Create Residual Items

Hi All,
Is there any standard BDC program to Fill Residual items for clearing customer accounts for the transaction FB1D.
The stndard report SAPF124E does the functionality of clearing open items but only if the amounts of debit and credit match to zero. The residual value has to be posted as a residual item into the customer account.
Please suggest.
Thanks

Hi
Please check F-32
Regards
Arun

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Payment advice creating residual items within customer tolerance

There are residual items posting on customer accounts when the document number field is populated in the payment advice. When the field is left blank, the item posts to the proper expense account for small balance.

Kim,
Did you get answer to this question? If so can you please share with me?
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Profit center and AR Residual Item

Hi,
The Open Items ( Invoices are entered Dr Customer Cr Sale Revenue ) obtain the Profit center from Revenue Line item (the off setting entry ).
During month end in Profit center 1KEK transfers the OI balances to the respective Profit center .
In Clearing the Open Item using F-28 if there is a shor pay then we prefer to create residual item .
What will be the profit center for the residual item as there is no reveunu ( Dr Customer Cr bank receipt)
How do I copy the Profit center of original Invoice to the residual OI?
Is there any way I can enter Profit center on the screen manually ?
Regards,
Chitra.

Hello,
I am facing the similar issue. Residual items are flowing to "DUMMY" profit center during 1KEK. This is because in the document of residual item all the line items are Vendor/Customer line items. System is not able to find a Profit center from the offsetting entry and hence determines Dummy profit center.
Also, I face the similar issue for transfer between Vendor/Customer.
Please help with how you overcame this issue.
Thank you in advance

Payment block by default un Residual items documents

Hi
I was wondering why SAP is setting a payment block by default when creating a "Residual item" document. Does anybody knows where is configured this behavior?
thanks a lot
Rafa

Hi
While you are creating Residual item document there is no setting for payment block.
Please verify in Vendor Master data for the same.
Srini

Lockbox BAI2- not creating residual posting

Hi
I was shortpaying an invoice using BAI2 file and executed lockbox program. On Account posting is made. My requirement is to have residual item created for the difference.
In OBAY, i have turned off partial payments check box.
Any help in this regard is appreciated.
Thanks
Rajanikanth.

Hi Rajanikanth.
If a reason code is presented in the lockbox file, the lockbox program
will take care of the rest - create residual item when the payment
amount does not match to the invoice amount, check SAP note 564054.
Check if there are reason code in the records 4.
Regarding the BAI2 format. The external reason code should be filled
in the end of the record 4.
So a partial payment will be created instead.
Please review the online documentation in the IMG by following the Menu
Path:
Financial Accounting > Accounts Receivable and Accounts Payable >
Business Transactions > Incoming Payments >
Incoming Payments Global Settings > Overpayment/Underpayment:
- Define Reason Codes
- Define Accounts for Payment Differences
- Define Standard Reason Codes for Clearing w/ Payment Advice Notes
- Define Reason Code Conversion Version
- Define Conversion of Payment Difference Reason Codes
This explains the necessary configuration settings for Underpayment /
Overpayment.
Kind Regards,
Fernando Evangelista

Lockbox -Residual item - Reason code - FLB2

Hi Gurus,
I would appreciate if you could help me on the following.
1. During lockbox processing (FLB2), will SAP create residual item for invoices with partial payments?
2. If yes, will SAP populate reason code as well?
3. Is there any configuration that need to be maintained for lockbox to create residual item and populate reason code?
Thank you,

Hi,
1. During lock processing, whether lock box post residual or partial payments is controlled in configuration. In transaction code OBAY, defaul is residual, or you can choose partial payment.
2. Lockbox will not populate reason code by default. In the BAI2 format, there is a field for reason code. Either you can work with the bank to populate that field. In our company we have a custom pre processing program that populate the field with a default reason code for all residual payments. During post processing, users change that to appropriate different reason codes depending on whether they going to write it off or keep it as a residual open itme on customer.
3. You can control the population of reason code using substitution rules. For example any payment difference that is less than $50, you can write a substitution rule populate a certain reason code during posting. There is no standard configuration to do this.
Hope this helps.

Residual items are created with the current exchange rate

Hello,
When a residual item is created due to a short payment for an invoice, the residual item is created with the exchange rate that is in effect on that day. Is it possible to assign the exchange rate equal to the rate that existed on the original invoice.
Thanks in advance for you ideas.
Karla

Hi,
You can use transaction FB05 for doing the clearing there you would be able to input the exchange rate you need for clearing the AP/AR/GL items.
But the exchange rate at the time of making/receiving the payment or at the time of clearing is what should be applied.
Regards
K.R

F-28 - Incoming payments with residual items - Vat code

Dear all,
I need to define a process in which the user can create a residual item for a downpayment on an incoming payment from a customer, and the system automatically creates a new document with the residual posting.
I have done the customizing for the "Residual Item Posting in Invoice Currency" and defined a Type of document for the residual item. The problem is that the standard procedure puts the vat code also in the payment document and in the residual item document on the customer position... and this is not correct.
Someone can help me?
Thank you
Regards
Marco.

Yes, this is due to settings on GL Account for reconciliation account. Please fo t o FS00 provide reconciliation account nr (if down payment) from Sp. GL an d not from Vendor / Customer master and change settings on second tab > there is mantioned that posting without tax are not allowed. (input tax / only output tax only).
Due to GL master data he post always with the VAT. Addtionally if You will have a discount system will correct the VAT line with discount during clearing all of that becasue of GL master data.
Regards
Tadeusz

Default a terms of payment for residual item

Hi experts,
When customer making partial payments, we will create a residual item for the remaining balance. The terms of payment for the residual item is different from the original document / customer master and is always the same for all customers.
Q: How to default a terms of payment for the document with the residual item?
Thanks in advance.

HI Yuki,
Pls follow the folowing path for deafulting a payment term for a residual payment.
Financial Accounting (New)>Accounts Receivable and Accounts Payable>Business Transactions>-Incoming Invoices/Credit Memos->Open Item Clearing>Clearing Differences-->Define Tolerances for Customers/Vendors
or tcode OBA3
here double click on the tolerance group for ur company code.
Under >>specifications for posting residual items from payment difference>>> in Fixed payment term enter the payment term that u wish to assgin for a residual payment (Terms of payment key which is to be transferred to the line item when posting residual items)
Regards,
Kiran

Posting date as Baseline Date in Residual item

Hello,
While clearing a document with Residual Clearing method through F-28 system is automatically proposing end of the month as Baseline Date for the residual item (newly created item for the balance amount), whereas we want it to be the posting/document date but not the monthend as proposed by the system. Eventhough we have selected the option for default baseline date as posting date/document date in Payment Terms, system is proposing monthend date as baseline date for the residual item. I have set payment terms in customer master record as 0001 (immediate payment).
Because of the settings made for default baseline date in payment terms (SPRO/AR-AP) system is proposing document date as baseline date for new documents being posted, but we are facing problem only in case of residual items (new item created for the balance amount while doing residual clearing).
Please let me know the procedure to change the settings, so that posting/document date will become default baseline date for the newly created open item while doing residual clearing.
Thanks in Advance

Hi,
Try to take a look the setting of the following transaction,
IMG> FA> AR & AP> Business Transactions> Incoming Payments> Manual Incoming Payments> Define Tolerances
See what has been set for payment term for Residual Items.
Regards,

Residual Item in AR

HI,
In AR there is a setting 'Residual item for Invoice currency' (SPRO-IAR-Business transaction-ncoming paymnets- Under manual Incoming paymnet-clearing Diff)
I have configured different doc type and ticked the residual item transfer.
as I want to use a different doc type for the residual item created in incoming paymnet difference ( residual Item).
Though I have configured in the above setting it does not work?It generates only DZ doc type for the residual item also ?
1.How do I get residual payment with Diffrerent Doc type other than DZ?
2. The above config is for F-30 / F-28 or for both?
Thanks, Chitras.

Resolved

Payment Advice and Residual Item Clearing

We are trying to clear an residual item with a payment advice.
We receive the original invoice number in the document number field BELNR of the payment advice and have created a selection rule such that BELNR is equal to ZUONR, since the residual item has the original invoice number in the assignment field.
However when we try and check whether there is an open item (residual item) for the original invoice the system states that the original invoice has been cleared and does not identify the residual item. Even if we do a FB05, we get the same message.
Any advise is appreciated.

Dear,
Please check whether the AB with debit balance exists as an open item exist for the customer you are trying to clear residual item. Check BSID in SE11 view.
Regards

New Document for Residual Items

Hi,
During Incoming Payment processing could we create a new document for residual item instead of creating a line item in payment document.
As we know if we use residual tab SAP clears the Original Invoice and creates a new line item in the clearing(payment) document which will be open. Is there any way we could create a new Invoice for the residual amount. The issue here business does not want to see the residual payments with the same document type as payment document.
Thanks,
Sarat.

This cannot be done using standard SAP functionality. Even to achieve it through custom coding, I assume it is going to be complex.

AR residual item question

When I offset two line items in AR and create a residual item against one of them, the new residual item has the assignment number of the cleared item.
I want to bring in other fields, such as "text", refkey1, refkey2 etc..from the cleared item..
how can I do this??

Murali..
Thanks for the reply. Can u pls elaborate on how the substitution rule needs to be created and which exit (in which program) should I be using. Is this the normal substitution rule (in GGB1) that you are talking about or is it substituition exit.
Thanks..

Residual item

Hi all,
i need to write the code in user exit. but unable to identify the tables and fields.
Identify if the residual is being created as a result of the payment through Lockbox processing.
If the residual is not being created through lockbox processing, then update the residual item
plz update ..
thanks,
raja

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Create Residual Items

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