Credit memo release

Dear
All,
In our business scenerio, credit memo is raised and after taking approval as release strategy is there invoicing is done after 3-4 months, at that point of time system is showing error that posting period is closed, which is a standard process but due to that we have to do it manually.
Is there any way out that system give me to do the posting without opening the peroid,be it configuration changes or any enhancement or exits.
Thanks in advance
Deepankar sengupta

but the thing is that client wants to make it, they want to make Balance sheet equal at the end of the year, no issues if there is discrepancy in the monthly statment.
So need some suggestion from the forum guys .
Thanks and Regards
Deepankar sengupta

Similar Messages

Credit Memo Release Authorization - Workflow Notification

Hello!
Wish to confirm few configuration gaps in Credit Memo Workflow Notification.
The following two workflow templates are delivered in the standard system for credit memo processing, and both had been activated.
 Identification: WS20000009
Identification code: Credit memos
Long text: Credit memo processing
 Identification: WS20000019
Identification code: CMR_CHECK
Long text: Check credit memo requests
This is the functionality we are trying to achieve...
Each user in the sales department is allowed to release credit memo request up to a value of USD 15,000 (No Workflow Notification Works Fine!)
Credit memo requests with a value of between USD 15,000 and USD 50,000 may only be released by the group leader. (Limit L1, workflow notification should be sent to Group Leader Not working)
Credit memo request that exceeds a value of USD 50,000 may only be released by the sales manager. (Limit L2, workflow notification should be sent to sales manager Not Working either)
Issues:
When the credit memo value is L1 or L2 the workflow notification is sent to every one irrespective of the L1 or L2 value. Tried to create custom role resolution Function and used it in WS20000009 / WS20000019, this doesn'tt seem to work either.
I would appreciate if any one who had previously implemented this scenario to share the experience and advice.
Thanks!
Loga

I hope you defined binding for your role ?
And passed &CustComplaintOrder.NetValue& to role parameter container ?
would be nice if you provide more info on how you defined your role & how you defined binding.

Credit Memo replication from CRM to ECC

Dear all,
We need to create credit memo to refund the customer payment.
Credit Memo needs to be Released / approved at item level and Credit Memo Request has to be created in ECC.
Credit Memo release is based on different levels of Rules.(can we user Multilevel Categorization at item level?)
Credit Memo need to be created in ECC system based on a set of Rules
For all released line items system has to create credit memo requests automatically in ECC system.
Please suggest me that, how can we configure this functionality in SAP CRM?
Your help will be highly appreciated.
Best regards

Hi Raghu,
Have a look at the following link : [Data Exchange for Complaints: SAP CRM - SAP ERP|http://help.sap.com/saphelp_crm70/helpdata/en/2e/b0da18dbe84ed9bdff9a5d6d91f531/frameset.htm]
Hope this will help.
Thanks,
Samantak.

How to cancel a credit memo

Hi
Is there a way to cancel a credit memo in SAP.?
Thanks for the help
Sanjaya
PS:Sorry Wrong Forum
Edited by: Sanjaya Wicky on Jan 18, 2008 5:35 AM

if you know the billing doc number, credit memo released invoice number
go to vf02 and select cancel or vf11. this should also create the account posting to clear out original credit memo. if acct posting doc gets blocked clear using Vfx3
Stacey

Error in Releasing to Accounting for Rebate Credit Memo

Hi All,
I have a requirement to post from a credit memo rebate settlement an A/P posting document rather than
an A/R posting document (payment made against vendor rather than customer).
I am using the standard SAP user exit EXIT_SAPLV60B_008 to convert A/R document to A/P document.
In the internal table XACCIT, the following fields are changed in order to achieve the results above:
Accounting document type (BLART)
Posting Key (BSCHL)
G/L Account & P&L Account (HKONT)
Customer (KUNNR) - if filled, clear out
Vendor (LIFNR) - get from KNA1 table
Tax Code (MWSKZ)
Payment Terms (ZTERM) - get from KNB1 table
Tax Conditions (KTOSL)
Branch Details (FILKD) - if filled, clear out
The rebate credit memo have been generated but not able to release to accounting. When i try to release
to Accounting via VF02, the following error is generated:
'No Account is Specified for item 0000000001'.
All substitution seems to be complete. Could you let me know the possible cause of this so that I can further investigate on this issue.

No Account is Specified for item 0000000001
Normally system will throw this type of error if the corresponding billing document / credit memo does not have the Account Assignment Group of that customer. To check that go to VF02, key in the credit memo reference and execute. There click from top menu bar "Goto => Header => Header". There you can see a field "Account Assignment Group". Check whether it is blank. If so, press F and save.
It could also be due to improper of G/L Account assignment in VKOA
thanks
G. Lakshmipathi

Error when releasing credit memo to accounting

Hi,
When I try to release the credit memo to accounting the system throws the following error "Account type/account for invoice reference does not match item".
Anyone know the reason please?
Thanks,
Shankar

Dear Shankar,
This error occurs the following reasons.
1. Revenue account determination has not been properly set.
2.check in VOFA where under General control, document type is there, you need to mentioned RZ(Billing doc.transfer) and also check accoun determination procedure in billing documnet as well as credit memo.
3. copying control.
Plz check and revert.
Regards,
Narasimha

Valuation Difference is blocking the release of Credit Memo to FI

Hi,
We had created an Invoice on 03rd May with billing date 25th April, and then released this invoice to Finance.
Now we have created a Credit memo for that invoice, and trying to release to Finance but system is giving the following error "Reversal of document is not possible" .
In debugging, we found that in accounting document some valuation difference is there, that is the why system is giving the error.
In credit memo as well as in invoice same exchange rate has been maintained.
Can anybody help in this please?
Thanks
Venkat

Hi
This is may be because of the valuation difference in the Materrial....Because, billing happend in previous month and may be as a month end process material valuation might happen (costing run).
If it is the case, VPRS is changed at the time of Credit memo.
In this situation, you can cancel the invoice in SD.
VVR

Credit Memo is not released to accounting using VFX3 - Error

Hi SD gurus,
I have one problem. When the credit price adjustment is created and when the credit memo is created for the price adjustment. Credit memo is not passed to accounting. When i used to Release the document through VFX3 t.code i am getting error as Item Specified for invoice reference is not an invoice item.
I have simulated the same scenario in different system for me the it is creating the accounting document. But the user is unable to create the accounting document they are facing the above problem.
I have suggested them to cancel the credit memo and requested to recreate the invoice and check for release for accounting.
Please suggest whant could be the problem. It is urget.
Thanks in advance.
Regards.
SD Team

Hi SD Gurus.
I found the problem, The problem is due to the Posting status in Invoice header were the status shows error in accounting interface. For to rectify this cancel the invoice and recreate the same and it will get posted.
Regards.
SD team

Invoice generated with out release to accounting, credit memo request and credit memo raised

Dear SD Experts,
I have a situation where the invoice is not released to accounting , but credit memo request and credit memos are being raised...now user would like to release the invoice to accounting (after raising credit note request and credit note), is it possible how do i handle this,
(There is no delivery as this is service business scenario).
Thanks in advance
krishna

Go to 'VFX3' and give the inputs, then select right line and click the FLAG option. It will be manually released to accounting, If not you might find the reason for block.
Revert back with your results.
Anandkumar KS

Credit memo request release according to values

Hello Gurus,
How can I configure for following function:
If the value of the credit memo request is below a certain minimum limit, then it can be released automatically by the system, and make the definition of the point at which the check is carried out and the employee responsible dependent upon the value of the credit memo request.
thanks very much!

Using the workflow, you can represent the whole business process, with all the people involved, for approving credit memo requests within your company. This enables you to process credit memo requests simply and efficiently.
If you do not use the workflow, the system does not control the process flow.
In your case, you should have a workflow such that if the value of a credit memo request is below a minimum value, the system automatically releases it for billing by removing the billing block.
If the credit memo request exceeds a certain value, the system automatically informs the employee responsible. She or he receives a work item in their inbox and can process it directly from there.
You need to configure the settings in Customizing for the workflow and create an organizational plan for this.(you may use other methods other that org plan. A workflow consultant may give you further details)
you should configure such that when you create credit memo requests, the system normally sets a billing block, which prevents it from being billed.
You create the billing block for credit memo requests in customizing for Sales and Distribution when you define the order type (Sales and Distribution ->Sales ->Sales Documents-> Sales Document Header ->Define sales document types)

Credit memo request auto release

Hi all,
In the billing cours, it is mentioned that u201CIf the value of the credit memo request is below a certain minimum limit, then it can be released automatically by the system.u201D
Does anyine know hw to configure this?
Thanks
Mostafa

hello again.
you can define document classes in IMG > SD > Basic Funcs > Cred Mgmt/Risk Mgmt Settings > Maintain Authorizations.
under this tree, you will find Define Document Value Classes, Maintain Document Value Classes and Maintain Authorizations.
you can define document value classes, then assign values to the document value classes. example would be:
1) document value class: Z01; document value: $10,000.00
2) document value class: Z02; document value: $50,000.00
you then assign this to the user profile using PFCG. look under object T-ED01014500. specify the activity (create, change, display, etc.) and the document value class (maybe Z01 for user AA1, Z02 for user BB2).
now AA1 can only process sales documents with value up to $10,000.00. if the maximum value for auto release is 10,000.00, then no further release is necessary for AA1. however, the downside is that AA1 cannot process documents with value above this value, which throws the burden to BB2.
BB2, meanwhile, who is authorized to release orders up to 50,000.00 can process amounts higher than 10,000.00 up to 50,000.00. again, no further action is necessary.
hope this was helpful.
regards.

Error in Releasing to Account for Rebate Credit Memo in Rebate Extended

Hi All,
Please could you let me know the possible cause of this Issue.
User has run the extended Rebate settlement. The Rebate Credit Memo B3E has been generated but it has not been release to Accounting. When he has tried to release it to accounting in VF02 he got the following error.
" Profit Centre XA01/457778 does not exists for 03.07.2010"
I have checked the Rebate Credit Memo, this Profit Centre does is not reflecting in Rebate Credit Memo. I have checked the Profit Centre reflecting in Rebate Credit Memo is not matching with this Profit Centre. Please could you let me know the possible cause of this so that I can further investigate on this Issue.
Thanks & Regards,
Sam Rock.

Check the validity period you've mentioned in the Profit Centre Master Data (KE52).
Also, kindly refer SAP Note 338529 - KM700 Profit center does not exist.
Thanks & Regards
JP

Generate accounting document for cancel of credit memo

Hii Guy,
Need your help to solve this problem.
My user have perform VK11 to cancel of credit memo. in the sales order document flow, the status is OPEN.
my user cannot perform creating of accounting document for this cance of credit memo. what are the tcode to generate accounting document ?

Nizamkz wrote:Hi,
>
> Hii Guy,
>
> Need your help to solve this problem.
>
> My user have perform VK11 to cancel of credit memo. in the sales order document flow, the status is OPEN.
Are you sure its VK11???? I guess for the cancellation if billing document its VF11......
Try to do the manual release to accounitng....by going to VF02 and pressing the Green Flag button after entering the cancellation document number. Or Else Try to reverse the posting with FB08.
Thanks,
Raja

Posting problems with FM Credit Memos SD-FICA Mess Class FKKFMCHK 018

Hi,
We use Funds Management FM, SD and FI-CA, in Public Sector, we are customizing credit and debit memos. Doing testing, we trying to post Credit Memos in FI-CA from SD, but actually system is giving a dump.
Initially, we could post some credit memos. Comparing records of two documents in VRBK, VBRP, VBAK, VBAP (One posted in FICA other non posted) didnu2019t find any difference. We check, by VF03 Account Determination Analysis and documents has the Revenue Accounts and Reconciliation Accounts expected.
We check OSS Note 686383, and other notes related with technical messages FKKFMCHK 018, and check customizing and G/L Accounts master records, and all items look right.
Base on Account Determination Analysis of the documents, we understand credit memo has items with financial transaction 60 (Business Partner related) and items with financial transaction 30 (Revenue Account Related) although, when we trying to post, by option Released to Accounting system gives this messages:
Error analysis
    Short text of error message:
    Posting not permitted; business transaction not recognized
    Long text of error message:
     Diagnosis
         You have posted a document that in Funds Management only has
         commitment items with financial transaction 60 but has no cleared
         item. The system cannot classify such postings by business
         transaction. Therefore, these postings are not permitted.
     System Response
     Procedure
         Change the way you post the business transaction.
     Procedure for System Administration
    Technical information about the message:
    Message class....... "FKKFMCHK"
    Number.............. 018
    Variable 1.......... " "
    Variable 2.......... " "
    Variable 3.......... " "
    Variable 4.......... " "
I hope some body can help me,
Best regards
Victoria Leon

Standard Process for Credit Memo & Debit Memos in CRM

Dear all,
What is the standard process for Credit Memo and Credit Memo Creation within CRM Complaint Transaction?
We can successfully replicate Return Items and Replacement Items in ECC Return Order
But I don't know how to process Credit Memo and Debit Memo in ECC.
What are the Accounting Implications takes place once we create and release the credit memo / Debit memo in CRM Complaint Transaction?
How to see the entire document flow?
I can create Credit Memo for a Returned Line Item in CRM without any errors. But I could not see any follow-up transaction or process either in CRM or ECC.
Kindly educate me in this regard. Your suggestions are highly appreciated
Best regards
Raghu ram
Edited by: Raghu Ram on Jun 23, 2010 6:29 PM
Edited by: Raghu Ram on Jun 25, 2010 8:30 AM

Hi suchi,
The following would be very useful to you.
To reduce implementation time for print forms development, SAP has created a set of the most commonly used forms - Preconfigured Smart Forms:
SD: Invoice, Quotation, Contract, Delivery Note, Order Confirmation, Scheduling Agreement, Inquiry, Cash Sales, Picking List
MM: Purchase Order, Request for Quotation, Contract, Delivery Schedule, Good Issue (3 scenarios), Good Receipt (3 scenarios)
FI: Dunning Notice
All can easily adapt these forms to their requirements, saving time and money.
Hope this information has been useful to you.
if you would like to have a smartform of your own i.e a Z or a Y then there is an option to get a sap script copied onto a smartform.
the sap script for the same is -> F140_DOCU_EXC_01
Go to Txn SMARTFORMS and just put the required smart form name in FORM field and then go to the menu bar: Utilities-> Migrate SAPScriptForm and juts type in the Script name which is given above(i.e F140_DOCU_EXC_01 )
I hope this will be an amicable solution.
if helpful pls reward.
Thanks
Venugopal

Credit memo release

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