Continue footnote numbering in new section

Hi,
I'm working on a book. I have set it up such that each chapter begins a new section and a new InDesign story. Editor requires that the footnote numbering be consecutive throughout the book. I.e, if Chapter 3 (=section 3) ends with footnote 43, Chapter 4 (=section 4) must begin with footnote 44.
Can this be done? Have I overlooked anything?
Thanks,
Ariel

Thanks both.
Re. threading everything together: I broke everything up initially because I find the new Smart Text Reflow feature fairly useful to add pages at the end of a story. Obviously if it's all one long story you can't use that anymore.
But there is a bigger problem with having everything one long story: Chapter openings get their own master page assigned (no running heads, etc.) If everything is one long story and something happens to cause page reflow, the master pages all go out of kilter. There's stupidly no way of linking a master page to a particular paragraph style. (Actually, I believe Harbs sells a script to deal with that.) And I suppose I could write a script myself.
Still, usually this isn't necessary, because I simply break each chapter up into its own story, and with the Text Reflow feature this works pretty well. This is actually the first time I've ever had consecutive footnotes throughout a book (an editorial mistake, IMHO).
Thanks,
Ariel

Similar Messages

Continue page numbering from Main Section to Trailer Section

Hello,
I am trying to create a report which has multiple report blocks in the Main section. The page orientation is portrait for Main section. Now, I want to add a report block which should have a landscape orientation. So, I created this in the Trailer section. All that works out well.
My next task is to add a Table of Contents as the first page of the output (pdf). This is clearly documented in the Building Reports 10g manual and works just fine for the Main section. i.e. the TOC comes out with correct page numbers. But, for the Trailer section, the page number retrieved by SRW.GET_PAGE_NUM shows a page number of 1 , since it's the first page in the Trailer.
What I want is that the Trailer's page number should continue where the Main section left off. In fact, If I put a field in the margin for the trailer and source it from "Page Number" in the property pallet, I can see that it has the correct page number, i.e. it's main sections page number + 1. But, SRW.GET_PAGE_NUM seems to retrieve 1.
Note that at the Report Module level, I have set the Format Order of Sections property to Main-Trailer-Header.
Any inputs are much appreciated.
Thanks,
Manish

That worked perfectly after I discovered I also needed to uncheck "use previous footnote". I also checked "First page is different" since it is a Section Title Page and did not need a page number. Now, all that is needed is the availability of different types/styles of numbering (Roman numeral for introductory pages as an example).
What is happening is that I am self publishing a genealogical book on my family tree that also carries quite a lot of other family information and each of the "Sections" was built in Pages since I did not know how to correctly do sectioning to use a single Page document. There are eight SECTIONS, not pages, with a total 278 duplex (2 sided) pages.
Thanks Yvan for helping clarify the sectioning.
Sparkgapper

How do I get footnotes to continue their numbering from previous chapters in epub?

I have INDD CS6 and have been trying to export an EPUB from a book file with about 4-5 chapters,
The problem is this:
I have footnotes throughout the various chapters and I want the numbering to be one single string (in other words 1-2-3-4-5-6-etc. no matter what chapter it is in...thus, not a restart of the numbering for each chapter).
Now I have it working in the InDesign files, so that if I made a PDF, I would get what I described above. HOWEVER: when i go to make an EPUB, i get the footnote numbering starting over at 1 for each and every chapter.
I have tried to force the number to start manually (i.e. in chapter three i set it to start at #6 footnote) And it reflects that it in INDD (and in the PDF), but when i go to export EPUB— no dice. Starts at one ...
SO if someone has an answer as to how to fix this in INDD, I would really appreciate it, since we teach EPUB classes to people and I like to have the best information for them. If this is an export bug, so be it, I would just like to find out one way or the other.
Thanks in advance
Jasper

well now three times the Canadian case manager has called me to say he had to follow the rules and call me and to say there is nothing he could do.
I think the problem may be that as the US parts is run from offshore - maybe India, the system is set up so that they cannot enter a NON US address - so they cannot send it here.
so HP are not sending the part that should have been included just because of how the HP Parts computer is set up
can somebody in the US please help?
this is ridiculous

Restarting footnote numbers based on Styles

Is there a way to restart the footnote numbering based on a Style. I have a long document which has 120 chapters with numerous footnotes (Academic book) and I need the footnotes to restart on each chapter. I have a style that is the chapter header. I want the footnotes to restart the numbering based on this style. Short of manually entering 120 section break is there a way to this automatically? As the document is in flux (with many chapter/text reflows) I want to be able have the footnotes restart for each chapter. Does anyone know how to do this?

David W. Goodrich wrote:
As you have probably discovered, you can re-start numbering with "sections" (Pages palette) but those are linked to pages so if a given chapter flows onto a new page you'd need to add a page wherever this happened lest subsequent sections get out of whack.
Really? Did you try that? In my expereince footnotes do not restzart with section breaks. They DO restart at the beginning of a new story, so if each chapter is its own story, and not threaded to other chapters, whether in a book or a single file, the numbers will restart.
This is the opposite of the complaint we usually get that people want number to continue across chapters.

Restart footnote numbering every paragraph

Hi Experts
is there any option to restart footnote numbering every paragraph? I want to have footnote marks somehting like this.
Para 1
At mo volectati optiam, ut<fm>1:1</fm> et ipicatu mquiatio cus, conetur<fm>1:2</fm> as eumquibus ut lam, qui conet reiunt. Itatenis etust, sinum ut im harumet officiene non parupta<fm>1:3</fm> incturest, ulliqui duntiat et alibus et maxim volut<fm>1:4</fm> auda ideligenis atibus.
Para 2
At mo volectati optiam, ut<fm>2:1</fm> et ipicatu mquiatio cus, conetur<fm>2:2</fm> as eumquibus ut lam, qui conet reiunt. Itatenis etust, sinum ut im harumet officiene non parupta<fm>2:3</fm> incturest, ulliqui duntiat et alibus et maxim volut<fm>2:4</fm> auda ideligenis atibus.
<fm> = Footnote Mark
Kindly suggest.
Thanks in advance

Yes, but with an important limitation: all of your paragraphs need to start on a new page!
As you can see for yourself, in Document Footnote Options the available Restart options are "Per Page", "Per Section", and "Per Page". There is no "Per Paragraph", and you cannot start a new section per paragraph (because it's a page attribute).
The default if you do not choose "Restart" is sort of "Continuous per Story", but that doesn't help you. Of course you could make each paragraph a new story -- cut the text out and paste it into a new text frame -- but then your note would appear at the bottom of each text frame!
Only way to fake it is making the footnote reference in the text invisible, and deleting the automatic number in the note itself and replacing it with a manually typed number.

Epub footnote numbering

In a book with multiple chapters and many footnotes, the epub export doesn't seem to know how to restart the footnote numbering in each epub chapter, meaning they all several hundred need to be renumbered by hand, twice. Is there a better way?
Thanks.
Phil

Thank you to Steve, Douglas, and SandT21 for your helpful answers. Sorry for my delayed response; my computer went down on Friday and I've been rebuilding.
Steve, I am exporting epubs from ID CC as EPUB 2.01. and selecting End of Section. But I'm not seeing the notes start over in new chapters.
Douglas, I'm glad you found that and fixed. I'm looking forward to that next version.
SandT21, I am working with a single text frame. If I need to do this again before Douglas's next version comes out, I'll try this.
Phil

So how often does InDesign screw up footnote numbers?

I've read many complaints about ID's limited footnote capability on this forum and elsewhere, but I recently had a problem I don't recall seeing before: export to PDF corrupted footnote numbers, in no pattern I could see.
My work is scholarly material with lots of footnotes, and I've been using ID seriously since version 2 (when footnotes still had to be done by hand à la PageMaker). Final output is generally print, though some jobs also want PDFs for electronic distribution. I mostly use tried-and-true IDCS4, though I have later versions installed on a test-bed. I'm fully updated, under 64-bit Win7 (Intel i7-2600 with 16 GB RAM). I like to proof in PDF, and have generated untold thousands. This week, for the first time ever, ID's export to PDF screwed up footnote numbering on some 80 pp. in a 500-pp. book. Has anyone else seen this?
In the bad PDF, the footnote numbers in the text (re-started from 1 by perhaps 18 ID "sections") are fine, but on about 15% of the pages (perhaps 30% of the pages with footnotes) the numbers in the notes had increased their values by 2 or 3. The corruption was not easy to spot, and once a few errors were noticed I needed to assess the damage: I generated a new PDF from a duplicate file, with the same Press settings, and used Acrobat 9 Pro's text comparison against the bad file to find all the differences.
Both the original ID file and the duplicate look fine on screen, suggesting the problem occurred during this one export. The job is a tricky one, a single ID file to accommodate some 2,100 cross-references. It began as a Unicode text file I imported into IDCS4, where I used GREP to convert ASCII tagging to InDesign formatting (italics, etc.). The file had shown some instability, occasionally reporting a dozen cross-references spontaneously going bad. Passing the file through IDML did not cure this (I assume INX would strip the cross-refs). However, stability returned when I replaced the one piece of art, an EPS vector, with an AI conversion.
I'd like to think this was just a quirk of that one instance of exporting, perhaps because a leak somewhere reduced memory available to ID. Or do I need to run an Acrobat comparison before I send anything out?
Thanks,
David

There is absolutely no relationship between what InDesign installs (and uses) and the operation of Microsoft Word and Acrobat. InDesign does not install any system components or share any system components with Word and Acrobat.
Look elsewhere for causes and solutions. In the case of Acrobat, if you have specific issues with printing with specific types of PDF files and/or devices, post your questions on the appropriate Acrobat forum (“Printing and Prepress”).
- Dov

We need a new section entitled: Issues With Apple Customer Service

"This Feedback about the Discussions forum is intended for questions about how to use Apple Discussions and for general constructive feedback about how the Discussions system is operating or how it may be improved. Please use this forum appropriately. Failure to do so may result in your posting privileges to this forum being disabled.
If your question concerns a hardware or software technical issue, please do not post in this forum — instead, go to the Apple Discussions Homepage, select an appropriate product category and follow the links until you reach the correct forum for your post, then click the Post New Topic link. "
Alright, I have a suggestion for improvement. We need a new forum section for complaints about the way Apple is treating us.
To make sure I'm being clear, let me give you an example of just such a post that may be included in such a section.
I ordered online the family packs of Leopard, iWork '08 and iLife '08 on November 6th. I received an email telling me my order had been shipped on November 7th.
On November 9th I decided to check the progress of my shippment by logging on to FedEx. To my surprise, it had been delivered! Not to me but another party. I could download a PDF from FedEx and see the signature.
After trying to deal with FedEx for a few days I was finally told to deal with Apple because they would have to initiate the investigation. Fine. These things happen.
On 11/13/2007 I spoke with an Apple Customer Service Representative and received an Apple Issue Number and Case Number. I was told that it should be resolved in a few days. It wasn't.
11/20/2007, Here's where it gets interesting. In talking with them again I explained that since my signature was not on the FedEx ticket it had not been delivered properly if at all. I explained that since FedEx was clearly at fault the package should be shipped again. Finally they agreed. I was told that my package would be shipped and to expect an email.
11/23/2007, I was told again that nothing would be shipped until after an investigation had been completed. So did they lie? I spoke with a manager who kept repeating that he was sorry for the mis-communication. That became very frustrating to say the least. Remember, FedEx requires a signature. Without it or my permission to deliver somewhere else they must deliver to me and get my signature. The FedEx PDF clearly shows another persons signature.
Equally frustrating is the fact that they will not keep me informed as to the status. I have to call them and wait on hold. I did get a couple of emails with text along the lines of, "We continue to work with our carrier on your lost package. "
However, there is no way to reply to these form letters. The only way to stay in touch with Apple is to call and be put on hold.
Twice, after giving them my order number and being put on hold "while they look up my records" or whatever, the call was disconnected. I'm not saying they did so on purpose but the results were the same. Another call, another round of giving my order number and explaining to yet again a new person the details of the situation.
I've had many problems with Apple since becoming a customer in June of 2006 but I just can't let this go. I need a place to warn others. If you buy something, you might be better off buying it from a store instead of on-line. This kind of information is needed to warn others concerning the business practices of Apple should something go wrong. This is why we need a new section for putting forth such complaints.

It seems to me that the real problem here is with FedEx, as I have encountered similar types of problems with them in the past. Even though a signature is required, I have had packages left on my porch. When I enquired, someone had actually signed (i.e.forged) my name! Other times it has been left on my porch with some other signature. When I call to complain, FedEx just seems to think there is no problem as long as I got my package. They seem totally unconcerned even though a signature is required and I definitely did not authorize delivery with no signature. I have expressed my concerns directly to Apple, but have no way of knowing if it has done any good. I think this problem is worse with FedEx ground, as that is contracted out. Around here anyway, i think the drivers will sign the ticket and leave the package just so they won't have to make another trip. It's not right, and it's not supposed to happen this way, but i know it does.
Apple entrusted your package to FedEx in good faith that it would be delivered to you, and that your signature would be required for you to receive it. That should have resulted in you receiving it. however, due to a false signature, you did not. Clearly, FedEx is responsible.
If the package was supposedly delivered to your address, but has a false signature, I wonder if the driver might have signed the delivery ticket or gotten someone else to sign it and just left it on your porch or something like that. If so, it could have been subsequently stolen. If something like this happened, it might explain why things are so bogged down in the investigation at Apple. From their viewpoint, the package was delivered and a signature was obtained and they are probably being stonewalled by FedEx.
A user to user discussion forum such as Apple Discussions won't help with delivery problems. It's best to report them directly to Apple as you have done. If you continue to have problems, you can call Apple and ask to speak to Apple Customer Relations. They may well be able to cut through the red tape. You could also express your concern in the "Feedback to Apple" section. Maybe if enough people complain, they might consider awarding the shipping contract to someone else. Or perhaps the other shippers are even worse.
One of my recent shipments was evidently lost in a typhoon. But when I called Apple, a replacement was sent out immediately. This is more what I would expect of Apple, and you have every right to expect similar treatment.
If FedEx delivered to the wrong address and got a wrong signature, they should be expected to go back and retrieve the package. But if they delivered to your address and did not get your signature, then you would be well within your rights to go to your local Better Business Bureau and file a complaint against FedEx. That might possibly get some action of some sort. FedEx cannot ignore the BBB as easily as they can ignore you. If your signature was actually forged, you will certainly be able to prove that the signature on the delivery ticket is definitely not yours. And you could forward the BBB complaint to Apple. I don't know if this would help or just muddy the water, but it would put a little more pressure on FedEx I would think.
In the meantime, I would certainly speak to Apple Customer Relations and see if they can help you out here. They want happy Apple customers, and I think they would like to know about the extreme frustrations you are experiencing through no fault of your own.
I sympathize with your problems, and I hope that you are able to get them resolved soon.
Good luck!

How to continue outline numbering across pages

Using InDesign CS4 on Mac... Sorry for the newb question, but I've got a section on the right-hand side of my document that has outline numbering across a couple pages. I've used separate text boxes for each page. Is it possible to continue this numbering so that 1-5 show up on page 1 and 6-10 show up on page 2? Thanks!

As janine4gg mentions, the link she gives is one to a multi-part series in that blog that helps with all different numbering tasks. I recommend looking at the the first in that series: http://blogs.adobe.com/indesigndocs/2009/04/numbered_lists_part_i_outlines.html.
Using defined paragraph styles that include a numbering style and using a defined numbered list, there should be no issues about where or which side numbered items fall on for numbering to continue correctly.
If you mean that you have a text frame that you use to contain an outline and you need it to break in a certain place, you would put a text frame break in. Type > Insert Break Character > Frame Break. Link the text frame with the break to the text frame you want the text to flow into.

Disappearing footnote numbers in InDesign CS4

Hi all,
This is my very first post here, and hope that this is the right place to expose my problem. Forgive me if this is not so. The thing is, some footnotes numbers (both in the text body and in the footnote) are nowhere to be seen in the pdf version, although everything looks OK in the .indd file. This happens only to some footnote numbers (in my case those ending in 1-3, ie. fn. 1, 2, 3; 11, 12, 13; 21, 22, 23, etc.), and when the indd file originated from a Word document. It does not happen, as far as I know, with InDesign documents created 'from scratch'. I have already tried copying the whole text, creating a new indd file and pasting the text there, but with no success. , This may turn out to be a glitch in ID CS4, as per here (he works with a Mac version; I use the Windows one, ver. 6.0.3).
In case this is useful, I work with MS Word 2003 (compatibility plugin with Word 2007 installed), and my OS is XP Pro.
I hope that you can help me out with this. Thanks in advance!

I'm more than happy to share glory with Eugene -- and tickled that my initial hunch about special digits bore fruit. It turns out that the digits 1, 2, and 3 are in the PDF (or at least in the one I made from your .INX file): invisible in the PDF, they show up when I copy-and-paste them into Notepad.
Scholars cannot say enough good things about people like Peter Baker, who make available attractive fonts with the special characters essential for scholarship in the electronic era. It ain't easy, as anyone can see by lurking on the Typophile forums (especially Build). You might be interested in something John Hudson mentioned there, the set of fonts commissioned by the scholarly publisher E.J. Brill. Much of that thread concerned the economic consequences of Brill's plan to distribute the fonts gratis, in itself a reflection of the amount of highly skilled work that goes into producing high-quality, high-character-count fonts.
David

CS3 footnotes numbering

Hi,
I have imported text from a word doc into my indesign document with footnotes. I want the footnote numbering to continue from page to page but it is starting at 1 on each page. I have checked in the Document Footnote Options and the numbering is set to start at 1 and the 'Restart numbering every' option is not checked.
Any help with this issue would be much appreciated.
Thanks
Alan

@Alan
When you place the text in InDesign as 1 story the numbering should continue. But if you used multiple stories (text boxes who are not connected with text threads) unfortunately the numbering will start at 1 in every story.
Unfortunately CS4 works the same way. Already made a feature request for this footnote issue.
Best regards,
dtpartner
susanna

Footnotes numbered consecutively across all files in a book

Using CS6, I've created a book with 24 chapters. In each chapter, the footnote numbering start with 1.
The author believes the footnotes should be numbered consecutively across all files in a book.
I don't see any option for InDesign to handle that unless I combine all the chapters into a single file. Am I right?
Any resources anyone can suggest which would give us a definitive answer on how footnotes should be numbered?
Thanks,
David

I have only done a few jobs that used footnotes. One of them was my undergrad thesis, which I did as one document, so all of the footnotes were numbered consecutively. If I had to make an uninformed bet, I'd guess that chapters shouldn't restart at 1, but that's only a guess. Also consider that there are several sets of rules that people can use (Chicago Manual of Style, APA, MLA, Turabian), so the "correct" answer might be conditional.
D Stark wrote:
I don't see any option for InDesign to handle that unless I combine all the chapters into a single file. Am I right?
There is the option to (for example) restart the numbering of chapter 2 with footnote number 8, if the last footnote of chapter 1 was 7. That will require you to always check each document of the book before you output it to be sure your restarts have the correct number, in case you added a footnote to a chapter that will cause the next chapter to need a new start number. You can restart footnote numbers in Type>Document Footnote Options>Numbering and Formatting.
There may be a plug-in that offers better footnote options, but I don't think InDesign's native footnote feature will allow footnote numbering to span book chapters, but I'm using CS5, so maybe newer versions can do a better job.
I recommend you check back here to see if anyone has given a more definitive answer before you take my word for it.

To reset page number after each new section in DeskI

I have a master/detail report where the master is "Customer name". I have a requirement to reset the page number at each new Customer name.
i.e. If "Customer A" spans to 3 pages and "Customer B" spans 2 pages. Then for Customer A the page number should be Page 1 of 3, Page 2 of 3, Page 3 of 3. Then Customer B should have page number as Page 1 of 2,Page 2 of 2.
1. The Page number can be obtained using PageInSection but only if I display it inside the section body and select "Repeat on every page" . But I need to display it in Page footer.
2. I am unable to get the total No.of Pages per section unless I do some calculation using the no of rows per Customer. Is there any other way of getting this detail?
Please help on the baove 2 issues. This is very URGENT.

Dear Thendral A,
The "PageInSection" function resets the page number to 1 at the start of each new section in the specified section level.
For Example:
you have a report with two section levels, Country and Quarter.
You set every value of Country to start on a new page and enter the following syntax in a cell placed WITHIN THE SECTION THAT NEEDS THE RESETTING OF THE PAGE (it cannot be placed in the header or footer, as it can then not refer to the relevant section. It will give the value 0 instead), to restart page numbering to 1 for each value of Country:
=PageInSection(1)
where (1) is Country which is section 1 in the report.
If there are any following sections these can also be reset via this formula with the use of the relevant section number.
This option can be used effectively when you set each value of a section to start on a new page. To do this, check the Start on a new page option in the Section Format dialog box.
Do remember that the result will only be seen in the report, when the option View/Page layout has been set, otherwise the result will be seen as a 0 at each section (this however does get correctly displayed in the Print Preview, and when printing without the page layout option set).
I hope that these information help you to understand the functionality of the PageInSection function.
Regards,
Samanta F

Can I have 2 different styles for Footnote numbers and footnote text?

Hello,
I have a document with plenty of footnotes.
I would like to assign all the footnote numbers to a character style, and all the text to a different character style.
For example, I would like to have the footnote numbers in bold and in black, while the footnote text in light and in dark gray.
Doing this manually isn't an option obviously.
Is that possible?
If not are there any scripts out there that can manage it?
Thank you
Federico

It is simpe to make.
Crete a Chyaracter Style for the footnote number.
Set up the Paragraph Style for the Footnote text.
Go to the Nested Styles section
Select the Character Style
Apply it to the first specified separator symbol (like tabulator) you have choosen when you have set up your footnotes.
Use it. It will apply automatically. Of course, you have to choose this Footnote Paragraph Style in the Footnote Set Up Settings in the Type menu.

Restart of footnote numbering

I routinely have long, long stories which are compiled from pre-processed Word files from various authors. Each story needs the footnote numbers to re-start with 1. The story may consist of hundreds of pages and contain well over 50 different individual stories all joined together is a date controlled sequence.
The TYPE/DOCUMENT FOOTNOTE OPTIONS choice is not clear to me. How do I create (something like a Word Section break) to restart the foot numbering even if it is mid-page.
I plan to do all the word smithing in InCopy and then port it into InDesign for the page layout.
CS-3

Not by any indesign functions available.
Not sure about 3rd party, but I think I've heard of workarounds. I'll search a bit and if I find any I'll let you know.
In the meantime feel free to voice your concerns in regards to the inflexibility of footnotes here http://forums.adobe.com/thread/619776?tstart=30
Please send a Feature request using the form here https://www.adobe.com/cfusion/mmform/index.cfm?name=wishform
This is something that needs improving, every voice counts!

Continue footnote numbering in new section

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