Copy control error even though copy control maintained

Question

Hi Friends,
I have searched in several forums to know the reason for this issue but I have not found anything similar to that. Could anyone please throw some light on it
1.  When I create invoice (ZXYZ) from delivery (ZABC) SAP gives warning message as Delivery type ZABC cannot be invoiced with billing type F2. I have checked copy control header and item in VTFL (I donu2019t need to check the copy control configuration in VTAF as the initial order is Purchase order not sales order) and everything is correct. There is no copy control configuration between ZABC and F2, but with ZABC and ZXYZ. Not sure why system seeking for F2 when there is correct invoice type ZXYZ. Why is it so? If I enter ZXYZ manually in VF01 system creates it, but it should be derived automatically.
2.  Another question is how does SAP know the correct invoice type when there is copy control entries? For example delivery type LF has copy control configuration for invoice types F1, F2, F8 etc.  how does system know which invoice type among F1, F2, F8 be taken? If I have a standard order and delivery types for many sales organizations but different invoice types for them. I would configure this delivery type with many invoice types. Then how does system know which invoice type should be taken? We assign sales order type to sales area but not deliveries and invoices so how does it work?
In few threads issues like item category XXXX cannot be invoiced with F2 but i couldnt find similar issue which I have faced.
Any inputs?

Answer 1

1 why system seeking for F2 when there is correct invoice type ZXYZ. Why is it so? If I enter ZXYZ manually in VF01 system creates it, but it should be derived automatically.
It can happen because of 2 reasons -
a. in VOV8, for your sales doc type, in field "Delivery related billing" = F2
b. in VOV8, for your sales doc type, in field "Delivery related billing" = BLANK. but you have made your order type a copy of OR. The the background system is choosing F2
In this field "Del related billing" give ZXYZ and default value in VF01 shall be the same
2 how does SAP know the correct invoice type when there is copy control entries
It is coming from VOV8.
in VF01 you give a document number (order # or delivery #), based on that it goes to the sales document type in VOV8 and chooses the billing type.
You can manually change billing type in VF01, it shall work provided you have done necessary settings in copy control.
To configure if user can bill with order or with delivery, this is controlled in Item category of sales document type, field "Billing Relevance"
There are 2 parts -
part 1 - Which billing type shall be choosen, or manually entered
part 2 - This shall work only if relevant settings are done in Copy control.
+If I have a standard order and delivery types for many sales organizations but different invoice types for them. I would configure this delivery type with many invoice types. Then how does system know which invoice type should be taken?
We assign sales order type to sales area but not deliveries and invoices so how does it work?+
For both delivery (in VL01N) and for invoice (in VF01) you have the option to manually choose the document type (change from default to what you want)
Generally, if you have a different business process (E.g. Rush order) you give specific sales doc type and associated delivery type and billing type in VOV8
But if business process is same and Sales area is different, then you do not change the billing type or delivery type; for reports you can select on the basis of particular sales area or other criterion like sales org.
Having too many document types could be a disadvantage by causing errors and increased manual work (by choosing correct document type etc.)
So, please think how to configure minimum entities in SAP to satisfy your business requirements.
Edited by: Typewriter on Aug 13, 2011 3:24 PM