COPA: Unable to settle Cost Element

Good Morning COPA Guru's-
I am learning COPA the hard way (no formal training) and I am having trouble with a particular Cost Element 500600 not settling to COPA. It looks like everything set-up correctly. In fact, the settings are identical in the other Co.code. Our users have attempted to settle several times with no luck.
Any ideas?

Perhaps you can you give a little more detail on what you are trying to do. If you are settling an order to COPA then you need to assign a PA transfer structure to the settlement profile and maintain the transfer structure. This is not company code dependent, so if this is working for some company codes and not others, then I don't think this what you're refering to.
If you are posting an FI or MM document and want the item to also post to COPA then you need to maintain a setting in t-code OKB9 for that cost element (click the profitability segment button). This is company code specific so perhaps this what you are refering to. Also, you'll need to maintain a mapping of the cost element to a value field in the PA transfer structure (structure FI), but that is not company code depending so you should already have that.
thanks,

Similar Messages

Settlement cost element

Dear All,
I have settlement defined in pa transfer structure, if at the same time I have more than 1 cost element to settle to different value field in copa, can the secondary cost element in settlement able to settle 2 or 3 different cost element to value field accordingly?
example, i have cogs $500, freight $400 and sales $2000 cost element.
then in settlement i have a sce, this sce will have $1100. can this sce settle these 3 element to value field respectively in copa?
Thanks

Hi!
define different assignments for each category and then assign source cost elements to them.
then give value fields and select second option 2- variable amounts field, define differnt field.
regs,
ramesh b

Define a settlement cost element for receiver type FXA

Hi,
While settling the AUC internal order,i am gettingg the below error.Kindly advice me
Define a settlement cost element for receiver type FXA
Message no. KD506
Diagnosis
In allocation structure A1 (controlling area AFCO), you did not define which cost element should be used when settling costs/revenues of the sender. Nor did you define receiver type FXA.
Procedure
Assign a different allocation structure to the settlement sender (-> Master data -> Settlement rule -> Goto -> Settlement parameters), or maintain allocation structure A1.
Thanks
Supriya

Hi Supriya,
Go to SPRO-> Controlling > Internal orders>Actual postings>Settlement> Maintain Allocation structures & choose A1 and go to assignment, select the relevant category like raw material / consumption and then go to source, check the range of cost elements first then click the settlement cos t element and under that choose FXA and define the settlement cost element which must be created under 22 category.
After maintainig the above, you will not get the error anymore.
Thanks & Regards
Anuj Agarwal

Define a settlement cost element for receiver type CTR

Hi, i work for real estate company and we just implemented SAP. were on our process of closing our books and we are tied by error during PS settlement. House repair, which is an income statement account and cost element as well, are monitored in Project Systems with settlement rule set to GL. Postings will initially be posted as Project Cost WBS and will be settled to house repair GL. however, someone advised us that only balance sheet accounts should be settled to GL. Cost and expenses should be settled to Cost Center and so we changed the configuration and business process to posting costs directly to GL house repair and settlemet rule is to be settled to CTR. After the change in configurations and settlement rule, we still cannot process settlement due to this error "Define a settlement cost element for receiver type CTR". Please help, i may have missed a step in system configurations. Thanks thanks

Define a settlement cost element for receiver type CTR
Check in OKO6 whether you have defined the required Settlement Cost Element to the allocation structure.
thanks
G. Lakshmipathi

FI-AA: Unable to settle costs off of AUC

In Depreciation area 01 (Book Depreciation), planned/posted values were recorded on an AUC via settlement from WBS Elements during FY 2006.
In Depreciation area 80 (Insurance Values), planned/posted values were recorded on an AUC via settlement from WBS Elements during FY 2006. Planned depreciation values are calculated and post as Non-Insurable value on the AUC during FY 2006.
In FY 2007, all values posted to the associated WBS Element are journal entried off to another WBS Element and the AUC is zeroed out once the settlement from the WBS Element has posted. The Non-Insurable value has been carried forward to FY 2007 and remains on AUC.
In FY 2008, an AMR is created. Both Settlement to AMR for Current Year and Settlement to AMR for Prior Year are executed but the Non-Insurable value still remains on the AUC. This has prevented us from Closing the WBS Element and deactivating the AUC.
I'm assuming that when you execute Settlement to AMR - Prior Year that it only goes back and looks at the previous FY and not all previous years, which is why the Non-Insurable value remains on the AUC.
I need to clear this Non-Insurable value, which was posted two years ago, off the AUC so that we can Close the WBS Element. Any ideas on how to do that?
Also when it comes to AMR creation, is it common practice to create the AMR at the same time the AUC is created or at least have the AMR created by the end of the next FY? In our situation above I think if we would have created the AMR in FY 2007 and executed Settlement to AMR - Prior FY in FY 2007 we not have encountered this problem.
Any help would be greatly appreciated.

Thanks for the response.
Note 425601, if I'm reading it correctly, explains how to settle costs posted in previous years from the WBS Element to an AUC.
In my situation all costs have been settled from the WBS Element. I have an AUC that has costs on it from two years ago that I don't know how to settle to an AMR. This preventing us from Closing the WBS Element.

Unable to Settle WBS element- Message No. KD559..

Hi,
I am trying to settle a WBS element. I have maintained the settlement rule through CJIC.
Now when I am trying to settle it through CJ88 I get a message:
Message no. KD559
Diagnosis
You are trying to use a settlement amount rule to settle an amount larger than the amount currently available.
Note that it is not appropriate to assign several line items to the same distribution rule group if you wish to settle line items. The system..
uses the distribution rule group for each line item,
meaning that the total settled amount would be the same as the total of the amounts from the distribution rules,
multiplied by the number of line items.
System Response
The system does not allow the settlement.
Procedure
Check your settlement rules.
I had gone through the details I found that this is due to a negative amount maintained in the settlement rule for one receiver. I want this negative amount in the settlement rule. (The total amount of settlement rule equals the postings to the WBS)
My question stands what should I do so that it will be possible for me to settle the WBS element.
Thanks in advance.
Regards,
Prasad
Edited by: Prasad Wathare on Apr 12, 2011 2:03 PM

Hi Medha,
Due to Month End Activity I have changed the rule and tried to settle and it worked, but I will be glad to know the reason why this happens?
Thanks i advance.
Regards,
Prasad A. Wathare.

Settlement of internal activity cost to primary cost element.

Hi Gurus,
My client has a urgent requirement to settle the internal activity cost captured through Warranty order to a primary cost element (FI), also need an offsetting entry to another primary cost element against the first one.
Note: The value should flow to COPA also.
Please suggest the way through which it can be achieved.
Best Regards,
Ramakanta

When you do settlement of the order, you can post to FI all the balance of the order.
Just configure int he peroid end closing tab of the order the settlement cost element (P&L) and the g/l account (BS- offsetting)
For sure you can do this on a internal order, i don't know about warranty order (but shall be the same). Otherwise you can first settle to an internal order and then to the desired GL account.
Regards,
Paolo

WBS settlement to AUC - use original cost elements?

Hello gurus
We have an allocation structure which settles project WBS costs to AUC.
The issue is that it is using a single settlement cost element for all the costs going to the AUC.
I notice there is a tick box 'by cost element' in the 'Allocation structure:settlement cost elements' entry for FXA.
What is the result of using this tick box?
We would like the original cost elements in the WBS to be credited rather than the single one.
Is this possible?
Thanks everyone

Hi
- we do not have secondary cost elements posted
- we do not use budget checking
As I said, we would like the original cost elements against the WBS to be credited. The single one is causing problems because it posts in total to 55291 (as in the configuration) which does not reconcile back to the many cost elements posted to the WBS.
Is this possible?
What is the effect of the check box 'by cost element' as we do not understand the help text on this checkbox field and are not sure if this could solve the problem (or there is a downside to using this). If this is not possible we would like to know as well.
Thanks all

G/L accounts or cost elements for maintenance order

Hi,
Can anybody explain the following.
1- What are the applications of inventory and consumption cost element / GL accounts, while posting goods issuance, good receipt and maintain service entry sheet with reference of maintenance orders' reservations and purchase requisitions? I want to know which cost element or GL account is debit and credit during every posting. And What are their impacts on maintenance order?
2- What is the purpose of "source" (cost element group) and "settlement cost element assignment" in allocation structure when we want settle maintenance order on cost center?
3- On which accounting term, the maintenance order should be settled, cost center or GL account? what is the best practices?
Regards,

Goods Issue & Goods Receipt:
In OBYC, G/L account for Inventory posting & Offset account for that Inventory posting will be maintained. Inventory posting will be BSX & Offset will be GBB.
In Material Master, valuation class will be assigned. Based on this valuation class, this entry will be taken.
Service Entry Sheet:
Problem with Service Entry Sheet creation through ML81N
service entry sheet

Condition Type with cost element category 1

Dear Sap expert,
I have costing based copa and I am running make to stock scenario.
SD team added new condition type in their pricing.
This condition type is mapped to FI GL account which is a cost account (cost element category 1) while the other condition type in SD pricing is cost element category 11 or 12.
I mapping this cost account to a cost center in OKB9.
But when SD run billing, there is an error message :
"Prof.segment for prim.cost elements not advisable for costing-based CO-PA" .
I don't mapped this new condition type to copa value field.
But Why does this error come?
Please help me.
Regards

Hi Anu
This is standard behaviour... Once you have COPA active, the Prof Segment gets derived when you create Sales Order...
So, any posting that happens from Billing, gets assigned to this Prof Segment...
The design is such that you cant post to COPA using Catg 1 cost element....
So, if you are posting to this GL account from SD Billing, you need to have it as Catg 11 or 12.... If you dont want to post it to COPA, then do not post to this GL from SD billing.. Post it from FI side...
Br, Ajay M

WBS settled cost in sales order

Hi,
We settlele the WBS to Sales order and where we can see the settled cost in sales order.
Kindly suggest.
Thanks,

Dear Sudha,
You can check if the costs are transferred from WBS element in CJI3 (you will see a credit posting for the WBS element)
You can check if the costs are debited to the Sales Order using KVBI (you wlll see a debit posting for the Sales Order item)
Note: Cost elements that you see could be a settlement cost element /original cost element based on the allocation structure used.
Kind Regards
Umapathi G

Restricting Cost Elements in Internal Orders

I am setting up new order types for our Marketing Department. I want to ensure the only costs charged there are Marketing Costs (ie a small range of Cost elements). I've put the range into the allocation structure, but that only seems to control settlement cost Element, and doesn't stop anything I don't want coming in to the order.
Is it possible to restrict postings coming in to a range of Cost elements? Ideally, this would stop the problem at source i.e. you can't raise a Purchase Order assigned to the Internal Order with a cost Element outside the restricted range?
Is this possible? If so, could you kindly point me in the right direction?

Hi gbrandreth,
Allocation Structure, as you correctly understood, is only for Settlement transaction.
Pls try to use "Validations" for your requirement.
Srikanth Munnaluri
Edited by: Srikanth Munnaluri on Mar 18, 2009 2:57 PM

Cost element report prob. with auxiliary account assignment

Hi,
WBS is statistical.
Orders are auxiliary account assigned to WBS.
When running cost element reports, cji3 ; settlement cost elements are not showing there for the order.
Kindly suggest.
Thanks,
Harsh.
Edited by: Harsh Saxena on Dec 8, 2010 2:12 PM

NOT RESOLVED

Default cost element unexpected OKEP

Hi Experts,
I ask for your help in the following situation.
In transaction KO88, trying to settle an order, the "Message no. KD503 - Complete allocation structure Z1" arises.
"Diagnosis :
During settlement, the system puts the sender debits into groups (assignments), which are settled using the same settlement cost element. The settlement assignment is made in the allocation structure, which is stored in the settlement rule for the sender (under settlement parameters). Cost element 5111900300 cannot be assigned to a settlement cost assignment in allocation structure Z1, and therefore it cannot be assigned to a settlement cost element."
This cost element "5111900300" is the default class for the controlling area (transaction OKEP).
The strange behaviur is that in past months the settle for this order never get to the Cost element indicated; to test the settle, the cost element was added to the allocation structure Z1, and it was found out that the FI docs refering to Down Payments are the ones that take this cost element into the settle, and it is strange because in past months the down payments in the same PO takes the correct cost class.
It is strange too that the corresponding FI doc for the Down Payment producing the error has not asociation with the Purchasing Document; that could be the reason it is not taking the cost class from the PO.
I know is a little complex, but I can not found out a note for this and support refers to this as a consulting issue.
Thanks in advance.

Hi..
System response is correct because in OKEP default cost element is posted without ref of PO.
If you want to post in ref of PO don't assign any cost element in OKEP.
kkumar

Settement of cost of one GL (Cost element) to one single reciever GL

Dear All,
We have business requirement that we want to settle cost of one specific GL (CELEM) to one specific GL only.
So, I have tried to map the same in Allocation structure the same relevant cost element in sender and another one in
Settlement cost element (to which this cost should settle).
But I am getting error as :Specify original cost element ('OCE'), or enter a settlement cost element".
The cost element which i am assigning as settlement cost element is already created as settlement c.Ele.
Pls help me or Is there any other way I can map the same?
Thanks & Regards,
Taral Patel

Hi Taral
What you are doing is not right.... The Settlement cost element that you assigned in the Alloc Str must be of Category 21/22... In your case, I think it is Category 01.. Is that right?
The GL to which you want to settle must be the settlement receiver in settlement rule... It should not be assigned as "Settlement cost element " in Alloc Structure
If you have posted to 5 GL accounts in Internal Order and you want to settle one out of 5 GLs to GL Account 1001, then follow the steps below
1. In your Alloc Str, tick "By Cost Element"
2. Create a Source Structure and assign it in the settlement rule
a. Create 2 assignments in the Source structure, 10 and 20
b. In the 1st assignment 10- Specify the 1 GL account
c. IN the 2nd assignment 20, specify the other 4 GL accounts
3. While creating settlement rule, create 2 settlement rules....
a. In 1st rule - Specify Settlement receiver as G/L account 1001 and choose Source Str Assignment 10
b. In 2nd rule - Specify the desired Settlement receiver and choose Source Str Assignment 20
BR,Ajay M

COPA: Unable to settle Cost Element

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