. Is the SAP Content Server suitable for data archiving?
Up to and including SAP Content Server 6.20 the SAP CS is not designed to handle large files, which are common in data archiving. The new SAP CS 6.30 is designed to also handle large files and can therefore technically be used to store archive files. SAP CS does not support optical media. It is especially important to regularly run backups on the existing data!
Recommendation for using SAP CS for data archiving:
      Store the files on SAP CS in a decompressed format (make settings at the repository)
       Install SAP CS and SAP DB on one server
       Use SAP CS for Unix (runtime tests to see how SAP CS for Windows behaves with large files still have to be carried out)
Best Regards,
Karin Tillotson

Migration of SAP DMS documents from RFC Archive to SAP HTTP Content Server

Can anyone verify the correct OSS for the migration of documents from an RFC Archive repository (non SAP) in SAP DMS to a SAP Content Server HTTP Repository. Most of the OSS notes seem to indicate HTTP to HTTP migrations or based storage category migrations.
Which is the most suitable for this?
Edited by: Athol Hill on Oct 30, 2009 2:35 PM

Dear Athol,
If you want to move the originals from an archive or vault to a Content
Server, please use the DMS_KPRO_CONVERT and DMS_KPRO_CONVERT2 report I
would kindly ask you to see teh documentation on DMS_KPRO_CONVERT report
in transaction SE38, which explains the whole process and gives
necessary information.
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- Complete migration:
The meta data of the document info record and the checked-in original
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Best regards,
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Content Server for Archiving

Hello,
I wanted to confirm if we can use the content server which is used to store the originals of a DIR, to store the scanned documents using Archivelink? Whats are the pros and cons?
Thanks,
Paddy

Dear Athol Hill,
Thanks fore the quick reply,
let me with other DMS community cleary understand the Pros and Cons of Going for the content server storing of original files,
i belive SAP recommends to go for the SAP Content server installation for storing of original files for DMS? please explain in your own words.
so if we use same content server for storing original directly and also Archiving, do you mean to say that the original files stored in Archiving portion of the content server be copied to CDs and DVDs,
if this is the case can there be tranfer of the Original files from one repository of the content server (acting as DMS storage ) to another Repository (acting as Archive Storage)
so if this transfer is made then any original files can be copied to Optical drives,
one basic question i have is all this original storage device like this Content server, Archive and Vault do only act as Secure storage system? or is that only the feature of Content server?
if so then even if we copy the Archived files in to CDs and DVDs. they cannot be viewed directly with out the Help of SAP Logon transaction. is my understanding right?
is there any Storage System that is Supported by SAP which allows Data be stored other than Secure storage Area,and making it available outside SAP transaction for later use.
Thanks and regards
Shanti

Content Server / Content Repository / Archive Link and co.

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