Copy of Smart form templates

hi experts ,
is it possible for copying the template of a smart forms to another smart forms ?
regards
chinnaiya

Hello,
If you want to copy and paste the template of one smart form to another smart form, i don't think it is possible.
You will have to re-create the template in the smart form. it's a few minutes job. Just take the template as reference and create it in the smart form.
Regards,

Similar Messages

Smart form template size problem!!!

Hi Experts,
Now I met a pronlem about smartforms template. the cell in the template is set to 16CM width(which is enough) and height is only 3.5MM.
and I define the sytle with font is 8pt.
I input the text for the template and all check is fine. but the text cannot display when i test it. even i change the style font to 6pt, 5pt, 4pt, 3pt, 2pt... the text still cannot display.
but when i change the template cell from 3.5MM to 4.5MM, it works fine and displayed the text.
it seems the min hight of temlpate cell should be 4.5MM.
doed anyone knows it? or give me some offical explanations? Thanks!

hi,
maybe you can check the lines per inch in the style. Mostly it is set to 6 lpi.
Increase to 8.
Hope it works.
Gr., Frank

Smart form Template

Hi Experts,
By mistake i have done the changes in Quality and saved and activated, then only i came to know changes are made in Quality. Then I have done the changes in Development, and moved tr to Quality.
In development Template size is correct and fits in Window and i can see the preview properly.
But in Quality it is giving error, Template is not fitting in window, then i checked the Template, It is different from Dev.
Now i tried to go to change mode in Quality, but it is not allowing. How it was allowed earlier iam not getting idea.
Can any one help me, how i can resolve my problem.
Thanks in advance,

Hi,
Are you you have moved the DEV version to QUAL while the smartform was just activated.
Activate the smartform and transport it again.
If you transported an only saved version then it becomes not active in destination system.
Hope this works
Gr., Frank

Merge cells between 2 rows in a smart form(template)

Hi ,
I need to merge two cells between 2 rows of a template.
Like the first cell is a big one 10cm height and has two adjacent 5cm cells beside it.
Can anyone tell me if this is possible.And if Yes ,How?
Merging cells between columns work,but i am not able to do it betweeen two rows.
I had some Options that i treid and ruled out are
Since it is flowing data i cant use multiple windows and so the template needs to be in my mainwindow.
I cant use multiple main windows also .
This merging doesnt work in table also.
Regrads,
Sai.

Well I dont know if i am not clear in my question.
Let me articulate.
It not the conditional display of rows taht i want to acheive.
Its merging cells between two rows.
Like say first a cell of height 10 cm shoudl filled with text (say 'AB')spanning full 10 cm.
And then adjacent to this 10cm cell , there shoud be two cells of say 5cm one below each other
with say 'A' on the top cell and 'B' on the bottom cell.
So you have one big 'AB' (10cm cell) and then beside this you have ' A' and 'B' one below each other.
Like shown below the Bold 'AB' spans 10 cm from top to bottom ,beside this AB is A in the top 5cm cell and
B in the bottom 5 cm cell.
ABA
B
Regards,
Sai.

Copy Smart Forms from 4.6 to ERP

Hi,
I wonder if it is possible to transport/copy some Smart Forms from one system (4.6c) to another system (ERP).
I thought of exporting the data from our 4.6 system, using the transport manager, and import it into the ERP system.
Not tested so far and just wanted to get some statements or hints on how to handle this.

Hi,
You will not be able to download smartform in 4.6c to a local file since there is no facility provided for this 4.6c version.
This kind of facility is only available from 4.7 version only.
So U cannot download the smartform to a local file.
Reward me if it is helpful answer...
Cheers,
Sampath.

Smart form o/p problem

Hi experts,
I copied one smart form and did some modifications in that form and this form
included in the same program.The form is syntacically correct and it is activated.
When execute the program the o/p is not displaying.There are no errors in the program or in form.
What is the problem.

Hi,
Debug the driver program and put brk point on ssf_function_module _name and give the new smartform name when it comes to this point,so it will take this form and generate the output.
Regards,
Amruta
Edited by: amruta1 on Feb 26, 2010 8:30 AM
Edited by: amruta1 on Feb 26, 2010 8:32 AM

How to assign standard texts assign dynamically to smart forms

Dear Experts
I need your help in adjusting the smart form texts dynamically. I will explain you the situation please revert me your valuable answers.
1. I am integrating 12 smart forms using same program.
2. Out of 12 smart forms 4 forms are having similar kind of template. Client is requesting like create one smart form template.
3. By creating the standard texts you can assign the standard texts into smart form during runtime dynamically.
4. Maintain all standard texts for smart forms in another custom table, during run time of the program you can assign the standard texts to smart form.
5. Here my question is how to assign the standard texts to template texts dynamically ?
Please revert me your suggessions.
Thanks for your support.

Hi Indra neel ,
You are maintaining all the standard texts in custom table right, u need to get standard text based on condition which works for your smartform
than create text module in smartforms and change that to include text and give the variable name or internal tbale with field name in that text name fields and press (>) button and give the remaining fields in that than that will work dynamically

Copying from Sapscript to Smart form with d same windows

I hav created my sapsccript till now i want to copy my sapscript windows n text elements n other attributes of that sapscript to smart forms.So please help me to copy sapscript to smart form,Please help me out.
Thanks & regards
santhosh kumar.

check the link below it provides steps to convert sap scripts to smartforms
http://www.ficoexpertonline.com/downloads/Iyer_SmartForms.pdf
Check these threads.
Smartforms -> sapscript
Re: Convert SapScript to Smartforms ?
Regards,
Sooness

Template in smart forms

what values we should give in horizantal alignment&vertical alignment in TEMPLATE node?can u suggest me sites for how to use TEMPLATE &TABLE nodes in smart forms?

hi,
we can say Template is just for a static value and table is for dynamic values..
Template can be heading columns for a table (constant)
Table contains data (as many as we retrieve from data base..)
material   Plant }Template
1                   nl09       }- table first row
2                  lt01
23                 It09
reward if useful
regards,
nazeer

In smart forms-- difference between table and template

can you please tell me what is the difference between table and template in smart forms,
and als give me some object developed in smart forms.

it is not recommended because, when ever we activate the smartform it generates one function module.
if we transport that driver program and smartform to testing or production, in that server the generated function module name will be differ.
hope u got it.
for this we need to use these function modules.
SSF_FUNCTION_MODULE_NAME
FM_NAME
regards.
santhosh reddy
reward if useful
Edited by: Santhosh Reddy on Feb 16, 2008 7:52 PM

Issue in printing second page in smart form

in my smart form i have only FIRST page in tht i have pur order numberwindow, date window and all the item details in mainwindow. my problem is in my page 1 order number and date are getting printed at the exact position whre i want but when it is coming to the next page that is page 2 order number and date are going out of scope. I cant even change the position of those two windows as it is getting printed properly on 1st page.

Copy the first page and paste so as to create a second page, now give next page as this second page, and check, if there is any layout issue then make changes in this page, be careful as if you make any any changes, such as deleting some table or template or window in the copied [page it will get deleted in first page to, so only make changes to layout.

Regarding smart forms (really urgent)

hi,
i am new to smartforms and i got report to make changes in the smart forms,plzz help me out as i know nothing about the smart forms by providing me it in easiest & simplest form.
if find useful help will be deifnately rewarded.
Edited by: ric .s on Mar 6, 2008 5:16 AM

Hi,
This Smartform Information I read, really helped me out.
I think it would be of some good help to you too..
What is SAP Smart Forms?
SAP Smart Forms is introduced in SAP Basis Release 4.6C as the tool for creating and maintaining forms.
SAP Smart Forms allow you to execute simple modifications to the form and in the form logic by using simple graphical tools; in 90% of all cases, this won't include any programming effort. Thus, a power user without any programming knowledge can configure forms with data from an SAP System for the relevant business processes.
To print a form, you need a program for data retrieval and a Smart Form that contains the entire from logic. As data retrieval and form logic are separated, you must only adapt the Smart Form if changes to the form logic are necessary. The application program passes the data via a function module interface to the Smart Form. When activating the Smart Form, the system automatically generates a function module. At runtime, the system processes this function module.
You can insert static and dynamic tables. This includes line feeds in individual table cells, triggering events for table headings and subtotals, and sorting data before output.
You can check individual nodes as well as the entire form and find any existing errors in the tree structure. The data flow analysis checks whether all fields (variables) have a defined value at the moment they are displayed.
SAP Smart Forms allow you to include graphics, which you can display either as part of the form or as background graphics. You use background graphics to copy the layout of an existing (scanned) form or to lend forms a company-specific look. During printout, you can suppress the background graphic, if desired.
SAP Smart Forms also support postage optimizing.
Also read SAP Note No. 168368 - Smart Forms: New form tool in Release 4.6C
What Transaction to start SAP Smart Forms?
Execute transaction SMARTFORMS to start SAP Smart Forms.
Key Benefits of SAP Smart Forms:
SAP Smart Forms allows you to reduce considerably the implementation costs of mySAP.com solutions since forms can be adjusted in minimum time.
You design a form using the graphical Form Painter and the graphical Table Painter. The form logic is represented by a hierarchy structure (tree structure) that consists of individual nodes, such as nodes for global settings, nodes for texts, nodes for output tables, or nodes for graphics.
To make changes, use Drag & Drop, Copy & Paste, and select different attributes.
These actions do not include writing of coding lines or using a Script language.
Using your form description maintained in the Form Builder, Smart Forms generates a function module that encapsulates layout, content and form logic. So you do not need a group of function modules to print a form, but only one.
For Web publishing, the system provides a generated XML output of the processed form.
Smart Forms provides a data stream called XML for Smart Forms (XSF) to allow the use of 3rd party printing tools. XSF passes form content from R/3 to an external product without passing any layout information about the Smart Form.
Advantages of SAP Smart Forms
1. The adaption of forms is supported to a large extent by graphic tools for layout and logic, so that no programming knowledge is necessary (at least 90% of all adjustments). Therefore, power user forms can also make configurations for your business processes with data from an SAP system. Consultants are only required in special cases.
2. Displaying table structures (dynamic framing of texts)
3. Output of background graphics, for form design in particular the use of templates which were scanned.
4. Colored output of texts
5. User-friendly and integrated Form Painter for the graphical design of forms
6. Graphical Table Painter for drawing tables
7. Reusing Font and paragraph formats in forms (Smart Styles)
8. Data interface in XML format (XML for Smart Forms, in short XSF)
9. Form translation is supported by standard translation tools
10. Flexible reuse of text modules
11. HTML output of forms (Basis release 6.10)
12. Interactive Web forms with input fields, pushbuttons, radio buttons, etc. (Basis-Release 6.10)
A Simple Smartform Tutorial
SAP Smartforms can be used for creating and maintaining forms for mass printing in SAP Systems. The output medium for Smartforms support printer, fax, e-mail, or the Internet (by using the generated XML output).
According to SAP, you need neither have any programming knowledge nor use a Script language to adapt standard forms. However, basic ABAP programming skills are required only in special cases (for example, to call a function module you created or for complex and extensive conditions).
1. Create a new smartforms
Transaction code SMARTFORMS
Create new smartforms call ZSMART
2. Define looping process for internal table
 Pages and windows
 First Page -> Header Window (Cursor at First Page then click Edit -> Node -> Create)
Here, you can specify your title and page numbering
&SFSY-PAGE& (Page 1) of &SFSY-FORMPAGES(Z4.0)& (Total Page)
 Main windows -> TABLE -> DATA
 In the Loop section, tick Internal table and fill in
 ITAB1 (table in ABAP SMARTFORM calling function) INTO ITAB2
3. Define table in smartforms
 Global settings :
 Form interface
 Variable name Type assignment Reference type
 ITAB1 TYPE Table Structure
 Global definitions
 Variable name Type assignment Reference type
 ITAB2 TYPE Table Structure
4. To display the data in the form
 Make used of the Table Painter and declare the Line Type in Tabstrips Table
 e.g. HD_GEN for printing header details,
 IT_GEN for printing data details.
 You have to specify the Line Type in your Text elements in the Tabstrips Output options.
 Tick the New Line and specify the Line Type for outputting the data.
 Declare your output fields in Text elements
 Tabstrips - Output Options
 For different fonts use this Style : IDWTCERTSTYLE
 For Quantity or Amout you can used this variable &GS_ITAB-AMOUNT(12.2)&
5. Calling SMARTFORMS from your ABAP program
REPORT ZSMARTFORM.
Calling SMARTFORMS from your ABAP program.
Collecting all the table data in your program, and pass once to SMARTFORMS
SMARTFORMS
Declare your table type in :-
Global Settings -> Form Interface
Global Definintions -> Global Data
Main Window -> Table -> DATA
Written by : SAP Hints and Tips on Configuration and ABAP/4 Programming
 http://sapr3.tripod.com
TABLES: MKPF.
DATA: FM_NAME TYPE RS38L_FNAM.
DATA: BEGIN OF INT_MKPF OCCURS 0.
 INCLUDE STRUCTURE MKPF.
DATA: END OF INT_MKPF.
SELECT-OPTIONS S_MBLNR FOR MKPF-MBLNR MEMORY ID 001.
SELECT * FROM MKPF WHERE MBLNR IN S_MBLNR.
 MOVE-CORRESPONDING MKPF TO INT_MKPF.
 APPEND INT_MKPF.
ENDSELECT.
At the end of your program.
Passing data to SMARTFORMS
call function 'SSF_FUNCTION_MODULE_NAME'
exporting
 formname = 'ZSMARTFORM'
VARIANT = ' '
DIRECT_CALL = ' '
IMPORTING
 FM_NAME = FM_NAME
EXCEPTIONS
 NO_FORM = 1
 NO_FUNCTION_MODULE = 2
 OTHERS = 3.
if sy-subrc <> 0.
 WRITE: / 'ERROR 1'.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
 WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
endif.
call function FM_NAME
EXPORTING
ARCHIVE_INDEX =
ARCHIVE_INDEX_TAB =
ARCHIVE_PARAMETERS =
CONTROL_PARAMETERS =
MAIL_APPL_OBJ =
MAIL_RECIPIENT =
MAIL_SENDER =
OUTPUT_OPTIONS =
USER_SETTINGS = 'X'
IMPORTING
DOCUMENT_OUTPUT_INFO =
JOB_OUTPUT_INFO =
JOB_OUTPUT_OPTIONS =
TABLES
 GS_MKPF = INT_MKPF
EXCEPTIONS
 FORMATTING_ERROR = 1
 INTERNAL_ERROR = 2
 SEND_ERROR = 3
 USER_CANCELED = 4
 OTHERS = 5.
if sy-subrc <> 0.
 MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
 WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
endif.
Additional Fonts for your SMARTFORMS
You can create additional fonts and style with transaction SMARTSTYLES
This can then be define in the paragraph and character formats, which you can then be assign to texts and fields in the Smart Form.
The character formats includes effects such as superscript, subscript, barcode and font attributes.
Difference with SMARTFORMS vs. SapScript(SE71)
The Following are the differences :-
a) Multiple page formats are possible in smartforms which is not the case in SAPScripts
b) It is possible to have a smartform without a main window .
c) Labels cannot be created in smartforms.
d) Routines can be written in smartforms tool.
e) Smartforms generates a function module when activated.
f) Unlike sapscripts (RSTXSCRP), you cannot upload/download Smartform to your local harddisk.
It was said that it was provided in CRM 3.0 version, but not available in R/3. You can download smartforms into Local PC in a XML format. In the same way you can upload this XML format into Smartform. From the smartform editor itself you can call download option, if you are working in CRM 3.0 environment.
In R3 also, you can download into XML format. However, it's not sure about uploading. Refer to the program 'SF_XSF_DEMO'.
In 4.7 Enterprise, other have seen this utlity which is completey missing in 4.6c. There is functionality to downlaod a complete form or only a particular node. (Utilities -> Download form). It will create a XML file and save it in the hard disk.
For others, if you want to download/upload the Smartforms source, you will need the help from the Basis people. What you can do is to create a Transport and then FTP down to your local harddisk. When you need the Smartform source in another system, you have FTP up the Smartforms file back to the SAP server. Finally, the Basis team, will tp it into your system.
g) The protect and endprotect command in sapscript doesn't work with smartforms. For example on a invoice: First data of position no 80. is printed on page one, other data of position no 80 is printed on page 2. And there's nothing you can do about it. Actually, there is something you can do about it. By using a folder node and checking the 'protect' checkbox, everything in that folder will be page protected.
FAQ on Migrating SAPscript to SmartForms
Is it possible to migrate a SAPscript form to a Smart Form?
Smart Forms provides a migration tool for this purpose which migrates layout and texts of a SAPscript form to a Smart Form. It does not migrate SAPscript form logic of the print program. Using Smart Forms, this logic is described by the tree structure of the Form Builder. The effort involved in migrating it depends on the complexity of the print program.
Which Basis Release do I need to use SAP Smart Forms?
SAP Smart Forms is available as of R/3 Basis Release 4.6C.
I have heard that Smart Forms replaces SAPscript. What does "replace" mean?
It does not mean that SAPscript is removed from the Basis shipment. Even as of Basis Release 4.6C, SAPscript remains part of the SAP standard and there are no plans to remove it. Since Smart Forms is currently, and will continue to be, the tool for form maintenance for mySAP.com solutions, our further development efforts will focus on Smart Forms, not on SAPscript.
Do we have to migrate all SAPscript forms to Smart Forms?
There is no point in migrating all SAPscript forms already in use. Since SAPscript can still be used and will be available in the future, there is no need to. If you plan to migrate a SAPscript form, it is recommended that you check whether benefit is worth the effort involved
Conversion of SAPSCRIPT to SMARTFORMS
SAP provides a conversion for SAPscript documents to SMARTforms.
This is basically a function module, called FB_MIGRATE_FORM. You can start this function module by hand (via SE37), or create a small ABAP which migrates all SAPscript forms automatically.
You can also do this one-by-one in transaction SMARTFORMS, under
Utilities -> Migrate SAPscript form.
You could also write a small batch program calling transaction SMARTFORMS and running the migration tool.
SmartForms System Fields
Within a form you can use the field string SFSY with its system fields. During form processing the system replaces these fields with the corresponding values. The field values come from the SAP System or are results of the processing.
System fields of Smart Forms
&SFSY-DATE&
Displays the date. You determine the display format in the user master record.
&SFSY-TIME&
Displays the time of day in the form HH:MM:SS.
&SFSY-PAGE&
Inserts the number of the current print page into the text. You determine the format of the page number (for example, Arabic, numeric) in the page node.
&SFSY-FORMPAGES&
Displays the total number of pages for the currently processed form. This allows you to include texts such as'Page x of y' into your output.
&SFSY-JOBPAGES&
Contains the total page number of all forms in the currently processed print request.
&SFSY-WINDOWNAME&
Contains the name of the current window (string in the Window field)
&SFSY-PAGENAME&
Contains the name of the current page (string in the Page field)
&SFSY-PAGEBREAK&
Is set to 'X' after a page break (either automatic [Page 7] or command-controlled [Page 46])
&SFSY-MAINEND&
Is set as soon as processing of the main window on the current page ends
&SFSY-EXCEPTION&
Contains the name of the raised exception. You must trigger your own exceptions, which you defined in the form interface, using the user_exception macro (syntax: user_exception <exception name >).
Example Forms Available in Standard SAP R/3
SF_EXAMPLE_01
Simple example; invoice with table output of flight booking for one customer
SF_EXAMPLE_02
Similar to SF_EXAMPLE_01 but with subtotals
SF_EXAMPLE_03
Similar to SF_EXAMPLE_02, whereby several customers are selected in the application program; the form is called for each customer and all form outputs are included in an output request
Smart forms Frequently Asked Questions
Forcing a page break within table loop
Create a loop around the table. Put a Command node before the table in the loop that forces a NEWPAGE on whatever condition you want. Then only loop through a subset of the internal table (based on the conditions in the Command node) of the elements in the Table node.
Font style and Font size
Goto Transaction SMARTSTYLES.
There you can create Paragraph formats etc just like in sapscript.
Then in your window under OUTPUT OPTIONS you include this SMARTSTYLE and use the Paragraph and character formats.
Line in Smartform
Either you can use a window that takes up the width of your page and only has a height of 1 mm.
Then you put a frame around it (in window output options).
Thus you have drawn a box but it looks like a line.
Or you can just draw "__" accross the page and play with the fonts so that it joins each UNDER_SCORE.
Difference between 'forminterface' and 'global definitions' in global settings of smart forms
The Difference is as follows.
To put it very simply:
Form Interface is where you declare what must be passed in and out of the smartform (in from the print program to the smartform and out from the smartform to the print program).
Global defs. is where you declare data to be used within the smartform on a global scope.
ie: anything you declare here can be used in any other node in the form.
Smartforms function module name
Once you have activated the smartform, go to the environment -> function module name. There you can get the name of funtion module name.
The key thing is the program that calls it. for instance, the invoice SMARTFORM LB_BIL_INVOICE is ran by the program RLB_INVOICE.
This program uses another FM to determine the name of the FM to use itself. The key thing is that when it calls this FM (using a variable to store the actual name), that the parameters match the paramters in your smartform.
Another thing to note is that the FM name will change wherever the SF is transported to.
So you need to use the FM to determine the name of the SF.
Here is the code that can be use to determine the internal name of the function module:
Code:
 if sf_label(1) <> '/'. " need to resolve by name
 move sf_label to externalname.
 call function 'SSF_FUNCTION_MODULE_NAME'
 exporting
 formname = externalname
 importing
 fm_name = internalname
 exceptions
 no_form = 1
 no_function_module = 2
 others = 3.
 if sy-subrc <> 0.
 message 'e427'.
 endif.
 move internalname to sf_label.
 endif.
It checks to see if the sf_label starts with a '/', which is how the internal names start. if it does, the name has already been converted. If not, it calls the FM and converts the name.
You would then CALL FUNCTION sf_label.
Smartforms FAQ Part Two
Smartforms output difference
Problem with Smartforms: in a certain form for two differently configured printers, there seem to be a difference in the output of characters per inch (the distance between characters which gives a layout problem - text in two lines instead of one. It happens when the two printers having different Printer Controls' if you go to SPAD Menu (Spool Administrator Menu) you can see the difference in the Printer Control and if you make the Printer control setting for both the printers as same. then it will be ok. and also u have to check what is the device type used for both the output devices.
SmartForms Output to PDF
There is a way to download smartform in PDF format.
Please do the following:
1. Print the smartform to the spool.
2. Note the spool number.
3. Download a PDF file (Acrobat Reader) version of the spool by running Program RSTXPDFT4 and entering the noted spool number.
SmartForm Doublesided printing question Your customer wants your PO SmartForm to be able to print "Terms and Conditinos" on the back side of each page. They don't want to purchase pre-printed forms with the company's logo on the front and terms & conditions on the back. Now this presents an interesting problem.
Has anyone else ever had a request like this? If for example there was a 3 page PO to be printed, they want 3 pieces of paper, the front side of each to containe the PO information (page 1, 2, and 3) and the back side of each piece of paper to containg the static "Terms & Conditions" information.
Anyone have a clue how to force this out?
Easy - page FRONT lists page CONTACTS as next page and CONTACTS lists FRONT as next page. Since CONTACTS does not contain a MAIN window, it will print the contacts info and then continue on to FRONT for the rest of the main items. Additionally, set print mode on FRONT to D (duplex) and set CONTACTS to 'blank' (for both resource name and print mode - this is the only way to get to the back of the page).
Transport Smart Forms
How does one transport SMARTFORM? SE01?
How do you make sure that both, the SMARTFORM & it's function module gets transported? Or does the FM with same name gets generated automatically in the transported client?
A smartform is transported no differently than any other object. if it is assigned to a development class that is atteched to a transport layer, it will be transported.
The definition is transported, and when called, the function module is regenerated.
This leads to an interetsing situation. On the new machine, it is very likely the function module name will be different than the name on the source system. Make sure, before you call the function module, you resolve the external name to the internal name using the 'SSF_FUNCTION_MODULE_NAME' function module.
Typically, generate the SF, then use the pattern to being in the interface. Then change the call function to use the name you get back from the above function module.
Smartforms: protect lines in main window.
How to protect lines in the main window from splitting between pages?
It was easy with SAPscript, but how to do it with SF's. For 4.7 version if you are using tables, there are two options for protection against line break:
- You can protect a line type against page break.
- You can protect several table lines against page break for output in the main area.
Protection against page break for line types
- Double-click on your table node and choose the Table tab page.
- Switch to the detail view by choosing the Details pushbutton.
- Set the Protection against page break checkbox in the table for the relevant line type. Table lines that use this line type are output on one page.
Protection against page break for several table lines
- Expand the main area of your table node in the navigation tree.
- Insert a file node for the table lines to be protected in the main area.
- If you have already created table lines in the main area, you can put the lines that you want to protect again page break under the file using Drag&Drop. Otherwise, create the table lines as subnodes of the file.
- Choose the Output Options tab page of the file node and set the Page Protection option. All table lines that are in the file with the Page Protection option set are output on one page.
Regards,
Rohini.

Smart form and Jet form

Hi,
Please let me know the difference betweeen Smart form and jet form and in which scenarios we use them.
thanks

HI,

Smart forms
https://www.sdn.sap.com/irj/sdn/wiki?path=/display/home/formPrinting-SAPscript,Smartforms&
Smartforms: Frequently Asked Questions
What are the differences between SAP Scripts and Smartforms?
How can I insert symbols in Smartforms?
I have a smartform which works fine in DEV. After trasnsporting it to PROD, there is no Function module generated for this smartform. As a result my program dumps in PROD?
How can I make the Smartforms to choose a printer name by default?
How can I make the Smartforms to display a print preview by default without displaying the popup for print parameters?
How can I display the total number of pages in Smartforms?
How can I display the total number of pages in Smartforms?
I'm using the variable SFSY-FORMPAGES, I get a star "*" instead of the total number of pages.
What are the various text formatting options in Smartforms?
How can I provide a background shading to the table?
Where can I provide the input parameters to the smartform?
Where can I define my own global types for the smartform?
I have defined my own Program Lines, where I have used a global variable G_TEXT. I get an error G_TEXT is not defined?
I have created a table node for display. Where can I check the condition which must satisfy to display the table?
How can I define Page Protect in Smartforms?
What is the difference between Template and Table in Smartforms?
Where can I define the paragraph and character format for the smartforms?
What are the differences between SAP Scripts and Smartforms?
SAP Scripts are client dependent whereas Smartforms are client independent.
SAP Scripts require a driver program to display the output whereas in smartforms the form routines can be written so that it is standalone.
An integrated Form Builder helps to design Smartforms more easily than SAP Scripts
An Table Painter and Smartstyles to assist in building up the smartforms
On activation a function module is generated for Smartforms
It is possible to create a Smartform without a main window
Smartforms generates XML output which can be viewed through the web
Multiple page formats is possible in smartforms
How can I insert symbols in Smartforms?
Select the Text node.
Change Editor (Click the button above Check near the Editor)
Go to menu Include->Characters->SAP Symbols
Choose the SAP symbol that you want to insert.
I have a smartform which works fine in DEV. After trasnsporting it to PROD, there is no Function module generated for this smartform. As a result my program dumps in PROD?
The Smartform that is created in the Development may not have the same name in the Production server. So it is always advised to use the Function Module SSF_FUNCTION_MODULE_NAME to get the Function Module name by passing the Smartform name.
DATA: fm_name TYPE rs38l_fnam.
CALL FUNCTION 'SSF_FUNCTION_MODULE_NAME'
EXPORTING
 formname = 'ZSMARTFORM'
IMPORTING
 fm_name = fm_name
EXCEPTIONS
 no_form = 1
 no_function_module = 2
 OTHERS = 3.
IF sy-subrc <> 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.
CALL FUNCTION fm_name
EXCEPTIONS
 formatting_error = 1
 internal_error = 2
 send_error = 3
 user_canceled = 4
 OTHERS = 5.
IF sy-subrc <> 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.How can I make the Smartforms to choose a printer name by default?
In the CALL FUNCTION of the Smartform Function Module, set the output options parameter to set the printer name.
The output options is of the type SSFCOMPOP which contains the field TDDEST. Set the TDDEST field to your default printer name.
How can I make the Smartforms to display a print preview by default without displaying the popup for print parameters?
In the SSF_OPEN function module,
Set the OUTPUT OPTIONS paramter TDDEST to your printer name.
Set the CONTROL PARAMETERS and control parameters as shown below,
control-preview = 'X'.
control-no_open = 'X'.
control-no_close = 'X'.
control-no_dialog = 'X'.
control-device = 'PRINTER'.
control_parameters-no_dialog = 'X'.
control_parameters-no_open = 'X'.
control_parameters-no_close = 'X'.
OUTPUT_OPTIONS-TDDEST = 'PRINTER NAME'.
OUTPUT_OPTIONS-TDNOPRINT = 'X'.
CALL FUNCTION 'SSF_OPEN'
EXPORTING
 output_options = output_options
 control_parameters = control
 user_settings = ' '
EXCEPTIONS
 formatting_error = 1
 internal_error = 2
 send_error = 3
 user_canceled = 4
 OTHERS = 5.
IF sy-subrc <> 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.How can I display the total number of pages in Smartforms?
Use SFSY-FORMPAGES to display the total number of pages in the Smartforms
&SFSY-PAGE& Current page number
&SFSY-FORMPAGE& Total number of pages in the currently formatted layout set
&SFSY-JOBPAGE& Total number of pages in the currently formatted print request
&SFSY-COPYCOUNT& Original-1,1st copy-2
&SFSY-DATE& Date
&SFSY-TIME& Time
&SFSY-USERNAME& Username
I'm using the variable SFSY-FORMPAGES, I get a star "*" instead of the total number of pages.
There may not be enough space in the window to display the variable, either increase the window dimensions or condense the spaces using &SFSY-FORMPAGES(C)&
What are the various text formatting options in Smartforms?
&symbol(Z)& Omit Leading Zeros
&symbol(S)& Omit Leading Sign
&symbol(<)& Display Leading Sign to the Left
&symbol(>)& Display Leading Sign to the Right
&symbol(C)& Compress Spaces
&symbol(.N)& Display upto N decimal places
&symbol(T)& Omit thousands separator
&symbol(R)& Right justified
&symbol(I)& Suppress output of the initial value
How can I provide a background shading to the table?
In the Table Painter, you can specify the color and shading for the table lines.
Where can I provide the input parameters to the smartform?
The input parameters for the smartform can be defined in Global Settings->Form Interface.
The Associated Type must be defined in the ABAP Dictionary.
Where can I define my own global types for the smartform?
The global types(within the smartform) can be defined in Global Settings->Global Definitions->Types
The types defined here will be global through the entire smartform.
Also the form routines can be defined Global Settings->Global Definitions->Form Routines
I have defined my own Program Lines, where I have used a global variable G_TEXT. I get an error G_TEXT is not defined?
Whenever using the global variables in the Program Lines, enter the variable name in Input Parameters if you are going to use(read) the variable. If you are going to both read/write the variable value enter the same in Output Parameters.
I have created a table node for display. Where can I check the condition which must satisfy to display the table?
The conditions can be defined in the Conditions tab. In smartforms all the nodes have a condition tab where you can specify the condition to be satisfied to access the node.
How can I define Page Protect in Smartforms?
To define Page Protect for a node go to the Output options and check the Page Protection checkbox.
What is the difference between Template and Table in Smartforms?
The Template contains a fixed number of rows and columns, where the output is fixed.
The Table can have variable number of rows
Where can I define the paragraph and character format for the smartforms?
The paragraph and character format for the smartforms can be defined in the transaction SMARTSTYLES
Mohan
Award points if it adds information.

Module Pool and Smart Form

Can anybody Provide me good step by step procedure for module pool and smart for programming with screenshot.
my email Id is [email protected]

Hi,
A module pool is a collection of screens, flow logic, menu bars and ABAP code that you use to build an application. Typically the transaction code that calls the application will refer to the module pool and the initial screen number.
-->What are the requirements a dialog program must fulfill ?
A dialog program must fulfill the following requirements
. a user friendly user interface
. format and consistency checks for the data entered by the user
. easy correction of input errors
. access to data by storing it in the database.
What are the basic components of dialog program ?
Screens (Dynpros)
Each dialog in an SAP system is controlled by dynpros. A Dynpro consists of a screen and its flow logic and controls exactly one dialog step.
ABAP/4 module pool
Each dynpro refers to exactly one ABAP/4 dialog program. Such a dialog program is also called a module pool, since it consists of interactive modules.
What is a dynpro ? What are its components ?
A dynpro (DYnamic PROgram) consists of a screen and its flow logic and controls exactly
one dialog step.
- The different components of the dynpro are:
Flow logic: Calls of the ABAP/4 modules for a screen
Screen layout: Positions of the texts, fields, pushbuttons, and so on for a screen
Screen attributes: Number of the screen, number of the subsequent screen, and others
Field attributes: Definition of the attributes of the individual fields on a screen
What is screen flow logic? What are the selections in it? Explain PAI and PBO?
Ans - Screen flow logic contains the procedural part of a screen. The screen flow logic is like an ABAP program in that it serves as a container for processing blocks. There are four event blocks, each of which is introduced with the screen keyword PROCESS:
PROCESS BEFORE OUTPUT.
PROCESS AFTER INPUT.
PROCESS ON HELP-REQUEST.
PROCESS ON VALUE-REQUEST.
Selections are performed in PAI.
PROCESS BEFORE OUTPUT (PBO) is automatically triggered after the PAI processing of the previous screen and before the current screen is displayed. You can program the PBO processing of the screen in this block. At the end of the PBO processing, the screen is displayed.
PROCESS AFTER INPUT (PAI) is triggered when the user chooses a function on the screen. You can program the PAI processing of the screen in this block. At the end of the PAI.
processing, the system either calls the next screen or carries on processing at the point from which the screen was called.
PROCESS ON HELP-REQUEST (POH) and PROCESS ON VALUE-REQUEST (POV) are triggered when the user requests field help (F1) or possible values help (F4) respectively. You can program the appropriate coding in the corresponding event blocks. At the end of processing, the system carries on processing the current screen.
step by step process of dialog programing:
Firstly, you can go to Tcode SE80 and here create a package.
On that package name right click and select program.
Then choose program type modulepool program.
Similarly, you can create screen and then select layout and drag and drop labels and pushbuttons as per your requirements.. Then double click on th push buttons.You will see property window and there we will find FCTCODE and there type the names e.g suppose you want to
display then typy on the fctcode Display or any name as you wish.
After that save and activate it. and then close the window.
And then go back to the intial screen .
And then click Flow logic button and then uncomment the statement
module status_1000 PBO block and then doible click on status_1000
save and activate and then go back and then PAI block uncomment the statement module status_1000 and the dobule click on status_1000.
step by step process of creating smartforms:
1.        What is Smartforms?
Smartforms is a tool to create and maintain forms for mass printing in SAP Systems. Just like sapscripts, for Smart
forms print program is used to create the output internal table which in turn is thrown to the smart form where the
field values are displayed. The output medium for Smartforms support printer, fax, e-mail, or the Internet.
Transaction Code: SMARTFORMS
To print a form the program for the data retrieval and a Smartform that contains the entire form logic is required. As
these two are separate one should adapt the Smartform if changes to the form logic are necessary. The application
program passes the data via a function module interface to the Smartform. When activating the Smartform the system
automatically generates the function module.
The architecture of the smart form is given below:
Creating Forms Using SAP Smart Forms
When creating a form one must:
1.      Retrieve the application data
2.      Describe the form
3.      Pass the application data to the form
Example: Create Smartform for printing Purchase order.
Retrieving the application data (Purchase Order information):
Write an ABAP program (Print Program) to retrieve data or include a retrieval routine into the application. This
code consists of statements that select data from databases according to certain selection criteria. Store the
retrieved data in internal tables, structures or variables and transfer it to the form in one step.
SAP has already provided with the Print Program (/SMB40/FM06P) for Purchase Order. Based on the business
requirement, this Print Program can be copied and modified to get the required data and transfer to Smartform.
Describing the Form:
The user defines the form using a Smartform. Use the tools of the form builder as listed below:
1.        Use the form painter to position the windows, graphics and addresses on a page.
2.        Use the PC editor to write the texts.
3.        Use the table painter to format the tables.
The flow control is used to print the pages and elements.
Form Logic (Introduction)
In the form builder one can describe a Smartform by a set of nodes. To do this, one can build up a tree structure on
the left side of the user interface.
The node global settings and its three successors form attributes, form interface and global definitions always exists
for any newly created forms.
To describe the form logic, create the hierarchy under the node pages and windows.
The following rules apply to control the flow of the form output.
1.        The nodes in the tree structure are processed from top to bottom.
2.        For each node there is a tab, this can be used to link the node to a condition. If the condition is true, the
system processes the node. If not, it skips the node and all its successors.
3.        One should define a next page for each page.
The SAP form builder of the smart form consists of:
1.        Form painter for creating the layout of the form
2.        PC Editor for entering texts and fields into output areas
3.        Navigation tree for maintaining the form logic
4.        Table painter for creating templates and tables
To define the text formats, one can use the Smart Styles.
Style builder:
On the left of the style builder screen consists of the predetermined nodes (header data, folder for paragraph
formats, and folder for character formats).
On the right one can see the maintenance screen with its tab pages. At the bottom the preview of the selected font
can be viewed.
Create Purchase Order Smartform
Create a Smartform, copy the existing SAP provided purchase order Smartform to ZSFM_PURCHASEORDER for
customizing as per business requirement.
1. Form Settings under Global Settings node, set the parameters in Output Option:
Page Format: Letter
Character per Inch: 20
Line per Inch: 6
Style: ZSTM_SMB40_SF
Output Format: Standard Output
2.        Form Interface
We can add parameters in the Import Parameters and tables in Tables tab of the form interface for the application
data to be available for the Smartform to print.
3. In Global definition we can define the all the global variables which can be used in Smartforms. Initialization
can be used for initializing the variables and even for retrieving the data.
Creating pages:
Each form consists of one or more pages. The first page in the tree structure is the start page and the
processing of the form starts with this page itself.
1.        Open the context menu for existing page node and choose create®page
2.        Enter a unique name (FIRST) for the node and a description (Page)
3.        Determine the format (1, 2, 3...)and the mode of the page counter (Increase counter) on the general
attributes tab
4.        Determine the print attributes (Portrait Format) of the page on the output options
5.        Determine a background graphic for the entire page on the background tab (Not used in PO).
Creating windows:
The size and position of the window can be graphically set in the form painter. There are main windows and
secondary windows. The difference between these two is that the output in a main window can cover several
pages.
1.        Open the context menu for an existing page node and choose®window
2.        Enter a name for the node (NAMEFORM) and a description (Title Window).
3.        On the general attributes indicate type of window. NAMEFORM is secondary window.
In similar fashion all the other windows are created and positioned as per the form design. Only one MAIN
window is created, it is used for line items which can cover several pages.
Positioning texts on the form
The texts are displayed in the form using text nodes. The only exceptions are addresses.
The predecessor node of the text node determines its use:
Predecessor node        Used to
Secondary window        Position text on one or more pages
Main window        Display text in relation to other nodes in the main window, it may cover several pages
Template         Displays texts for table cells of a static table
Table        Display table contents
There are three text types:
1.        Text element : to enter new text in the PC editor
2.        Text module : to include a text module
3.        Include text : to include an existing SAPscript text
Entering texts in PC editor: (TITLE)
·        To create a text node call the context menu for that node in the tree structure that should receive the
text, then choose->text
·        Enter a unique name (TITLE) for the node and the node description (TITLE)
·        On the general attributes tab choose text element as text type
·        In the text node box choose whether the text should be started with a new paragraph or only in a new
line
·        Enter the text in the PC editor. Text could be a program element like &Title& or Purchase Order. &Title&
is a variable for which the value is assigned in Program line before the text.
Including text modules: (TERMSCONDITION)
Text module of the text node is used to refer to an existing text module in the system. The text modules can be
used in two ways:
·        To create a text node, call the context menu for that node in the tree structure that shall contain the text
and choose create->text under the window TERMSCONDITION.
·        Enter a unique name for the node (TERMSCONDITION) and a description (Terms and Condition)
·        On the general attributes tab select the text type text module
·        Enter the name of the text module in the text name field (&G_TERMS_TEXT&). &G_TERMS_TEXT& is
used to determine the Text name dynamically in the program lines preceding the text module node.
·        Program Lines: GETTERMSCONDITION
Concatenate 'ZTMM_PO_TERMS_' ZXEKKO-BUKRS
                                  INTO G_TERMS_TEXT.
Including SAPscript texts: (HD_TXT_F01 Order Header Text)
The text type include text node to refer to a SAPscript text, which already exists in the system. To identify the
text the text name, object, id and the language is needed.
·        To create the text node, call the context menu for that node in the tree structure that shall receive the
text and choose create -> text under the main window.
·        Enter a unique name (HD_TXT_F01) for the node and the node description (Order Header Text).
·        On the general attributes tab choose include text as text type
·        Text Name - &ZEKKO-EBELN&, Text Object EKKO, Text ID F01, Language - &SY-LANGU&. Also check
mark No error if no text exists.
Tip: Since the size of text is not known, its better to have the text in MAIN window, so that it can run to more
than one page if required.
Inserting addresses: (SENDER):
Address node is used to insert an address into the form. This guarantees that the address is formatted
according to the postal rules of the sender country.
·        To create an address node , call the context menu for that node in the tree structure that one wants to
contain the text and choose create->Address
·        Enter a name for the node (COMPANY_CODE_ADDRESS) and a description (Company Code Address)
·        Determine the address type (Organization Address) on the general attributes tab
·        For organizational addresses - specify the address number, for any other - specify the person number
and the address number. In this case we get the company code address into variable &ADDNR&, so we need
program lines (SENDER) preceding the address text.
·        In the box additional addresses, attributes to specify how to display the address are maintained.
Printing graphics: (LOGO):
Tcode SE78 is used to import graphics into the SAP system. The transaction imports the graphics and stores it
in the BDS (business transaction server) and then it can be displayed in the form.
·        To create the graphic node , call the context menu for that node in the tree structure and choose create-
>graphic
·        Enter a name (LOGO) for the node and the description (Logo Graphic)
·        On the general attributes determine whether a colored or a black and white
·        On General Attributes use the fields object - GRPAHIC, id BMAP and name - &G_LOGO& to identify the
graphic. &G_LOGO& is variable and therefore we can print company code specific logo. Program line preceding
the graphic is required.
·        Program line COMP_LOGO is used to assign the value to G_LOGO. Concatenate 'ZCOMPANY_LOGO_'
ZXEKKO-BUKRS INTO G_LOGO. So, the name of graphic for example will be ZCOMPANY_LOGO_0202 for
company code 0202.
Displaying a static table (Window INFO, Template - TEM_INFO)
Use node type template to display a table whose layout and size is determined before the runtime of the print
program.
To create a template, define a table layout to determine the cell structure for each line. The cells are used to
display the cell structure for each line. The cells are used to display the contents of the successor nodes of the
template node.
·        Create Template under the INFO window node. Create > Template.
The template layout is used to determine the following,
1.        The number of lines and cells
2.        The height of each cell
3.        The width of each cell
4.        The alignment of the table in the window
5.        Whether and where to display separator lines or frames
Use the table control on the template tab to define the layout of the lines. Each line of the template must have
a definition.
Use the pattern box to select the desired table pattern.
Displaying contents in cells: (TLE_CONTACT)
The template node defines the table layout. The successor nodes of the template         determine the data to be
displayed in the table cells.
In General Attributes choose Text type Text Element. In editor, type DTE         Contact.
In Output Options, define the output structure LINE 5 and Column 1.
Similarly all other information for each cell can be filed using the text module and         address module.
Displaying Dynamic Table (ITEM_TABLE)
·        Create TABLE under the MAIN window node. In DATA Tab, loop through the data internal table.
L_XEKPO is the item table which has all the line item details.
Define the line types based on the positioning of the text in main window. For         example: TABLE_HEADER1
is used for positioning Header texts in the table.
·        Table is divided into three parts: Header, Main Area and Footer.
·        Header is used for printing the Header Title of the table and it at the start of the table on every page.
·         Main Area is used to print the line item details of the PO. Create a line (ITEM_DETAIL) of the line type
TABLE_HEADER1. It will dynamically generate number cells based on the line type defined in the table layout.
Name all the cells as per the usage. For each cell create the text node to display the information. For example:
Cell VAL_MATERIAL, Text node MATNR is created which has text element - -matnr.
·        Footer is used for printing the information after Main Area data is printed. This can be used for Total
printing or any other information which needs to be printed after all line items are printed. Create line
TLE_CONTR_STP for Contractual Stipulation of the line type LINE which has only one column. Create the
text element to print the information.
Special Requirement: Printing the Acknowledgement text if the order value is greater then USD 50,000.00 on
the second copy only.
·        This requirement needs the modification in the print program and the Smartform.
·        Modification in Print Program to trigger the second copy if the order value is greater then 50K. Its
advisable to copy the standard print program to custom Z program (Z_SMB40_FM06P), and changes should
be made to Z program. Number of copies is passed from NAST to ls_composer_param-tdcopies in Smartforms.
The value ls_composer_param-tdcopies is modified in the print program to 2 if the order value is greater then
50K.
·        The printing of Acknowledgement Text only on second copy is achieved using the COPIES WINDOW in
Smartforms. Define Window ACKN_COPY of the type COPIES WINDOW and Output to Only Copies Copies
Differ. Also set the condition in the Condition Tab of the window SFSY-JOBPAGES = 1, so that it only print
on the first page of the copy.
·        If user selects to print 2 copies and the order value is more then 50k, program needs to print 2 sets
meaning 4 copies. So number of copies is taken care of in Print program but again the printing of
Acknowledgement Text should be only the Even number copy meaning Copy# 2 and 4. This achieved by using
the program lines to determine the even copy. SFSY-COPYCOUNT will tell us the current copy number being
printed.
regards,
vineela.
Edited by: Radha Vineela Aepuru on Mar 13, 2008 11:12 AM

Smart Form Functional Specification

Hi Gurus,
I have to design a smart form functional specification, but i don't have any idea about how to prepare the functional specification?
can anybody send me the smart form functional specification template ?
which helps me to prepare the specification

Hi Devi,
Here is the FS for Form,
Functional Specification Document for Forms
Authors
Approved By
TABLE OF CONTENTS
1 OVERVIEW SECTION: 3
1.1 DOCUMENT OVERVIEW: 3
1.2 REVISION HISTORY: 3
1.3 OPEN ISSUES: 3
1.4 EXTERNAL REFERENCES: 3
1.5 REQUEST OVERVIEW: 3
1.6 GENERAL PROCESSING REQUIREMENTS: 4
2 BUSINESS/FUNCTIONAL REQUIREMENTS 5
2.1 REQUIREMENT DESCRIPTIONS: 5
2.2 BUSINESS DRIVER 5
2.3 TO-BE BUSINESS PROCESS: 5
2.4 TO-BE BUSINESS PROCESS FLOW DIAGRAM: 5
2.5 ASSUMPTIONS: 5
2.6 DEPENDENCIES: 5
2.7 RISKS: 5
2.8 SECURITY: 6
2.9 OTHER REQUIREMENTS: 6
3 FORM SECTION 7
3.1 REPORT SELECTION SCREEN: 7
3.2 STANDARD FORM NAME: 7
3.3 FORM LAYOUT: 7
3.4 DATA SOURCE: 7
3.5 SPECIAL REQUIREMENTS PROCESSING: 7
3.6 HOW TO EXECUTE THE FORM: 8
4 UNIT TEST PLAN SECTION 9
4.1 FUNCTIONAL UNIT TEST PLAN: 9
5 USER GUIDE REQUIREMENTS 10
5.1 USER GUIDE REQUIREMENTS: 10
6 APPENDIX 11
6.1 APPENDIX: 11
1 Overview Section:
1.1 Document Overview:
(Provide the high level identification information about the object to be developed. Id, title, Release etc)
Project Project Atlas
Development Object ID: SC-F-125
Development Object Title: Purchase Order Form
Release:
Process Team: Supply Chain
Process Area: Procure-to-Pay
1.2 Revision History:
{This section should be filled with other details about the owner of functional specs, current status of document as explained in the status key etc}
Date Modified Version Modified By Description of Change(s)
1.3 Open Issues:
(Any open issues should be reported in this section)
Issue # Issue Date Issue Title / Description Priority Resolved Date Any Other Comments
1.4 External References:
(Identify any documents referenced in any part of this document. (Attach documents where possible.)
Document Title Filename Author Identifier (Version/Date)
Process Flow diagram N/A
Screen Shots if any N/A
Sample data file PO Form Layout (Single Page) Erik Kraus 1/ (10/11/2006)
Sample data file PO Form Layout (Multiple Pages) Erik Kraus 1/ (10/11/2006)
1.5 Request Overview:
Complexity 0 High
1 Medium
0 Low
System(s) Impacted 1 R/3
0 CRM
0 BW
0
 0 Other
Existing SAP transaction(s) involved? ME22N, ME23N
New SAP transaction(s) involved? ME22N; then click Messages to print or Print Preview to view.
Menu path for transaction(s) Logistics  Materials Management  Purchasing  Change
1.6 General Processing Requirements:
(Check the appropriate boxes for e.g. if the development object is an batch report that runs monthly, then check the Online and Monthly boxes in the Processing mode and frequency section and also provide the expected data volume if known)
Processing Mode: 1 Online
0 Batch
Frequency 0 Annually
0 Quarterly
0 Monthly
1 Daily
 1 Real Time
1 Ad-Hoc
1 Others
Expected Data Volume
2 Business/Functional Requirements
Section 2 describes what is needed. This information is used to build the design (how to do it) in Sections 3 and on
2.1 Requirement Descriptions:
Describe the purpose of the object. Brief overview
The purchase order form is used to display the purchase order in SAP. This form can also be sent to the supplier via e-mail or fax in SAP. The PO can also be displayed in the Print Preview screen and printed out as well.
2.2 Business Driver
The PO Form is standard in SAP. Modifications to the form will be necessary to meet the needs of the purchasing organizations at Sage. The PO form is necessary so that all the details of the purchase order can be faxed/ emailed to the supplier and also can be printed out into a hard copy form for internal purposes. The PO form also needs to be able to be viewed via the print preview icon in SAP.
2.3 To-Be business process:
Describe the To-Be business process
Customized Sage Purchase Order Form.
2.4 To-Be business process flow diagram:
Describe the To-Be business process flow diagram
N/A
2.5 Assumptions:
List all the assumptions that were made when developing this object
1) Standard SAP PO Form will need to be modified from its standard layout.
2) Font for Purchase Order form will be Times New Roman
3) PO Form will be created in English
2.6 Dependencies:
List all the dependencies that were made when developing this object
N/A
2.7 Risks:
(What are the risks that make this development unique? What risks need to be proactively dealt with in order to be successful? What data sources are needed but not readily available? Are there any risks or concerns that make this development out of the ordinary?)
N/A
2.8 Security:
(Any security requirement for this object)
2.9 Other Requirements:
(If there are any other requirement which is not covered under section 2)
N/A
3 Form Section
Type: 0 SAP Script 1 Smart forms
3.1 Report Selection Screen:
Describe the selection screen of the program. Specify fields for selection and what checks are needed after the user has entered their criteria.
Field Name Select Options / Parameters / Radio Buttons / Check Boxes Default Values
From To Validation
 Required /Optional F4 Values
N/A N/A N/A N/A N/A N/A
3.2 Standard form name:
Give the name of the SAP Script or Smart form name if copied from SAP
MEDRUCK Form in SAP
3.3 Form Layout:
Describe the form layout for each page.
The PO form will contain information at the Header Level, Item Level, and Authorizations levels.
Header Level:
The header level will contain all the supplier, bill-to party/address, and ship-to party/address information. The header level will also contain the payment and shipping terms, logo, page number, purchase order title, purchase order number, supplier number in SAP, and the PO date.
Item Level:
The item level will contain the item number, material and description, order unit, quantities, date required, unit cost, and the total amount of the line-item. The item-level will also contain the line-item text of purchase order.
Authorization:
The authorization section of the form will contain the name, telephone number, and email address of the purchasing agent.
Other:
-The Total Amount and Currency will be displayed to the right of the Authorization information.
-The layout will include sections and fields with borders. For example the Ship-To, Bill-To, and Supplier will be enclosed in rounded edge boxes. The Layout can be viewed in the Attachments section:
portion of section 3.4. which will show an example of a PO with only one page and a PO with multiple pages.
3.4 Data Source:
Identify the data that has to be appeared in the forms. Table Name-Field Name
All the fields will be available on the SAP standard form MEDRUCK. Any additional fields that are not on the standard form will need to be added. The mapping for additional fields not in the standard form will be shown below in each section (Header Level, Item-Level, and Authoriztions) if required.
Please see below for the required fields in the form:
This Section will contain details on the Header, Line-Item, and Authorization sections of the form. A section for attachements will also be inlcuded at the end.
I. Header Information:
The following fields will be displayed for the header information.
- Title: Purchase Order
- Logo: The Sage Software logo will appear in the top left corner of the form.
- PO Creation Date (MM/DD/YYYY)
- Supplier Number
- PO Number
- Page Number
- Bill to Name and Address
- Supplier Name and Address
- Ship to Name and Adress
- Payment Terms: (not on standard form, see field mapping section below)
- Shipping Terms: (not on standard form, see field mapping section below). The shipping terms are the same as the incoterms in SAP. There are two fields for the incoterms and both will be used for the shipping terms.
- Header Text
Additional Notes for Header Fields:
PO creation date should be in format MM/DD/YYYY
Page Number should be in format Page 1 of 1, Page 2 of 3, etc format
The Bill To name and address will come from the company code that is assigned to the plant in the purchase order.
The Ship To name and address will come from the storage location in the first line-item on the purchase order if the SC Vendor box is not checked on the delivery address tab of the purchase order. If the SC Vendor box is checked on the delivery address tab, then the Ship To address will come from the delivery address tab on the purhcase order from the central address management system.
The Supplier name and address will come from the vendor master in the purchase order.
The central address management system will need to be queried when looking up the Bill To, Deliver, and Supplier addresses.
Header Text: The text to be inserted here will be pulled from the Header Text in the purchase order.
Example: Text is pulled from the Header text with the green checkmark.
If the PO Form requires additional pages, then the header information should be duplicated on the subsequent pages.
Additional Fields :
Field Mapping for additional header fields that are not on the Standard SAP PO (MEDRUCK) Form . These fields can also be viewed on the PO Forms in the Attachments section.
PO Form Additional Fields
Field Name SAP Table/ Field Name
Payment Terms MEPO1226-ZTERM
Shipping Terms (incoterms1) MEPO1226-INCO1
Shipping Terms (incoterms 2) MEPO1226-INCO2
II. Item Level Information
The following fields will be on the PO form for the item-level:
- Item Number
- Material
- Material Description
- Unit (Unit of Measure)
- Quantity
- Date Reqd (MM/DD/YYYY)
- Unit Cost
- Amount
Each field will have an allotted amount of characters, so that all the text can fit on the line-item. Using .5 inch margins with times new roman 10pt font; there are 105 possible characters in microsoft word for the line-item details to fit on the line. The fields are broken down as follows with their allotted characters to accommodate the 105 allowed spaces:
Characters:
Item Number: 1-3
Material: 6-18
Descriptoin: 6-36
Unit: 39-49
Quantity: 44-56
Date Required: 60-69
Unit Cost: 77-86 (Commas and Delimals will be included in the Price. Two total decimal Spaces)
Amount: 92-103 (Commas and Delimals will be included in the Price. Two total decimal Spaces)
The Numbering Ranges above can be viewed below line-item 040 in the PO Form Outline (Sinlge Page) document in the Attachments section.
Note: These number ranges are shown as an example of what the form should like. They do not have to match up identicle to the specifications listed above.
Additional Notes for Line-Item Fields:
- Material Description will be displayed directly below the Material on the next line.
- Item Text: The Item text will be displayed if there are any item texts from the Purchase order. The text will be displayed two lines below the Material description. So there will be one line without any text. Also, the next line-item on the PO form will be displayed two lines below the item-level text; so there will be only one line with no text between the line-item with text and the subsequent line-item. Line items 020 and 030 depict this in the PO Form Outline_v1 document in the attachments section. The Line Item text will come from the Material PO text (identified below with a green checkmark) from the line-item on the purchase order as shown below.
- The Date Required Format will be MM/DD/YYYY.
- For every item in the purchase order, the program should loop through each item and check to see if the returns item box is checked (MEPO1211-RETPO). If this box is flagged on the purchase order, then the purchase order form needs to be updated with a return indicator. This indicator can be viewed on line-item 030 of the attached word document PO Form Outline (Single Page) in the Attachments section.
- The line-item fields should have the following alignment:
Material: Left
Material Description: Left
Unit: Left
Qty.: Right
Date Required: Left
Unit Cost: Right
Amount: Right
- If the line-items do not fit on one page, then they should continue on to subsequent pages. The Header information should be copied to all the subsequent pages and the authorization section will be displayed on the last page as well as the total amount and currency. This example can be viewed in document PO Form Outline (Multiple Pages) in the Attachments section.
Dislclaimer:
A disclaimer will also be included in this section and after all the line-items. The disclaimer text is still pending. An example of a disclaimer is shown in the PO Form Outline (Single Page) after line-item 040. This document can be found in the Attachments section.
If a PO requires multple pages, the the disclaimer will be displayed on the last page after the last line-item.
III. Authorization Information
This section will contain the purchasing agent: The purchasing agent will be the person who created the purchase order. This section will also contain their telephone number and email address.
The first and last name of the person who created the purchase order should be displayed here. This can be looked up in the users profile. The user profile will also contain their email and telephone number.
The field names for can be viewed below or in the PO Form Outline (Single Page) document in the Attachments section.
PO Form Additional Fields
Field Name SAP Table/ Field Name
First Name ADDR3_DATA-NAME_FIRST
Last Name ADDR3_DATA-NAME_LAST
Telephone Number SZA5_D0700-TEL_NUMBER
Email SZA5_D0700-SMTP_ADDR`
Attachments:
3.5 Special Requirements Processing:
Describe the processing required to support any special requirements (e.g. signatures, logos, OCR, bar coding etc.).
3.6 How to execute the form:
Describe how to trigger the form e.g. Standard SAP transaction code or custom transaction code etc. If standard SAP transaction code describe the menu path
The form needs to be able to be viewed and printed.
To View:
Transaction ME22N or ME23N; Then Click the Print Preview icon to view the Form.
To Print:
1) Transaction ME22N.
2) Click Messages
3) Select Output NEU and medium 1 Print output
4) Click the Further data button as shown in the screen shot above
5) Select 4 Send immediately (when saving the application)
6) Click Back then Click Save
7) Select LOCAL for logical Destination
8) Click Save again
4 Unit Test Plan Section
4.1 Functional Unit Test Plan:
Document the criteria to be used for validating programming accuracy and positive/ negative results
Step Scenario Expected Results
Number Description of what is being tested in this step Description of what is expected to happen in this step
1 Go to Transaction ME22N and Display PO Form by clicking the Print Preview Icon Form should mirror the forms in the Attachments section.
2 Go to Transaction ME22N and Print PO Form PO Form should print as showed in the Print Preview Screen and the forms the Attachments section.
3 Create PO that will force PO form to cross multiple pages and then click Print Preview PO Form should have Header information on all pages and line-item shoulds continue on to the subsequent pages. Authorization, Total Amount, Currency, and Disclaimer will be on the last page. The page numbers should also be correct and in the right format. This should mirror the PO Form Outline (Multiple Pages) document in the Attachments section.
4 Go to Transaction ME22N and print PO as in step 3 PO Form shoul print as showed in the Print Preview Screen and the PO Form Outline (Multiple Pages) document in the Attachments section.
5 User Guide Requirements
A User Guide must be provided to assist the person responsible for running the program(s). The User Guide must be in cookbook-style (required elements with step by step instructions) and annotated screen prints. The User Guide will be required in the running of the object in the Production environment as well as the QA and Test environments.
5.1 User guide Requirements:
N/A
6 Appendix
6.1 Appendix:
N/A
Hope it will help ..
Regards,
Arjun.
Reward the points if it hepls

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