COPA vs TB reconciliation

Hi Gurus,
The user submitted an excel sheet of TB and COPA reconciliation. One column contains the TB amounts and the COPA in another column. I can not run the COPA report by myself. The report also contains rel. gl numbers. When I tried to get line itme details for some accounts, the system returns a message that no line item display available for this gl number (Ex: customer GL). I have to figure out how they arrived at the difference and why.
Can someone suggest what will be my starting point to resolve this. I know that some GL numbers are not defined as primary cost elements. Please advise
Thanks,
Jaya

Please see the following details which could help you to diagnose your problem:
1. The GL in FI could be maintained for Line item display in the GL master data. Possibly, the GL's which you are diagnosing aren't maintained for line item display.>>>please check the GL master
2. In COPA reports, there are possibility of two types of reports. a) based on line item b) doesn't based on line item. It could be a possibility that in your case the reports are not defined on line item basis>>Please check the report configuration.
3. Since the costing based COPA is implemented, there are definitely possibility of GL balance mismatch within FI & COPA for following reasons:
a) The GL which is not maintained as cost element will NOT flow to COPA.
b) Even if the GL is maintained as cost element but there are situations where NOT 100% postings to that GL are flowing to COPA. This is a phenomenon difference for costing based COPA that while you post any GL in FI you have to make sure that there is relevant posting to profitability segment. One good example is like, Profitability segment (COPA) is a cost object & if while posting an expense to GL if the cost center is also entered along with profitability segment then the priority posting goes to Cost center & not to COPA.
c) There would be definitely difference in COGS (cost of goods sold) account. This is because in Costing based COPA, the COGS is not posted at the same time it gets posted in FI. There is a timing difference & that could be quite relevant reason for the mismatch.
d) Check some of the SD business process, like third party sales ,samples sales etc, where there could be the chances that the COGS in COPA could have difference.
I hope this information would be useful to you.

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COPA and FI reconciliation report

Hi All,
We are implementing costing based COPA for Product wise profitability report and revenues will be uploaded directly to COPA through external data transfer. The revenue g/l are made on the nature of services provided by the company and not to products offered by the client.
My queries are:
1. Is there any possibility to provide FI &COPA reconciliation report within COPA.
2. Is there any possibility to provide reconciliation report to check variance between FI vs System (Auto feed) data before uploading to CO-PA.(As the data which is to be posted to COPA will also be provided in Ztable in SAP).
3.Is there any possibility to give selection parameter ( Region hierarchy/ Product hierarchy wise) along with date parameter in a Profitability report in COPA.
Regards
Nitisha

Hi NItu
1. No, there is no such report possible
2. Same as above.
3. Yes, its possible.,. You need to have those chars in COPA
For 1 and 2 - To minimise the cases of reco, post to COPA through FI i.e. when you post to FI, choose PSG as the CO object
Br. Ajay M

COPA and FI Reconciliation

Hi Sapients,
In a costing based Profitability analysis:
What options do we have inorder to send values to COPA for any manual FI postings for Cost of Sales -Manual and Sales Manual? Assuming that Cost of Sales Manual account and Sales Manual account are NOT created as cost elements.
Thank you
Ravi

Resolved

How to Transfer only VPRS to COPA, Billing Doc not relevant to accounting

Hi Gurus,
I have a scenario where Revenue and Taxes are posted in SD (And COPA) in a Billing document, but the COGS occurr in a later moment, in another Billing document. IT can occur days after the first billing document.
So we decided that we will send COGS to COPA through VPRS only in the second moment, so FI and COPA will be reconciliated.
The problem is that this second billing document only posts COGS via delivery document, and the Billing document is not relevant to accounting. But I need to send the COGS of VPRS from this billing document to COPA.
Do you know if there is a way to send This billing document to COPA even if it's not relevant to FI? With KE4S i'm not being sucessful.
Kind Regards
Mayumi

Thank you all for the replies. I was very helpful.
I coudn't use note 337488 to make COGS flow to COPA from PGI, because I had already mapped all the SD processes to flow COGS from VPRS and this pro-forma Billing Document was the only situation where I had a different scenario.
We decided to make a workaround, by changing the doc category in SD and the operation group, and we are releasing this billing dc to accouting by posting a debit/credit in FI (making it Zero), and this way we made it possible to generate COPA documento registering only the COGS through VPRS.
Kind Regards
Mayumi

FI Customer settlement Discounts to COPA.

Hi Guru,
one of my client post the settlement discounts in FI through the AR clearing job with reference to the Billing Documents.
This postings will be posted only in FI not in COPA this is leading to the differncences between COPA Vs FI Reconciliation.
Is there any standard process availabe to post the settlement discounts to COPA along with FI simultaneously.
Want to capture the settlement discoutns in COPA for customers and products in the billing documents (based on the revenue amounts propotion,if possible).

Hi James Bond
1. Create your GL account as a cost element (category 1)
2. Assign this cost element in OKB9 and tick the check box "Prf Seg"
3. If you want to populate any specific set of chars during the posting - You can use exit COPA0005 and populate the desired chars
If you are OK with manual intervention, then follow the steps given above to create a Char Group and assign against RFBU
If your GL account is category 11 or 12, then turn on the message KI 166 i.e. Keep it as Error message so that you wont be allowed to post the entry w/o entering a True Acct Assgn Object
Br, Ajay M

Revenue Posting to Cost Center & Pforfitibility Segment (Object Numbers)

Dear All,
I have tested a scnario, i.e., Can we post Revenue to the Cost Center?
1st Case:- I tried to post Revenue to Cost Center & it was done. The Cost Center was updated Stastical Posting. ( Here i had entered Cost Center Manually, no other object was entered except Cost Cneter)
2nd Case :- I have done the same way but i have entered PSG manually.
But here my doubt is : in COEP Table both documents were updated Object Number AOXXXXXXXXXX10610. Which is Recon Object Type. In 2nd case i have entered PSG but in 1st case i have entered only one Cost Center but how the system was updated the CO Object Number AOXXXXXXXXXX10610
Regards

Hi,
As per note 41103 under point 6, revenues posted to cost centers will only be statistical. The category types 11 and 12 are revenue based cost elements.
As cost centers can carry revenues statistically only, the system has to create a reconciliation object automatically. It is just a generated object (containing charactersistics like company code, plant, business area, profit center,...) and this object is necessary to create as the real posting must be made. Otherwise, CO and FI would get out of sync.
If only costing based COPA is active reconciliation object ("REO") is posted to if there is no real account assignment for the revenues (no CO-PA object/no revenue order or any other object which can carry revenues->please see note 106968).
Thanks & Regards
Waman

FI-COPA reconciliation

Hello everyone,
Could someone tell me how to do FI-COPA reconciliation. we are using Account-based COPA. Any help would be greatly appreciated.
Thanks in advance.

Hello everyone,
Could someone please help me with this. Thanks a ton in advance.
Thanks.

Reconciliation of costing based COPA and account based COPA

hi experts,
I want reconciliation statement of A/c based copa and costing based copa through SAP. we have not configured any account based copa reports. now we are manually doing the reconciliation. Please tell me the configuration.
Thanks & regards
jay

HI
Costing-based Profitability Analysis is the form of profitability analysis that groups costs and revenues according to value fields and costing-based valuation approaches, both of which you can define yourself. It guarantees you access at all times to a complete, short-term profitability report.
Account-based Profitability Analysis is a form of profitability analysis organized in accounts and using an account-based valuation approach. The distinguishing characteristic of this form is its use of cost and revenue elements. It provides you with a profitability report that is permanently reconciled with financial accounting
Regards,
Vijayanand Sankaran

Reconciliation of FI and COPA

Hi,
We are on ECC6 with costing based COPA and my clients is doing reconciliation of gross profit from FI report and KE30 report.
We are having variance in both the reports.
1. Is there any report to find out the the list of GR done but billing not done as this could be one of the reason of differences.
2. I have also seen t code KEAT and KEAW but which is not giving the correct information.
2. Any other reason and how to find out, any suggestions..
Thanks a lot.
Govind

Hi Santosh
I agree to what you have said.. But, I want to take it to COPA by way of creating it as cost element and doing the settings in OKB9... Also, I mapped it to a value field in PA Trf Str
Is it possible that using the record type B system generates a COPA doc
Why I feel it shud/can get generated is that when we change the std cost, system posts revaluation if inventory exists.. This revaluation amount can be taken to COPA by way of same settings in OKB9 and PA transfer Str..
Similarly, I am trying for PGI.... Dont know why system is not generating COPA doc?
Any ideas whether it can be technically done??
Ajay

COPA Reconciliation

Hello,
I have some questions regarding COPA.I am want guidlines how to trace whether all expenses in FI are going on COPA so that FI profit can be
reconciled with COPA profit.
1 In case of Overall Cost variance of Std cost to Actual Cost of Production Order. this is getting posted to COPA.
2 IN this variance actual expenses for Direct OH coming via Activity Prices is getting considred as Actual by way of Revaluation of Production Order or
by way of assessmment of Direct Production Cost centere which are assigned to Work centre.
3 Now I have doubt How the Actual Cost of Indirect Ovehead which coming via Cost Sheet could be captured at actual. genearally this Cost is creadited to
Internal Order or Cost Centre in Cost Sheet, but actualy there could be different cost center where this coust would be booked.
So Assessment could nto helpt to capture actual booking.
So please guide me how this are geneally treated to give effect of actual booking to COPA.
Please help to understand treatement of Indirect Overehad.
Thanks
Harry

Hello,
I have some questions regarding COPA.I am want guidlines how to trace whether all expenses in FI are going on COPA so that FI profit can be
reconciled with COPA profit.
1 In case of Overall Cost variance of Std cost to Actual Cost of Production Order. this is getting posted to COPA.
2 IN this variance actual expenses for Direct OH coming via Activity Prices is getting considred as Actual by way of Revaluation of Production Order or
by way of assessmment of Direct Production Cost centere which are assigned to Work centre.
3 Now I have doubt How the Actual Cost of Indirect Ovehead which coming via Cost Sheet could be captured at actual. genearally this Cost is creadited to
Internal Order or Cost Centre in Cost Sheet, but actualy there could be different cost center where this coust would be booked.
So Assessment could nto helpt to capture actual booking.
So please guide me how this are geneally treated to give effect of actual booking to COPA.
Please help to understand treatement of Indirect Overehad.
Thanks
Harry

COPA Reconciliation & Treatment of OH

Hello,
I have some questions regarding COPA.I am want guidlines how to trace whether all expenses in FI are going on COPA so that FI profit can be
reconciled with COPA profit.
1 In case of Overall Cost variance of Std cost to Actual Cost of Production Order. this is getting posted to COPA.
2 IN this variance actual expenses for Direct OH coming via Activity Prices is getting considred as Actual by way of Revaluation of Production Order or
by way of assessmment of Direct Production Cost centere which are assigned to Work centre.
3 Now I have doubt How the Actual Cost of Indirect Ovehead which coming via Cost Sheet could be captured at actual. genearally this Cost is creadited to
Internal Order or Cost Centre in Cost Sheet, but actualy there could be different cost center where this coust would be booked.
So Assessment could nto helpt to capture actual booking.
So please guide me how this are geneally treated to give effect of actual booking to COPA.
Please help to understand treatement of Indirect Overehad.
Thanks
Harry

Hello Ajay,
Thanks for your valuable feedback.
My explanation is as follows
1   Cost sheet is (Where we need to maitain Base as Cost Element, OH rate & Credit for % dependant OH )
                          Mat Cost   - Based on Mat & BOM - Mat Consumption account
                           Dir OH    - Based on Activity Rates & Routing - Secondary Cost Element
                           Admin/ Ind OH - Based on % of Dir OH - Credit will be Cost center
2 Out of above Mat Cost & Dir OH will go to Production order as per actual material issue and activity confirmation.
3 But Adm/ Ind OH will be calculated by CO43 t code. This time credit will go to the Credit assigned in Cost sheet for this Indirect OH.
4 Actually above CC assiged is just received of credit in production order and there will be varuous admin CC where this cost will be booked. As you said this cc should be same as actual but we are making only one entry in cost sheet of Credit receiver, so we cant entry all the actual Cost center where cost will be booked.
5 Hence Please suggest whethere we need to settle this Credit Cost Object ie Cost CEnter assigned in Cost Sheet to COPA and also do assessment of Actually Booked Center to COPA. And is there chance of repeatation of this expenses.
Thanks.
Harry

FI-COPA Reconciliation variance

Dear Experts,
After we run all our cycles we noted that we have variance in the net income between FI & COPA ,can you advise the steps should be follow to trace this variance
Please advise

Hi
there is no standard way of doing this... Depends largely on how you have designed the system.. But a broad outline can be as below
1. Check whether all your P&L accounts are cost elements where required.. GLs like change in WIP, COGS need not be..
2. Check any PGI done but billing not done
3. After period end closing, check if any under/over absorption is there in cost centers... If you are executing KEU5 (COPA assessments), this problem can be over come
4. reconcile your sales revenue in FI-GL and in COPA... SD Billing doc no is updated in both FI and COPA docs
5. Similarly, reconcile COGS...
6. Check if you have reset value/qty fields to zero incase of Dr and Cr memos.. else, in COPA the COGS and Qty also gets adjusted proportionately during dr and cr memo
7. Check if your report matches with KE24 or you would have entered some chars in selection screen which is resulting in filtering of data
Regards
Ajay M

Data reconciliation between R/3 and the BW Systems

How do we do data reconciliation between R/3 and the BW system for the following areas?
Purchasing
Controlling:
Project System:
COPA
SD
AP
Trgards,
Tony G

Tony
Have you looked these documents??
https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/com.sap.km.cm.docs/library/biw/how%20to%20validate%20infocube%20data%20by%20comparing%20it%20with%20psa%20data
https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/docs/library/uuid/7a5ee147-0501-0010-0a9d-f7abcba36b14
Re: BW v. R/3 data reconciliation
Hope this helps
Thanks
Sat

GR/IR account clearing using MR11 causing differences between FI and COPA

Hi All,
We have Costing based Profitability Analysis enabled. We are facing an issue in 3rd party drop ship orders and COPA. Cost of Goods Sold Drop Ship GL account is being charged when we use MR11 to clear GR/IR account. This is causing reconciliation issues between COPA and the General Ledger.
Does anybody know how to update COPA when we carry out GR/IR clearing using MR11. Is there a workaround?
Any clues will be highly appreciated.
Thanks.
Ram

Hi ram
I have a couple of questions
1. Is the 100 USD of Sales order amount, the sale order value to be billed to the customer or the value of the goods to be delivered to the customer
2. You said that Gr is done for 99, but MIRO is done for 100... Is this a case of price difference?
3. you said upon customer billing, 100 is posted to COGS in COPA....How does the system gets this value, Is this the VPRS value or any thiing else?
Also, when you reply back, I would need one more info from you... Follow the following steps
1. Take the GRIR clearing document (material doc no), where in the 1 USD is posted to COGS
2. Go to table ACCTIT and enter this doc no
3. You will find the line items posted in this doc... Just check against this 1 USD line item, what is the transaction key i.e. GBB or PRD or what else?
Regards
Ajay M

Error while releasing Billing: Assign HD00 (Frieght) Condition type in COPA

Hi,
I am getting the below error while releasing billing document.
Assign condition HD00 type in COPA
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Please advise
Thanks
Kishore

HI Kishore,
To which GL account are you posting this freight condition value? Is that GL created as a revenue element (of category '11'/'12')?
If yes (has to be 'yes', since you are getting the error message), then you don't have a choice but assigning a CO-PA value field in KE4I. The idea here is, if you have created the GL as revenue element, then you intend to take it to Controlling module for further analysis. Thus, making your FI/CO reconciliation easy.
If you do want to carry this value to CO-PA for analytical reporting then don't create that particular GL (assuming you are posting freight to a separate GL) as a revenue element. That said, it does make sense to carry this value to CO-PA and in your present case, you don't have a choice as the message which you got is an error message, which you can't circumvent.
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COPA vs TB reconciliation

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