Cost element in service PR

Hi,
We are generating service PR thorugh CJ20N. While gerating PR, some cost element is bydefault coming in to it. I want that no cost element should come by default and user shuld enter cost element no while generating PR. How can i do this?
Regards
Kalpesh

Hi,
Apart from the above, check in the service master, there is a field Valuation class, if anything is mentioned there, then that valuation class determines the cost element. Remove that valuation class from the respective service master.
But why you want to make it manually? It also increases the data entry load to the users, to simplify that, you can go with multiple valuaton classes, those can be assigned to the respective service masters, so that required cost element will automatically appears here.
By default that field is mandatory, without any value in that field sytem will not allow you to save the transaction.
How many cost elements are there?
Regards,
Praveen.

Similar Messages

Default GL account (cost element) for external service contracts

Hi everybody,
question about GL being defaulted from contract for external services
The requirement is to have GL (cost element) being defined per service sub item defaulting to work order. Account assignment is unknown, because the costs might be settled later to cost center or AFE or else.
You could default cost element either through material group (which doesn't enable cost element to contract) or with account assignment category 'K' or 'F' which do not suit, cause the former requires cost center, that is unknown yet, whereas the latter requires assignment to order which doesn't make sense at all. Theoretically, it could be done with acc assignment cat 'U' , but cost element is not enabled with that category..
I was assuming that cost center which you are required to enter along with cost element while creating service sub item referring to some sort of internal accounting. The system also requires service sub item acc assignment category being aligned with requisition (which is 'F') and would in fact create PR referrencing actual work order number. But still, doesn't it make sense having contract referencing another order.. Also, we don't use default values for PM ext operation data.
So, the question is how to accomplish the requirement with Unknown assignment category? what is the point of defining cost center in the contract in given circumstances? Is there any work around exists?
Thanks in advance
Sergey

Hi,
Try this: IMG -> Plant Maintenance and Customer Service -> Maintenance and Service Processing -> Maintenance and Service Orders -> Functions and Settings for Order Types -> Create Default Value Profiles for External Procurement.
After that assign it to order type: Default Values for Task List Data and Profile Assignments.
Regards,
Rogério Reis

Cost Elements and Cost Centers in a service order

Hello Finance Friends....
I am inquiring about something that has been happening and I can not find the answer as to how. I spoke with the finance consultant and he seems to think it is the valuation class being changed but the valuation class has not been changed at all....so here is my problem as I am at a lost...it is an intermittent problem....
I have a service order for material to be repaired by the customer...lets say coming in for Ansi Calibration with repair.
The technician will issue material to the service order for repair....if the technician does not end up using the material for repair he will reverse the goods issue and then the material goes back to stock...
in my scenerio ....when the material is issued it is under GL account (cost elelment) 5XXXXXXX. When the reversal was done it went to 6XXXXXXXX. So when the DP90 transaction is done (billing request) it gives the error for cost center XXXX cost elelment 6XXXXXXX and can not complete the transaction DP90. The error is the Material combination for DP90....this works in others....these are just one offs that it is happening to and there seems to be no rhyme or reason to why it happens... I have tried reverse the transaction to put the material back to the service order and then manually reverse myself using the original GL account number it was issued on (5XXXXXX)...however when doing the DP90 it still reads the 6XXXXXXX cost element and cost center XXX. Keep in mind that the valuation class or material type has not been changed.
Where is the GL account and Cost center being derived from in the service order? What can I check?
Thanks in advance....

Hi,
Check in T030 table for OBYC assignments and TKA3A table for OKB9 settings.
Also check account assignment tab of PO.
Best Regards,
Madhu

How to make cost element field appear when create network activity service

Hi All,
Please help. We create a project ,wbs and network activity using external service. How can we make appear the cost element when the service master appear. The system require cost element but we cannot see the cost element field.
Steps :
*. CJ20n.
*. Create WBS and network header
*. Then network activity for external service.
*. Then it appears service specifications : ext specs Task List Maintain
*. I Put Service no, and the error message appears :
Please enter a cost element
Message no. SE121
*. But we can find where the cost element is. It seems the field disappear.
PLease help.
Thank you.
Nies

Hi,
Yes. It is already blank. But the cost element field still not appears when we create activity service. It shows :
Please specify a valid account assignment
Message no. SE181
Diagnosis
You have entered an account assignment category in the document item for which an account assignment is mandatory.
All account assignment lines in the service specifications either have been deleted or are inactive (e.g. account assignment lines of a contingency item).
Procedure
Please enter an account assignment for the services or value limits.
The entry of an account assignment is unnecessary if you choose "unknown account assignment" in the document item.

Maintaining sub element Costs for the Service Activity

Dear Experts & MM Gurus,
Requirement is to maintain the Sub Cost Elements for the activity and to maintain different unit & Rate for the sub cost elements .
Scenario is explained below.
1. while making Purchase Requisition for Services
in Services Tab at item level i maintained Service Activity and for that activity i had maintained sub cost elements (Such as cost estimate for the activity) like labour cost,material & consumables cost,Transportation cost with the help of Pricing MS0000.
2. My Concern is i need to maintain different unit and rate for the sub cost elements ,but system is not allowing to maintain different unit from unit available with activity unit.How can i maintain different unit for the Sub cost (pricing elements like PRSO,PRS1,PRS2) .
EXAMPLE :1. Activity is Laying of Road where unit is AU and price will be combination of all Sub cost elements .
2. Sub Cost Elements like labour cost where unit is man days,system doesnt allow to maintain this unit.
pl comment /suggest on the above scenario.
Thanks in Advance ,
Regds,
Injeti

Hi
For services, U create activity group in AC03.
U can have upto four levels.
And Model service specifications u maintain in ML10.
Then mainatin service conditions in ML33 / ML 39 based on with or with out plant.
Then create the document, the price will pick it from the conditios u maintained.
Please check and revert back
Regards,
Raman

Service activity creation & automatic cost element picking up

Dear All,
We are facing a peculiar problem while creating a service activity in Project creation - CJ20N (Project Builder).
1)     Created a project definition. ( say u2013 X200)
2)     Created parent WBS element.
3)     Created one Network.
4)     Assigned one service activity to the network.
5)     While assigning service master to the service activity, system is asking for a cost element. In other words, the cost element is not automatically picked up for the particular service master. Actually, while creating earlier project (say X100) & assigning service activity, system is correctly defaulting the Cost element.
6)     Here the service number which we are using is the same as used in the earlier project (X100). In X100, based on the valuation class in the service master & settings maintained in the transaction code OBYC, correct GL account is getting picked up.
7)     We can give the cost element manually. If we do this, system is giving another message u2013 u201CSystem could not determine a consumption account for service 2000000202u201D, though it is maintained for the valuation class in OBYC.
Why the cost element is not getting defaulted? Pl advice in this regard.
Thanks & regards,
Gov

Check out the Network profile & Plant of of both the project
Case 1 X100   May be getting defaulted from network profile
Case2 X 200   You might be using different network profile where you would have not maintained CE.
With Regards
Nitin P.

G/L account 59500140 cannot be created as a cost element

Hi Viewers,
When I try to do the KO88 Process order settlement i am getting the below error:
G/L account 59500140 cannot be created as a cost element
Message no. KQ119
Diagnosis
When maintaining the posting rules for passing on results analysis data to Financial Accounting, you entered a G/L account that is defined as a primary cost element in cost and revenue element accounting. This is not allowed. You must enter a G/L account in the posting rules that is not defined as a cost element.
System Response
The entry invalid.
Procedure
You have the following options:
Enter a G/L account for which no cost element is specified in Cost and Revenue Element Accounting.
You can change the message type with user-defined error management (transaction OPR4_KKA). What should be observed when you enter a G/L account in a posting rule that is defined as a primary cost element in Cost and Revenue Element Accounting? You need to define a CO account assignment so that the posting defined in the posting rule can be executed. You do this with transaction OKB9 (default account assignment) or OKC9 (substitution), or using the default account assignment in the cost element master.
I would like to know the GL Account 59500140 is a P&L Account. Is it correct?.
Please help me to overcome from this issue.
Thanks & Regards,
Aswin

Execute transaction code FSP0 and check whether the account is a P&L or a Balance Sheet. Nevertheless, you can only enter accounts that are not created as cost elements in customizing transaction OKG8. If you enter an account that is also a cost element, then you need to configure default CO account assignment using OKB9 or a substitution using OKC9. Please refer to the following SAP Notes.
https://service.sap.com/sap/support/notes/581296

Cost element in FRL in obyc

hi all
we have created external service account as cost element and that is mentioned iin transaction key FRL in obyc
so whenever i am doing the GR for subcontracting posting system will debit the FRL account and will credit the GR/IR account
so at the time of Gr system is asking for the co object now thing is that i cant mention the Cost center there as there is no option in migo for that
my query is do we have to create a new account for FRL and that we should not make up as a cost element but then how we are going to pass the expense entry to controlling module from FI
i

Hi,
There is always an alternative way of defaulting Cost Center for one cost element.You can put default cost center at Cost Element master data. But still I believe , you can solve this problem thru OKB9. Try accessing the tab Default Account Assignment per business area/Valuation area. This tab allows you within one company code and for specific Cost element , to put accross different cost center for different plan/valuation area provided you are working with plant as valuation area concept.
Pls check and let me know
Cheers
Rahul

G/L accounts or cost elements for maintenance order

Hi,
Can anybody explain the following.
1- What are the applications of inventory and consumption cost element / GL accounts, while posting goods issuance, good receipt and maintain service entry sheet with reference of maintenance orders' reservations and purchase requisitions? I want to know which cost element or GL account is debit and credit during every posting. And What are their impacts on maintenance order?
2- What is the purpose of "source" (cost element group) and "settlement cost element assignment" in allocation structure when we want settle maintenance order on cost center?
3- On which accounting term, the maintenance order should be settled, cost center or GL account? what is the best practices?
Regards,

Goods Issue & Goods Receipt:
In OBYC, G/L account for Inventory posting & Offset account for that Inventory posting will be maintained. Inventory posting will be BSX & Offset will be GBB.
In Material Master, valuation class will be assigned. Based on this valuation class, this entry will be taken.
Service Entry Sheet:
Problem with Service Entry Sheet creation through ML81N
service entry sheet

CO - Cost of Goods Sold as a cost element?

Hi,
I've been creating primary cost elements for cost and revenues accounts.
I have already created cost elements for revenues, but I have some doubts about an account Cost of Goods Sold. Do I have to make cost element for it?
SD module is being implemented and revenues and cost of goods sold will be posted on SD orders.
CO-PA will not be used.
What is the best solution? Should I create cost elements for Cost of goods sold Account and if YES, which cost element type should I choose (1 or 11?)
Best wishes,
Karol

Thank you very much! Your answer solved my problem.
I have one more question about profit centers assignment to material master.
I have divided my profit center hierarchy in such a way - that I could easily prepare a COS profit and loss statement using them. Basically I have such profit centers like:
- Profit on sale of Goods
- Profit on sale of Materials
- Profit on sale of Service
- Costs of Production
- Other costs of sales
- Costs of Administration
As you can see I didn't reflect in this hierarchy an organization structure.
I was wondering which profit center could be used for Material master assignment.
I know that for sales order there has to be assigned one of:
- Profit on sale of Goods
- Profit on sale of Materials
- Profit on sale of Service
But I don't know whether it is OK to use them for materials master assignment. Can you suggest me some solution? I think that there should be different profit centers for goods and different profit centers for materials.

Taking wrong cost element in Preventive maintenance.

Hi Pm Gurus,
I am running Preventive maintenance scenario. I have created T/L with External service as control key (PM03) and given description of external service (no service no), entered material group, cost element, price, Purchase group etc. when the call object is generated from the mainteance plan which is assigned with the above task list, i am not able to see the cost element in Maintenance Order external services view, the purchase Requestion is getting generated automatically in the maint order, when opening the PR the account assignment differs from what i given in the T/L. so at the time of settelment it causing error.
Kindly let me know what settings i have to check.
I have already created default profiles for external services, material procurement and assigned to the order type.
Thanks in advance
R. Loganathan

As mentioned in above threads, you can check for cost element in OBYC.
Cost element for External Service will be derived in following ways.
1. Create Default Value profiles for External Procurement
2. If you have maintained material group & valuation class in service master, it will check in OBYC for GBB. Double click that. In the next screen, search for VBR with the valuation class mentioned in service master. Cost element should have been maintained, that will be filled up.
3. If you have not maintained any valuation class in service master & you maintained material group in service master, it will check for valuation class in IMG => Material Management => Purchasing => Material Master => Entry aids for Items without Material Master. In that screen, search for material group which has been in service master. Take that valuation class. Do the same step as in step 2.
4. Neither Material group nor valuation class in service master, do the same as step 2 & for the VBR without valuation class would have been maintained. Cost element will be taken from there.
5. If no data is maintained in above settings, then the cost element will be picked up from task list.

Default Cost element pick up despite there is no setting in config.defined

Hi,
During external services(control key PM03), system picks up default cost element in maintenance order. Irony is that I have set no default cost element in "External procurement service in Config". I have also checked there is no default user data, despite this default cost element system picks up.
Please suggest me what to do.
Thanks & Regards
D.Singh

Once you enter the control key PM03, you will get pop up for maintaining material group. If you have defined the material group in config, cost element will be picked up from that.
Cost element will be picked up from the Material group which you mentioned in Order or in config.

Default Cost element in PR

Dear Experts ,
How can i default the cost element for a service PR based on .
1. with using service master .
2. Without using service master .
Reagards
Anis

Anis,
We can not default the Cost element for a service PR without using service master.
Yes we can default the Cost element on to Service PR, if the PR is cretaed with service master.
For this u have to create service master and in service master mainatin the Valuation class and this vaualtion class will be maintained for any GL account in OBYC
Regards,
Manish

Secondary cost element........

Hi,
Is it necessary to create number of activities = to number of secondary cost element.
or
only one cost element is enough for all activities for posting to cost center.
Regards,
Imran

Dear,
Secondary Cost Element
When cost element carries cost with in CO, then they are called secondary cost element.
Example.... - Take Product Costing
On manufacture of the goods the cost of the above product (production order) is arrived at accumulating material cost + operational cost + overheads (%), additive cost if any.
The cost of operation is accumulated in cost centre be it production / production service / service cost centres, while booking FI entries.
Those operational cost has to be allocated to production order based on operational activities carried on and its cost involved in it. Those operation activities in CO are termed as activity types and has to link the same in KP26 with rates and cost centre (ie., sender cost centre and receiver production order).
In order to find the production order cost, the allocation of cost from sender cost centre to production order for the operational activities carried on and its cost associated with it, have to be loaded, hence in CO the cost centre allocate that portion of operational cost to production order, and this cost is carried by a cost element (since there are no FI involvement and entries are flowing within CO by crediting sender cost centre and debiting receiver production order a cost element has to be created.... say "Operational Cost - Activity" the entry will be
Operational Cost - Activity (Production Order) Dr Rs.XX
To Operational Cost - Activity (Cost Centre) Cr Rs.XX
The entries are with in CO. And the cost element created is secondary since it does not has an link with GL Account in FI correspondingly.
In CO the production order and cost centre are co object including but not limited to.
and further notes and configs see below link.
http://www.copacustomhelp.state.pa.us/infopak/nav/finance/controlling/301/index.htm
Hope clear to you.
Regards,
R.Brahmankar

Secondary Cost Element Setting Criteria

Hello all SAP usrs
I am quite green for Controlling.
I have a question need all your help.
Could I know what criteria to be used to set secondary cost element? Also I would like to know the usage of the secondary cost element. Please share some knowledge on it. Thanks!
Best Regards！
Gavin

Hi Gavin
Secondary cost elements are like production costs, material overheads, production overheads, they can be created and administered in only CO. These are used in internal cost allocation, overhead calculation, settlement transactions., it does not flow to FI...
When cost element carries cost with in CO, then they are called secondary cost element.
Example.... - Take Product Costing
On manufacture of the goods the cost of the above product (production order) is arrived at accumulating material cost + operational cost + overheads (%), additive cost if any.
The cost of operation is accumulated in cost centre be it production / production service / service cost centres, while booking FI entries.
Those operational cost has to be allocated to production order based on operational activities carried on and its cost involved in it. Those operation activities in CO are termed as activity types and has to link the same in KP26 with rates and cost centre (ie., sender cost centre and receiver production order).
In order to find the production order cost, the allocation of cost from sender cost centre to production order for the operational activities carried on and its cost associated with it, have to be loaded, hence in CO the cost centre allocate that portion of operational cost to production order, and this cost is carried by a cost element (since there are no FI involvement and entries are flowing within CO by crediting sender cost centre and debiting receiver production order a cost element has to be created.... say "Operational Cost - Activity" the entry will be
Operational Cost - Activity (Production Order) Dr Rs.XX
To Operational Cost - Activity (Cost Centre) Cr Rs.XX
The entries are with in CO. And the cost element created is secondary since it does not has an link with GL Account in FI correspondingly.
In conclusion there is need to creatre a secondary cost element when when you want to disribute the cost with in CO module not in FI
Reagrds,
RKD

Cost element in service PR

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