Creation of fillable forms from existing HTML documents

Question

Hi All,
I know this is doable, but I was wondering if someone could point me in the right direction or perhaps to an existing HowTo.
I recently started working for a company in which part of my job duties includes the creation of new users and deauthinication of terminated user accounts. The company uses specific forms for accomplishing this that are filled out from templates in Outlook 2010, i.e. New Items-->More Items-->Choose Forms. This provides the users with a list of forms. By clicking on one of these forms it opens an e-mail that the requester populates.
The issue we are having with this is that sometimes they use the form, and/or don't provide the right information. They will modify the form and delete certain row or columns etc. They also have a tendency to not provide all the mandatory information.
I can take these forms and save them as HTML document from Outlook. What I would like to do is create them as fillable PDF forms with some fields as drop downs, other as mandatory and once they have completed the form correctly, (at least to the extent I can make it fool proof), then they can click on a button that will allow them to e-mail the completed form to the desired recipient admin group via outlook.
The current method is the requester fills out the form then e-mails it to say their manager, who then types approved and sends it back, the requester then sends it to the next person until all the needed "approves" are received then it gets forwarded to a group who is basically the clearinghouse for all access requests who then send it to the appropriate systems admin group emails for completion. Once complete the admins do a reply all with users created or deauthinicated etc for systems xxx and xxx as requested at the top of the e-mail. 
I want to make this process more standardized to prevent users from not completing the form correctly or modifying the Outlook form to their own interpretation of how the form should be or leaving out mandatory information.
I would also like the form to automatically name itself with the employee number of the requestor with the date and time appended, i.e RM74651_10202014_0917 when they go to send it and place a copy of the completed form in a pre-specified network folder.
Any information, suggestions or HowTo would be greatly appreciated.
Thanks
Gordon

Answer 1

Hi Surabh,
Use HTML codes in notepad. Use the notepad to upload the file and create mail form. You should follow W3C standard. Refer note 1131645.
BR, Sathish R