COPA Reconciliation

Hello,
I have some questions regarding COPA.I am want guidlines how to trace whether all expenses in FI are going on COPA so that FI profit can be
reconciled with COPA profit.
1 In case of Overall Cost variance of Std cost to Actual Cost of Production Order. this is getting posted to COPA.
2 IN this variance actual expenses for Direct OH coming via Activity Prices is getting considred as Actual by way of Revaluation of Production Order or
by way of assessmment of Direct Production Cost centere which are assigned to Work centre.
3 Now I have doubt How the Actual Cost of Indirect Ovehead which coming via Cost Sheet could be captured at actual. genearally this Cost is creadited to
Internal Order or Cost Centre in Cost Sheet, but actualy there could be different cost center where this coust would be booked.
So Assessment could nto helpt to capture actual booking.
So please guide me how this are geneally treated to give effect of actual booking to COPA.
Please help to understand treatement of Indirect Overehad.
Thanks
Harry

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FI-COPA reconciliation

Hello everyone,
Could someone tell me how to do FI-COPA reconciliation. we are using Account-based COPA. Any help would be greatly appreciated.
Thanks in advance.

Hello everyone,
Could someone please help me with this. Thanks a ton in advance.
Thanks.

COPA Reconciliation & Treatment of OH

Hello,
I have some questions regarding COPA.I am want guidlines how to trace whether all expenses in FI are going on COPA so that FI profit can be
reconciled with COPA profit.
1 In case of Overall Cost variance of Std cost to Actual Cost of Production Order. this is getting posted to COPA.
2 IN this variance actual expenses for Direct OH coming via Activity Prices is getting considred as Actual by way of Revaluation of Production Order or
by way of assessmment of Direct Production Cost centere which are assigned to Work centre.
3 Now I have doubt How the Actual Cost of Indirect Ovehead which coming via Cost Sheet could be captured at actual. genearally this Cost is creadited to
Internal Order or Cost Centre in Cost Sheet, but actualy there could be different cost center where this coust would be booked.
So Assessment could nto helpt to capture actual booking.
So please guide me how this are geneally treated to give effect of actual booking to COPA.
Please help to understand treatement of Indirect Overehad.
Thanks
Harry

Hello Ajay,
Thanks for your valuable feedback.
My explanation is as follows
1   Cost sheet is (Where we need to maitain Base as Cost Element, OH rate & Credit for % dependant OH )
                          Mat Cost   - Based on Mat & BOM - Mat Consumption account
                           Dir OH    - Based on Activity Rates & Routing - Secondary Cost Element
                           Admin/ Ind OH - Based on % of Dir OH - Credit will be Cost center
2 Out of above Mat Cost & Dir OH will go to Production order as per actual material issue and activity confirmation.
3 But Adm/ Ind OH will be calculated by CO43 t code. This time credit will go to the Credit assigned in Cost sheet for this Indirect OH.
4 Actually above CC assiged is just received of credit in production order and there will be varuous admin CC where this cost will be booked. As you said this cc should be same as actual but we are making only one entry in cost sheet of Credit receiver, so we cant entry all the actual Cost center where cost will be booked.
5 Hence Please suggest whethere we need to settle this Credit Cost Object ie Cost CEnter assigned in Cost Sheet to COPA and also do assessment of Actually Booked Center to COPA. And is there chance of repeatation of this expenses.
Thanks.
Harry

FI-COPA Reconciliation variance

Dear Experts,
After we run all our cycles we noted that we have variance in the net income between FI & COPA ,can you advise the steps should be follow to trace this variance
Please advise

Hi
there is no standard way of doing this... Depends largely on how you have designed the system.. But a broad outline can be as below
1. Check whether all your P&L accounts are cost elements where required.. GLs like change in WIP, COGS need not be..
2. Check any PGI done but billing not done
3. After period end closing, check if any under/over absorption is there in cost centers... If you are executing KEU5 (COPA assessments), this problem can be over come
4. reconcile your sales revenue in FI-GL and in COPA... SD Billing doc no is updated in both FI and COPA docs
5. Similarly, reconcile COGS...
6. Check if you have reset value/qty fields to zero incase of Dr and Cr memos.. else, in COPA the COGS and Qty also gets adjusted proportionately during dr and cr memo
7. Check if your report matches with KE24 or you would have entered some chars in selection screen which is resulting in filtering of data
Regards
Ajay M

COPA and FI reconciliation report

Hi All,
We are implementing costing based COPA for Product wise profitability report and revenues will be uploaded directly to COPA through external data transfer. The revenue g/l are made on the nature of services provided by the company and not to products offered by the client.
My queries are:
1. Is there any possibility to provide FI &COPA reconciliation report within COPA.
2. Is there any possibility to provide reconciliation report to check variance between FI vs System (Auto feed) data before uploading to CO-PA.(As the data which is to be posted to COPA will also be provided in Ztable in SAP).
3.Is there any possibility to give selection parameter ( Region hierarchy/ Product hierarchy wise) along with date parameter in a Profitability report in COPA.
Regards
Nitisha

Hi NItu
1. No, there is no such report possible
2. Same as above.
3. Yes, its possible.,. You need to have those chars in COPA
For 1 and 2 - To minimise the cases of reco, post to COPA through FI i.e. when you post to FI, choose PSG as the CO object
Br. Ajay M

COPA vs TB reconciliation

Hi Gurus,
The user submitted an excel sheet of TB and COPA reconciliation. One column contains the TB amounts and the COPA in another column. I can not run the COPA report by myself. The report also contains rel. gl numbers. When I tried to get line itme details for some accounts, the system returns a message that no line item display available for this gl number (Ex: customer GL). I have to figure out how they arrived at the difference and why.
Can someone suggest what will be my starting point to resolve this. I know that some GL numbers are not defined as primary cost elements. Please advise
Thanks,
Jaya

Please see the following details which could help you to diagnose your problem:
1. The GL in FI could be maintained for Line item display in the GL master data. Possibly, the GL's which you are diagnosing aren't maintained for line item display.>>>please check the GL master
2. In COPA reports, there are possibility of two types of reports. a) based on line item b) doesn't based on line item. It could be a possibility that in your case the reports are not defined on line item basis>>Please check the report configuration.
3. Since the costing based COPA is implemented, there are definitely possibility of GL balance mismatch within FI & COPA for following reasons:
a) The GL which is not maintained as cost element will NOT flow to COPA.
b) Even if the GL is maintained as cost element but there are situations where NOT 100% postings to that GL are flowing to COPA. This is a phenomenon difference for costing based COPA that while you post any GL in FI you have to make sure that there is relevant posting to profitability segment. One good example is like, Profitability segment (COPA) is a cost object & if while posting an expense to GL if the cost center is also entered along with profitability segment then the priority posting goes to Cost center & not to COPA.
c) There would be definitely difference in COGS (cost of goods sold) account. This is because in Costing based COPA, the COGS is not posted at the same time it gets posted in FI. There is a timing difference & that could be quite relevant reason for the mismatch.
d) Check some of the SD business process, like third party sales ,samples sales etc, where there could be the chances that the COGS in COPA could have difference.
I hope this information would be useful to you.

COPA report & G/L balance misatched

Dear Experts,
Will u pls explain me when i see G/L balance of Domestic Sales(G/l number 500000) it come 200050.If i check it through COPA report in same period/year,distribution channel of Domestic sale it shows me different figure.In the COPA repot in top list item when i check FI documents one by one some documents are missing.Pls suggest me how i got correct data in the COPA report and why the documents not seen in COPA reprt.Pls suggest.
Thanks & Regards,
Debashis

Hi
FI - COPA reconciliation is always a tedious task and time consuming.
Download COPA line item data from KE24 and FI balance from FBL3n and compare the balances by record type.
1. Make sure cost element category for your sales GL 500000 is either set to 11 or 12.
2. Check the record type of COPA documents posted in KE24.
3. If the record type is F which comes thru SD/Billing module, check and make sure the FI Balance matches with COPA for this record type. You need to get the FI balance for this record type either by user/Job name or by different doc type.
4. Check if there is any direct FI-PA transfer structure is activated for this GL and if any user posted FI entry with manual entry of characteristics, where by some of the characteristics are not input correct/blank. This is higly prone transaction for FI - COPA reconciliation issue.
5. Check if there is any direct COPA entry posting made thru transaction KE21N. This will result in more/less balance in COPA than in FI.
6. Check if any copa entries are transferred thru external system, and few important characteristics not derived properly.
7. Check KEDR derivations are set properly
8. Check if any other cost element area are allocated to this cost element in Controlling Allocations/distributions/assesments.
9. Last but not the least, check if the COPA report you are checking is able to identify the correct characteristics. If not amend the report based on the data poste.
Regards,
Sekhar

Pca values are higher than co-copa

Hello,
iam getting pca values higher than co-copa values after pca-copa reconciliation.
could any one help me in this where do i suppose to compare values.
thanks in advance,
hanumanth.

Hi Balaji
KEAT shows EC-PCA values as far as I know... If you are using New GL PCA and have inactive EC-PCA, those values are not applicable to you
If COPA to SD to FI are OK, then you should be satisfied
Regards
Ajay M

Report to check all cost object balances are Zero in Monthend

Dear Friends,
We are facing an issue in every monthend while doing FI and COPA reconciliation that some balances are left in cost objects. Can any one please suggest any single report if any which will show balances in all cost objects instead of individual reports for cost object. Also suggest tables to be used , Pro and cons of devoloping Z report for this requirement.
Thanks & Regards
Ravi

Check the following tcode
S_SL0_21000007 - Cost Elements: Breakdown by Company Code
This will provide you the balances lying in cost objects.
Regards,
Divraj

CO-PA Recnciliation report

Hi
Please advise is there any COPA Reconciliation report other than KEAT & KEAW? can any one using any such customized report .
Thankx
Deepak
Edited by: SDeepakKr on Oct 30, 2010 12:10 AM

Hi Deepak
There is no ready made report in SAP.. Following points would help you
FI COPA reconciliation depends on the following things (Mainly from costing based copa perspective)
1. Your GL accounts should be created as cost elements except for variances, cost of sales, etc as the case may be
2. Check for any open PGIs - i.e. PGI done but billing not done in same month
Also, check if any invoices are pending in VFX3
3. Check settings in the IMG "Flow of actual values > billing > reset value fields".
For Dr and Cr memos you should reset all value fields except sales revenue. COPA has a tendency to offset the qty and cost value fields along with revenue value fields during Dr and Cr memo. To prevent this, do the settings in this IMG node
4. Check if there are any under absorbed/ over absorbed amounts in cost centers. After you execute your period end cycles, the balance in cost centers must be zero... Costs posted in them should either be absorbed in prod orders or allocated to COPA
5. Check in your KE30 report. your report definition may also be an issue. See if you considered all record types, value fields, etc
6. Do a FBL3N and KE24 reconciliation.
a. Identify which condition types are mapped to which GL accounts and value fields. The sum total of balances in these GL accounts and value fields must match. If not, you need to identify the reasons on case to case basis
- This list can be get from KE4I - VKOA (SD-FI Integration) and KEI1 (PA Transfer Structures)
b. The balance lying in COGS account in FI and the COGS fetched into COPA matching or not
Include MATERIAL as special field in FBL reports... You will get MATERIAL field in COGS GL line item, which will facilitate easy reconciliation of COGS between FI and COPA
c. check variance settled in FI and settled in COPA match
d. If there is any WIP posted, this will also be a reason for FI/COPA mis match. Reason being, Settlement of WIP posts to WIP account (a balance sheet account) and to change in WIP account which is a P&L account but not created as cost element. Hence, this value does not flow into CO/COPA
To overcome this issue, after you assign the "change in WIP account " in WIP customizing, create it as a cost element and in OKB9, check PSG as default CO Object for this. Do this ONLY AFTER assigning the GL in customizing
Thats all from myside. These are the issues I faced and learnt when I tried to reconcile FI and COPA... You can try to debug your issue on these lines
Regards
Ajay M

No data was found that fulfils the selection criteria in T Code KEAT

Dear All
I am running the transaction code KEAT in Production and system is giving message
"No data was found that fulfils the selection criteria" and there are no values for COPA reconciliation
If i run the same T code in Quality system shows me the various rows and columns for
COPA Values SD Values FI Values and PCA values along with DELTA COPA/SD/FI/PCA
Can any one tell me the reason why i am not able to get this COPA reconciliation in production
Your help will be highly valuable for me.
Bilal

hi
check for the authorization profile of yours in production

Reconciliation of costing based COPA and account based COPA

hi experts,
I want reconciliation statement of A/c based copa and costing based copa through SAP. we have not configured any account based copa reports. now we are manually doing the reconciliation. Please tell me the configuration.
Thanks & regards
jay

HI
Costing-based Profitability Analysis is the form of profitability analysis that groups costs and revenues according to value fields and costing-based valuation approaches, both of which you can define yourself. It guarantees you access at all times to a complete, short-term profitability report.
Account-based Profitability Analysis is a form of profitability analysis organized in accounts and using an account-based valuation approach. The distinguishing characteristic of this form is its use of cost and revenue elements. It provides you with a profitability report that is permanently reconciled with financial accounting
Regards,
Vijayanand Sankaran

Reconciliation of FI and COPA

Hi,
We are on ECC6 with costing based COPA and my clients is doing reconciliation of gross profit from FI report and KE30 report.
We are having variance in both the reports.
1. Is there any report to find out the the list of GR done but billing not done as this could be one of the reason of differences.
2. I have also seen t code KEAT and KEAW but which is not giving the correct information.
2. Any other reason and how to find out, any suggestions..
Thanks a lot.
Govind

Hi Santosh
I agree to what you have said.. But, I want to take it to COPA by way of creating it as cost element and doing the settings in OKB9... Also, I mapped it to a value field in PA Trf Str
Is it possible that using the record type B system generates a COPA doc
Why I feel it shud/can get generated is that when we change the std cost, system posts revaluation if inventory exists.. This revaluation amount can be taken to COPA by way of same settings in OKB9 and PA transfer Str..
Similarly, I am trying for PGI.... Dont know why system is not generating COPA doc?
Any ideas whether it can be technically done??
Ajay

COPA and FI Reconciliation

Hi Sapients,
In a costing based Profitability analysis:
What options do we have inorder to send values to COPA for any manual FI postings for Cost of Sales -Manual and Sales Manual? Assuming that Cost of Sales Manual account and Sales Manual account are NOT created as cost elements.
Thank you
Ravi

Resolved

Data reconciliation between R/3 and the BW Systems

How do we do data reconciliation between R/3 and the BW system for the following areas?
Purchasing
Controlling:
Project System:
COPA
SD
AP
Trgards,
Tony G

Tony
Have you looked these documents??
https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/com.sap.km.cm.docs/library/biw/how%20to%20validate%20infocube%20data%20by%20comparing%20it%20with%20psa%20data
https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/docs/library/uuid/7a5ee147-0501-0010-0a9d-f7abcba36b14
Re: BW v. R/3 data reconciliation
Hope this helps
Thanks
Sat

COPA Reconciliation

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