Correspondence Type

I have defined my own correspondence type for sending a letter to the customer and assigned the Z Program created for it. Even the report variant is created.
I have listed the customer line items in FBL5N screen and placed the cursor on the required document. I am not able to view the correspondence type which I have created when I make a correspondence request from the environment menu.
Please let me know whether I have missed out any steps in creation and activation of my own correspondence type.
Thanks
Ravi
Mobile 9849393564

Hello,
Your configuration is incomplete.
Please complete the configuration.
Please follow the following steps:
IMG ==> Financial Accounting ==> Accounts Receivables and Accounts Payables ==> Customer Accounts ==> Line Items ==> Correspondence ==> Make and Check Settings for Correspondence
Define Correspondence Types
Create Report Variants for Correspondence
Assign Programs for Correspondence Types
Define Form Names for Correspondence Print (even you assign your form to blank company code also)
If you complete these steps you will get the spool request get generated.
You go to FB12 - request for the statement
then go to F.61
Then go to SP02 - Take print out.
Regards,
Ravi

Similar Messages

Creation of new Print Program & Variant for new Correspondence Type created

Dear Friends,
I have created 2 new Correspondence Types in SAP as SAP61 (Vendor Debit Note) & SAP62 (Vendor Credit Note) by copying SAP09 (Internal Document) properties like itu2019s Name of the print program - RFKORD30 & Name of variant - SAP09.
We are facing problem when we execute print program in F.64 for SAP09 it is coming same like SAP61 or SAP62. Actual script & print values of SAP09 are replaced by SAP61 or SAP62.
Please suggest us how we can differentiate both SAP09 & SAP61/62. Because we use these correspondences for different purposes like SAP09 gives the information for the Line items in the Document whereas SAP61/62 gives the information of vendor line item weather it is debit or credit entry.
Your kind co-operation in this matter is highly appreciated.
Thanks & Regards,
Naveen Kumar.P

"Assigned the from to the company code - progam in V_001F_B"
Check 'Form ID' field in this IMG transaction against the program and form that you have created.
I am assuming there are 2 lines with same entries but different form IDs.
Or there are 2 lines with the same entries but different CoCodes (seem to remember that the CoCode is not taken into account as a key in certain programs - not logical i know but remembered a previous issue I had many moons ago - could be to do with the blank entry for CoCode field if there is one being picked up by the program before the entry that has your CoCode).
Now check the variant attached and Form ID in step 'Created new program variants in SA38'
Ensure the correct program and variant are attached in step OB78.
My assumption is Form ID is the key.
Hope this helps

How to activate New Correspondence Type

Hi,
I have created a new correspondence type in the following manner:
1)Define Correspondence Types
2)Create Report Variants for Correspondence
3) Assigned programs to correspondence types
4) Defined Forms for Correspondence Print.
I have posted a document through FB70.
When I go to FB03 and display the document so posted and select Environment and Correspondence I am unable to see the New Correspondence that I created.
Please let me know if I am missing any configuration.
Regards,
Raj/

There is requirement where in I need to generate an invoice through FB70 as we won't be using SD billing.
In this process I am trying to activate the Correspondence. I have a particular format of the invoice. These are the steps I followed.
1) IMG-Financial Accounting-****-Correspondence-Define Correspondence Types
Here I checked the the Doc.necessary option. Should I also select the Acct required?
Please let me know what other fields do I have to select here.
2) IMG-Financial Accounting-****-Correspondence-Create Report Variants for Correspondence Types
Not sure what Config needs to be done here.
3) IMG-Financial Accounting-****-Correspondence-Assign Programs for Correspondence Types.
I have assigned the Print Program name here.(Driver program as my Abaper calls it or is it different?)
4) IMG-Financial Accounting-****-Correspondence-SAPscript-Based Forms
I have assigned the Print Program name/Drive Program name and the Form to my company code.
After this I posted FB70 Invoice. Went to FB03 display and selected Correspondence from the Environment. But I cannot see the correspondence that I have created.
Please let me know what else needs to be done.
Immediate help is very much appreciated.

Correspondence Type for F.27 with ADOBE form.

Hi All,
I am stuck into one issue. See the below details:
Requirement: I want to create a new correspondence type with new PDF form which can be attached to F.27.
What I did so far: I have created a new ADOBE form to fulfill the PDF requirement and created a fresh Z driver program to run it. Also Functional people attached this driver program and form with newly created correspondence type for particular company code. When I am running my Z program directly from SE38 it is running correctly and giving me PDF output in a proper way.
My Problem: The problem is when I am running it from F.27, whatever user is giving parameters in F.27 selection screen is not passing to my Z program and the output is not coming as required. In this case what it is doing is simply going to my piece of code neglecting the user entered parameters and picking up the parameter given in variant of my Z program and giving me output.
I am very new to correspondence type and all so kindly help me in fetching F.27's selection parameters into my program.
Thanks a lot in advance.
Best Regards
Virendra Kedia

Hi Raj,
The selection screen for f.27 is coming from ob78. And the link of Correspondence program and correspondence is difined in OB78.
Regards

Correspondence type set up

Hi ,
I have to setup a SAPSCRIPT for company codes (7200) for correspondence type . I have to create a new correspondence type . I was going thru the SPRO->FI->Global..->correspondence type.
1) there already exists a corr type called ZAP01 for all the company codes and a form ,Now The req is to call a diff form for one company code and leave the others call the same one.
2) I set up a new corr type with co code 7200 and assign the same print program , diff form name and variant ..then i use F.62 and give the new correspondence type and execute it ...still it calls the previous form ...even if i use the new corresponce type ??
If anyone has any idea how to set this up or any DOCUMENT that defines how to proceed ...??
Message was edited by: SAP BEE

Review these steps...
Txn OB77 to create new correspondence types.
Txn OB78 to assign ABAP print program and new variant to correspondence type. You may get a warning that this new variant does not exist. This is okay.
Use SE38 and specify the print program. Select an existing variant, change parameters if needed, and save under the new name.
Use txn OB96 to assign the new layout set to the ABAP print program. You can enter a specific company code and a new form id.
Txn OB79 to configure options for the new correspondence type.

Correspondence type for a/c statements- for Intercompany vendors

Hi all,
can anyone tell me the configuration for correspondence type for A/P statements for intercompany vendors. I tried using SAP08(standard correspondence type) and print program RFKORD10 and layout F140_ACC_STAT_01. I used F.27 with master data indicator '2'(which I maintained in vendor master), correspondence SAP08 for a particular intercompany vendor, I get the balance as on date, but open items are no listed in the statement. I do see the open items in FBL1N, moreover when I used the same correspondence and print program for customer I got the line items in the layout. Can anyone tell me how to accomplish the same with vendor account.
Thanks in advance
Kumar

in OB52
+ Valid for all account types
your all account will be opened. otherwise check OMSY for your company code
NHID NCC Housing and Infrastru 2009 6 2009 5 2008 12
change your settings to the above till it is working
Thanks
Rajakumar.K

Correspondence type for incoming downpayment clearing

Hi gurus,
I have to customize a form to be issued when clearing one vendor's downpayment with its invoce under tx. F-44 - Clear, that will inform the vendor that the downpayment has been cleared and which tax amount has also been cancelled with the one in the invoice.
I enter the tx., activate the entries to be cleared, I select Enviroment > Correspondence, and afterwards I post the document with no differences. I now I go to F.62 tx. but do not really know what correspondence type select, neither which standard sapscript form should be associated and to which report.
Thanks in advance. Any help will be rewarded!
Abdali

Hi CFF,
Better way to post this thread to FI Forum.
There you will get a lot of responses from them instead of posting to MM forums.
Hope it works.
Rahul.

Problem in FBL5N correspondence type..

Hi all,
I have created one 'ZCRCT' correspondence type in FBL5N. I have assign Z program & sapscript for correspondence type.
When I create request by selecting any document no displayed using this correspondence through path
Environment ►Correspondence► Request a request get created then I display the same using path
Environment ►Correspondence► Display & my Zprogram along with sapscript assigned to it get executed.
But to work it properly I should pass the value of CoCd, cust code,document no,corresponding GL act which user selected on screen for display, to my zprog but I checked that there is no export statement that passes this value to abap memory.
Can anyone suggest other method by which I could get all this values & run my Zprogram .

Hi,
You don't need to create a data type after importing the IDOC.
Idoc itself acts as message type and message interface.
check this for creating a data type..
http://help.sap.com/saphelp_nw70/helpdata/en/2d/c0633c3a892251e10000000a114084/frameset.htm
Thanks,
Vijaya.

AR Correspondence - Linking Form ID to Correspondence type

Hi SAP Gurus,
Can anyone let me know how to link a Form ID to a correpondence type in Accounts Receivable. Is it through report variant?
This is what I have done so far,
Under SPRO>Accounts Receivable and Accounts Payable>Customer Accounts>Line Items>Correspondence>Make and Check Settings for Correspondence
1. Defined three custom correspondence types.
2. Assigned the same program "RFKORD11" for the three correspondence types. However I assigned three different variants for them.
3. Assigned three different custom forms for the same program RFKORD1, with three Form IDs.
The question I have is how to link form IDs to the correspondence types. Is it through report variant? if yes, where do I assign the Form ID in the variant. I tried the program RFKORD11 under SE38; but could not find the field to assign the form ID.
Thank you,
Ram

Hello,
You can find the Customizing path to the correspondence under:
Financial Accounting -> Financial Accounting Global Settings ->
Correspondence.
The creation of correspondences is controlled via the correspondence
type. Each correspondence type is assigned a print report as well as
a variant of this report (caution: correspondence type and variant
often have the same name but are completely different things). The
forms are then assigned to the individual print reports. The balance
confirmation uses no correspondence types.
o Customizing: Assign Programs for Correspondence Types (V_T048B,
    transaction OB78)
In this table, you can assign a print report and the
    corresponding variant to each correspondence type. If a
    correspondence type has been assigned to a company code, this
    correspondence type has priority.
    The following correspondence types are delivered in the standard
    system: SAP01 - SAP18, SAP50 - SAP58, SAP60 and other
    country-specific correspondence types such as SAPQ1, SAPJ1 and so
    on.
o Customizing: Define Form Names for Correspondence Print
    (V_001F_B)
In this table, you can assign a form to each print report. You
    can make a division per print report ID according to a form ID.
    The ID form corresponds to the form set specified in the variant.
If a form is assigned to a print report for a certain company
    code, this has priority.
CoCd   Corr.type   Print report Variant F-ID    Form
SAP06       RFKORD10      SAP06            F140_ACC_STAT_01
        SAP08       RFKORD10      SAP08            F140_ACC_STAT_01
        ZABC        RFKORD10      ABC08     AB     Z140_ACC_ABC
1000   SAP08       ZFKORD10      ZAP08            Z140_ACC_D3
Alternatively, you can find out the print report by calling the ABAP
   debugger. The alternative for finding out the used form is calling
   the SAPscript debugger. You can activate the SAPscript debugger in
   transaction SE71 under 'Utilities -> Activate debugger'.
Standard formats for RFKORD11 are:
SAP13 Customer statement (single statement)   RFKORD11 F140_CUS_STAT_02
SAP14 Open item list with pmt advice (single) RFKORD11 F140_CUS_STAT_02
SAP16 Open item list with pmt advice (assoc.) RFKORD11 F140_CUS_STAT_04
You can select the form on the variant in the option "Form set".
REgards,
REnan

Correspondence types (transaction FB12): How to print a document?

Hi,
I am using transaction FB12 to test correspondence type "account statement" in quality.
When I enter the correspondence type, customer number posting dates, it get the message that the account statement was requested.
When I go to the spool (SP01), I cannot find it.
What do I need to do to see/print the account statement?
Thank you for your support.
Kind regards,
Linda

T-code FB12, F.64
Accounting/ Financial Accounting/ Accounts Receivable/ Account/Correspondence/Request fb12
Accounting/ Financial Accounting/ Accounts Receivable/ Account/Correspondence/Maintain -f.64
Note: Prior to executing this test, ensure that you have updated the print program variants to print to a test printer
Input the following:
1) Correspondence : Corrrespondence type (the same correspondence type you used when you requested correspondence)
2) Enter company code
3) Enter Document Number
4) Hit Execute
Double click on the line item you wanted to print.
Using steps 1-3, create and print a Customer Invoice & Debit Memo.
Check the Customer Address printed below the 'Remit To' address in the Debit Memo.& Original Invoice
Menu Path:
Accounting>Financial Accounting>Accounts Receivable>Periodic Processing>Print Correspondence>Periodic Account Statement
OR enter Transaction code: F.27
Fill in the following values:
1) Company Code
2) Account type = D (for customer)
3) Account = Customer account number. Enter the range of customer accounts ((Note: Customers with no open items will not be printed.
Canadian customers will get a dual language ( English/French ) Statement and all others will get an English Statement.)
4) Indicator in master record: 2 - for monthly. The indicator here has to match the indicator set up in the customer master record.
5) Key dates for acct statement = This is an open item statement. Enter the starting date as always 01/01/1990 adn the ending date should be the last day of every month.
6) Correspondence:
7) Delete if finished = defaults to 8. Do not leave blank. If you leave blank the completed correspondence requested aren't deleted.
8) Log to printer = Provide the name of the output device in the SAP system.
Hit Execute
To view details in the spooler and status of the printing process or if the previous two steps do not produce a printed account statement, use
1) Transaction code: SP01
Click Execute.
2) Select the spool number (this is displayed in the Periodic Account Statements Log produced in step 2) you wanted to print by entering it. Click Print directly (the printer icon beside the refresh button)
T-code F.61
Select the following path
Accounting/ Financial Accounting / Accounts Receivable / Periodic Processing/Print Correspondence/As Per Request
Input the correspondence type you want to print and company code. Execute

Re: Customer correspondence type to see a particular document that i posted

I have created a correspondence type and assigned report variant to it and configured all steps in IMG. when i went to FBL5N and bring correspondence and go to F.61 i was able to see all type of transactions that i sold to a particular customer ( which i dont want to see in the invoice). I just like to see that particular material that i sold to a customer ( i mean that i like to see only particular transaction or document no). can anyone please tell me how to see that.
It is very urgent....
I will assign points for anyone who is going to help in this situation.....

Hi All!
I did all the IMG steps for correspondence. Assigned print program and report variant to it. When i posted a document using transaction F-92, i dont see correspondence over here. But i need to get the invoice for each sale of a customer using the correspondence i created. Let me know if made any mistake. Please help me ASAP..............
Edited by: Sunita Verma on Mar 17, 2008 6:39 PM

Doubt On Fm FI_OPT_ARCHIVE_CORRESPONDENCE on Additional correspondence types

I had copied the function module FI_OPT_ARCHIVE_CORRESPONDENCE to a custom function module and that is placed in the BTE 2310 and this function module has contains the correspondence types SAP01 (payment notificiation) and SAP08 (account statement) and i am planning to add new one i.e SAPP01 and what will be the Document type.
And SAP01 and SAP08 has the document type FIOPAYCONF,FIOACCSTAT
My question is could you please let me know where i can see the document type for the additional correspondence types where i need to pass ARCHIVE_INDEX in the function module .

I had copied the function module FI_OPT_ARCHIVE_CORRESPONDENCE to a custom function module and that is placed in the BTE 2310 and this function module has contains the correspondence types SAP01 (payment notificiation) and SAP08 (account statement) and i am planning to add new one i.e SAPP01 and what will be the Document type.
And SAP01 and SAP08 has the document type FIOPAYCONF,FIOACCSTAT
My question is could you please let me know where i can see the document type for the additional correspondence types where i need to pass ARCHIVE_INDEX in the function module .

Additional correspondence types

I had copied the function module FI_OPT_ARCHIVE_CORRESPONDENCE to a custom function module and that is placed in the BTE and this function module has contains the correspondence types SAP01 (payment notificiation) and SAP08 (account statement) and i am planning to add new one i.e SAPP01 and what will be the Document type.
and SAP01 and SAP08 has the document type FIOPAYCONF,FIOACCSTAT
My question is could you please let me know where i can see the document type for the additional correspondence types so that i need to pass in that function module

Hi,
>>>>But, I'm not able to see the above mapping types in the drop-down list in Intf Mapping in IR.
just type in the ABAP mapping class name from SE24
and it will work
Regards,
michal

How to print documents using correspondence types?

Sir/Madam,
I am in the process of preparing the End User document for "How to print documents using correspondence types? on client request.Plz give me the required stuff to prepare that.This is an urgent requirement.help me ASAP.
Thanks in advance
Regards
Sap Guru
[email protected]

Hi
use t.codes, FB12 & F.64
Award points if it is useful
Regards,
A.Anandarajan

How to Add a correspondence type and tick the parameter(FI Down Payment)

Hi All,
To use the Down-Payments functionality of SAP for customer payments. Part of the process will be to print off a request for the customer to pay based on data that is entered into transaction F-37 (Down-Payment Request).
I have created a new sapscripts for the Down-Payment Request. We will need a new correspondence type creating for this print. For ZFI006 to show anything the u201CNoted Itemsu201D must be ticked when printed in ZFI006 using correspondence ZAP11.
Kindly advice me how to add a new correspondence type and the u201CNoted Itemsu201D must be ticked?
Thanks.

Hi,
You cannot define a payment type as that is based on a lookup defined under the navigation Setup>lookup>Payables.
This look up access level is System whihc implies it does not allow user level values to be defined.
So you have to use the available payment types,
Thanks
Manish Jain.

Correspondence Type

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