Convert to PDF from Excel so that it is indexable by SharePoint search

Hi there,
This is a hybrid question between Acrobat and SharePoint and I'll post on both forums....
Background:
In a fairly complex application we have a publishing server that utilizes Acrobat to convert Office documents to PDF using the Convert to PDF functionality.
We then publish that PDF to a library in SharePoint. We would like to have those published PDFs searchable by SharePoint search. Unfortunately there is something about these PDFs where SharePoint cannot crawl the content.
Note: I do realize that PDFs are not indexable by SharePoint out of the box and I have installed and configured the iFilter utility. I have been able to index and search for other PDFs, so I know the mechanism works. It just seems to be these particular PDFs.
I have also manually "Saved as PDF" directly from Word/Excel and those PDFs are crawled by SharePoint....it just seems to be when Acrobat does its conversion. I'm sure it's just a simple configuration somewhere... I just don't know what I'm looking for.
Another note: When I open the published PDFs, I am able to use Acrobat's search to find the text.... and the text is selectable; so it's not as if the conversion changed it to an image.
So....would anyone happen to have encountered this issue? Or does anyone know what makes a PDF indexable by SharePoint search?
Thanks in advance

This cannot be done on a Mac. If you need to continue this discussion, please post in the Acrobat Macintosh forum.

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Go ahead and convert to PDF so that your links are retained, etc. Open the resulting file in Acrobat, and use the crop tool to remove the blank margins that are at issue, either maintaining proportionality or not, depending on your needs, making sure to set the cropping tool to apply the scheme to all pages. I'm assuming that all pages are formatted the same, such that this strategy will work. Then, apply the cropping, and sanitize the file to remove the cropping data. At this point, your blank margins should be completely gone, and the file can be scaled for printing if that is your objective, but that will obviously introduce some white margins again at the printer.
The only other option I'm aware of to address this from the PDF side is via a third-party plug-in from Evermap called AutoPagex. One of its features allows you to scale a document's content to the page margins, either maintaining proportionality or not. Without proportionality, I was able to scale an Excel sheet with black background to all but a tiny sliver of the top and bottom margins in landscape orientation. From here, I scaled the content via an additional feature to 100.5%, and all white margins were gone. That said, it probably just as effective to accomplish this via the crop tool, assuming the page formatting remains consistent.
Disclosure: I have no affiliation of any kind with Evermap, but did address the use of several of their products in my book, "The PDF Litigation Guide."
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Jason Covey
PDF Litigation Solutions, LLC
www.pdflitigationguide.com

Acrobat - Convert Office documents to PDF so that it is crawled/indexed by SharePoint search

Hi there,
This is a hybrid question between Acrobat and SharePoint and I'll post on both forums....
Background:
In a fairly complex application we have a publishing server that utilizes Acrobat to convert Office documents to PDF using the Convert to PDF functionality.
We then publish that PDF to a library in SharePoint. We would like to have those published PDFs searchable by SharePoint search. Unfortunately there is something about these PDFs where SharePoint cannot crawl the content.
Note: I do realize that PDFs are not indexable by SharePoint out of the box and I have installed and configured the iFilter utility. I have been able to index and search for other PDFs, so I know the mechanism works. It just seems to be these
particular PDFs.
I have also manually "Saved as PDF" directly from Word/Excel and those PDFs are crawled by SharePoint....it just seems to be when Acrobat does its conversion. I'm sure it's just a simple configuration somewhere... I just don't know what I'm
looking for.
Another note: When I open the published PDFs, I am able to use Acrobat's search to find the text.... and the text is selectable; so it's not as if the conversion changed it to an image.
So....would anyone happen to have encountered this issue? Or does anyone know what makes a PDF indexable by SharePoint search?
Thanks in advance

Hi ,
According to your description, my understanding is that the PDFs which are converted from Office documents by Acrobat cannot be crawled in your SharePoint 2010.
For your issue, please make sure these PDFs version is 1.5(Acrobat 6.x) or above.
You can take steps as below for verifying:
Open your PDF using Adobe Reader.
Go to File -> Properties.
Check the PDF Version under Advanced section.
Best Regards,
Eric
Eric Tao
TechNet Community Support

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please delete me from your mailing list. tks.
Date: Wed, 10 Feb 2010 11:20:28 -0700
From: [email protected]
To: [email protected]
Subject: Text getting cut off when printing to PDF from Excel
Hello,
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>

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Convert to PDF from Excel so that it is indexable by SharePoint search

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