Credit Memo setup in Payables

Hi,
I want to create one payable invoice with Negative amount. But the system isn't allowing me to do so. Could you please help me in letting me know the steps? Whether it should be setup at supplier level?
Regards,
Bharat.

In AP... invoices type are fixed.. see snap shot... u can see invoice type in one of the form of AP named as payables Lookup... in snap shot... that Invoice type lookup is SYSTEM MADE... as u can see in snap below!! Hope it will be helpful for u to understand whole concept of invoice type in AP.
Regards:
Shahzad M. Saleem

Similar Messages

R12 - Match Credit Memo in Payables Open Interface

Hi,
Is it possible to match a credit memo in the Payables Open Interface and if so how?
I thought the PRICE_CORRECT% fields on the AP_INVOICE_LINES_INTERFACE table may help but they appear to want a PO to match to.
Any help appreciated.
Thanks
Heath

For whatever it is worth....
This is resolved by ledger set up--> Accounting Setups and adding the balancing segments for which the accounts relate to.

Match Credit memo from Payables Open interface import.

We have a requirement wherein we have to load Standard invoices as well as
their corresponding credit memo match.
The user guide only mentions about matching to a PO or reciept but not to a standard invoice
As per metalink note 422659.1
"So the Entered Invoice can be matched to PO or receipt only and not to another invoice .This
feature is applicable only from the application interface by matching the credit memo invoice to
standard invoice.
A workaround is to setup Descriptive Flexfield on the Invoices Distributions and populates the
Standard invoice Number in the DFF segment in order to be a reference".
Can somebody help me understand this workaround?
Thanks

Check status is either null or rejected and source column matches the source you are passing to the concurrent program, group_id is either null or group ID you are passing matches the group_id column.
Do you use workflow approval for the invoices?
Thanks
Nagamohan

Creating debit/credit memo in AP with Payables Interface

Hello guys,
I am able to create an invoice using the payables interface table AP_INVOICES_INTERFACE and running the Payables Open Interface concurrent program. My question is, is it possible to create a debit/credit memo in AP as well through the interface tables?
Many Thanks

Hi.
If the invoice amount is zero or positive then the value is STANDARD. If the invoice amount is negative then the value is CREDIT. This means you can upload Standard invoices and Credit Memos.
Octavio

Accounts Payable Trial Balance Report does not include a Credit Memo amount

Hello Experts,
We are having an issue with Ap Trial Balance report not displaying a credit memo amount whereas Gl Balance shows that amount. The Credit Memo has a August invoice date and September pay date but it’s not showing up in the trial balance for August. The acconting date on the Creditmemo is in august.
Thanks in advance for any help.

Hi,
We also faced the same problem and approached Oracle support.
They provided us with a patch and datafix. Better raise an SR and get specific support.
Regards,
Sridhar

Creation Of Credit Memos and Applying to Invoices Using API in Payables

Hi Guys,
I have a requirment that when ever I create an AP invoice with VAT . I need to create a credit memo with the vat amount aganist that invoice Line and supplier.I adopted the process to create an alert and i will write a interface for this this.I will call the interface procedure inthe alert.Here the problem is i am able to create credit memo but the amount is not applying to invoice.i.e., amount of the main invoice is not reducing. If U guys have any Idea regarding the credit memo applying to invoice using interface,please let me know.
Thanks In Advance,
Naresh
Edited by: Naresh on Sep 23, 2010 5:58 AM
Edited by: Naresh on Sep 23, 2010 6:01 AM

we have to link the CM thru PARENT_INVOICE_ID (Parent Invoice).

Solution for viewing AR credit memo relevant to AP invoice

In R12, we no longer have the functionality of applying miscellaneous receipts to credit memos. Using this functionality in 11i, we were able to make payments through AR.
In 11i, we were using API (AR_CM_APPLICATION_PUB.activity_application) for creating and applying Misc Receipts to Credit Memos. In this process, it would first create miscellaneous receipt using API (AR_Receipt_API_PUB.Create_Misc) and then apply it to corresponding credit memo. Then standard remittance process in AR would pick up the receipts and generate a remittance file which would be transmitted to the bank as a payment instruction. Hence, we were not using AP for payments.
However in R12, the above mentioned standard functionality has changed. Now the same API (AR_CM_APPLICATION_PUB.activity_application) creates a receivable activity (“Refund”) in AR and creates an AP Invoice in AP instead of Miscellaneous receipt in AR. This AP invoice can then be paid using Oracle Payments. However, this is making our solution more complex in R12 compared to 11i.
Technical Details from R12
1. In R12 API - AR_CM_APPLICATION_PUB.activity_application is calling API “ar_refunds_pvt.create_refund” instead of “AR_RECEIPT_API_PUB.create_misc”, which creates the AP Invoice.
2. Form - ARXTWMAI is calling one pll in one of the form trigger and in turn the procedure (ar_refunds_pvt.create_refund) is called, which creates AP Invoice.
Un-answered questions:
1. Is there anyway to view the refund in AR independently (Other than going to Credit Memo and see the activities)?
2. How aging and customer exposure in AR are impacted, if payment is not made for the refund AP invoice?
3. Is it possible to drill down to the original credit memos from AP Invoices?
4. Invoice fields like pay group, payment terms are defaulted from the Payables system setups. Is it possible to pass those in the API or can we use different values for these parameters other than payable system setup?

Hi Anil,
Thanks for the response. When an invoice has the exact same distribution accounting as a credit memo then your scenario is valid. I think that scenario occurs when you create an RMA for a particular sales order for example. The RMA would then reverse the exact accounting of the original sales invoice.
However a manual credit memo in AR can be applied to any valid invoice for that customer (from any point in time). At a point in time the auto accounting rules may have been different causing the generated account string to be different for the same customer. We regularly have cases where a credit memo for a customer applied to an older invoice for that same customer has different distribution accounts. The credit memo application journal actually adjusts this so that the accounting in GL will be correct.
ie
Invoice from 01-Jan-2008
DR Receivables Account 130000 -> $1000
CR Revenue Account 400000 -> $1000
Now if you create a manual credit for the item in full today, the entry of the Credit memo might look like this
DR Revenue Account 400000 -> $1000
CR Receivables Account 120000 -> $1000
Credit memo application to apply the credit memo to the original invoice:
CR account 130000 $1000
DR account 120000 $1000
Now this functionality was standard functionality in 11i because I guess the designers realised if there was no "correction" journal then your GL would be imbalanced at an account level.
Rgds
Shankar

GL Account Missing : A/P Credit Memo

Hi
I am trying to create A/P Credit memo by copying A/P Invoice.
I am getting the error: GL Account Missing : A/P Credit Memo.
Kindly solve this.
Regards
pawan

Hi Pawan,
Check sales Return account are defined in Warehiuse accounting Setup and aslo
check the following thread
GL Account missing in AR Credit Memo
Issuing a Credit memo - G/L account is missing
AR Credit Memo - Account Missing Error?
GL Account Missing: A/R Credit memo
*Close the thread if issue solved.
Regards
Jambulingam.P
Edited by: Jambulingam P on Jul 25, 2009 12:03 PM

Credit memo for Inter-company billing

Hi
We are trying to create a credit memo with reference to an inter company billing document. The business requirement is to create a credit memo to adjust the invoice value due to wrong value posted in the original inter-company invoice. Hence we do not want to use the sales returns route for this.
So, we are trying to create a credit memo request (ZCR) in VA01 with reference to the Inter company billing document (ZIV). We have maintained the copy control between ZCR and ZIV.
However, when creating a credit memo request (ZCR) with respect to the intercompany billing document, we get the below error in the sales order.
"Item category ZNLC is not defined" and "Check Item copy" with Message No: V1324.
ZNLC is the item category that we used in the intercompany delivery document.
We are able to ignore this message in sales order screen and save the credit memo request in VA01 and also create credit memo (ZG2) in VF01.
Pl provide your inputs on whether we are missing any other configuration.
Regards,
John

Hi
I have maintained the item level copy control settings as below.
In the copy control (VTAF) between ZCR (Credit memo request) and ZIV (Inter company billing) at the item level for ZNLC (Inter company item category coming source document), the following setup has been maintained
Copying requirements : 303
Copy schedule lines : Blank
Pos / neg qty : Blank
Pricing type : D
Update doc flow : X
Do not copy batch : blank
Pl let me know if there are any other settings to be done in config.
Thanks,
John

Credit Memo through Open Interface in AP

Hi,
I need to create a credit memo through 'Payables Open Interface Import' program. It also needs to populate 'Credited Invoice' number with the standard invoice number (which is again created through the Open Interface).
Issues:
1) Which filed in AP_INVOICES_INTERFACE should be populated to hold the 'Credited Invoice' number ?
2) Both standard invoice and credit memo invoice are created through single lauch of 'Payables Open Iterface' program. So, referred standard invoice will be in 'Never valdiated' status by the time credit memo is created. But 'Credited Invoice' takes only validated standard invoice numbers. So, do not know how it works out.
Any inputs on this would be highly helpful !
Thanks in Advance!
regards,
Mukthi.

Hi,
You'll find the relationship using:
select cm.trx_number, trx.trx_number
from ra_customer_trx_all cm,
ra_customer_trx_all trx
where cm.previous_customer_trx_id = trx.customer_trx_id
When you create an on-account credit memo (both open receivable or not), apps stores the credited transaction id in the column previous_customer_trx_id of the created credit memo.
You create on-account credit memos by creating referenced RMAs or in transactions form, by going to Actions->Credit.
Hope it helps,
Ketter Ohnes

Automatic invoice and credit memo delivery

Good day:
As some of you know it is now required by law to generate and send electronic invoices, credir memos and debit memos to the customer.
Currently in Mexico there are two standards, which I will explain very briefly:
- CFD: SAP generates locally an XML and PDF file to send to the customer
- CFDI: The XML file is generated by a service provider
My problem right now is with CFD, is there a manual or tutorial to setup the automatic delivery via email these files? is it even possible?

Hi,
You may check:
http://forums.sdn.sap.com/thread.jspa?messageID=9974561#9974561
http://forums.sdn.sap.com/thread.jspa?messageID=9927331#9927331
Thanks,
Gordon

How to create On Account Credit Memo in R12.1.3

Hello Experts / Dina,
Oracle claims that there is new feature of creating credit memo On Account can be done by using Oracle Projects billing with R12.1.3 only.
For the same they say that:-
The Interface Invoices to Receivables process creates credit memo as On Account Credit Memo when the following conditions are satisfied:
1> The Allow Over Application option is set to No in Oracle Receivables and the Create On Account Credit Memo option is enabled in Oracle Projects and
2> There is no balance available to adjust on the invoice
But I am not sure where to perform the setup mentioned on line 1 of setting up Create On Account Credit Memo option is enabled in Oracle Projects.
Does anyone know about it ? Is it a profile option or setup on someother screen. Please help.
Thanks
Edited by: oracle_samba on Feb 14, 2013 6:16 AM

Hi Dina,
Any help on this?
I found this info under RCD "ORACLE E-BUSINESS SUITE RELEASE CONTENT DOCUMENT Projects Releases 12.1 and 12.2 (inclusive of 12.0.2 – 12.0.7)"section 3.2.3.1. On Account Credit Memo Creation on page 6.
Thanks
:-)

Diferente Control Account in A/P Credit Memo copied from A/P Invoice

I have a strange situation in SBO2007. An A/P Invoice for Vendor X was created duplicating an A/P Invoice from Vendor B. The new Invoice was created with a differente Control Account from the assign in BP Master Data of Vendor X. The Invoice waas copied to a A/P Credit Memo but it used the right control account these time. Now I have an Invoice and a Credit Memo that reconcile each other but with different control accounts.. What is the best way to correct or undo these situation ?

Hi,
This problem is solved in B1 2007A SP01 PL12. To prevent this issue, you upgrade your current B1 version to the PL.
The existing problem in the db can be solved by SAP Support. Log a message to SAP support to obtain the solution.
Prior to uprade and log message, check this note 1463211:
Incorrect Control Account when duplicating invoice
Symptom
Create an AP Invoice for a Business Partner(BP1). Duplicate this invoice to another Business Partner(BP2) who has different control account. The journal entry of the duplicated invoice posts the amount to control account of BP1 instead of BP2.
Behavior is reproducible for AR Invoice as well.
Other terms
Control Account, Payables Control Account, Receivables Control Account, Journal Entry, Incorrect Control Account, Duplicate Invoice, JE, SAP Business One
Reason and Prerequisites
Application error
Solution
SAP intends to provide a patch or patches in order to solve the problem described.
The section Reference to Related Notes below will list the specific patches once they become available.
The corresponding Info file of the patches in SAP Service Marketplace will also show the SAP Note number.
Be aware that these references can only be set at patch release date.
SAP will deliver patches only for selected releases at its own discretion, based on the business impact and the complexity of the implementation.
In order to detect whether this issue affect your DB, please run the
following query :
SELECTt1.BaseRef as 'DocNum', t1.transid, t1.shortname [BP code], t1.account [account.jdt1], t0.debpayacct [BP control acct],
CASE
WHEN t1.transtype = '13' THEN 'A/R Invoice'
WHEN t1.transtype = '18' THEN 'A/P Invoice'
WHEN t1.transtype = '14' THEN 'Credit Memo'
WHEN t1.transtype = '15' THEN 'A/P Credit Memo'
WHEN t1.transtype = '204' THEN 'A/P Down Payment'
WHEN t1.transtype = '203' THEN 'A/R Down Payment'
ELSE 'Others'
END
FROM jdt1 t1
inner join ocrd t0 on t1.shortname = t0.cardcode
WHERE t1.account <> t1.shortname and t1.account <> t0.debpayacct
AND TransType in (13, 18, 14, 15, 204, 203)
If the above query retrieves results, please log a support message
via the Service Marketplace referring to this note including all
relevant information.
Apply the solution of the note to solve your problem.
JimM

A/R credit memo for closed A/r Invoice

Hi Guru's,
Our Client want to make an A/R credit memo for closed A/R Invoice (i.e) payment is already received for that A/R Invoice.
But in such scenario, the he is not able to get the referce of the A/R invoice as it closed... so he makes the stand alone Goods Return , Excise & A/R Credit Memo.
But the problem in this stand alone scenario is that the system treat such case as purchase scenario and hit the repective account of VAT and excise which is very incorrect.
e.g
Instead of hitting - VAT payable account for debit
its hitting           - VAT input account for debit
So please help me in this matter and give the solution as soon as possible ....its urgent.
Thanks & Regards,
Abhishek

hi Abhishek,
Create a new tax code and in that tax code create
vat code with its A/P G/L account is same as A/R G/L account,Similary you repeat it for ed,cs,hcs also.
1. Change Posting period if required.
2.Reverse incoming payment entry.
3.Do A/R credit memo base on A/R invoice with new tax code.
   Incoming excise invoice will be created automatically
   in background.
Incoming excise invoice journal entries will be hit as in
sales scenario.
Hope above answer helps you.
Jeyakanthan

A/R Credit Memo -- G/L Account

Hi All,
when i am adding an A/R Credit memo into the B1 system the error message appearing as follows :
"A/R Credit Memo - Document Number, G/L Account is missing"
What could be the reason ?
thanks
Venkat

The G/L Account the Credit Memo transaction looks for is the Sales Credit Account
Please check if in Admini > Setup > Financials > G/L Account Determination > Sales Tab...Sales Credit Account has been defined.
This G/L setting is copied to the Warehouses Accounting Tab / Item Group Accounting Tab depending on how your Set G/L Accounts By is set in System Init > General Settings > Inventory Tab
Based on this, if it is Warehouse based you will need to chech the warehouse definition accounting tab of the warehouse you are creating your Credit Memo on or if it Item Group then check the Item Groups Accounting tab of the Item group of the Items on your your Credit Memo.
Suda

Credit Memo setup in Payables

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