Control Account reversal

I need to reverse(to nullify account balance) control account balances of debtors & creditors .How can i do this.
regards
hatim ali asgher

Hi
The Control account can be used for Manuall Entries this is system Design.. if u have to reduce the acc. balance of BP then use the respective code of that BP and transfer to respective acc. in JE if u wana to use BP the U have to use CTRl + TAB to select the list ob Bp's.
Giri

Similar Messages

How to reconcile customer balances with control accounts

Hi!
Sanjay Here,
1. how to reconcile the customer balances pl. explain in details.
2. how to reconcile the customer balance with control accounts
3. how to do the automatic clearing through T code f.13. pl. give us the screen shots if available.
4. how to reset the T-code f.32 clearing documents, if wrongly showing in customer balance.

1. how to reconcile the customer balances pl. explain in details &
2. how to reconcile the customer balance with control accounts
Ans:- Thru report painter T-code FGI4 (Form) & Report FGI1 using cutomer summary table we can define report, which shall give the desired requirement. It give customer wise & controll account wise balances.
3. how to do the automatic clearing through T code f.13. pl. give us the screen shots if available
Ans. F.13 is used for GL automatic clearing basing on the required config for GL . Like GR/IR clearing is there in automatic posting we have to define COA, GL & creteria1, creteria2 ..... Incase of GR/IR field name can be VBUND (Purchase order). When configure this in F.13 when we check the check box GR/IR and GL system shall look for setting for automatic clearing based on creteria it shall automatically clear.
4. how to reset the T-code f.32 clearing documents, if wrongly showing in customer balance
Ans. To reset a claerinf document Tcode is FBRA. Reset the clearing doc first and reverse the doc Tcode FB08.
Thanks
Colin Thomas

NEGATIVE BALANCE IN INVENTORY CONTROL ACCOUNTS

Hi SAP Gurus,
Is there any t-code which could be used to pull;
- Inventory Dr items and GR/IR credit items - (Assignment to used is Vendor PO, Customer Sales order).
- Negative balances under inventory control accounts.
I search the forums but couldn't find any relevant information.
Please help, it's urgent.
Regards

Hi
Go through the following path to use the NEGATIVE POSTINGS:
SPRO-Financial Accounting(new)-Accounts receivable and accounts payable-Business transactions-adjustment posting/reversal-permit negative postings
Award points if it is useful.
Thanks & Regards,
A.Anandarajan

Clear Vat Control Account

Hi all
Do you have any suggestions on how to clear a wrongly created VAT control account?
There are balances in that control account that the client would like to move out.

Hi Jerusha,
i assume you have mapped incorrect accounts while defining the tax type! You can change this account and select a correct account and then pass a manual JE to reverse this.Hope this will help you.
Regards,
Joseph

CURRENCY CONTROL ACCOUNT CHANGE

Hello,
This morning I had a client tell me that they switched a control account from FC (USD) to All Currencies.
Now I have read in a couple of posts that this is impossible to reverse, but I have to make this happen. What are my options?
Is there any trick to switch it back? There is only one GBP transaction that someone switched the account currency for in error.
Can I reverse the transaction and switch it back?
Or do I have to make a new USD control account and move all the balances over to the new account?
Thanks!
Mike

Hi,
Once the account currency is changed to Multi currency then it cannot be turned back to Foreign currency.
You are right as all the posts discussed earlier explains the same thing.
You need to figure out a workaround the problem, as it would not be feasible to update any fields and once entry with another currency is done, it would not be possible to restore it back to same currency.
Regards,
Jitin
SAP Business One Forum Team

Control Account

Hi Experts,
One time outgoing payment post wrong entry. In addition to take only vendor and bank account, when posting outgoing payment it automatically take Rounding Off account may be from G/L Account Determination. We assigned Rounding Off account to Overpayment A/P Account, Underpayment A/P Account. Now we want to reverse the transaction it gives error Rounding Off is control Account so cannot perform this transaction. Now we removed Rounding Off account from G/L Account Determination.
We have to reverse the transaction it automatically post huge amount in the Rounding Off account.
Round Off is Multi currency account and other are local currency account.
Thanks & Regards,
Poonkodi. K

Hi Poonkodi,
Due to your special problem, it may not have any clean ways to solve your issue. One tool you can try is:
The specified item was not found.
However, I think you might not have any easy ways to reverse the closed transactions completely.
Thanks,
Gordon.

Aging report and Control account value not matching

Hi All
The value what i am getting from Vendor liabilities aging and Control account is not matching for the same dates, all my parameters or selection criteria are same
Same report if i am taking for the current date it giving correctly,
If i am trying for a previous day the problem is happening
How can i solve this issue

Hi,
Please check if the transactions are done for different Control Accounts and both the account balances are included in the Aging Report.
Also, check that ALL the customers/vendor groups are taken.
Make sure that you are running the backdated aging with the checkbox as mentioned in the Note 800294.
If still facing problems may be you can provide with more details as to what the control account balances and what is the Aging, difference.
PS: Check if there is any manual journal entry is created in the control account?
Kind Regards,
Jitin
SAP Business One Forum Team

I made my main account a parental control account and when I accessed the account created as admin, at the Parental Control options I deleted my main account and now I can't get back in it. I need help with this problem.

I made my administrator account a parental control account, at the time of creating it, the system asked for my administrator password, to restart the computer, and the new account was created. When I accessed that account at the parental control menu I could see my main account on the list and i deleted the account from that list, and now i'm trying to get back to it but I'm not able to because every time i restart the computer brings me back to the account I created. I searched for help on the web and it says to go to users and select the account I want to restore but I can't do it. Please help.

User account – restore missing admin

Entries appearing in Service Tax Control Account due to Error in System

Hello Experts,
     I am facing a problem in one particular GL i.e.Service Tax Control a/c
error-Entries appearing in Service Tax Control Account due to Error in System
entries are- Service tax control   a/c   -
Dr. 21,621.86
                        To Service Tax Control a/c     Cr.      21,621.86
My question is when i am making entry as Service tax Dr-21,621.86,Service Tax Cr.21,621.86,so it will adjust,and in FBL3N amt will show 0 but it was showing 21,621.86
Plz Guide me asap,very urgent issue
Thanks in Advance

Dear,
What was the balance before you posted the below entry?
Also run FBl3N with correct date parameters..
br,Vivek

Diferente Control Account in A/P Credit Memo copied from A/P Invoice

I have a strange situation in SBO2007. An A/P Invoice for Vendor X was created duplicating an A/P Invoice from Vendor B. The new Invoice was created with a differente Control Account from the assign in BP Master Data of Vendor X. The Invoice waas copied to a A/P Credit Memo but it used the right control account these time. Now I have an Invoice and a Credit Memo that reconcile each other but with different control accounts.. What is the best way to correct or undo these situation ?

Hi,
This problem is solved in B1 2007A SP01 PL12. To prevent this issue, you upgrade your current B1 version to the PL.
The existing problem in the db can be solved by SAP Support. Log a message to SAP support to obtain the solution.
Prior to uprade and log message, check this note 1463211:
Incorrect Control Account when duplicating invoice
Symptom
Create an AP Invoice for a Business Partner(BP1). Duplicate this invoice to another Business Partner(BP2) who has different control account. The journal entry of the duplicated invoice posts the amount to control account of BP1 instead of BP2.
Behavior is reproducible for AR Invoice as well.
Other terms
Control Account, Payables Control Account, Receivables Control Account, Journal Entry, Incorrect Control Account, Duplicate Invoice, JE, SAP Business One
Reason and Prerequisites
Application error
Solution
SAP intends to provide a patch or patches in order to solve the problem described.
The section Reference to Related Notes below will list the specific patches once they become available.
The corresponding Info file of the patches in SAP Service Marketplace will also show the SAP Note number.
Be aware that these references can only be set at patch release date.
SAP will deliver patches only for selected releases at its own discretion, based on the business impact and the complexity of the implementation.
In order to detect whether this issue affect your DB, please run the
following query :
SELECTt1.BaseRef as 'DocNum', t1.transid, t1.shortname [BP code], t1.account [account.jdt1], t0.debpayacct [BP control acct],
CASE
WHEN t1.transtype = '13' THEN 'A/R Invoice'
WHEN t1.transtype = '18' THEN 'A/P Invoice'
WHEN t1.transtype = '14' THEN 'Credit Memo'
WHEN t1.transtype = '15' THEN 'A/P Credit Memo'
WHEN t1.transtype = '204' THEN 'A/P Down Payment'
WHEN t1.transtype = '203' THEN 'A/R Down Payment'
ELSE 'Others'
END
FROM jdt1 t1
inner join ocrd t0 on t1.shortname = t0.cardcode
WHERE t1.account <> t1.shortname and t1.account <> t0.debpayacct
AND TransType in (13, 18, 14, 15, 204, 203)
If the above query retrieves results, please log a support message
via the Service Marketplace referring to this note including all
relevant information.
Apply the solution of the note to solve your problem.
JimM

Can't post JE to control account

I am trying to import my clients historical month end balances for 2008 (Jan, Feb, March etc...). However, my imports are erroring out with the message "Cannot perform transaction in controlling type account 1210-310-00." This is my client's A/R account. If SAP isn't going to let me post to any control accounts how can I upload my client's historical GL balances?

You do need to split the opening balance between the actual debtors. This can also be achieved using the Opening Balances form, and keying the data for each business partner.
It will make it more difficult when receiving payments against the however, so, we generally import open documents as service based documents with the GL account for "revenue" offsetting to an Opening Balances account. This should all reconcile to nil once all the Gl Opening balances have been entered.

GL ControL Account in 11.5.10.2

I am not able to see the 'Control Account' qualifier for natural account in our 11.5.10.2 Oracle instance.
Is there any patch which needs to be applied for this feature to be available? Or pls let me know the latest GL patch set (reqd in 11.5.10.2) which has this feature.
Thanks

You need to setup on your own.
Please read Global Accounting Engine User Guide [Chapter Define Control Accounts].
That has been referred in GL User Guide too.
By
Vamsi

What is Control Accounts? What is C/A for A/R and A/P?

I have US COA set up automatically by SBO. So all accounts are already set up there.
When I go to: Administration > Setup > Financial > G/L Account Determination:
In Sales (general) tab, I noticed Account Receivable with (...) next to it.
When I clicked it, it will bring window of Control Accounts for A/R.
In Purchasing (general) tab, I noticed Account Payable with (...) next to it.
When I clicked it, it will bring window of Control Accounts for A/P.
1. What is this Control Accounts?
Can I leave it blank as it is? If I left it blank, will it affect financial result? If the answer is it is OK to leave it blank then no need to answer my questions below. If I need to fill it out, then I need help with questions # 2 and # 3 below.
2. Inside this Control Accounts for A/R: (note: we do business Domestic only)
What will be the correct Account Code for Down Payment Receivable? (My guess it is A/R Domestic)?
What will be the correct Account Code for Open Debts? (My guess it is A/R Domestic)?
3. Inside this Control Accounts for A/P: (note: we do business Domestic only)
What will be the correct Account Code for Down Payment Payable? (My guess it is A/P Domestic)?
What will be the correct Account Code for Open Debts? (My guess it is A/P Domestic)?
What will be the correct Account Code for Assets Account? (My guess it is A/P Domestic)?
Thank you.

Hi Tom
You can define a G/L account as a control account.
A control account links the business partner accounts to the general ledger. You must enter a control account in every business partner master record. Whenever you post a document to a business partner account, the system automatically adds a journal entry to the general ledger, which posts the receivables or payables to this control account.
Some transactions, such as transactions with bills of exchange, must be posted to special control accounts. Therefore, you can assign these special accounts to predefined transaction types, such as
Open Debts, Assets Account, Down Payments Receivable/Payable or other (country-dependent).
You can also enter default control accounts under Administration  Setup  Financials  G/L Account Determination. These accounts appear by default whenever you create a new business partner.
The system displays the total account balance in the business partner master record. From there you can navigate to the line item display of the account. In the line item display, the system displays the debit values in black and the credit values in green and in parentheses.
If you are working with several control accounts, the system can display the business partner balances separately for every control account. To activate this, choose Administration  System Initialization  General Settings and select the Display Accounts Balance by Control Accounts indicator on the BP tab.
You must have the proper authorization to view the accounts and balances.
Hope this helps.
Nagesh

In B1 Import of G/L history does not go to Control Account? How then?

Hi Forum,
I have tried it myself and read through the forum to know, when we import transactions such as A/R and A/P G/L history, we can not import the renovations to the A/R or A/P Control Account.
If we make the control account, non-control, then it can not be made Control again after transactions are entered? Call these accounts that contain A/R and A/P history as 1111 and 2222.
Some customers may have many control accounts for A/R and A/p depending upon their warehouses etc.
The question is?
Going forward all current transactions from A/R and A/P will go to a different control account say 1000 and 2000, and all old transactions related to that customer from previous months is in a different account - 1111, 2222.
How do you handle this situation? What do customers of SAP B1 do? For getting history of Business partner, other statistics etc.
Thank you for your help.

Hi Son Tran,
I tried tried your suggestions the best I could in my setting, but I failed again. The DTW keeps complaining about Control Account can not be used. Here are my Journal Entry import header and lines that work (that is without control account).
OJDT Header below:
==================
RecordKey     AutoVAT     DueDate     ReferenceDate     StampTax     UseAutoStorno     VatDate
RecordKey     AutoVAT     DueDate     ReferenceDate     StampTax     UseAutoStorno     VatDate
1     tNO     20080402     20080402     tNO     tNO     20080402
Matching JDT1 Lines
==================
RecordKey     LineNum     AccountCode     Credit     Debit     DueDate     ControlAccount
RecordKey     LineNum     AccountCode     Credit     Debit     DueDate     Account
1     0     12350000     180          20080402
1     1     41100000          180     20080402
1     2     24100000          0     20080402
1     3     13500000          126     20080402
1     4     51100000     126          20080402
Note: Control account column is not used at all.
In the above JDT1 Lines all account codes are non control accounts. There is only one A/R account that I want changed to control account. That is 12350000 will be changed to 12110000 (this is a control account).
When I do the change to control account, the above DTW import fails with the error - 1000415 Cannot perform transaction in controlling type account JDT1 - 1211000 error 65171.
Look forward to your help.
I also tried many other combinations and failed.
Thanks.

How to create an object like "Control Account" in JE? u5982u4F55u7F16u5199u63A7u5236u79D1u76EEu63A7u4EF6

I want to create a user screen like Journal Entry. How could I create an object like "Control Account" in JE?
我想编写一个象u201C日记帐分录u201D那样的屏幕，但是不知道其中u201C控制科目u201D列的控件如何编。请教各位高手。谢谢
Edited by: An Ping Zhang on Sep 15, 2009 4:57 AM

Dear An Ping Zhang,
The "Control Account" column in JE is used ChooseFromList.
You could refer to SDK sample
SDK\Samples\COM UI\VB.NET\17.ChooseFromList.
BTW: you could post your question in Chinese into SAP Business One 中文论坛
/community [original link is broken]
Best Regards
Jane Jing
SAP Business One Forums team

Control Account reversal

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