Conversion of Purchase Order sap withgoods reciept done

Hi
In legacy system the Purchase order and goods receipt done ,now the invoice is to be done in SAP. Can you please advice how the invoice can be posted in SAP,with reference to purchase order or create an invoice in FI. Please advice.
Regards
Rekha

Normally, after a FI Invoice document is generated in the system, FI makes the payment through Payment Run separately. But in your case, if you need to create a invoice first then cost has to be assigned to some CO object or any other accounts. So would suggest to for FV60 - Park Incoming Invoices and distribute the cost to G/L accounts. Then based on this payments can be processed.
/Manoj

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Scenario strategy: conversion script purchase orders

Hi,
Can anybody email me an example of an conversion script regarding Purchase orders from an other system into SAP? I'am specially interested how to deal with open purchase orders in the old system, when they could not be closed in the old system.
Thank you in advance,
Eric van Zundert : email [email protected]
Additional info regarding strategies about PR's and source lists are very welcome.

Hi,
If you want to upload data from old legacy system to SAP you have to do data migration like with LSMW etc.You can upload the system the open purchase orders in legacy system to SAP.Contact your data migration team for that.Even u can retain the old PO ref.
Thanks
suresh

Purchase Requisition conversion into Purchase Order

Hi,
We are developing an intercompany process and we have a problem with the purchase requisition conversion.
When we convert the PURCHASE REQUISITION into PURCHASE ORDER we need to mantain purchase requisition ITEM number/s.
For example:
PURCHASE REQUISITION: 10015720 / 50 / 60 ---> PURCHASE ORDER: 210515 / 50 / 60
We are trying to do it with some enhancements but we have not found any solution. Is posible to customize this requirement ?
Thanks in advance.
Regards,

Hi Orion
I suggest you to translate it to english before somebody feels awful. Orion's customer wants mantain a kind of register to trace or manage the traceability for this flow from SO to PO in a cross company scenario.
If a understand you, you do this flow:
SO from a customer not cross company-> request from this SO to other company cross company -> PO with ME59 (is the third part customer if I'm right)
Do you check all flow in VBFA table? I suggest to see the SAP Note 627846 - AFS: Purchase order document flow for
sales order incorrect, although it's so older, it gave me ideas in the past. I suggest you to avoid 'handle' the fields related with key fields (number of documents, number of items, and so on). Create reports or create customer tables and populate records for this trace. After, you can create lists for your customer to know about this traceability.
If you are agree other possibilty is enhance SAP tables with customer fields and see them in the documents. There a lot of tools to do it (VOFM subroutines in the copy rules, BADI's and enhancemetns to see customer fields in new tabs in SO, PO and so on).
I hope this helps you
Regards
Eduardo
Edited by: E_Hinojosa on Sep 26, 2011 6:42 PM
Edited by: E_Hinojosa on Sep 26, 2011 6:42 PM
Edited by: E_Hinojosa on Sep 26, 2011 6:43 PM

Unit and price conversion for purchase order & GRPO

Hi Experts,
my Requirement is "Purchase order" of an item should be in meter, but GRPO should be in milimeter.
and in inventory it should be added in milimeter.
Currently in item master data->purchasing data:
i hv defined Purchasing UoM -meter
Items per Purchase Unit- 1
and in inventory data, Inventory UoM- milimeter
by this when, i create PO & GRPO both are in meter and in inventory also it is maintained in meter.
pls tell me it is possible? if yes then plz help me.
Thanking you
vishwajit kumar

Hi Vishwajit......
It is possible in SAP standard.
All you need to do is Go to Item Master Data> Purchasing Data Tab> Enter Purchase UOM as Mtr.
Item Per Purchasing Unit as 10000
Packaging UOM as Milimeter
Quantity per Packaging UoM as 1
Try this and then do transaction.
You can see the effect......
Regards,
Rahul

Account Asssignment in the Purchase order SAP ECC 6.0

Hi
I am trying to create Purchase order with Account assignment category "Q" wherein system displays a GL account (4011100) which is mapped in the OBYC in the transaction GBB and general modification VBR. Further when I enter WBS element, it changes GL account to 2301100 which is mapped in the transaction BSX. You are requested to kindly let me know what is logic behind GL account change, Is there any setting of WBS element with transaction BSX ?
Can I change vendor code in the purchase order mofification ME22N before PO release.
regards
Sanjay

Hi,
For Projects the PRs and POs are the commitements.
So while creating the PRs and POs the system always looks at the balance sheet account which is mapped in BSX.
During the actual posting/ Goods issue to project the system will credit this balance sheet account and debit the P/L account from VBR.
So syetm bahaviour is very much correct.
Hope its clear,
Reward point if useful.
Thanks..

Purchase order SAP

How can we see the Vendor description while creating Purchase Order .Usually when we create PO and do the backspace it just show the Vendor number not description.Is there a way we can see description also.

Hi,
During PO creation in vendor input data option we will give vendor code or if vendor code is not know and then we will select vendor search option ( click vendor code input data option down arrow) & to be provide india. The vendor description is available with india all vendor displayed and selected PO creation vendor. Now, vendor code with description displayed.
Then, next PO going to be create in vendor input data option you will press backspace key it will shown previously all PO created vendor codes. At present If know PO creation vendor code to be select or follow the above vendor search option. Here, vendor code only input data and then enter key press the vendor code with description displayed.
So, if PO created vendor code only shown in this vendor input screen.
Now, your are understand the vendor input data concept.
Regards,
K.Rajendran

Purchase Order SAP abap statement

Hi ABAP Expert,
Need your help to solve my issue;
If i what to get the detail on the PO number , i can get from table EKPO
get EKPO-EBELN from EKPO
how do i use sap statement to get the detail below
1. PO with GR and Invoice
2. PO with GR without Invoice
3. PO without GR and Invoice

You can get these from the table EKBE with the field BEWTP
Check the table EKBE.
1. PO with GR and Invoice
2. PO with GR without Invoice
3. PO without GR and Invoice
Regards
Gopi

Tax code is not automatically populating on Purchase Order

Dear All,
I have SAP environment which is configured for Canada and US country for external tax system. The tax code dertermination is working fine with Canada, but it is not working with US while creating Purchase Orders.
I have done below analysis to check the configuration :
1.       Checked what are the tax codes are available for US country in case of PO , check for Input Tax codes.
2.       Whether condition records are maintained or not for the conditions type
3.       If both are exists then check how the PO is been created (like through a contract ) if so then check the tax code field in contract.
4.       Check PO and Item overview & check is there any agreement number is assigned
5.       Item Details & check in the Invoice tab whether tax code is there or not
6.       Item overview & check is there any agreement number is assigned
7.       Checked Vendor is from which country
8.       Checked the Plant Address
9.       Checked the Service Tax classification Indicator
10.   Checked the Material Group been used in the Service Master
11.   checked what pricing procedure is been assigned for US country
12.   Checked country US and tax code I1 for classification
13.   Checked analysis for pricing log - Here can see which condition record been missed out for tax code.
I was looking to blog and everyone saying maintain tax code in info record and contract. I have checked with user and they said, do not include the tax code on the contract because the contract can be used for multiple plant sites in US, Canada and Mexico.
Could you please guide me what configuration is missing and what configuration need to be done?
Appreciate you all help.
Thanks,
Kishor

Hi
Please, see these notes (and related notes)
SAP Note 214151 - Tax processing in purchasing
SAP Note 392696 - R/3 Tax Interface Configuration Guide
SAP Note 501054 - FAQ: Taxes in purchasing
SAP Note 117983 - Change of tax on sales/purchases (w/o tax jur.code)
I hope this helps you
Regards
Eduardo

Shipment cost documents in automatic purchase order

Does somebody can help me about a shipping problem ?
While transferring shipment cost documents to FI-co with automatic generation of purchase order, SAP create one purchase item order for all my shipment cost documents. Is it possible to customize the purchase order to get 1 item purchase order by shipment cost documents ?
In my case, i have 1 purchase order with only one item that contains several entry sheet..
CMA

Hi AP,
Thanks for your reply. When you said "it will be possible to create multiple service entry with reference to the same purchase order."
I'm agree with you but all the services entry with reference to the same purchase order are grouped on the same item post.
In my purchase order I would like to have one item by services entry.
I expect to to have 1 purchase order with several item ( one for each shipping)
1 services entry = shipment cost document = 1 Shipping.
Is it possible to do that with SAP in standard ?
It exists a lot of oss notes on this topic but they don't solved my problem, and sap documentation is not clear on this topic.
CMA

Purchase Order segment field is enabled even though Split Purchase Order option is disabled

Hi,
In Purchase Order top right side, next to Document Number field, there is a Segment field. My understanding was that it comes only if Split Purchase Order setting is enabled in Per Document Settings.
But in my Per Document Settings for PO, the Split Purchase Order option is disabled; still it is showing the Segment field. How can I get rid of this?
Thanks.

HI Rajesh,
SAP B1 have common Split PO settings in Document settings.
If we enable Split PO option in Document settings, then in Logistics tab of Purchase order screen Split PO will be enabled for all purchase orders.
If we don't enable Split PO option in Document settings, still we have option to enable only for specific purchase orders before we adding the document.
If Split PO option is "unticked" in Purchase order> Logistics tab, then it wont allow multiple warehouse in single PO.
Thanks
Unnikrishnan

To Find MIGO, MIRO No of a Purchase Order and List Of Vendors ?

Hi Experts,
Required your inputs on the Following, Please Guide.
1) My End user has created a Purchase order, and he has done G.R and followed invoice also. And he doesnt remember the G.R Number and Invoice Number, for that Purchase Order.
a) How and where to find GR Number and Invoice Number for that Purchase Order ?
b) Please sugest is there any transaction to find the GR Number and Invoice Number ?
c) How to Find the Open Purchase orders? Is there any transaction to look Over Open Purchase Orders ?
2) My Enduser has Created Vendors with respect to different Company Code.
a) Is there any Standard report to find the List of Vendors with respect to Company Code ?
Please advice with your Valuable inputs.
Best Regards
Javeed

Hi,
Go to transaction code ME23N and then at item level click on tab called u2018Purchase order historyu2019 for the particular item. You can see both GR & Invoice doc. No.
Transaction ME2L to see the open PO.In the selection screen of this T code please select Scope of List u2013 ALV AND Selection Parameters u2013 WE101 . Then execute. You will get open Pos.
Regards,
Manish

Track documents based on a purchase order

Hi,
One of my customers asked me yesterday if there is a good way to follow the steps from a purchase order to goods reciept and AP invoice? If you have a large purchase order with many items and only a few of them are copied to goods reciept PO at a time, and you have several goods reciepts PO and many invoices. How can one best track all of these documents and get a good overview?
I tried using Drag & Relate, but it's not good enough to get the whole picture. So I would really appreciate if you have some tips, or if there could be a way to create a report for which documents are based on a purchase order.
Best regards,
Lena-Marie

Hello Lena-Marie - welcome to the forum. You might want to start with this and add some more into and/or change the WHERE clause to pull up the information you need. Such as T2.DocNum =
This SQL was restricted to display only some open items...
If you need more help changing this particular SQL, just contact me directly through my business card's alternative...
Regards - Zal
--E-PU Audit Review of Purchase Orders to AP Invoices Workstation Ver 1 ZP 2011 02 14
--DESCRIPTION: SQL shows ONLY those lines from the Purchase Orders or Goods Receipts or AP Invoice that are still open and needing to be worked.
--AUTHOR(s):
--Version 1 Zal Parchem 14 Feb 2011
SELECT
T2.DocNum AS 'Purch Ord',
T2.DocDate AS ' Ord Date',
T1.ShipDate AS 'Expected',
T1.ItemCode AS 'Product',
CASE
WHEN T1.[LineStatus] = 'O' THEN 'Open'
WHEN T1.LineStatus = 'C' THEN 'Closed'
ELSE 'Error'
END AS 'Row Stat',
CASE
WHEN T2.Canceled = 'Y'
THEN 'Yes'
ELSE ' '
END AS 'Cancelled?',
T1.LineNum+1 AS 'Line',
T1.Quantity,
T1.OpenQty AS 'Open Qty',
T4.DocNum AS 'Goods Rcpt',
T4.DocDueDate AS 'Rcpt Date',
CASE
WHEN T3.[LineStatus] = 'O' THEN 'Open'
WHEN T3.LineStatus = 'C' THEN 'Closed'
ELSE ' '
END AS 'Row Stat',
CASE
WHEN T4.Canceled = 'Y'
THEN 'Yes'
ELSE ' '
END AS 'Cancelled?',
T3.LineNum + 1 AS 'Line',
T3.Quantity,
T6.DocNum AS 'Return',
T5.LineNum +1 AS 'Line',
CASE
WHEN T5.[LineStatus] = 'O' THEN 'Open'
WHEN T5.LineStatus = 'C' THEN 'Closed'
ELSE ' '
END AS 'Row Stat',
CASE
WHEN T6.Canceled = 'Y'
THEN 'Yes'
ELSE ' '
END AS 'Cancelled?',
T5.Quantity,
T8.DocNum AS 'AP Invoice',
T7.LineNum + 1 AS 'Line',
T7.Quantity,
T10.DocNum AS 'AP Cred Memo',
T9.LineNum + 1 AS 'Line',
T9.Quantity
FROM POR1 T1
LEFT OUTER JOIN OPOR T2
ON T1.DocEntry = T2.DocEntry
LEFT OUTER JOIN PDN1 T3
ON T2.DocEntry = T3.BaseEntry
AND T1.LineNum = T3.BaseLine
AND T1.ItemCode = T3.ItemCode
LEFT OUTER JOIN OPDN T4
ON T3.DocEntry = T4.DocEntry
LEFT OUTER JOIN RPD1 T5
ON T4.DocEntry = T5.BaseEntry
AND T3.LineNum = T5.BaseLine
AND T3.ItemCode = T5.ItemCode
LEFT OUTER JOIN ORPD T6
ON T5.DocEntry = T6.DocEntry
LEFT OUTER JOIN PCH1 T7
ON T4.DocEntry = T7.BaseEntry
AND T3.LineNum = T7.BaseLine
AND T3.ItemCode = T7.ItemCode
LEFT OUTER JOIN OPCH T8
ON T7.DocEntry = T8.DocEntry
LEFT OUTER JOIN RPC1 T9
ON T8.DocEntry = T9.BaseEntry
AND T7.LineNum = T9.BaseLine
AND T7.ItemCode = T9.ItemCode
LEFT OUTER JOIN ORPC T10
ON T9.DocEntry = T10.DocEntry
WHERE
(T1.LineStatus = 'O' OR T3.LineStatus = 'O' OR T5.LineStatus = 'O')
ORDER BY
T2.DocNum,
T1.LineNum,
T4.DocNum,
T3.LineNum,
T6.DocNum,
T5.LineNum,
T8.DocNum,
T7.LineNum,
T10.DocNum,
T9.LineNum
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Best Practice while creating Contract, Purchase Requisition, Purchase Order

Hi
What is the best practice with respect to Contract & Purchase Requisition?
IN T Code ME31K, there is a button Reference to PReq, meaning that we can create contract with using Purchase Requisition. (We have done the same)
While creating the Purchase Order using Contract, we could find Purchase Requisition reference in the Purchase Order; similarly when we created the Purchase Order using Purchase Requisition, we could find Contract reference in the Purchase Order.
I have done the following:
1. Create a Contract.
2. Create a Purchase Requisition
3. Assign Requisition and Create Purchase Order using T Code ME57.
4. Create Purchase Order
Here in this case we could find references of both Contract & Purchase Requisition.
I just want to know what Practice should we adopt / advise while creating Contract, Purchase Requisition. & Purchase Order?
Regards,

Hi,
In ME51N Screen, enter Contract number in the "AGREEMENT" TAB and if more items in the contract, you can mention the item number in the next TAB to the AGREEMENT TAB and then proceed with creating PR by entering other details. This TAB you can find in the 4th column from extreme right end of PR screen.
Regards,
Biju K
Edited by: Bijay Kumar Barik on Sep 10, 2009 2:23 PM

Copy Price from Purchase Order to Invoice

HI,
I have a urgent issue. I have created a STO purchase order and i have done delivery. The problem is i want to call the same value in the invoice.
Please let me know is there any way out.
Regards,
AKASH

Hello saurabh,
thanks for your reply, as you said, I can create the same PP in SD and determine in IV, but the issue which I am facing is I am capturing mkt mvg price from material master in my PO. Once the PO is raised, IV can be done after some time, whereing there is a huge chance, that mvg avg price from MM can be changed. Now if I determine a PP in billing, the price in billing doc and PO will be different.
So, I have to have capture the value from PO to billing.....
Any help is much appreciated.
Thanks in advance
AKASH

Purchase order unit of measure

If my base unit of measure is Metres(M), and without changing the base unit of measure if i want the purchase order to pick up KG , where all do i have to do the settings like in config or Material master record. If its material master record, then where inside material master record.
My proces here starts with PR ? So how should it be done that KG is picked up in PR also.
Where are the settings for purchase order unit of measure done(UoM) ?

hi
Goto MM02
Give the material and other required data
select PURCHASING view
In General data, next to ORDER UNIT there is a Variable Purchase Order Unit
Check on that
Activation of the variable purchase order unit.
The information from the field in the material master record is adopted in the purchasing info record. In the purchase order and in the source list, you can enter an order unit that differs from the one in the purchasing info record.
If you wish to specify a different order unit for a requisition, you must assign a source with a different order unit to the requisition.
hope this will solve ur problem
Regards
Vishal

Conversion of Purchase Order sap withgoods reciept done

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