CONTENT VERSION IN DMS

Hi Friends,
I would like to know is there any way I can extract all Content versions of the document original in some table format ?
Eg. If I can check in 10 times, I will have 10 content versions, 10 different timings recorded and can be displayed under Original Tab for any Document using TCodes CV02n or CV03n. Can I extract the counts of Content Version, Latest Checked in Time and Date in some format ?
Appriciate your quick response.
Thanks,
SM

Hi Sudharshan,
Have a look at the table CVSE_DRAW_PROT. Evaluate whether it is useful.
Additionally have a look at table DRAP.
Regards,
Deepak Kori
Edited by: deepakkori on Jan 31, 2012 2:55 PM

Similar Messages

Easy DMS and original content versions

Hi,
Does anyone know if it's possible to view and activate original content versions in Easy DMS? This is the same standard functionality as in SAP DMS. We are using eDMS 6.0 SP10 (Unicode)
Thanks
Tommy

Hello Tommy
If you have done configurations for content version, content versions of original file will be created irrespective of whether it is easy DMS or transactional DMS. You can not see content version directly in Easy DMS, you will have to open SAP GUI from easy DMS to see content versions in SAPGUI.
Regards,
Milind Dumbre

KPRO Content Versions

Hi Guys, Girls
Is there a way to remove the content server versions in DMS.
Our Content Server is at 90% capacity and we are going to run into problems soon.
Config has the Content Version tick active, and if I understand this correctly, it stores a snapshot of the document as it was during a specific status?
Please advise.
Thanks.
Freddie.

To use or not to use content versions is set up in DC10 on the documents different status.
If Content version is ticked in, there is a copy of the file saved each time an original file is checked in.
When a document is displayed in SAPGui there is possibility to activate any of these content versions from the Originals tab.
We have in our company this active for our CAD documents but not for other documents (Excel, word ...).
Have also done some additional programming to do what Dan is mentioning, when a document is released all content versions except the active one are deleted. A SAP consultant has done this for us and I have unfortunately no knowledge about how it is done in detail.
Regards
Daniel

Problem in Creation of Content versions

Dear Friends,
As I know we can create many content versions, when it is activated.
I have a doc. type ZAC with KPRo checked, and all statuses associated are checked with content version. I am using the workstation application MS word (DOX) in which content version as well as additional files has been checked
Statuses defined for ZAc doc. type - Submission ; review ; released
I have defined workstation apllication in network for DOX
PC     DOX     1     Winword 2007     %SAP-OFFICE-INTEGRATION.INPLACE%
PC     DOX     2     Winword 2007     %SAP-OFFICE-INTEGRATION.OUTPLACE%
PC     DOX     3     Winword 2007     %SAP-OFFICE-INTEGRATION.INPLACE% %MAXSIZE%
I created DIR.
Changed to new statusu2026and moved to storage category, it prompted for log field, given. When I am viewing Original it prompted permissions / with stop protection etc (using MS office 2007) . Clicked on stop protection and did changes. The changes were not considered in originals. No new content version created.
I have created another DIR.
Not stored in storage category. Open the DIR in change mode, select the originals on origianl tab, click on check in as new version, entered log field. After selecting orinals, when I right click I am getting options: check in ; check in as ..; check in as new version. No changes in Word document recorded. No new content version created.
I have created 3rd DIR.
Not stored in storage category. Open the DIR in change mode, select the originals on origianl tab, change the tab and changed the status. No changes in Word document recorded. No new content version created.
Did I miss any steps ? Why I couldn't able to make new content version?
Regards,
Sai Krishna

Hi Pradeep,
I have tried the same way. It didn't work for me.
Can you clarify the following:
1. If we want to make content version does the document to be check in or not ?
2. Does we need to store the outside SAP & save as new one ?
I go to CV02N, Originlal is not check in, open the originals, it open in SAP . Edited, saved the transaction.
No changes saved.
Then go to CV02N one more time done changes, changed status, clicked on check in as new version, then also changes didn't save.
Can u explain me where I am missing ?
Regards,
Sai Krishna

Content Versions getting Created Automatically/Unable to Check-in Originals

Hello Guru's,
Everytime when I try to check-in an original and save the DIR, two content versions of the originals is getting created.This is happening only when I do through the PLM Web UI. Hence I am not able to check-in documents through PLM Web UI. I checked all my configuration and I have not enabled the content version neither in DIR status nor in the application type.
I dont have any issues checking through the CV01N/CV02N. The whitelist set up has been completed as well.
I have a similar post Unable to checkin Original in PLM Web UI
Kindly advise as to what configuration I should check.
Thanks & Regards
Jo

HI Jo,
based on your description I think that maybe the following SAP notes could be useful for you:
2064338
2064099
2061382
1269940
Best regards,
Christoph

How to Search document by using Long text description contents in SAPEasy DMS

Hi,
How to Search document by using Long text description contents in SAPEasy DMS
Regards,
Shrikant Shinde

Hi Alfredo,
Thanks for reply..Will you please explain in brief what are the OCR program and workflow.
Will you please send me any docs on [email protected]
Thanks
shiv.

What is the correct CIM model and CR content version to import into SLD?

Hi All,
I just met a difficulty that I can not find the correct import version of CIM model and CR content.
Could anyone share some valuable suggestions?
Situations now:
I installed ECC6 SR3 with ABAP+ Java stacks, after installation successfully, I logged onto SLD through http://xxx:50000/sld
since my CIM model and CR content version is too low, so I want to upgrade it.
The currect version is as below:
Model Version (sld/new):     1.5.24
SAP CR Content Version (sld/new):     SAP_CR 2.0 (produced 03/17/2005)
Namespace     Model Version     Classes     Instances     Associations     Total Objects
sld/active      1.5.24               908     36381     60183             97472
I have read note 669669 carefully and downloaded all the relevant versions before updating, the the results are not correct. something like "Unknow status -1" "import anyway" appears.
So, could anyone tell me the correct update file and sequence?
Thank you very much in advance.
Best regards,
Nick

Hi Raghu,
Thanks for your quick reply.
I have downloaded 5 files:
cimsap51506_0-20005942.zip     SP06 for SAP CR CONTENT UP TO 2009
CRDelta1418_0-10003379.ZIP     SP18 for SAP CR CONTENT 2.0
CRDelta1511_0-10004549.ZIP     SP11 for SAP CR CONTENT UP TO 2007
CRDelta41514_0-10006428.ZIP     SP14 for SAP CR CONTENT UP TO 2008
CRDelta51506_0-20005942.ZIP     SP06 for SAP CR CONTENT UP TO 2009
and the update sequence are the same as above, that is to say, first I update CIM model version successfully from 1.5.24 to 1.5.45, and then, I upload CRDelta1418_0-10003379.ZIP which gave me an error message "Unknown status -1", even how many times I click "Import anyway", it's useless.
after then, I tried to upload CRDelta1511_0-10004549.ZIP directly, but it also refused. warning message is "The selected aggregate import is not applicable to the current content version SAP_CR 2.0 of the target namespace.", I clicked button "Import anyway", but it's useless since there contains 0 objects, I don't know why, the message shows "The import will upgrade the content of export line SAP_CR from the current version 2.0 to version 4.0.
Contains 0 objects."
The file CRDelta1511_0-10004549.ZIP is under SAP CR CONTENT UP TO 2007, why its version is 4.0? is it because I need to firstly update to 3.0? and where can I find version 3.0?
I really appreciate your kind help.
Best regards,
Nick

Content version,Additional file

Dear all,
plz let me know what us used of follwoing indicator in workstation detail,explain me with example.
1) Content version
2) Additional file
Kindly help
Rgds

hi,
1. Additional file
You can maintain additional files for a document type whose have been original files have been stored via Knowledge Provider.
You can call up functions for the additional files in the document info record in the tab page original files.
Dependencies
You can determine the scope of the originals model in Customizing Docuement Management System under the settings for the workstation application.
Example
You can create several graphics and the print template for a text file.
Original file    Additional file
Text file         Graphic
                    Print template
2.Content vertion
You can display content versions in document info records on the Originals tab page.
Dependencies
You can create content versions in the following way:
Manually while processing a document info record
The Original -> Store as new version function is only active for document types whose original application files are stored in a storage system (content repository) using the Knowledge Provider.
Automatically while setting a chosen status.
See also: Define document type -> Define document status.
Benakaraj

Using a single Content server for DMS and also for Archive link documents

Hi,
We have Planned for a single content server for managing the documents in DMS, parallelly as DMS Standard SAP objects are not available for all SAP transactions, i have proposed for making use of SAP Archivelink funtionality to maintain the documentations where Std SAP DMS does not provide a Solution.
so here the question is
can a single content server be used as a content repository for Both DMS and archivelink,
can any one having done this pls state if it is possible to create different or Many Content repositories for DMS, Archive link in the same server,
is this a virtual creation or can we assign each repository a specific storage space which it should not exceed.
Thanks and regards
Sathish

Hi sathish,
-- Through the ArchiveLink docuemnt Management interface, an SAP sytem can use various content servers as storage media. similarly, one contnent server can be used by multiple SAP systems.
-- A Content server always has a single database assigned to it. A database can therefore be used by only one content server.
-- A databse is split into as many repositories as necessary. The design of the repository is mapped in the SAP system.A repository contains documents.
Depending on your requirements,(if u have limited documents or with low requirements) you can use the same content server for both DMS and Archivelink.
The number of documents stored on the content server is limited only by the size of the database.
Its better to have an external content server for archiving purpose, if your database size is increasing. Since the archiving systems storage is not dependent on the database.
U can also refer to the below thread :
How to Archive SAP DMS Data?
hope this helps....
regards
kavitha

BAPI to checkin file as new content version

Hi,
I am looking for a BAPI that allows me to checkin an original as a new content version via SAP JCo (similar to the "Check In as New Version" UI feature). I couldn't get it to work using the standard BAPIs BAPI_DOCUMENT_*
Is there a remote capable standard BAPI that does the job?
Regards
Michael

Hi Thierry,
thanks for your quick response.
I tried that one. I found it to checkin new files.
With BAPI_DOCUMENT_CHECKIN_REPLACE2 I can replace originals.
But I failed to create new content version of an existing orginal.
Could you provide me with an example, of how to fill the BAPI parameters in order to create a new content version?
Many thanks
Michael

Configure content server with DMS

i have a content server setup by BASIS team , i need to use this server as a storage category for DMS to store Documents on it .
what is the required configurations to integrate the content server with DMS .

Dear Reda,
for this information please see the online documentation at
Knowledge Provider (BC-SRV-KPR) - SAP Library
SAP Library - SAP Content Server
I hope that this could answer your questions and help your basis team.
Regards,
Christoph

Error installing the Content version of Update rules

Hi experts,
While installing Update rule "0PA_C01 0HR_PA_0" from BI content following error is cming,
"Object Update rules E5ILYDNE80GVD52C5Y47ZBDKJ: Error installing the Content version."
Infocube , transfer rules are already installed. Datasource 0HR_PA_0 is also in place.
I have searched relevant quries in SDN.But i did not find the solution.
Could any one throw light on it?
Thanx and regards,
Ajit.

Hi,
Is there any log that is generated ? If so you can check for the reason for failure. You can also post the details, which will help us to understand the issue better.
regards,
Gaurav

Opinions: Content Version System?

I'm not sure what forum to ask this in. I use InDesign to produce my company collateral for print and web, and lately, my group has begun to run into version issues with the files - meaning that a printed file will be up-to-date and a PDF file that is posted onto an external and an internal server will be old. I was wondering if there was a content version system out there that would address this type of issue, and what other designers use to track these changes.
Does anyone know if Adobe had a product that could accomplish this? Can Bridge be used for this purpose? Or, is this just a manual process that someone has to "own".
Thanks in advance.

Hi,
Yes! Itu2019s possible to view the original file which was attached in the beginning.
Make sure in customization:
1. In DC10 select document Type, click on define document status
2. check the content version box, save it.
Create DIR attach the document save it. Next make the changes in same doc save it. In DIR (CV02N) click on original tab, in application column expand the tree, here u can find the all changed document & also original file.
Thank you
Regards,
Seema Pilankar

Content Version

Dear All,
I have a scenario here,
Lets assume, there are many content versions for a document. as default when the user tries to view the attachment of the document info record, it will show the current content version. but.
Is it possible that the system defaultly shows the original file which was attached in the beginning.
Regards,
Ravi K Billa

Hi,
Yes! Itu2019s possible to view the original file which was attached in the beginning.
Make sure in customization:
1. In DC10 select document Type, click on define document status
2. check the content version box, save it.
Create DIR attach the document save it. Next make the changes in same doc save it. In DIR (CV02N) click on original tab, in application column expand the tree, here u can find the all changed document & also original file.
Thank you
Regards,
Seema Pilankar

Content version for CAD

hi all
As Daniel has explained
content version will retain the files in same doc.
How the content version will work for assemblies
i mean
if i create an assembly asm/iam/000/01
it will take the activated content vesion of individual parts.
Now lets create a normal version of assembly as asm/iam/000/02
im not able to understand how it ll pick the files...
can anyone has any document or can guide me on this..
my mail id is [email protected]
thanks
Niranjan

Thanks for explaining Daniel.
However i have 1 more Question for u
What is the exact difference in version and content version
for Part1/ipt/000/01 and part1/ipt/000/02
and content version of part1
i mean the content version is like Version during specific Status of a document.
Can we say that
During Status --- In Preparation
we can use content version
and
when we want to change the status of
part1/ipt/000/01 to For Review
we change version to part1/ipt/000/02
for this status (For Review) we will not put content version active.
can we use this feature this way?
Niranjan
Points awarded

CONTENT VERSION IN DMS

Similar Messages

Maybe you are looking for